Committee Name: Faculty Senate
Date: 09/23/2014
Time: 3:00 pm – 5:00 pm
Facilitators/Location/Chair: Sesnon House, 1804
Attending
Members:
Absent:
Guests:
Eva Acosta, Arturo Cantu, John Govsky, Calais Ingel, Jay Jackson, Sheryl Kern-Jones, Brian Legakis, Jackie Logg, Michael
Mangin, Robin McFarland, Diego Navarro, Lenny Norton, Ekua Omosupe, Jo-Ann Panzardi, Beth Regarz, Dan Rothwell,
Pam Sanborn, Peter Shaw, Patricia Stokke, Sylvia Winder, Marcy Alancraig, Dale Attias, Drew Kelley, Christopher
Reinoldson, Barbara Schultz-Perez, Kathie Welch
Dusty McKenzie, Yasmina Porter
Sadie Reynolds, Steve Hodges, Paul Harvell, Vicki Fabbri, Francine Van Meter, David King, Regina DeCasse, Gordon Hammer,
Terra Morris, John Graulty, Margery Regalado, Kelli Horner, Eric Grabiel, Kim Belliveau, Phil Carr, Joseph Carter
Topic,
Time on Topic
Discussion
1.0
-
Call to Order
(Special Meeting)
1 min.
2.0
Welcome
5 min.
Review of Data
30 min.
Call to Order (Special Meeting)
Meeting convened at 3:08 p.m.
Special meeting of FS, IAC Program Chairs, and interested members of the Cabrillo community
Focus will be on issues concerning “enrollment management”
Michael noted that enrollment management definition on the agenda (“the processes used at the college to determine
the allocation of Teaching Units (aka, TUs) among programs and divisions”) is a narrow view of part of today’s
agenda. The concept itself can involve more long-term planning and goal-setting at the college
Welcome (Michael and Kathie)
Goals for today’s session are to:
Improve communication and clarity on enrollment issues
Improve the level of trust among faculty and administration
Increase awareness of how using data can help improve decision-making
Begin a conversation about enrollment strategies and priorities for long-range planning
Two important websites that describe enrollment management:
- ASCCC, 2009: http://wwww.asccc.org/sites/default/files/publications/enrollment-mgtmt-spring09_0.pdf
- ASCCC, 1999: http://asccc.org/sites/files/publications/Enrollment_0.pdf
3.0
Review of Data
Enrollment projections and data gathered for the PIE Committee (Program Improvement and Effectiveness)
1
Topic,
Time on Topic
Discussion
Discussion of long-term enrollment challenges
Vice President of Instruction (Kathie Welch):
FTES scenario
Last year of one-time funding is 2014-15
Stability funding 2013-14 and 2015-16
Summers are not balanced
2015-16 assumes 232 one-time TUs are removed but only 100 FTES are lost
We need to figure out what it is we can do to help build enrollment
If we reach a sustainable enrollment level, we can begin to build up again from a predictable base
Segmented recruitment: outreach to high schools, online education, targeted CTE programs, international students,
STEM (there is a high demand but not enough teachers), English learners w/AB86 pathways, retention
Population in the county is flat (not expecting more people)
Director of Planning, Research and Knowledge Systems (Terrence Willett):
FTES summer borrowing scenario
There are certain courses where there is some flexibility
Hit enrollment target
Which year to allocate
Budget stability vs. hitting a enrollment target
Summers have been very robust
FS member: Projection FTES is very close to this year
KW response: Reducing less effective TUs
Program planning support and PIE http://www.cabrillo.edu/services/pro/programPlanning/
Planning and Research Office (PRO)
Faculty Inquiry: sofia/ from campus computer (do not use IE browser)
Other locally developed college data http://www.cabrilloedu/services/pro/
Chancellor’s office data mart
ECON Instructor (Paul Harvell):
Need to allocate TUs in reference to your FTES
If we’re not adding new students, then allocation of more TUs doesn’t solve the problem
Changing economy, regulation changes, student going into the workforce, etc., are effecting enrollment
Not an absolute connection between TUs and FTES
2
Topic,
Time on Topic
Discussion
Lost 12% of our classes
How can we cut TUs and maintain our level of funding
There are some programs where you might lose students permanently if you’re not careful
Need to be strategic in what we cut (may lose less students with this approach)
Look at how we divided TUs among the different divisions
When we added more TUs we actually lost more students
FTES down 12,800 to 11,900, then up to 12,500, but then down again to 10,200
FS member: I need to hear how were those decisions made
KW: where are the students and what do they need (will be discussed in breakout sessions)
President (Michael Mangin):
Data we might want to bring into enrollment strategies. What sections fill first? What are the bottlenecks in the
pathways that slow students down? How does priority registration impact students’ choices in what courses to take?
Some is easily available, some of it we may need to work on
Ask that groups to get together until about 4:15 p.m.
- Focus on the two questions on the agenda
Small Group
Breakout and Report
Back Session
30 min.
4.0
Small Group Breakout and Report Back Session
4.1
What are the strengths and weaknesses of the current practices of enrollment management?:
Strengths:
- PCs play a pivotal role (can help bridge gap between faculty and deans)
- Flexibility
- Transparency
- Coordinated scheduling works surprisingly well
- People who do enrollment have strengths or weaknesses in communications
3
Topic,
Time on Topic
Discussion
Weaknesses:
- Transportation, childcare issues, etc.
- Communications gaps
- Inconsistency of faculty voice
- Counseling is under funded
- Need to find a better way to track why students don’t show up [to classes?]
- People don’t know how enrollment works (faculty responsible for recruitment of students)
- Student equity: students that are male are not completing education, low-income, ethnicity (serve students in various
socio-economic backgrounds), transportation needs (or lack or limits of), etc.
- Have better practices for waitlisted students
- Improvements in priority enrollment
- Cuts in classes are not consistent
- Bilingual outreach is needed
4.2
5.0
Roundtable
Discussion of
Program Chairs and
Deans
50 min.
How can the college ensure that suggestions for improving enrollment are being listened to and considered?:
Groups had little interest in responding here.
Roundtable Discussion of Program Chairs and Deans (50 minutes)
Addressing issues that were raised in the breakout session, sharing of practices that lead to improved enrollment
management, identifying challenges, and suggestions for ways that the current system can be improved.
Introductions
Enrollment in small departments may be different than that of large departments
Calais: more communication, requires more work, faculty schedule issues; can be frustrating
Individual or 1 on 1 communications may be helpful for PCs to find out the needs of their faculty
Marcy: would be great to have a better idea of processes
Isabel: part of communication difficulties…need a context that clarifies factors of why [class enrollment is low or a class
may be cut]
4
Topic,
Time on Topic
Discussion
As much as 10% of the students are online students
- Should be marketing more for online classes
Decisions made to one sector, effects another sector…decisions that are made, ripple across the entire college
- Summer courses underrepresented
- Faculty is so spread out over the campus, which makes communications difficult
John Gaulty – try to spend finite resources to serve as many students as we can
- Faculty’s livelihood vs. student’s class being dropped
We don’t serve the Latino as well as we could
Wanda: how to get the most mileage out of those resources that are available to us
- How do we get the units over to where the students are
- Reducing a program while at the same time expanding a program
- Modifying a program may help retain students
Adjournment
Meeting ended at 5:00 p.m.
Information Requested – Action Approved
1.
2.
3.
4.
Meeting Summary or Take Away:
1.
Good sharing of information
2.
Further and ongoing dialogue very helpful
3.
4.
5