2005-2006
PRELIMINARY BUDGET
CABRILLO COMMUNITY COLLEGE DISTRICT
June 6, 2005
2005-2006
PRELIMINARY BUDGET
TABLE OF CONTENTS
PAGE
I
General Fund – Overview ................................................................................................. 1
A.
Base Budget ......................................................................................................... 2
1.
Base Budget Revenue.............................................................................. 2
a.
b.
c.
2.
General Apportionment ............................................................... 2
Lottery.......................................................................................... 5
Non-Resident Tuition .................................................................. 5
Base Budget Expenditures ...................................................................... 6
a.
Benefits ........................................................................................ 7
Base Budget Tables
Base Budget Revenue .................................................................. 8
Base Budget Expenditures ........................................................... 9
B.
Community Education & District Match Funds................................................. 12
C.
Carry-Over Sub-Fund......................................................................................... 14
D.
General Restricted Fund..................................................................................... 15
E.
One-Time Sub Fund ........................................................................................... 18
F.
Reserves (Ending Balance) ................................................................................ 19
1.
Base Budget Reserves ........................................................................... 19
a.
b.
c.
General Reserves ....................................................................... 19
Revolving Cash Fund................................................................. 19
Clearing/Operational Fund......................................................... 19
Other Financing Sources (Outgo)....................................................................... 20
Inter-fund Transfers............................................................................................ 21
i
TABLE OF CONTENTS
(CONTINUED)
II
Debt Service Fund ........................................................................................................... 22
III
Child Development Fund ................................................................................................ 24
IV
Building Fund................................................................................................................. 26
A.
Scheduled Maintenance & Capital Construction Projects.................................. 26
B.
Transportation, Parking & Security.................................................................... 26
C.
Certificates of Participation................................................................................ 26
V
General Obligation Bond Fund ....................................................................................... 28
VI
Bookstore Fund ............................................................................................................... 32
VII
Cafeteria Special Revenue Fund ..................................................................................... 34
VIII
ICDL Enterprise Fund ................................................................................................... 36
IX
Associated Students Fund ............................................................................................... 38
X
Trust & Agency Fund...................................................................................................... 40
XI
Scholarship & Loan Trust Fund ...................................................................................... 42
XII
Student Financial Assistance Fund.................................................................................. 44
XIII
Student Representation Fee Trust Fund .......................................................................... 46
XIV
Student Center Fee Fund ................................................................................................. 48
Attachments:
2005-06 Base Budget Planning Assumptions
2005-06 Budget Development Calendar
ii
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
I.
GENERAL FUND - OVERVIEW
The General Fund is maintained to account for those transactions that are for the overall
College operation (Instruction, Student Services, Business Services, etcetera). Within the
General Fund, a number of sub-funds have been established: Base Budget, Restricted,
District Match, Carry-Over, and One-Time Sub-Funds. The division of these sub-funds
reflects the need to differentiate discretionary revenue from restricted revenue and ongoing
funding from one-time funding.
A brief description of each sub-fund is provided later in the report. To prepare the
Restricted, Match, and Carry-Over Sub-Fund budgets, the College must receive award
letters from federal, state, and local agencies and the 2004-05 books must be closed.
Budgets for these sub-funds will be presented in the 2005-06 Final Budget.
The Preliminary Budget for the General Fund Base Budget and the General Fund OneTime Sub-Fund are summarized as follows:
General Fund
Overview
Base
Budget
$52,286,363
Revenues
Total Expenditures
Revenues less Expenditures
Transfers Out
One
Time
51,388,305
309,163
898,058
(309,163)
(751,515)
Allocation for Growth
(50,000)
Net Projected Change in Fund Balance
Beginning Fund Balance July 1, 2005
Net Fund Balance June 30, 2006
1
96,543
(309,163)
1,722,740
422,837
$1,819,283
$113,674
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
A.
BASE BUDGET
Base Budget is an unrestricted sub-fund, accounting for the ongoing operational
expenditures of the College and is based on the Governor’s May Revise.
1.
BASE BUDGET REVENUE
The Base Budget Revenue for community colleges is primarily derived
according to the revenue allocation method, Program Based Funding.
Funds are provided for each full-time equivalent student (FTES) from the
state general apportionment, student enrollment fees, and property taxes.
Although there have been recommendations made to change the method of
allocating revenues amongst California Community College Districts, no
changes in allocation methodology are expected for 2004-05 or 2005-06.
Other primary sources of revenue are lottery funds and non-resident
tuition.
a.
General Apportionment
2004-05 Estimated
Enrollment Fees: The enrollment fees for 2004-05 were projected
at $26 per unit. The State is anticipating a student enrollment fee
shortfall for the current year.
COLA: COLA of 2.41% or $1,033,980 was estimated for the
current year.
Growth: No growth funds were estimated for 2004-05.
Partnership for Excellence (PFE): Total state funding for PFE was
reduced by $31.4 million (14%) from the 2003-04 allocation. As a
result, the District is estimating receipt of $1,875,544 for 2004-05.
It should be noted that no COLA is received for PFE funding.
Equalization: Statewide funding for Equalization is estimated at
$80 million for 2004-05. The College expects to receive
$1,115,916 in Equalization funding for 2004-05.
It should be noted that Equalization funding has been added to the
District’s general apportionment base. The COLA calculation
included in the Preliminary Budget is based on the revised base.
The District has also combined secured and unsecured property tax
revenue estimates with the Education Revenue Augmentation Fund
(ERAF) for 2005-06 on page 8. Estimates from the counties for
2004-05 property tax revenues are expected to decline in 2005-06.
This shift is not expected to have an impact on overall State
funding received by the District.
2
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
Part-time Faculty Compensation: Part-Time Faculty Compensation
funds are estimated at $495,146 for 2004-05.
Retrospective Deficit Mechanism: Based on current projections of
property tax shortfalls and student enrollment fees, the
Chancellor’s Office has estimated a retrospective deficit factor of
1%, $445,536 for the College. It should be noted however that at
the time of this writing both the Senate and Assembly are in favor
of providing funding of $33 million to backfill the current year
property tax shortfall, using one-time funds.
2005/06 Preliminary Budget
Enrollment Fees: The Governor has not included a proposal to
increase student enrollment fees in 2005-06. Enrollment fees have
been projected at $26 per unit. The Governor’s May Revise
includes a 3.5% reduction in student fees from attrition. The
District has projected enrollment fees for 2005-06 at the reduced
rate or $4,000,000. This adjustment has not affected the general
apportionment revenue estimate for 2005-06.
Growth: No growth funds are included in the 2005-06 Preliminary
Budget.
COLA: The May Revise provides community colleges a COLA of
4.23%. $1,908,220 has been projected in the 2005-06 Preliminary
Budget.
Equalization: The May Revise includes an increase of $40 million
in Equalization funding for 2005-06. The College is projecting an
additional $558,000 in Equalization funding for the Preliminary
Budget.
Partnership for Excellence (PFE): The May Revise includes the
restoration of the $31.4 million reduction that occurred for
2004-05. The Preliminary Budget for 2005-06 has been increased
by $314,722.
Part-Time Faculty Compensation: Funding for this program has
been maintained at the same level as 2004-05.
3
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
This chart compares 2004-05 General Apportionment with the budget for 2005-06.
GENERAL APPORTIONMENT
2004-05
BUDGET
BASE REVENUES
$42,245,737
Equalization (added to base)
COLA, Cost of Living Adjustment
1,018,122
2004-05
PROJECTED*
2005-06
PRELIMINARY
BUDGET
$42,403,690
$43,437,670
1,115,916
1,673,916
1,033,980
2.41%
1,908,220
4.23%
GROWTH
Deficit Factor
(445,536)
1%
GENERAL APPORTIONMENT
$43,263,859
*Based on First Principal Apportionment received in March 2005.
4
$44,108,050
$47,019,806
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
b.
Lottery
2004-05 Estimated
Lottery estimates for 2004-05 are based on a total of $11,652 FTES. The
State Chancellor’s Office has not updated the lottery estimate from the
funding estimated when the Final Budget was adopted. Therefore, the
District is still projecting a rate of $121 per FTES; $12 restricted, $109
unrestricted. Estimated lottery funding for 2004-05 remains at 1,270,068.
2005-06 Budget
The lottery estimate for 2005-06 is based on the 2004-05 projection. An
update is expected for the Final Budget.
c.
Non-Resident Tuition
2004-05 Estimated
The 2004-05 budgeted revenue for non-resident tuition was $702,220 for
the Final Budget. This estimate was based on a fee of $159 per unit. The
revised estimate for 2004-05 is $815,000, based on actual income
received.
2005-06 Budget
Non-resident tuition for 2005-06 will increase from $159 per unit to $164
per unit. The Preliminary Budget assumes that non-resident tuition will
decline by 5% in 2005-06 due to a reduction in total units. Total revenue
of $798,609 is projected for 2005-06.
5
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
2.
BASE BUDGET EXPENDITURES
The following page includes assumptions that were used in generating the
base budget expenditures:
Items worthy of note include:
•
Employee groups received a 1% on-schedule salary increase and a 1% offschedule salary increase for 2004-05.
•
Salary adjustments to reflect the 1% permanent increase in salaries for all
employee groups negotiated in 2004-05 are included in the 2005-06
Preliminary Budget. This adjustment resulted in a 1% reduction in total
salaries reflected in the 2004-05 Working Budget for the off-schedule
increase of 1%.
•
Employee benefits are expected to increase by 15% for 2005-06.
•
No negotiated agreements have been reached for Fiscal Year 2005-06.
•
The District expects to hire 26 new full-time faculty during the 2005-06
fiscal year. Approximately eight vacant faculty positions were carried over
from the 2004-05 base budget. As a result, the number of faculty positions
included in the base budget has increased by 18 for the Preliminary Budget.
•
The 2005-06 PERS rate is expected to decrease from 9.952% to 9.116%.
•
Although the California Community College League staff heard that it is
unlikely that the Governor’s proposed STRS contribution shift to local
districts will be accepted by the Legislature, it remains in the May Revise.
The District’s cost of increasing the STRS rate from 8.25% to 10.25% is
estimated at $375,000 for the 2005-06 Preliminary Budget.
•
The unemployment contribution rate is expected to decrease from .65% to
.45% in 2005-06. The local experience charge is expected to remain at 15%.
•
Energy costs have been budgeted to increase slightly in 2005-06. Natural gas
price fluctuations continue to make it difficult to accurately project these
expenditures.
•
The Preliminary Budget anticipates lower bank fees and a higher incidence
of uncollectible student receivable balances.
6
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
a.
Benefits
Mandatory benefits have been funded based on the following rates:
DISTRICT BENEFITS
FY 03/04
FY 04/05
FY 05/06
10.42%
9.952%
9.116%
7%
7%
7%
$9.33/mo/per
employee
$9.33/mo/per
employee
$9.33/mo/per
employee
STRS
8.25%
8.25%
10.25%
SOCIAL SECURITY
6.20%
6.20%
6.20%
MEDICARE
1.45%
1.45%
1.45%
$1.99
$2.29
$2.29
.30%
.65%
.45%
15.00%
15.00%
15.00%
Certificated, Administrative, Confidential
$4800, $8592,
$11,784
$4979, $9013,
$12,349
$5518, $10,265,
$14,014
Classified
$4800, $6233,
$6800
$4979, $9013,
$12,349
$5518, $10,265,
$14,014
PERS (Employer Portion)
PERS Employee (Paid by Employer for
Confidential employees and for Classified
bargaining-unit employees)
PERS AB2177
WORKERS COMP
Rate per $100 payroll
UNEMPLOYMENT
Rate per $100 payroll
Local experience charge
CAFETERIA PACKAGE/FTE
7
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
BASE
BUDGET
REVENUE
FEDERAL
8150 Admin. Allowance
8160 Veterans
8199
Ellicott Slough
Total Federal
STATE
8612
8612
8612
8670
8613
8614
8699
8681
8840
8850
8860
8874
8879
8880
8890
8890
8890
ACTUAL
6/30/04
$
ADOPTED
BUDGET
$
%
WORKING
BUDGET
$
38,982
805
1,519
27,331
700
27,331
700
_______
41,306
_______
28,031
_______
28,031
18,216,140
495,146
42
1
2
192,902
1,448,363
24,661
2,190,266
20,715,928
495,146
1,115,916
176,716
2,000,000
40,000
1,875,544
1,381,354
1,270,068
23,948,832
PRELIMINARY
BUDGET
$
26,568
700
_______
27,268
23,747,173
495,146
1,673,916
176,081
2,300,000
46,000
2,190,266
3
20,715,928
495,146
1,115,916
176,716
2,000,000
40,000
1,875,544
5,000
1,270,068
27,689,318
56
27,694,318
31,898,650
14,239,550
4,913,804
259
62,871
69,128
2,812,521
57,398
22,736
758,148
126,552
33,214
16,661
12,426,833
4,237,991
500
62,000
75,000
3,706,391
74,128
18,000
702,220
130,000
30,000
20,000
25
9
12,426,833
4,237,991
500
62,000
75,000
3,706,391
74,128
18,000
702,220
130,000
63,893
20,000
15,122,636
Total Local
23,112,842
21,483,063
44
21,516,956
20,360,445
Total Revenue
47,102,980
49,200,412
100
49,239,305
52,286,363
42,111,365
42,245,737
1,018,122
42,403,690
1,115,916
1,033,980
43,437,670
1,673,916
1,908,220
43,263,859
44,108,050
*General Apportionment
P/T Faculty Comp
*Equalization
*State Taxes
*BOGG
2% Admin. Allow.
Partnership for Excellence
Other State Revenues
Lottery
Total State
LOCAL
8811
UNRESTRICTED GENERAL FUND BASE BUDGET
2003-04
2004-05
2005-06
*Taxes
*ERAF
Catalogs
Facility Rental/Use
Interest
*Enrollment Fee
2% Adm. Allow.
Transcripts
Non-Resident Tuition
Parking Citations
Fingerprints
Miscellaneous
* GENERAL APPORTIONMENT
Base, Prior Year
Equalization (added to base)
COLA, 4.23%
Growth
Concurrent Enrollment/fees
Deficit Factor (1%)
* TOTAL GENERAL APPORTNMENT
232,724
(98,352)
(422,457)
4
4
8
1
1,270,068
200
62,000
100,000
4,000,000
80,000
17,000
798,609
130,000
30,000
20,000
(445,536)
41,823,280
8
47,019,806
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
2003-04
BASE BUDGET
EXPENDITURES
CERTIFICATED SALARIES
1100 Teaching
1200 Non-Teaching
1300 Part-Time Teaching
1400 P/T Non-Teaching
Total Certificated
CLASSIFIED SALARIES
2100 Regular Contract
2200 Instr'l Aide Contract
2300 P/T Classified
2400 P/T Class Inst Aide
Total Classified
STAFF BENEFITS
SUPPLIES
4200 Other Books
4300 Instr'l Supplies
4500 Non-Instr'l Supplies
Total Supplies
OPERATING EXPENDITURES
5100 Profess'l Services
5200 Travel, Mileage
5300 Dues & Memberships
5400 Insurance
5500 Utilities
5600 Rental Equip & Fac
Maint. Serv. Agrmts
Repairs
5700 Legal Fees
Audit
Misc. Fees (Mchnt Bank)
5800 Postage
Advertising
Fingerpt & Testing Reqs
Printing
Program Support
Component
Other Fees
Uncollectable Stdnt Recv.
Total Operating
SUB-TOTAL EXPENDITURES
UNRESTRICTED GENERAL FUND BASE BUDGET
2004-05
2005-06
ACTUAL
ADOPTED
6/30/04
BUDGET
$
$
%
12,023,731
3,539,526
6,364,760
481,383
11,739,229
3,607,477
7,180,203
128,374
22,409,400
22,655,283
7,896,285
1,113,664
403,709
262,764
8,403,164
1,224,708
519,393
204,483
9,676,422
10,351,748
8,664,058
9,413,079
4,042
92,440
239,164
6,001
401,611
313,068
335,646
720,680
635,392
65,511
60,808
333,163
1,535,207
46,495
293,736
109,345
175,916
55,000
97,747
205,948
74,658
31,875
110,269
11,108
43,481
145,497
621,713
110,802
58,627
376,622
1,668,192
70,782
468,700
158,323
125,000
60,000
120,426
243,100
127,887
41,340
154,964
169,142
67,878
40,259
225,000
4,031,156
4,908,757
45,116,682
48,049,547
9
WORKING
PRELIMINARY
BUDGET
BUDGET
$
$
11,926,502
3,655,879
7,218,789
350,641
13,147,268
3,749,217
7,000,620
131,898
23,151,811
24,029,003
8,458,370
1,220,688
549,162
259,307
8,810,727
1,313,332
488,146
203,703
21
10,487,527
10,815,908
19
9,515,941
10,378,964
6,001
362,694
316,074
6,001
397,846
311,838
684,769
715,685
764,471
128,327
60,187
376,622
1,668,892
75,258
447,156
143,910
108,600
60,000
120,526
243,100
114,393
74,933
151,357
116,216
34,739
44,810
225,000
635,213
122,232
62,402
418,005
1,715,786
73,847
557,207
158,323
125,000
55,000
110,426
247,100
127,887
43,840
214,692
170,942
67,878
40,259
235,000
10
4,958,497
5,181,039
99
48,798,545
51,120,599
47
1
2005-06 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
2003-04
BASE BUDGET
EXPENDITURES
CAPITAL OUTLAY
6300 Books
6400 Equipment
6500 Lease/Purchase
UNRESTRICTED GENERAL FUND BASE BUDGET
2004-05
2005-06
ACTUAL
ADOPTED
6/30/04
BUDGET
$
$
%
23,586
98,246
27,815
19,823
218,880
29,003
149,647
267,706
TOTAL EXPENDITURES
45,266,329
48,317,253
TOTAL REVENUE
47,102,980
Total Capital Outlay
WORKING
PRELIMINARY
BUDGET
BUDGET
$
$
18,173
296,097
29,003
19,823
218,880
29,003
1
343,273
267,706
100
49,141,818
51,388,305
49,200,412
49,239,305
52,286,363
1,836,651
883,159
97,487
898,058
93,254
100,000
121,567
(21,567)
(3)
(379,208)
(54,495)
(381,500)
58,000
21,330
(6,145)
(397,109)
(69,600)
(381,500)
73,386
21,330
(4,878)
(397,109)
(69,600)
(387,645)
73,386
21,330
_______
(735,876)
(120,000)
(879,638)
(120,000)
(884,516)
(120,000)
(876,591)
(642,622)
(779,638)
(784,516)
(751,515)
(787,029)
146,543
REVENUE OVER (UNDER)
EXPENDITURES
OTHER FINANCING SOURCES
(OUTGO)
7320 Categorical Indirect
7320 Delayed Categorical Indirec
TRANSFERS
Categorical Project Support
Child Development Fd
Fin. Aid Fund
Gen Fund, Dist. Match
Bookstore Fund
From Trust/Student Center
From Trust & Agency
To Cafeteria Fund
Total Transfers
TOTAL OTHER FINANCING SOURCE
SOURCES (OUTGO)
69,640
55,436
(451,536)
(67,651)
(381,500)
73,386
22,000
48,710
EXCESS REVENUE/TRANSFERS
OVER (UNDER) EXPENDITURES
1,100,775
3,521
ONE-TIME FUND TRANSFERS
ALLOCATION FOR GROWTH
743,172
50,000
NET INCREASE TO FUND BALANCE
BALANCE - BEGINNING YEAR
YEAR END FUND BALANCE
RESERVES
General Reserve
Revolving Cash Fund
Clearing/Operationa
Unallocated
TOTAL RESERVES
96,543
528,711
1,722,740
1,722,740
1,722,740
1,629,486
1,726,261
1,678,883
1,819,283
1,667,740
30,000
25,000
1,667,740
30,000
25,000
103,521
1,826,261
===========
1,667,740
30,000
25,000
56,143
1,778,883
=========
1,667,740
30,000
25,000
1,722,740
==========
10
1,722,740
===========
2005-06 PRELIMINARY BUDGET
GENERAL FUND OVERVIEW
-This Page Intentionally Left Blank-
11
2005-06 PRELIMINARY BUDGET
COMMUNITY EDUCATION – GENERAL FUND
B.
COMMUNITY EDUCATION AND DISTRICT MATCH FUNDS
This sub-fund accounts for the Community Education program and the District
matching funds required for restricted and categorical projects.
The Community Education program is primarily based upon revenue generated
from class fees.
12
2005-06 PRELIMINARY BUDGET
COMMUNITY EDUCATION - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Community Education
Actual
2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2004-05
Budget
2005-06
311,189
311,189
357,378
357,378
287,144
287,144
51,451
66,643
24,655
10,764
94,838
52,887
75,325
26,842
8,500
123,590
248,350
66,235
83,641
28,069
9,548
142,367
600
330,460
Excess of Revenues Over Expenditures
62,839
26,918
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
(1,598)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
287,144
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
(1,598)
Net Change to Fund Balance
61,241
26,918
(33,062)
28,179
55,097
28,179
55,097
55,097
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
13
2005-06 PRELIMINARY BUDGET
CARRY-OVER SUB-FUND – GENERAL FUND
C.
CARRY-OVER SUB-FUND
The carry-over sub-fund accounts for self-sustaining funds, projects that are not
completed within the same fiscal year, and available balance in line-item budgets
authorized for carry-over.
Self-sustaining funds depend on their ability to generate revenue to support their
actual operating expenditures.
Major projects that cross fiscal years are carried over in this sub-fund. Examples
are major repairs, remodeling, and painting projects that are not state-funded.
Examples of items authorized for carry-over are the year-end balances in supply
budgets and the balance in the account established to fund the deductible for
insurance claims.
To prepare the budget for this sub-fund, the 2004-05 books must be closed. The
budget will be presented as part of the 2005-06 Final Budget.
14
2005-06 PRELIMINARY BUDGET
GENERAL RESTRICTED FUND
D.
GENERAL RESTRICTED FUND
The District is including 2005-06 Preliminary Budget schedules for the Restricted
General Fund. The Preliminary Budget includes estimates for about one-half of the
District’s grants and categorically funded programs.
The move to include a Preliminary Budget for this sub-fund is part of a pilot program the
District is conducting. Program Directors were asked to submit line item budgets for
grants and categorical programs that were both ongoing and had secure funding for 200506 by the cut-off date for inclusion in the Preliminary Budget document.
Page 16 shows a summary of the Restricted General Fund revenues and expenditures.
Note that accurate comparisons of the 2003-04 Actual column, the 2004-05 Budget
column and the 2005-06 Budget column on page 14 cannot be made because the 2005-06
Budget only includes half of the District’s programs.
Page 17 shows the listing of programs included in the Restricted General Fund budget.
The remaining grant and categorical program budgets will be included in the Final
Budget.
15
2005-06 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Restricted Fund
Actual
2003-04
Budget
2004-05
Budget
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
952,314
5,058,941
1,932,022
7,943,277
1,703,353
5,236,740
2,083,235
9,023,328
874,363
3,044,101
940,772
4,859,236
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
2,227,510
1,626,319
795,401
380,224
1,800,454
385,977
7,215,885
2,327,457
1,749,417
953,239
240,601
1,980,396
960,465
8,211,575
1,485,713
974,823
662,889
196,783
1,033,892
31,459
4,385,559
727,392
811,753
473,678
(92,527)
(146,108)
(167,382)
(121,441)
(268,789)
(55,204)
170,667
(659,420)
(522,930)
(147,685)
(727,388)
(811,753)
(471,678)
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
7320: Indirects
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
4
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
16
2,000
109,378
109,382
109,382
109,382
109,382
111,382
2005-06 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Restricted - General Fund
Detailed Program Listing
Account
Project
6024
6210
6210
3050
3050
3050
8150&7025
8152
Various
4150
8131
6041
6015
4150
6012
6012
4150
4014
4014&6016
4014&6016
various
4014&6016
various
8610
4150
4170&6017
4480
3050
175
396
398
507
103
104
126
125
816
036
153
259
031
323
819
824
332
066
063
710
068
067
111
110
049
331
113
100
Description
MESA
SBDC-SJSU-SBA
SBDC-ECON DEV
Student Center Fees
Student Representation
Child Care Fees
EOPS
CARE
VTEA 1C
Nursing Expan Econ Dev
SFAA - BFAP
Bay ITC
College/Career Night
LVN Packard Mission
Tech Prep VTEA 1B
Tech Prep CDE
Nursing IXY
NSF Digital Bridges
WDBA-Irvine
WDBA-NSF Year 3
WDBA-NSF Year 2
WDBA - Packard Year 2
DSPS
Health Services
Nursing Imp 2XY
XT Project
Stroke Center
Lottery
Total
Federal
Revenue
8100
State
Revenue
8600
Local
Certificated
Revenue
Salaries 1000
8800-8900
Classified
Salaries
2000
81,500
32,032
21,000
68,640
75,140
138,209
140,550
119,000
30,200
6,100
430,227
137,746
68,426
58,823
368,773
47,256
276,840
22,416
7,275
59,731
68,800
126,708
39,001
41,362
43,709
33,248
32,664
40,231
120,793
17,248
107,854
1,471
268,520
550
2,510
3,200
5,428
31,216
180,000
179,317
77,824
45,124
1,559,950
367,362
20,000
44,563
93,142
874,363
139,824
3,044,101
940,772
39,472
15,000
20,000
892,341
175,568
17,867
20,000
6,768
6,400
15,000
172,825
46,124
1,485,713
974,823
10,904
17
Other
Employee Supplies & Operating
Benefits
Materials Expenses &
3000
4000
Services
5000
7,558
1,200
6,300
23,921
250
40,082
23,921
2,500
33,583
5,950
1,510
155
56,255
6,000
9,900
7,963
4,000
7,600
37,518
131,468
7,827
799
1,470
85,066
15,187
21,246
58
200
6,187
5,705
200
9,954
8,994
272
9,979
7,138
440
75,136
6,337
1,545
6,000
6,000
164,000
9,869
6,600
110,335
6,368
2,000
36,618
2,388
3,000
18,000
285,930
11,400
186,454
65,722
7,750
71,198
2,133
2,484
675
500
8,189
3,673
65,080
139,824
662,889
196,783
1,033,892
Capital
Outlay
6000
Student Transfer
Aid 7000 Out 7300
8,150
Indirect
7320
3,260
5,316
5,406
113,050
28,690
5,945
1,000
167,854
100,935
1,170
280
2,646
5,318
1,470
10,000
6,641
2,838
1,736
11,000
1,000
10,000
309
31,459
9,123
268,789
147,685
55,204
Total
Expenses
79,500
138,209
140,550
119,000
30,200
6,100
430,227
137,746
276,840
58,823
368,773
22,416
7,275
59,731
68,800
126,708
39,001
40,231
180,000
179,317
77,824
45,124
1,559,950
367,362
20,000
44,563
93,142
139,824
4,857,236
2005-06 PRELIMINARY BUDGET
ONE-TIME SUB-FUND – GENERAL FUND
E.
ONE-TIME SUB-FUND
This sub-fund accounts for one-time non-recurring funds separately from base
ongoing funds. The Preliminary Budget shows that no one-time sub-fund will be
transferred to the General Fund to cover the estimated deficit in 2005-06.
AVAILABLE FUNDS
$
Unallocated 7/1/05
1,100,583
One-Time Growth Funds for 2003-04 and 2004-05 (not budgeted)
Total Available
316,000
1,416,583
2004-05 Commitments
Marketing Project – Watsonville Center
13,350
JPA Mid-Year Assessment
190,428
2004-05 Compensation Program
771,500
Allocation for Assistant Director M & O (prorated 04/05
salary/benefits)
Fund Balance July 1, 2005
18,468
422,837
2005-06 Commitments
Faculty Technology Grants
15,000
2005-07 Reserve for Accreditation Expenses
59,450
One-Time Transfer to Cafeteria Fund
234,713
Unallocated One-Time Funds
113,674
18
2005-06 PRELIMINARY BUDGET
RESERVES – GENERAL FUND
F.
RESERVES (ENDING BALANCE)
1.
BASE BUDGET RESERVES
The General Reserves, Revolving Fund, Revolving Stores, and
Clearing/Operational Fund are accounted for in the Base Budget in the
amount of $1,722,740. These funds are not designated for allocation
during the fiscal year.
a.
General Reserves
An account to record the reserve budgeted to provide operating
cash in the succeeding fiscal year until taxes and state funds
become available. The California Community Colleges
Chancellor’s Office guideline is a minimum of 3% and a goal of
5% of the total General Fund Reserve. The District will calculate
this in the Final Budget when all sources of funds are included.
b.
Revolving Cash Fund
A $30,000 account to be used for emergency or small sundry
disbursements.
c.
Clearing/Operational Fund
A $25,000 account to be used for District deposits and subsequent
withdrawal into appropriate County treasury accounts.
RESERVES
Preliminary Budget
2005-06 PRELIMINARY BUDGET
RESERVES OF THE GENERAL FUND
Base
Restricted Comm Ed Carry
Budget
Sub Fund
District
Over
Match
One-Time
Sub-Fund
TOTAL
General
Fund
General Reserve
Revolving Cash Fund
1,667,740
30,000
1,667,740
30,000
Clearing/Operational
25,000
25,000
Unallocated Reserve
96,543
113,674
210,217
$1,819,283
$113,674
$1,932,957
TOTAL RESERVES
19
2005-06 PRELIMINARY BUDGET
INTERFUND TRANSFERS
OTHER FINANCING SOURCES (OUTGO)
Inter-fund transfers are made to move appropriations and dollars from one fund to
another fund for the purpose of paying for expenditures using the structure
required by generally accepted accounting principles applied to governmental
entities. The transfer of funds allows money to be moved from one fund to a
second fund with the second fund then being responsible for paying all operating
costs of that program. This practice allows all program expenditures related to the
operation of the program, regardless of funding sources, to be accounted for in a
single fund. This treatment provides readers with a full understanding of the
scope of the program as a whole.
A schedule of Inter-fund Transfers is included on the following page. Some of
the sub-funds within the General Fund such as the District Match, Carryover and
One-Time sub-funds do not have complete budget schedules included in the
Preliminary Budget. Therefore, inter-fund transfers for those sub-funds are not
included in the attached schedule.
20
2005-06 PRELIMINARY BUDGET
INTERFUND TRANSFERS
INTERFUND TRANSFERS
Transfer In
Unrestricted General Fund 11
To Cafeteria Fund 32/52
To Child Development 33
From Child Devel Fund 33
From Restricted General Fund 12
From Stu Ctr Fund 73
From Trust & Agency 79
From Bookstore 51
Transfer Out
120,000
451,536
14,436
55,204
22,000
48,710
73,386
Restrictred General Fund 12
To Transportation Fund 41
To Unrestricted General Fund 11
To Student Ctr Trust Fund 73 fees
To Student Rep Fund 72 fees
To Child Devel Fund 33 (child care fees)
212,039
55,204
113,050
28,690
5,945
Child Devel Fund 33
To Building Fund 43
To Unrestricted General Fund Base 11 (Indirect)
From Unrestricted General Fund Base 11
From General Restricted Fund 12 (child care fees)
451,536
5,945
Building Funds
From Child Devel Fund 33
From Measure D Bond Fund 49 (match)
From General Restricted Fund 12 (Transportation)
4,000
150,000
212,039
4,000
14,436
Measure D- Bond Fund
To Building Fund 46 (match)
150,000
Bookstore Fund
To Unrestricted General Fund Base 11
73,386
Cafeteria Fund
From Unrestricted General Fund Base 11
120,000
Student Representation Fnd
From General Restricted Fund 12 (fees)
28,690
Student Center Trust Fund
To Unrestricted General Fund Base 11
From General Restricted Fund 12 (fees)
22,000
113,050
Trust & Agency
Pino Alto/Sesnon to Unrestricted General Fund Base 11
Totals
48,710
1,298,996
21
1,298,996
2005-06 PRELIMINARY BUDGET
DEBT SERVICE FUND
II.
DEBT SERVICE FUND
The District uses the Debt Service Fund to account for the payment of the Certificates of
Participation (COP) authorized by the Board of Trustees in 1997-98. COPs are a form of
debt used by governmental agencies that does not require voter approval.
A transfer from the General Fund is made to cover annual COP commitments.
22
2005-06 PRELIMINARY BUDGET
DEBT SERVICE FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Debt Service Fund
t
Actual
9 2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2004-05
Budget
2005-06
6,416
6,416
6,000
6,000
6,000
6,000
19,411
194,989
214,400
212,126
212,126
323,113
323,113
(207,984)
(206,126)
(317,113)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
194,989
206,126
317,113
Total Other Financing Sources (Outgo)
194,989
206,126
317,113
Net Change to Fund Balance
(12,995)
348,845
348,845
348,845
348,845
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
361,840
348,845
23
2005-06 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
III.
CHILD DEVELOPMENT FUND
The Child Development Fund is designated as a special revenue fund. This fund accounts
for legally restricted revenue sources, such as the Child Care Premium Tax Bailout, the
California Department of Education, and the U.S. Department of Education.
The transfer from the General Fund is budgeted at $457,453 which reflects an increase in
labor costs.
Although the Child Development Fund is currently projecting no ending fund balance for
2005-06, there are several factors that should be noted:
•
•
•
The Child Development Fund is anticipating an ending fund balance in excess of
that budgeted in 2004-05.
Adjustments will be made to the 2005-06 budget to include COLA of 4.23% on
State funded grant revenues which will result in approximately $24,000 of
additional revenue for 2005-06.
Child Care Premium Tax Bailout funds are expected to increase in 2005-06.
24
2005-06 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Child Development Fund
Actual
2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2004-05
Budget
2005-06
54,484
665,269
109,794
829,547
54,675
669,333
84,250
808,258
25,000
597,687
144,850
767,537
480,019
223,346
201,190
33,295
207,070
55
1,144,975
497,094
249,213
223,337
40,302
219,097
504,846
258,228
244,757
40,464
188,259
1,229,043
1,236,554
(315,428)
(420,785)
(469,017)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
385,043
(20,358)
402,609
(19,723)
457,481
(18,436)
Total Other Financing Sources (Outgo)
364,685
382,886
439,045
Net Change to Fund Balance
49,257
(37,899)
(29,972)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
18,642
67,899
30,000
67,899
30,000
28
Other Financing Sources (Outgo)
25
2005-06 PRELIMINARY BUDGET
BUILDING FUND
IV.
BUILDING FUND
This fund accounts for federal, state, and local funding for scheduled maintenance and capital
outlay projects, and student transportation fees.
A.
SCHEDULED MAINTENANCE & CAPITAL OUTLAY PROJECTS
The State provides funds for hazardous materials removal, scheduled
maintenance, and capital outlay projects. The Building Fund also includes
funding from Redevelopment Agencies. The College has been awarded an
allocation from State Proposition 55 of $20,395,000 for 50% of the Arts
Education Complex.
Specific projects include:
Hazardous Substance Removal
Capital Equipment
Capital Construction Arts
Education Complex, First Year
Scheduled Maintenance
Upgrade Electrical
Campus Communication System
Fire Alarms System Upgrade
B.
$102,950
254,472
10,178,500
400,000
192,121
204,645
TRANSPORTATION, PARKING & SECURITY
After payment is made to the Santa Cruz County Transit District, the net
collections from the bus passes and parking permit fees are transferred into the
Building Fund. These funds are designated for parking lot security, maintenance,
and repairs.
C.
CERTIFICATES OF PARTICIPATION (COPS)
Certificates of Participation (COPS) were sold in 1997-98. The proceeds have
been used for deferred maintenance, upgrading of infrastructure, and purchase
and installation of the Datatel software system. Most recently, the fund has
supported the costs of the conversion to the Datatel Payroll System.
26
2005-06 PRELIMINARY BUDGET
BUILDING FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Building Fund
Actual
2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2004-05
Budget
2005-06
1,690,252
289,544
1,979,796
676,446
285,000
961,446
10,178,500
343,500
10,522,000
59,331
19,427
48,196
958,734
1,878,933
53,118
20,539
20,945
2,052,425
423,748
55,083
26,490
20,552
1,412,086
9,285,622
2,964,621
2,570,775
10,799,833
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Grants/Donations/Scholarships
Total Expenditures
Excess of Revenues Over Expenditures
(984,825)
Interfund Transfers
Transfers In
(1,609,329)
(277,833)
745,428
799,757
Transfers Out
(232,826)
(570,513)
Net Change to Fund Balance
(472,223)
(1,380,085)
88,206
2,247,258
1,775,035
394,950
1,775,035
394,950
483,156
91,794
303,156
483,156
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
Reserve - Parking Lot
Reserve - Redevelopment
27
366,039
2005-06 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
V.
GENERAL OBLIGATION BOND FUND
In June 1998 the voters approved an $85 million General Obligation Bond
(Measure C) on behalf of Cabrillo College.
Sales of Measure C bonds have taken place in increments as funds were needed:
1st Issue (Series A) 1998-99
- $12 million
2nd Issue (Series B) 1999-00
- $30 million
3rd Issue (Series C) 2000-01
- $20 million
Final Issue (Series D) 2001-02
- $23 million
In March 2004 the voters approved a $118.5 million General Obligation Bond
(Measure D) on behalf of Cabrillo College.
Sales of Measure D bonds have begun and will take place in increments as funds are needed:
1st Issue (Series A) May 2004
- $60 million
The following key projects are included in the Bond Fund for 2005-06:
• Construction at 50% for the Arts Education Classroom (AEC) Project:
o Project also receives 50% State Capital Outlay funding
• Construction of the Student Services Complex project
• Parking structure adjacent to the future Health & Wellness Center
• Building Improvements (as approved throughout the year)
• Synthetic turf for the stadium
• Soccer field converted to parking
• Campus fire alarm upgrade
• HVAC for Building 400
The following key projects were completed in 2004-05:
• Preparation for the Arts Education Classroom Project (AEC):
o Renovation of the 1200 Building
o 21KV – Phase IV (electrical infrastructure upgrade adjacent to the AEC
site)
• HVAC replacement in Buildings 450, 500, and 700.
• Numerous building improvement projects throughout campus (building painting,
classroom renovation, etc.)
• Drainage and paving projects (near new warehouse storage building and near
Maintenance and Operations area)
• Equipment for the 1200 Building
28
2005-06 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
1998 & 2004 General Obligation Bonds
Bond Funds (Combined)
Actual
2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2004-05
Budget
2005-06
228,110
228,110
800,000
800,000
1,100,000
1,100,000
1,955
272
35,972
4,312,475
1,935,087
6,285,761
2,298
155
65,024
10,119,005
4,752,860
14,939,342
157,645
16,448,859
7,358,987
23,965,491
Excess of Revenues Over Expenditures
(6,057,651)
(14,139,342)
(22,865,491)
Other Financing Sources (Outgo)
8800: Sale of Bonds
60,163,035
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(150,000)
Total Other Financing Sources (Outgo)
60,163,035
Net Change to Fund Balance
54,105,384
(14,139,342)
(23,015,491)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
14,702,377
68,807,761
54,668,419
68,807,761
54,668,419
31,652,928
29
(150,000)
2005-06 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
2004 General Obligation
Bond Fund - Measure D
Actual
2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
8800: Sale of Bonds
Budget
2004-05
Budget
2005-06
58,589
58,589
630,000
630,000
1,000,000
1,000,000
1,496
281,462
204,681
487,639
10,000
4,471,535
2,233,522
6,715,057
150,281
15,680,489
7,015,230
22,846,000
(429,050)
(6,085,057)
(21,846,000)
60,163,035
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(150,000)
Total Other Financing Sources (Outgo)
60,163,035
Net Change to Fund Balance
59,733,985
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
59,733,985
30
(150,000)
(6,085,057)
(21,996,000)
59,733,985
53,648,928
53,648,928
31,652,928
2005-06 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
1998 General Obligation Bonds
Bond Fund - Measure C
Actual
2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2004-05
Budget
2005-06
169,521
169,521
170,000
170,000
100,000
100,000
1,955
272
34,476
4,031,013
1,730,406
5,798,122
2,298
155
55,024
5,647,470
2,519,338
8,224,285
7,364
768,369
343,758
1,119,491
(5,628,601)
(8,054,285)
(1,019,491)
Net Change to Fund Balance
(5,628,601)
(8,054,285)
(1,019,491)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
14,702,377
9,073,776
1,019,491
9,073,776
1,019,491
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
8800: Sale of Bonds
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
31
2005–06 PRELIMINARY BUDGET
BOOKSTORE FUND
VI.
BOOKSTORE FUND
The Bookstore Fund is an enterprise fund. An enterprise fund accounts for the total costs
of providing goods and services on a continuing basis to students or staff and is financed
through user charges or earned income.
This fund accounts for the total operation of the Bookstore, which includes payments to
the District of $125,000 in occupancy and administrative fees, and a $15,000 transfer to
the Student Senate library reserve book fund for students.
Incorporated into the Preliminary Budget is a two percent discount on new textbooks
priced $100 and over. This is a continuance of the program recommended by the
Bookstore Committee in 2004 to help reduce the price of books to students.
32
2005-06 PRELIMINARY BUDGET
BOOKSTORE FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Bookstore Fund
t
9
Actual
2003-04
Budget
2004-05
Budget
2005-06
3,226,684
2,512,145
3,210,405
2,361,450
3,202,425
2,353,222
Gross Profit or (Loss)
714,539
848,955
849,203
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
315,458
93,850
3,778
228,295
339,729
142,641
4,750
230,671
358,532
147,857
5,950
209,665
641,381
717,791
722,004
73,158
131,164
127,199
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(73,000)
(88,386)
(88,386)
Total Other Financing Sources (Outgo)
(73,000)
(88,386)
(88,386)
158
42,778
38,813
1,427,811
1,427,969
1,470,747
1,427,969
1,470,747
1,509,560
8900: Total Income
5900: Cost of Sales
Excess of Revenues Over Expenditures
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
33
2005-06 PRELIMINARY BUDGET
CAFETERIA SPECIAL REVENUE FUND
VII. CAFETERIA SPECIAL REVENUE FUND
The food service operation is contracted to Fresh & Natural, a Milpitas-based company that
specializes in providing food service to corporations and public entities. Their contractual
arrangement with the College is as follows:
•
Pay a 7% commission on register and catering sales, with a minimum annual commission
payment of $35,000.
•
Pay the College $22,500 to cover a portion of the salary of the one District classified
employee remaining with food service.
•
Pay $3,000 per year commission on Head Start meals to cover utility costs.
•
Provide $2,000 in student scholarships.
•
Provide $1,000 in co-sponsored catered events and $1,000 in partnership value to student and
College faculty/staff events.
The 2005-06 Preliminary Budget anticipates that the food service program will continue to
generate a small contribution to reduce the fund liability, while at the same time providing
scholarships and partnership contributions.
The District transferred $120,000 from the General Fund Base Budget in 2004-05 which will
reduce the deficit in the Cafeteria Fund to $355,713 as of June 30,2005.
The Preliminary Budget includes General Fund transfers of $354,713. These transfers, along
with the $1,000 anticipated surplus budgeted, will serve to eliminate the deficit balance in the
Cafeteria Fund.
34
2005-06 PRELIMINARY BUDGET
CAFETERIA SPECIAL REVENUE FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Cafeteria Special Revenue Fund
t
Actual
9 2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2004-05
Budget
2005-06
72,175
72,175
62,302
62,302
60,000
60,000
39,280
14,178
40,900
15,402
40,474
15,733
606
4,000
2,793
54,064
60,302
59,000
18,111
2,000
1,000
Interfund Transfers
8900: Transfers In
7300: Transfers Out
120,000
120,000
354,713
Total Other Financing Sources (Outgo)
120,000
120,000
354,713
Net Change to Fund Balance
138,111
122,000
355,713
(619,179)
3,355
(477,713)
(477,713)
(355,713)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
35
(355,713)
2005-06 PRELIMINARY BUDGET
ICDL ENTERPRISE FUND
VIII. ICDL ENTERPRISE FUND
This enterprise fund accounts for the total revenue and cost of providing International
Computer Driving License testing services and courseware to California Community
Colleges and the business members of the Bay Area Regional Consortium and is financed
through net sales and categorical funds.
The budget for the ICDL fund will be included in the District’s 2005-06 Final Budget.
36
2005-06 PRELIMINARY BUDGET
INTERFUND TRANSFERS
-This Page Intentionally Left Blank-
37
2005-06 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
IX.
ASSOCIATED STUDENTS FUND
The Associated Students Fund is money held in trust by the District for organized student
body association activities. The District has fiduciary responsibility for these funds.
The Associated Students Fund is funded by the sale of student activity cards, vending
machine commissions, and contributions from the Bookstore. The revenue supports
student services, graduation, clubs, and other College programs, and provides
scholarships and loans.
38
2005-06 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Associated Students Fund
t
Actual
9 2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2004-05
Budget
2005-06
46,597
46,597
49,500
49,500
44,350
44,350
24,122
29,912
13,500
36,000
8,000
36,350
54,034
49,500
44,350
15,000
(15,000)
15,000
(15,000)
76,526
84,089
84,089
84,089
84,089
84,089
(7,437)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
15,000
Total Other Financing Sources (Outgo)
15,000
Net Change to Fund Balance
7,563
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
39
2005-06 PRELIMINARY BUDGET
TRUST & AGENCY FUND
X.
TRUST & AGENCY FUND
The Trust and Agency Fund was established to account for monies held in a trustee
capacity by the College for individuals, student organizations or clubs. Money is
expended in accordance with procedures established by the entity for which the money is
held in trust.
The Trust and Agency Fund contains accounts where the District is the agent for the
funds. These accounts are not funded from the General Fund. Examples include student
clubs and organizations, Cabrillo Stage, Distinguished Artists, Cabrillo Chorus, pottery
fund, athletic ancillary funds and numerous others. The fund balance is an accumulated
balance of the entities, and is not available to the General Fund.
40
2005-06 PRELIMINARY BUDGET
TRUST AND AGENCY FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Trust and Agency Fund
t
Actual
9 2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,085,874
1,085,874
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2004-05
Budget
2005-06
1,070,000
1,070,000
972,315
972,315
1,008,596
1,010,000
203,720
703,105
1,008,596
1,010,000
906,825
77,278
60,000
65,490
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(48,710)
Total Other Financing Sources (Outgo)
(48,710)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
41
77,278
60,000
16,780
869,097
946,375
1,006,375
946,375
1,006,375
1,023,155
2005-06 PRELIMINARY BUDGET
SCHOLARSHIP & LOAN TRUST FUND
XI.
SCHOLARSHIP & LOAN TRUST FUND
The Scholarship and Loan Trust Fund accounts for gifts, donations and bequests that are
used for scholarships or for grants and loans to students. The majority of income for this
fund comes from the Cabrillo Foundation; the remainder is received from federal and
local sources. It should be noted that the estimate for revenue received from the Cabrillo
Foundation is expected to increase from $161,000 to $250,000 in 2005-06.
42
2005-06 PRELIMINARY BUDGET
SCHOLARSHIP AND LOAN
Cabrillo Community College District
Preliminary Budget 2005-2006
Scholarship and Loan
t
Actual
9 2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2004-05
Budget
2005-06
219,304
219,304
235,000
235,000
430,000
430,000
219,304
235,000
430,000
(221,491)
(235,000)
(430,000)
(221,491)
(235,000)
(430,000)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(2,187)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
28,715
26,528
26,528
26,528
26,528
26,528
43
2005-06 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
XII. STUDENT FINANCIAL ASSISTANCE FUND
Student Financial Assistance Funds are designated to account for receiving and
disbursing federal- and state-funded student financial aid.
PELL GRANTS - A federal program available to undergraduate students who are
participating in an eligible program on at least a half-time basis (six or more units). The
amount of the grant is determined by the student's index number. The beginning budget
reflects the amount of the initial award letter. Augmentations are received throughout the
year.
SEOG - Supplemental Educational Opportunity Grant is a federal program that enables
students with verified exceptional financial needs to pursue their studies at institutions of
higher education. The student must be enrolled on at least a half-time basis, show
evidence of academic progress, and be capable of maintaining good standing.
EOPS - Extended Opportunity Program and Services is a state grant that is awarded
through the Financial Aid Office to students with verified exceptional need who qualify
under the program guidelines.
CARE - Cooperative Agencies Resources For Education is a state program awarded
through the Financial Aid Office for welfare-dependent single heads of households with
preschool age children.
The 2004-05 Final Budget included a projected deficit fund balance of $49,305 for the
Financial Assistance Fund. Reconciliation of this fund balance is in progress. The
ending funding balance will be included in the 2005-06 Final Budget.
44
2005-06 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Student Financial Assistance Fund
t
Actual
9 2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2004-05
Budget
2005-06
4,720,348
731,931
435
5,452,714
4,430,471
691,000
5,121,471
5,118,442
750,000
348
5,868,790
5,452,714
5,121,471
5,868,790
(5,501,763)
(5,121,471)
(5,868,790)
(5,501,763)
(5,121,471)
(5,868,790)
(49,305)
(49,305)
(49,305)
(49,305)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(49,049)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
3,354
(3,610)
(49,305)
45
2005-06 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
XIII. STUDENT REPRESENTATION FEE FUND
California Legislation authorized a one-dollar fee to be collected from students to support
Student Senate representatives in lobbying for student rights before city, state and federal
agencies.
46
2005-06 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Student Representation Fee Fund
t
Actual
9 2003-04
Budget
2004-05
Budget
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
29,135
29,000
20,000
29,135
29,000
20,000
(29,135)
(29,000)
(20,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
29,528
29,000
28,690
Total Other Financing Sources (Outgo)
29,528
29,000
28,690
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
393
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
47
8,690
29,383
29,776
29,776
29,776
29,776
38,466
2005-06 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
XIV. STUDENT CENTER FEE FUND
The Student Center Fee is required of all students and is designated solely for the purpose
of maintaining, remodeling and/or building a new Student Center. The fee is $1 per unit
for a maximum of $5 per semester, and cannot exceed $10 per academic year. Some
students receiving financial assistance may have the fee waived.
48
2005-06 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
Cabrillo Community College District
Preliminary Budget 2005-2006
Student Center Fee Fund
t
Actual
9 2003-04
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2004-05
Budget
2005-06
4,963
4,963
5,000
5,000
10,000
10,000
77,230
160,014
120,000
77,230
160,014
120,000
(72,267)
(155,014)
(110,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
115,721
116,000
(21,330)
113,050
(22,000)
Total Other Financing Sources (Outgo)
115,721
94,670
91,050
43,454
(60,344)
(18,950)
691,188
734,642
674,298
734,642
674,298
655,348
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
49
ATTACHMENTS
CPC 5/18/05
2005-06 Base Budget Planning Assumptions
Based on May Revise
2004-05 Surplus
Worst
Case
100,000
Range
MidRange
100,000
Best
Case
100,000
158,000
158,000
158,000
0
0%
0
0%
0
0%
(458,300)
-1%
0
0%
458,300
1%
1,956,600
4.23%
1,956,600
4.23%
1,956,600
4.23%
2005-06 Revenue Adjustments
2003-04 Growth
Estimated increase of $24,440 for facilities growth and $134,360 for FTES growth
2004-05 Growth
A. Growth Rates - Cabrillo
Adult population change 1.27%
High school graduation rate 3.49%
Blended rate @ 2.28%
B. 3% Statewide growth appropriation
C. Adopted Budget - growth
D. Estimates for current year to date project a 2% decline through wintersession 2005
2005-06 Growth
A. Growth Rates - Cabrillo
B.
C.
D.
E.
Adult population change 1.07%
High school graduation rate 3.13%
Blended rate @ 2.03%
System recommendation to BOG, 4% enrollment growth appropriation
If all districts grow to their computed growth rate, then districts would receive
an 84.64% adjustment to their computed growth rate.
Cabrillo 2.03% x .8464 = 1.93% growth rate
Governor's Jan. 10 Budget @ 3% for the system
Budget Planning Assumptions
COLA 2005-06 COLA projected at 4.23%
Restoration of Partnership for Excellence Funds
In 2004-05, PFE funding was cut 14.5%. The May Revise for 2005-06 proposes
0
314,722
314,722
100% restoration
100% restoration
0
558,000
558,000
1,656,300
2,987,322
3,445,622
restoration of these funds with district specific accountability mechanism
Equalization
System received a statewide augmentation of $80 million in 2004-05 and
requested an additional $80 million augmentation for 2005-06; May Revise includes $40 million
TOTAL Revenue Adjustment
M/Budget/2004-05 Budget
Docs/2005-06 Budget Planning Assumptions 5.18.05 CPC
2005-06 Expense Adjustments
Worst
Case
Range
MidRange
Best
Case
1,485,000
82,500
1,476,000
82,000
1,449,000
80,500
18 FTE
18 FTE
18 FTE
(675,000)
450 units
0
(675,000)
450 units
(675,000)
450 units
Full-time faculty obligation
BOG has reinstated the full-time faculty obligation number (FON) for Fall 2005.
216 FTE if no growth in FTES in 2004-05; 219 FTE if 2.28% growth in FTES;
198 FTE current positions funded. Increase budget for salaries/benefits
Growth-Adjunct teaching units allocation:
Replacement of adjunct teaching units with full-time faculty @ $1500/teaching unit
Cost to maintain FTES @ FY04 or 1% or 2% growth
218,000
1% 112 teaching units + 30% support costs
2% 224 teaching units + 30% support costs
437,000
Labor agreements
435,718
1.0%
435,718
1.0%
TBD
TBD
435,718
1.0%
435,718
1.0%
TBD
TBD
TBD
TBD
689,862
17.00%
608,702
15.00%
608,702
15.00%
379,000
10.25%
2% salary inc.
375,200
10.25%
1% salary inc.
0
0.00%
1% salary inc.
?
620,000
?
620,000
?
620,000
?
?
?
Total Expense Adjustments
3,370,298
3,058,620
2,875,420
Projected 2005-06 Structural Balance (Deficit)
(1,613,998)
28,702
670,202
(each 1% for all employee groups = $435,718)
CCFT and SEIU- 2004-05 agreements
Management and Confidentials- 2004-05 agreements
on schedule
off schedule
CCFT and SEIU- 2005-06 agreements
Management and Confidentials- 2005-06 agreements
Benefits
District Paid Stipend for Health Benefits (based on current contract)
Increase in Worker's Comp., Gen. Liability, other mandatory?
STRS Employer Contribution rate increase from 8.25% to 10.25%
New Classified Positions?
Step and Column Increases@ 2%
Other
M/Budget/2004-05 Budget
Docs/2005-06 Budget Planning Assumptions 5.18.05 CPC
Budget Development Calendar
2005-06
Budget Development
College Review/Action
October, 2004
CPC reviewed the Full-Time Faculty
Obligation
November 1, 2004
December 1, 2004
Governing Board Review/Action
Action Item: 2005-06 Academic
Staffing Priorities
CPC to have preliminary discussion
regarding 2004-05 planning parameters
January 10, 2005
January 19, 2005
State Budget and Reports
Governor’s Proposed Budget
CPC to recommend budget planning
assumptions and calendar
O:\05-06 Preliminary Budget\2005-06 PRELIMINARY BUDGET\Budget Development Calendar 05.06 1.19.05 CPC.doc
Page 1 of 3
Budget Development
December, 2004 May, 2005
College Review/Action
State Budget and Reports
Business Office to prepare line item
budget detail to be used for Preliminary
Budget 2005-06 based on current
information, step and column salary
increases, project mandatory/
contractual increases
January, 2005 February 7, 2005
Information Items: 2005-06
Budget Calendar and Budget
Planning Assumptions
February, 2005
Complete planning for Fall 2005
Schedule of Classes
February, 2005
Actual FTES data available for Summer
& Fall 2004, estimates for
Wintersession 2005
February-August, 2005
Continue to monitor 2005-06 State
Budget proceedings
March, 2005
Governing Board Review/Action
First Principal Apportionment,
2004-05
Action Item: Adopt 2005-06
Budget Development Process,
Calendar and Planning
Assumptions
O:\05-06 Preliminary Budget\2005-06 PRELIMINARY BUDGET\Budget Development Calendar 05.06 1.19.05 CPC.doc
Page 2 of 3
Budget Development
College Review/Action
Governing Board Review/Action
May 3, 2004
May Revise
June 7, 2005
June 2005 –
August 2005
Action Item: Adopt Preliminary
Budget, 2005-06
Business Office to update line item
budget detail for Final Budget based on
current information. Step and column
salary increases, projected
mandate/contractual increases
Attendance Report Completed,
2004-05
August 2005
September 2005
State Budget and Reports
2005-06 State Budget Approved
CPC to recommend target amount for
augmentation/reduction for 2005-06
Action Item: Adopt Final Budget,
2005-06
O:\05-06 Preliminary Budget\2005-06 PRELIMINARY BUDGET\Budget Development Calendar 05.06 1.19.05 CPC.doc
Page 3 of 3