2005-2006
FINAL BUDGET
CABRILLO COMMUNITY COLLEGE DISTRICT
September 12, 2005
COMMUNITY COLLEGE LEAGUE OF CALIFORNIA
ON THE WEB: WWW.CCLEAGUE.ORG/LEGINFO/BUDGET/
S
TATE BUDGET UPDATE
UPDATE #11! JULY 7, 2005
A status report on the actions, discussions, and rumors in Sacramento related to the community colleges' state budget for
fiscal year 2005-06. This update is distributed to all chief executive officers for distribution to trustees, administrators,
faculty, classified, public/governmental relations officers and student leaders.
Budget Deal Protects Investment in Community Colleges
With today’s passage of a compromise 2005-06 state budget (SB 77), California’s community colleges are poised to
receive a 9% increase in spending, including a significant increase in funding per student. The estimated 10.46% share
of Proposition 98 for community colleges is the highest since 1991-92.
A major component of the final deal was an agreement to use what had been designated as Proposition 98 “settleup” funds to pay a portion of the state’s contributions to the State Teachers Retirement System. Because of advocacy
from local school and community college districts, we avoided a permanent shift of $40 million in costs to local
community college districts. Instead, funds that were to be allocated on a one-time basis to Proposition 98 will be
allowed to be shifted back to the non-Proposition 98 General Fund to make the retirement contributions.
The only change to the community college budget from the conference committee version was the movement of $10
million from noncredit rate instruction to equalization, increasing equalization funding to $30 million. This action was
taken when it became clear that the governor would veto the noncredit augmentation.
The highlights of the 2005-06 budget include:
• Restoration of $31.4 million vetoed from district base apportionments last year
• 4.23% cost-of-living adjustment for the general apportionment and selected categorical programs*
• 3% student enrollment growth (34,000 FTES)
• 1.76% growth for selected categorical programs*
• $30 million for credit equalization
• $20 million for career technical education
• $10 million to increase nursing enrollment and equipment
• $10 million to reimburse districts for mandates
• $1 million for the California Partnership for Achieving Student Success (Cal-PASS) program
• $33 million to backfill any shortfall in 2004-05 property taxes, with the unused balance available for credit
equalization
• Continuation of the $200 million deferral
• No student enrollment fee increase
*(selected categorical programs include EOPS/CARE, DSPS, Matriculation, and Basic Skills/Apprenticeships)
SB 361 Clears Assembly Policy Committee
On Tuesday, Assembly Higher Education approved SB 361 (Scott), which would implement the overhaul of community
college finance crafted by a League-coordinated workgroup of chief business officers and endorsed by the Board of
Governors. The bill was approved 6-1 by the committee, with only Shirley Horton (R-Chula Vista) voting no.
Committee members were most concerned with the provision of the bill restoring the ability of the Chancellor to
phase-out funding of declining districts over three years (known as “stability” funding). Senator Scott stated that, if that
provision would jeopardize the bill, he would be amenable to changing it. Local districts need to contact their members
of the Legislature to reiterate the need for a reasonable declining mechanism that recognizes that district costs do not
evaporate immediately upon an enrollment decline. A three-year decline mechanism with stability funding ensures that
districts are not put in the position of a “downward spiral.”
SB 361 next moves to the Assembly Appropriations Committee. Districts are encouraged to send letters of support
immediately to the chair of the committee:
Judy Chu
Chair, Assembly Committee on Appropriations
State Capitol, Room 2114
Sacramento, CA 95814
Again thank you for your great advocacy in favor of SB 361 and in opposition to the proposed shift of the state's
retirement costs to local districts. Your hard work paid off!
1121 L Street, Suite 805 ♦ Sacramento, California ♦ 95814 ♦ 916-441-0353 ♦ www.ccleague.org
COMMUNITY COLLEGE LEAGUE
OF CALIFORNIA
7/7/2005 9:55
Item
General Apportionment
Apportionments: General Fund
Apportionments: Local Property Tax Revenues
Apportionments: Student Fees
Subtotal General Apportionment
04-05 Apportionment Veto Set-Aside for Accountability
Cost-of-living adjustment (categorical COLA incl. below)
Equalization
Non-credit enhancement
Total General Apportionment
2005-06
System Budget
Request
2005-06
Governor's
Proposed
Budget
2005-06
Governor's
Revised
Budget
2,075,745,000
1,750,350,000
357,498,000
4,183,593,000
95,694,000
80,000,000
4,359,287,000
2,461,945,000
1,827,043,000
368,210,000
4,657,198,000
31,409,000
195,524,000
80,000,000
30,000,000
4,994,131,000
2,317,611,000
1,827,043,000
368,210,000
4,512,864,000
31,409,000
195,524,000
4,739,797,000
2,384,811,000
1,772,743,000
355,310,000
4,512,864,000
31,409,000
209,624,000
40,000,000
4,793,897,000
467,000
41,696,000
1,347,000
85,977,000
35,790,000
98,791,000
1,747,000
1,754,000
6,158,000
148,120,000
62,539,000
50,828,000
1,000,000
7,172,000
24,940,000
34,580,000
47,338,000
22,050,000
1,974,000
497,000
43,453,000
1,347,000
91,191,030
51,248,000
104,782,000
1,747,000
1,754,000
6,158,000
169,781,000
90,897,000
50,828,000
4,000,000
11,272,000
27,345,000
43,580,000
46,206,000
25,063,000
1,974,000
467,000
43,403,000
1,347,000
91,044,723
35,790,000
104,614,000
1,747,000
4,754,000
6,158,000
136,709,000
66,225,000
50,828,000
1,000,000
7,172,000
27,345,000
34,580,000
46,206,000
22,050,000
1,974,000
467,000
43,453,000
1,347,000
91,191,000
35,790,000
104,759,000
1,747,000
4,754,000
6,158,000
136,709,000
66,332,000
50,828,000
1,000,000
7,172,000
27,345,000
34,580,000
48,206,000
22,550,000
1,974,000
467,000
43,453,000
1,347,000
91,191,000
35,790,000
104,759,000
1,747,000
4,754,000
6,158,000
136,709,000
66,332,000
50,828,000
1,000,000
7,172,000
27,345,000
34,580,000
48,206,000
23,050,000
1,974,000
20,000,000
37,400,000
20,000,000
2004-05
Final Budget
Categorical Programs
Academic Senate for the Community Colleges
Basic Skills and Apprenticeship
California Virtual University
Disabled Students Programs and Services
Economic Development
EOPS & CARE
Equal Employment Opportunity
Foster Care Education Program
Fund for Student Success
Growth for Apportionments
Matriculation
Part-Time Faculty Compensation
Part-Time Faculty Health Insurance
Part-Time Faculty Office Hours
Physical Plant and Instructional Support
Special Services for CalWORKs Recipients
Student Financial Aid Administration
Telecommunications and Technology Infra.
Transfer Education and Articulation
Approved by the
Legislature
SB 77
2,384,811,000
(a)
1,772,743,000
355,310,000
4,512,864,000
31,409,000
209,624,000 4.23%
30,000,000
4,783,897,000
One-Time Funds
Career technical education
-
-
Property Tax Backfill
-
-
-
Nursing enrollment and equipment needs
-
-
-
Mandate reimbursements (suspension continues)
Miscelleaneous (Non-program) Items
Mandate reimbursements (suspension continues)
Lease-Purchase Bond Payments
Lottery
-
-
-
Total State-Determined Funding
Funded FTES
Funding per FTES
10,000,000
-
10,000,000
10,000,000
4,000
57,381,000
143,313,000
4,000
61,512,000
139,909,000
4,000
61,512,000
139,909,000
4,000
61,512,000
139,909,000
4,000
61,512,000
139,909,000
5,234,253,000
5,968,679,030
5,644,635,723
5,729,084,000
5,745,184,000
$
1,134,360
4,614
$
1,191,078
5,011
$
1,168,391
4,831
$
1,168,391
4,903 $
(a) General fund apportionment was increased by $54.3 million to compensate for a corresponding reduction in property tax estimates and
$12.9 million for a corresponding reduction in the student enrollment fee forecast.
(b) Workload categoricals are proposed to receive 4.23% COLA and 1.76% (statutory) growth.
(c) Formally, the separate items Scheduled Maintenance and Instructional Equipment.
(d) Includes $1,000,000 for the Cal-PASS program.
33,000,000
1,168,391
4,917
(b)
(b)
(b)
3%
(b)
(c)
(d)
2005-2006
FINAL BUDGET
TABLE OF CONTENTS
PAGE
I
General Fund – Overview ................................................................................................. 1
A.
Base Budget ......................................................................................................... 2
1.
Base Budget Revenue.............................................................................. 2
a.
b.
c.
2.
General Apportionment ............................................................... 2
Lottery.......................................................................................... 5
Non-Resident Tuition .................................................................. 5
Base Budget Expenditures ...................................................................... 6
a.
Benefits ........................................................................................ 7
Base Budget Tables
Base Budget Revenue .................................................................. 8
Base Budget Expenditures ........................................................... 9
B.
Community Education & District Match Funds................................................. 12
C.
Carry-Over Sub-Fund......................................................................................... 14
D.
General Restricted Fund..................................................................................... 16
E.
One-Time Sub-Fund........................................................................................... 20
F.
Reserves (Ending Balance) ................................................................................ 21
1.
Base Budget Reserves ........................................................................... 21
a.
b.
c.
d.
General Reserves ....................................................................... 21
Revolving Cash Fund................................................................. 21
Clearing/Operational Fund......................................................... 21
CalPers Reserve ......................................................................... 21
Other Financing Sources (Outgo)....................................................................... 22
Inter-Fund Transfers........................................................................................... 23
i
TABLE OF CONTENTS
(CONTINUED)
II
Debt Service Fund ........................................................................................................... 24
III
Child Development Fund ................................................................................................ 26
IV
Building Fund................................................................................................................. 28
A.
Scheduled Maintenance & Capital Construction Projects.................................. 28
B.
Transportation, Parking & Security.................................................................... 28
C.
Certificates of Participation................................................................................ 28
V
General Obligation Bond Fund ....................................................................................... 30
VI
Bookstore Fund ............................................................................................................... 34
VII
Cafeteria Special Revenue Fund ..................................................................................... 36
VIII
ICDL Enterprise Fund ................................................................................................... 38
IX
Associated Students Fund ............................................................................................... 40
X
Trust & Agency Fund...................................................................................................... 42
XI
Scholarship & Loan Trust Fund ...................................................................................... 44
XII
Student Financial Assistance Fund.................................................................................. 46
XIII
Student Representation Fee Trust Fund .......................................................................... 48
XIV
Student Center Fee Fund ................................................................................................. 50
Attachments:
2005-06 Base Budget Planning Assumptions
2005-06 Budget Development Calendar
ii
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
I.
GENERAL FUND - OVERVIEW
The General Fund is maintained to account for those transactions that are for the overall
College operation (Instruction, Student Services, Business Services, etcetera). Within the
General Fund, a number of sub-funds have been established: Base Budget, Restricted,
District Match, Carry-Over, and One-Time Sub-Funds. The division of these sub-funds
reflects the need to differentiate discretionary revenue from restricted revenue and ongoing
funding from one-time funding.
A brief description of each sub-fund is provided later in the report.
The Base General Fund for 2005-06 is summarized as follows:
General Fund
Base
Overview
Budget
Revenue
Restricted
District
Carry
One
Total
Match
Over
Time
General Fund
$ 51,423,579
$ 7,403,485
Expenditures
51,159,754
6,445,591
451,100
Revenue less
Expenditures
263,825
957,894
(451,100)
(1,095,361)
(724,620)
451,100
(831,536)
233,274
Transfers In
(Out)
Net Change in
Fund Balance
Growth
(50,000)
Transfer in
One-Time
Subfund
964,536
Beginning
Balance
July 1, 2005
Net Fund
Balance
June 30, 2006*
$
0 $
187,620 $
81,449
$59,096,133
2,086,608
455,045
60,598,098
(1,898,988)
(373,596)
(1,501,965)
(1,199,249)
(2,568,130)
(1,572,845)
(4,070,095)
(1,898,988)
(50,000)
1,722,740
$
1,805,740
1,898,988
$
0
$
* Includes CalPers Reserve of $83,000
1
0
$
1,650,220
5,271,948
77,375
$1,883,115
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
A.
BASE BUDGET
Base Budget is an unrestricted sub-fund, accounting for the ongoing operational
expenditures of the College. The Final Budget planning assumptions are based on
the 2005-06 State Budget Act.
1.
BASE BUDGET REVENUE
The Base Budget Revenue for community colleges is primarily derived
according to the revenue allocation method, Program Based Funding.
Funds are provided for each full-time equivalent student (FTES) from the
State general apportionment, student enrollment fees, and property taxes.
Although there have been recommendations made to change the method of
allocating revenues amongst California Community College Districts, no
changes in allocation methodology are expected for 2005-06.
Other primary sources of revenue are lottery funds and non-resident
tuition.
a.
General Apportionment
2004-05 Actual
Enrollment Fees: The enrollment fees for 2004-05 were $26 per
unit. The State is anticipating a student enrollment fee shortfall for
2004-05.
COLA: COLA of 2.41% or $1,033,980 was received for 2004-05.
Growth: No growth funds were received for 2004-05.
Budget Stability: The District’s funded FTES declined by 2.42%
in 2004-05. Total FTES went from 11,411 in 2003-04 to 11,135
in 2004-05. The Budget Act specifies that districts are held
harmless in the year of decline and must return to their base level
in the year immediately following the year of decline. If a district
does not return to their base level in the year following the decline,
a permanent reduction in apportionment revenue is instituted.
The estimated budget stability revenue for the 2004-05 fiscal year
is $1,004,082. No reduction in revenue will actually occur until
2005-06.
As a part of the 2004-05 year-end-close process, $1,004,082 was
transferred from the base budget to the one-time fund. This
revenue was treated as one-time because it is part of the one-year
budget stability process described above.
2
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
Partnership for Excellence (PFE): Total state funding for PFE was
reduced by $31.4 million (14%) from the 2003-04 allocation. As a
result, the District received PFE revenue of $1,875,544 for 200405. No COLA was received for PFE funding.
Equalization: Statewide funding for Equalization in 2004-05 was
$80 million. The College received $1,115,916 in Equalization
funding for 2004-05. Equalization funding has been added to the
District’s general apportionment base.
Retrospective Deficit Mechanism: Based on current projections of
property tax shortfalls and student enrollment fees, the
Chancellor’s Office has estimated a retrospective deficit factor of
1/2%, $222,768 for the College for 2004-05.
Part-time Faculty Compensation: Part-Time Faculty Compensation
of $495,146 was received for 2004-05.
2005/06 Final Budget
Enrollment Fees: Student Enrollment fees will remain at $26 per
unit for 2005-06.
Growth: No growth funds are included in the 2005-06 Final
Budget. The District’s goal for 2005-06 is to recapture the 2.42%
of FTES that was lost in 2004-05. However, the budget projects
apportionment revenue based on the actual FTES in 2004-05.
COLA: COLA of 4.23%, $1,939,368 has been projected in the
2005-06 Final Budget.
Equalization: The State Budget included a $30 million increase in
Equalization funding for 2005-06. The College is projecting an
additional $422,895 in Equalization funding for the Final Budget.
Partnership for Excellence (PFE): The State’s Final Budget
included the restoration of the $31.4 million reduction that was
vetoed for 2004-05. The increase of $314,722 was already
included in the District’s 2005-06 Preliminary Budget. Each
community college district will be required to comply with the
PFE data-reporting requirements instituted by the State
Chancellor’s Office.
Part-Time Faculty Compensation: Funding for this program has
been maintained at the same level as 2004-05.
3
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
This chart compares 2004-05 General Apportionment with the budget for 2005-06.
GENERAL APPORTIONMENT
2004-05
BUDGET
BASE REVENUES
2004-05
ACTUAL
$42,245,737
2005-06
FINAL BUDGET
$42,403,690
$43,437,670
(1,004,082)
(1,004,082)
1,115,916
1,537,811
1,018,122
1,033,980
2.41%
1,939,368
4.23%
0
0
0
Budget Stability
1,004,082
0
Deficit Factor
(222,768)
½%
FTES Decline
EQUALIZATION (added to base)
COLA, Cost of Living Adjustment
GROWTH
GENERAL APPORTIONMENT
$43,263,859
4
$44,330,818
$45,911,767
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
b.
Lottery
2004-05 Actual
Lottery estimates for 2004-05 were based on the 2003-04 FTES; 11,652.
The District projected 2004-05 lottery revenue at a rate of $138 per FTES;
$20 restricted, $118 unrestricted. Estimated lottery funding for 2004-05
increased from $1,270,068 to $1,391,875.
2005-06 Final Budget
The State Chancellor’s Office is projecting a rate of $154 per FTES for
2005-06. Lottery revenue is calculated based on the previous year’s total
FTES; 11,135. The funding rate for restricted lottery revenue is estimated
at $29 per FTES and $125 per FTES for the unrestricted portion. The total
lottery revenue anticipated for 2005-06 is $1,714,790.
c.
Non-Resident Tuition
2004-05 Actual
The 2004-05 budgeted revenue for non-resident tuition was $702,220 for
the Final Budget. This estimate was based on a fee of $159 per unit.
Actual non-resident revenue received in 2004-05 was $805,642.
2005-06 Final Budget
Non-resident tuition for 2005-06 will increase from $159 per unit to $164
per unit. The Final Budget assumes that non-resident tuition will decline
by 5% in 2005-06 due to a reduction in total units. Total revenue of
$798,609 is projected for 2005-06.
5
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
2.
BASE BUDGET EXPENDITURES
The following page includes assumptions that were used in generating the
base budget expenditures:
•
A 1% on-schedule salary increase is included in the 2005-06 Final
Budget.
•
Employee health benefit increases of 15% are included in the Final
Budget.
•
The District has budgeted 26 new full-time faculty for the 2005-06
fiscal year. Approximately eight vacant faculty positions were carried
over from the 2004-05 base budget.
•
The 2005-06 PERS rate decreased from 9.952% to 9.116%. A reserve
of $83,000 was established as part of the Final Budget to help smooth
the recent fluctuations in the employer contribution rate for CalPers.
•
The STRS rate was reduced from 10.25% to 8.25% in the Final
Budget.
•
The Worker’s Compensation rate decreased to 1.63%.
•
Energy costs have been budgeted to increase slightly in 2005-06.
Natural gas price fluctuations continue to make it difficult to
accurately project these expenditures.
•
The Final Budget anticipates higher bank fees and a higher incidence
of uncollectible student receivable balances.
•
Other expenses such as maintenance service contracts, utilities,
printing and postage are expected to increase in 2005-06. Estimates of
these increases are included in the Final Budget.
6
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
a.
Benefits
Mandatory benefits have been funded based on the following rates:
DISTRICT BENEFITS
FY 03/04
FY 04/05
FY 05/06
10.42%
9.952%
9.116%
7%
7%
7%
$9.33/mo/per
employee
$9.33/mo/per
employee
$9.33/mo/per
employee
STRS
8.25%
8.25%
10.25%
SOCIAL SECURITY
6.20%
6.20%
6.20%
MEDICARE
1.45%
1.45%
1.45%
$1.99
$2.06
$1.63
.30%
.65%
.45%
15.00%
15.00%
15.00%
Certificated, Administrative, Confidential
$4800, $8592,
$11,784
$4979, $9013,
$12,349
$5518, $10,265,
$14,014
Classified
$4800, $6233,
$6800
$4979, $9013,
$12,349
$5518, $10,265,
$14,014
PERS (Employer Portion)
PERS Employee (Paid by Employer for
Confidential employees and for Classified
bargaining-unit employees)
PERS AB2177
WORKERS COMP
Rate per $100 payroll
UNEMPLOYMENT
Rate per $100 payroll
Local experience charge
CAFETERIA PACKAGE/FTE
7
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
BASE
BUDGET
REVENUE
FEDERAL
8150 Admin. Allowance
8160 Veterans
Total Federal
STATE
8612
8612
8612
8670
8613
8614
8699
8681
*General Apportionment
P/T Faculty Comp
*Equalization
*State Taxes
*BOGG
2% Admin. Allow.
Partnership for Excellence
Other State Revenues
Lottery
8840
8850
8860
8874
8879
8880
8890
8890
8890
WORKING
BUDGET
$
%
ACTUALS
6/30/05
$
%
OF
WKG
FINAL
BUDGET
$
35,568
900
_______
36,468
27,331
700
27,331
700
36,103
907
132%
130%
_______
28,031
_______
28,031
_______
37,010
132%
19,729,050
495,146
1,115,916
196,194
2,297,413
47,338
1,875,543
5,000
1,374,936
95%
100%
100%
111%
115%
118%
100%
100%
108%
20,614,131
495,146
1,538,811
196,000
2,300,000
44,769
2,190,266
5,000
1,391,875
20,715,928
495,146
1,115,916
176,716
2,000,000
40,000
1,875,544
42
1
2
1,270,068
3
20,715,928
495,146
1,115,916
176,716
2,000,000
40,000
1,875,544
5,000
1,270,068
27,689,318
56
27,694,318
27,136,536
98%
28,775,998
12,426,833
4,237,991
500
62,000
75,000
3,706,391
74,128
18,000
702,220
130,000
30,000
20,000
25
9
12,426,833
4,237,991
500
70,735
150,000
3,706,391
79,028
18,000
814,220
130,000
71,694
20,000
15,636,112
1,353,442
247
87,253
133,035
4,002,691
81,688
26,492
805,642
129,300
72,782
37,737
126%
32%
49%
123%
89%
108%
103%
147%
99%
99%
102%
189%
15,623,357
1,500,000
200
85,000
160,000
4,139,468
84,479
20,000
798,609
130,000
50,000
20,000
Total Local
21,483,063
44
21,725,392
22,366,421
103%
22,611,113
Total Revenue
49,200,412
100
49,447,741
49,539,967
100%
51,423,579
Total State
LOCAL
8811
2005-06
2004-05
FINAL
BUDGET
$
*Taxes
*ERAF
Catalogs
Facility Rental/Use
Interest
*Enrollment Fee
2% Adm. Allow.
Transcripts
Non-Resident Tuition
Parking Citations
Fingerprints
Miscellaneous
* GENERAL APPORTIONMENT
Base, Prior Year
Budget Stability Reduction
Equalization (added to base)
COLA, 4.23%
Growth
Budget Stability (in one-time)
Deficit Factor (1%), (1/2%)
* TOTAL GENERAL APPORTNMENT
4
4
8
1
42,245,737
42,403,690
1,018,122
1,115,916
1,033,980
________
43,263,859
(445,536)
44,108,050
8
42,403,690
(1,004,082)
1,115,916
1,033,980
1,004,082
(222,768)
44,330,818
43,437,670
(1,004,082)
1,538,811
1,939,368
________
45,911,767
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
2004-05
BASE BUDGET
EXPENDITURES
CERTIFICATED SALARIES
1100 Teaching
1200 Non-Teaching
1300 Part-Time Teaching
1400 P/T Non-Teaching
Total Certificated
CLASSIFIED SALARIES
2100 Regular Contract
2200 Instr'l Aide Contract
2300 P/T Classified
2400 P/T Class Inst Aide
Total Classified
STAFF BENEFITS
SUPPLIES
4200 Other Books
4300 Instr'l Supplies
4500 Non-Instr'l Supplies
Total Supplies
OPERATING EXPENDITURES
5100 Profess'l Services
5200 Travel, Mileage
5300 Dues & Memberships
5400 Insurance
5500 Utilities
5600 Rental Equip & Fac
Maint. Serv. Agrmts
Repairs
5700 Legal Fees
Audit
Misc. Fees (Mchnt Bank)
5800 Postage
Advertising
Fingerpt & Testing Reqs
Printing
Program Support
Component
Other Fees
Uncollectable Stdnt Recv.
Total Operating
SUB-TOTAL EXPENDITURES
FINAL
BUDGET
$
WORKING
BUDGET
$
%
11,739,229
3,607,477
7,180,203
128,374
22,655,283
47
8,403,164
1,224,708
519,393
204,483
2005-06
ACTUALS
6/30/05
$
%
OF
WKG
FINAL
BUDGET
$
11,490,236
3,656,073
7,253,593
551,841
11,505,466
3,614,316
7,209,691
431,268
100%
99%
99%
78%
13,307,170
3,873,066
7,071,295
133,213
22,951,743
22,760,741
99%
24,384,744
8,364,794
1,208,486
610,987
279,859
8,183,208
1,153,592
513,805
262,186
98%
95%
84%
94%
8,812,577
1,319,067
490,911
206,393
10,351,748
21
10,464,126
10,112,791
97%
10,828,948
9,413,079
19
9,150,354
8,919,307
97%
9,753,095
8,071
354,045
307,172
8,070
65,407
250,715
100%
18%
82%
8,001
390,717
314,552
669,288
324,192
48%
713,270
853,556
139,919
59,787
383,978
1,685,212
74,863
442,431
133,206
108,600
46,050
124,691
243,100
115,480
64,221
148,217
15,296
244,173
50,045
381,885
690,154
83,118
59,197
367,300
1,672,816
38,163
391,410
112,502
104,648
46,050
122,167
185,516
88,783
57,813
128,550
11,082
0
41,863
381,885
81%
59%
99%
96%
99%
51%
88%
84%
96%
100%
98%
76%
77%
90%
87%
72%
0%
84%
100%
648,335
115,755
63,034
411,005
1,698,786
54,389
564,118
153,362
125,000
55,000
122,426
226,100
118,984
43,150
184,692
170,942
67,878
37,272
350,000
6,001
401,611
313,068
720,680
1
621,713
110,802
58,627
376,622
1,668,192
70,782
468,700
158,323
125,000
60,000
120,426
243,100
127,887
41,340
154,964
169,142
67,878
40,259
225,000
4,908,757
10
5,314,710
4,583,017
86%
5,210,228
48,049,547
99
48,550,221
46,700,048
96%
50,890,285
9
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
2004-05
FINAL
BASE BUDGET
EXPENDITURES
CAPITAL OUTLAY
6300 Books
6400 Equipment
6500 Lease/Purchase
Total Capital Outlay
BUDGET
$
%
19,823
218,880
29,003
2005-06
WORKING
ACTUALS
%
FINAL
BUDGET
$
6/30/05
OF
BUDGET
$
WKG
$
15,944
393,291
29,347
15,944
185,987
29,346
100%
47%
100%
19,823
220,643
29,003
267,706
1
438,582
231,277
53%
269,469
TOTAL EXPENDITURES
48,317,253
100
48,988,803
46,931,325
96%
51,159,754
TOTAL REVENUE
49,200,412
49,447,741
49,539,967
100%
51,423,579
883,159
458,938
2,608,642
REVENUE OVER (UNDER)
EXPENDITURES
OTHER FINANCING SOURCES (OUTGO)
To Fin. Aid Fund
To Gen Fund, Dist. Match
TRANSFERS
Categorical Project Support
To Child Development Fund
Categorical Indirect
From Bookstore Fund
From Trust& Agency/Stu Center
To Debt Service-TRAN interest due
To Cafeteria Fund
To Debt Service
Total Transfers
TOTAL OTHER FINANCING
SOURCES (OUTGO)
(69,600)
(381,500)
(69,600)
(381,500)
(45,664)
(381,500)
(6,145)
(397,109)
100,000
73,386
21,330
(120,000)
0
(328,538)
(6,145)
(424,451)
78,657
73,386
21,330
(27,221)
(120,000)
(207,699)
(612,143)
(4,744)
(424,451)
107,762
73,386
21,330
(21,288)
(120,000)
(207,699)
(575,704)
(779,638)
(1,063,243)
(1,002,868)
263,825
(67,651)
(381,500)
(435,546)
100,000
73,386
53,063
(120,000)
(317,113)
(646,210)
94%
(1,095,361)
EXCESS REVENUE/TRANSFERS
OVER (UNDER) EXPENDITURES
103,521
(604,305)
1,605,774
ONE-TIME SAVINGS, PRIOR & CURRENT
103,521
(306,037)
596,814
0
0
BALANCE - BEGINNING YEAR
1,722,740
1,722,740
1,722,740
1,722,740
YEAR END FUND BALANCE
1,722,740
1,722,740
1,722,740
1,805,740
1,667,740
30,000
25,000
103,521
0
1,826,261
===========
1,667,740
30,000
25,000
359,272
0
2,082,012
=========
1,667,740
30,000
25,000
0
0
1,722,740
=========
1,667,740
30,000
25,000
0
83,000
1,805,740
===========
BUDGET STABILITY TO ONE-TIME
FROM ONE-TIME SUB-FUND
ALLOCATION FOR GROWTH
(1,004,082)
0
NET INCREASE (DECREASE) FUND BAL
RESERVES
General Reserve
Revolving Cash Fund
Clearing/Operationa
Unallocated
CalPers
TOTAL RESERVES
(831,536)
964,536
(50,000)
83,000
10
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
-This Page Intentionally Left Blank-
11
2005-06 FINAL BUDGET
COMMUNITY EDUCATION – GENERAL FUND
B.
COMMUNITY EDUCATION AND DISTRICT MATCH FUNDS
This sub-fund accounts for the Community Education program and the District
matching funds required for restricted and categorical projects.
The Community Education program is primarily based upon revenue generated
from class fees.
12
2005-06 FINAL BUDGET
COMMUNITY EDUCATION - GENERAL FUND
Cabrillo Community College District
Final Budget 2005-2006
Community Education
Final Budget
2004-05
Actuals
2004-05
Budget
2005-06
Revenues
8800: Local
Total Revenues
357,378
357,378
459,005
459,005
330,000
330,000
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
66,235
83,641
28,069
9,548
142,367
600
330,460
80,631
108,406
33,933
14,187
184,704
56,114
81,503
34,983
9,400
148,000
421,861
330,000
26,918
37,144
0
Net Change to Fund Balance
26,918
37,144
0
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
28,179
28,179
65,323
55,097
65,323
65,323
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
13
2005-06 FINAL BUDGET
CARRY-OVER SUB-FUND – GENERAL FUND
C.
CARRY-OVER SUB-FUND
The carry-over sub-fund accounts for self-sustaining funds, projects that are not
completed within the same fiscal year, and available balance in line-item budgets
authorized for carry-over.
Self-sustaining funds depend on their ability to generate revenue to support their
actual operating expenditures.
Major projects that cross fiscal years are carried over in this sub-fund. Examples
are major repairs, remodeling, and painting projects that are not state-funded.
Examples of items authorized for carry-over are the year-end balances in supply
budgets and the balance in the account established to fund the deductible for
insurance claims.
14
2005-06 FINAL BUDGET
GENERAL FUND - OVERVIEW
-This Page Intentionally Left Blank-
15
2005-06 FINAL BUDGET
GENERAL RESTRICTED FUND
D.
GENERAL RESTRICTED FUND
The Restricted General Fund programs are established for the purpose of providing
specialized services. These services are funded by revenues collected from program
participants or from revenues provided by a State or local agency. As the name implies,
restricted funds may only be used to pay for the costs of providing specific services.
Federal, State and local agencies frequently require that a district receiving special
funding provide general fund dollars to the restricted program. This “match” varies by
funding agency and may be in the form of a cash contribution to pay for specific
expenditures, or it may be an “in-kind” contribution that is made through allocation of
existing district resources such as use of a facility, use of equipment, utilities or
personnel.
The Final Budget includes estimates for about two-thirds of the District’s grants and
categorically funded programs. The balance of these program budgets are included in
monthly budget augmentations approved by the Board of Trustees throughout the course
of the fiscal year.
Page 17 shows a summary of the Restricted General Fund revenues and expenditures.
Pages 18 and 19 show the listing of programs included in the Restricted General Fund
budget.
16
2005-06 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2005-2006
Restricted Fund
Final Budget
2004-05
Actuals
2004-05
Final Budget
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,703,353
5,236,740
2,083,235
9,023,328
1,447,565
5,285,910
1,664,013
8,397,488
1,157,018
4,562,023
1,722,711
7,441,752
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
2,327,457
1,749,417
953,239
240,601
1,980,396
960,465
8,211,575
2,189,241
1,712,441
869,463
439,864
1,629,990
792,712
7,633,711
1,807,079
1,658,648
876,573
442,590
1,496,849
163,852
6,445,591
811,753
763,777
996,161
(167,382)
(121,441)
(159,461)
(91,286)
(267,935)
(100,000)
(522,930)
(138,921)
(356,685)
(811,753)
(389,668)
(724,620)
374,109
271,541
(374,106)
(271,541)
109,382
109,382
109,385
109,382
109,385
109,385
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
7320: Indirects
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
0
Project Reserves
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
17
2005-06 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2005-2006
Restricted - General Fund
Detailed Program Listing
Account
Project
Description
6024
6210
6210
3050
3050
3050
8150&7025
8152
Various
4150
8131
6041
6015
4150
6012
6012
4150
4014
4014&6016
4014&6016
various
4014&6016
various
8610
4150
4170&6017
4480
various
8016
4150&6016
7025
6017
6017
3050
4414
44xx
7011
7011&various
3621
2115
6017
175
396
398
507
103
104
126
125
816
036
153
259
031
323
819
824
332
066
063
710
068
067
111
110
049
331
113
000
023
047
122
140
141
150
161
165
190
194
202
200
204
MESA
SBDC-SJSU-SBA
SBDC-ECON DEV
Student Center Fees
Student Representation
Child Care Fees
EOPS
CARE
VTEA 1C
Nursing Expan Econ Dev
SFAA - BFAP
Bay ITC
College/Career Night
LVN Packard Mission
Tech Prep VTEA 1B
Tech Prep CDE
Nursing IXY
NSF Digital Bridges
WDBA-Irvine
WDBA-NSF Year 3
WDBA-NSF Year 2
WDBA - Packard Year 2
DSPS
Health Services
Nursing Imp 2XY
XT Project
Stroke Center
Transportation
CAP
CA Wellness
Tutorials-Griffith
WIA Adult Prog FTTW
WIA Dislocated Work FTTW
College Work Study
Independent Living
Foster Parent
Matriculation-noncredit
Matriculation-credit
Faculty & Staff Diversity
Staff Development
TANF Welfare Reform
Federal
Revenue
8100
State
Revenue
8600
Local
Revenue
8800-8900
81,500
Certificated
Salaries 1000
32,032
92,581
140,550
Classified
Salaries
2000
21,000
41,648
70,160
119,800
30,200
6,150
430,227
137,746
69,795
58,823
387,600
47,165
276,840
30,421
6,555
69,376
75,250
159,864
45,000
51,621
43,947
41,623
39,467
70,414
119,424
17,248
107,854
1,471
277,347
502
1,964
3,952
3,913
20,931
183,826
179,317
100,712
74,467
1,559,950
359,203
20,000
46,973
91,826
552,267
40,473
44,174
59,104
25,000
25,000
202,953
17,125
17,610
56,553
7,925
440,853
15,086
2,091
17,126
39,472
17,213
14,086
892,341
176,946
17,909
30,780
44,149
19,300
5,238
4,146
4,146
8,436
36,399
7,925
113,647
6,393
14,078
172,825
46,544
9,108
31,165
55,330
35,205
1,435
29,097
13,522
13,522
202,953
Other
Employee Supplies & Operating
Benefits
Materials Expenses &
3000
4000
Services
5000
7,558
1,200
6,300
14,703
0
32,526
24,773
1,500
38,711
8,843
2,254
407
56,255
6,000
12,753
7,963
4,000
7,600
37,518
131,468
7,834
883
1,470
85,066
25,187
29,251
48
100
5,435
8,297
543
6,951
8,742
876
14,839
7,806
831
99,736
5,533
2,857
9,634
34,688
7,304
6,000
161,144
8,464
6,600
111,747
2,111
1,900
61,983
1,645
4,800
49,334
285,930
11,400
186,454
70,942
7,750
56,021
2,091
5,961
500
624
8,165
0
0
284,898
5,268
8,194
0
13,237
22,949
1,000
820
6,312
720
300
6,312
720
300
1,138
1,472
5,725
189,032
109,774
2,600
3,500
2,091
12,800
11,586
24,450
8,801
Capital
Outlay
6000
8,150
1,000
2,000
Indirect
7320
Total
Expenses
3,260
3,704
5,406
81,500
92,581
140,550
119,800
30,200
6,150
430,227
137,746
276,840
58,823
387,600
30,421
6,555
69,376
75,250
159,864
45,000
70,414
183,826
179,317
100,712
74,467
1,559,950
359,203
20,000
46,973
91,826
552,267
40,473
44,174
59,104
25,000
25,000
202,953
17,610
56,553
7,925
440,853
15,086
2,091
34,251
110,957
27,946
5,743
1,000
165,000
100,935
1,170
470
2,894
5,955
2,304
9,378
6,641
3,427
4,602
11,000
1,000
0
0
8,347
212,039
2,008
839
20,154
18
Student Transfer
Aid 7000 Out 7300
13,000
2005-06 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2005-2006
Restricted - General Fund
Detailed Program Listing
Account
Project
Description
6017
5010 & various
3050
various
8210
6012
6040&6016
6017
4415
5010
4411
6017
4310& various
various
4114&4115
205
207
208
209
210
236
258
292
296
315
365
615
650
652
670
3050
100
Calworks Welfare Reform
CCC Block Grant
Block Grant 05-06
State Instr Equip 02-03
State Instr Equip 00-01
Tech Prep Hartnell
Cisco Academy
FTTW WIA Calworks
PITC WEstEd 04-05
TTIP 05-06
OFR Foster Parent
FTTW Foundation
Foundation Grants/Faculty
Faculty Grants-Foundation
Horticulture-Foundation
Estimated Indirects
Lottery
Total
Federal
Revenue
8100
State
Revenue
8600
Local
Revenue
8800-8900
Certificated
Salaries 1000
149,853
68,326
271,541
9,541
38,302
Classified
Salaries
2000
57,843
Other
Employee Supplies & Operating
Benefits
Materials Expenses &
3000
4000
Services
5000
24,207
1,000
66,803
Indirect
7320
271,541
9,541
38,302
45,305
31,372
36,697
36,400
8,568
4,328
1,020
4,989
14,102
1,157,018
Student Transfer
Aid 7000 Out 7300
68,326
7,305
2,978
38,267
322,915
4,562,023
Capital
Outlay
6000
32,081
16,497
13,224
2,828
400
36,697
7,305
2,861
117
1,868
1,211
36,400
4,328
3,251
1,707
1,020
600
1,138
12,395
38,267
1,722,711
1,807,079
1,658,648
19
876,573
322,915
442,590
1,496,849
163,852
539,476
356,685
100,000
Total
Expenses
149,853
68,326
271,541
9,541
38,302
7,305
2,978
45,305
31,372
36,697
36,400
4,328
1,020
4,989
14,102
38,267
322,915
7,441,752
2005-06 FINAL BUDGET
ONE-TIME SUB-FUND – GENERAL FUND
E.
ONE-TIME SUB-FUND
This sub-fund accounts for one-time non-recurring funds separately from base
ongoing funds. The Final Budget shows that $964,536 will be transferred to the
General Fund to cover the estimated deficit in 2005-06.
Note: The base budget and one-time transfers out to the Cafeteria Fund will
eliminate the deficit balance.
AVAILABLE FUNDS
$1,272,025
Foundation Revenue – Watsonville Construction
81,449
ALLOCATION 2005-06
Faculty Technology Grants
15,000
2005-06 Accreditation Expenses
61,850
One-Time Transfer – Cafeteria
234,713
Transfer, Base Budget Deficit
964,536
Unallocated One-Time Funds
$77,375
20
2005-06 FINAL BUDGET
RESERVES – GENERAL FUND
F.
RESERVES (ENDING BALANCE)
1.
BASE BUDGET RESERVES
The General Reserves, Revolving Fund, Revolving Stores, and
Clearing/Operational Fund are accounted for in the Base Budget in the
amount of $1,722,740. These funds are not designated for allocation during
the fiscal year.
a.
General Reserves
An account to record the reserve budgeted to provide operating cash
in the succeeding fiscal year until taxes and state funds become
available. The California Community Colleges Chancellor’s Office
guideline is a minimum of 3% and a goal of 5% of the total General
Fund Reserve. The District will calculate this in the Final Budget
when all sources of funds are included.
b.
Revolving Cash Fund
A $30,000 account to be used for emergency or small sundry
disbursements.
c.
Clearing/Operational Fund
A $25,000 account to be used for District deposits and subsequent
withdrawal into appropriate County treasury accounts.
d.
CalPers Reserve
A CalPers reserve of $83,000 was established as part of the Final
Budget. The reserve will be used to help smooth recent fluctuations
that have occurred in the CalPers employer contribution rate.
RESERVES
Preliminary Budget
General Reserve
Revolving Cash Fund
Clearing/Operational
2005-06 FINAL BUDGET
RESERVES OF THE GENERAL FUND
Base
Restricted Comm Ed Carry
Budget
Sub Fund
District
Over
Match
One-Time
Sub-Fund
1,667,740
30,000
25,000
CalPers
Unallocated Reserve
83,000
0
TOTAL RESERVES
$1,805,740
TOTAL
General
Fund
1,667,740
30,000
25,000
77,375
83,000
77,375
$1,883,115
21
2005-06 FINAL BUDGET
OTHER FINANCING SOURCES (OUTGO)
OTHER FINANCING SOURCES (OUTGO)
Inter-fund transfers are made to move appropriations and dollars from one fund to
another fund for the purpose of paying for expenditures using the structure
required by generally accepted accounting principles applied to governmental
entities. The transfer of funds allows money to be moved from one fund to a
second fund with the second fund then being responsible for paying all operating
costs of that program. This practice allows all program expenditures related to the
operation of the program, regardless of funding sources, to be accounted for in a
single fund. This treatment provides readers with a full understanding of the
scope of the program as a whole.
A schedule of Inter-fund Transfers is included on the following page. Some of
the sub-funds within the General Fund such as the District Match, Carryover and
One-Time sub-funds do not have complete budget schedules included in the Final
Budget. Therefore, inter-fund transfers for those sub-funds are not included in the
attached schedule.
22
2005-06 FINAL BUDGET
INTER-FUND TRANSFERS
INTER-FUND TRANSFERS
Transfer In
Unrestricted General Funds 11,13,17
To Cafeteria Fund 32/52 (from 11)
To Child Development 33 (from 11)
To Debt Service (from 11)
To Cafeteria Fund (from 17)
From Child Devel Fund 33
From Restricted General Fund 12
From Stu Ctr Fund 73
From Trust & Agency 79
From Bookstore 51
Transfer Out
120,000
449,982
317,113
234,713
14,436
100,000
22,000
31,063
73,386
Restricted General Fund 12
To Transportation Fund 41
To Unrestricted General Fund 11
To Student Ctr Trust Fund 73 fees
To Student Rep Fund 72 fees
To Child Devel Fund 33 (child care fees)
212,039
100,000
110,957
27,946
5,743
Debt Service Fund 22
From Unrestricted General Fund Base 11
317,113
Child Devel Fund 33
To Building Fund 43
To Unrestricted General Fund Base 11 (Indirect)
From Unrestricted General Fund Base 11
From General Restricted Fund 12 (child care fees)
449,982
5,743
Building Funds 41-46
From Child Devel Fund 33
From Measure D Bond Fund 49 (match)
4,000
489,944
From General Restricted Fund 12 (Transportation)
212,039
4,000
14,436
Measure D- Bond Fund 48-49
To Building Fund 46 (match)
489,944
Bookstore Fund 51
To Associated Students fund
To Unrestricted General Fund Base 11
15,000
73,386
Cafeteria Fund 52
From Unrestricted Carryover Fund 17
From Unrestricted General Fund Base 11
234,713
120,000
Associated Students Fund 71
From Bookstore 51
15,000
Student Representation Fund 72
From General Restricted Fund 12 (fees)
27,946
Student Center Trust Fund 73
To Unrestricted General Fund Base 11
From General Restricted Fund 12 (fees)
110,957
22,000
Trust & Agency Fund 79
Pino Alto/Sesnon to Unrestricted General Fund Base 11
Totals
31,063
2,228,322
23
2,228,322
2005-06 FINAL BUDGET
DEBT SERVICE FUND
II.
DEBT SERVICE FUND
The District uses the Debt Service Fund to account for the payment of the Certificates of
Participation (COP) authorized by the Board of Trustees in 1997-98. COPs are a form of
debt used by governmental agencies that do not require voter approval.
A transfer from the General Fund is made to cover annual COP commitments.
24
2005-06 FINAL BUDGET
DEBT SERVICE FUND
Cabrillo Community College District
Final Budget 2005-2006
Debt Service Fund
t Final Budget
9 2004-05
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actuals
2004-05
Budget
2005-06
6,000
6,000
7,482
7,482
6,000
6,000
212,126
212,126
31,648
207,699
239,347
323,113
323,113
(206,126)
(231,865)
(317,113)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
206,126
231,865
317,113
Total Other Financing Sources (Outgo)
206,126
231,865
317,113
0
0
0
348,845
348,845
348,845
348,845
348,845
348,845
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
25
2005-06 FINAL BUDGET
CHILD DEVELOPMENT FUND
III.
CHILD DEVELOPMENT FUND
The Child Development Fund is designated as a special revenue fund. This fund
accounts for legally restricted revenue sources such as the Child Care Premium Tax
Bailout, the California Department of Education, and the U.S. Department of Education.
The District budgets a transfer from the General Fund for labor costs. The budgeted
transfer for the Final Budget is $449,982. There is also a budgeted transfer of $5,743 for
net proceeds of the Child Care Fee.
The Child Development Fund ended Fiscal Year 2004-05 with a small fund balance.
26
2005-06 FINAL BUDGET
CHILD DEVELOPMENT FUND
Cabrillo Community College District
Final Budget 2005-2006
Child Development Fund
Final Budget
2004-05
Revenues
810: Federal
860: State
880: Local
Total Revenues
Actuals
2004-05
Budget
2005-06
54,675
669,333
84,250
808,258
66,085
632,418
129,621
828,124
25,000
597,647
150,850
773,497
497,094
249,213
223,337
40,302
219,097
0
0
1,229,043
502,935
257,342
234,723
40,398
194,566
7,406
0
1,237,370
509,800
259,416
252,368
40,464
201,561
0
0
1,263,609
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Grants/Donations/Scholarships
Total Expenditures
Excess of Revenues Over Expenditures
(420,785)
(409,246)
(490,112)
Interfund Transfers
Transfers In
Transfers Out
402,609
(19,723)
430,294
(20,475)
455,725
(18,436)
Net Change to Fund Balance
(37,899)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
27
573
(52,823)
67,899
67,899
68,472
30,000
68,472
15,649
2005-06 FINAL BUDGET
BUILDING FUND
IV.
BUILDING FUND
This fund accounts for federal, state, and local funding covering scheduled maintenance and
capital outlay projects, as well as student transportation fees.
A.
SCHEDULED MAINTENANCE & CAPITAL OUTLAY PROJECTS
The State provides funds for hazardous materials removal, scheduled
maintenance, and capital outlay projects. The Building Fund also includes
funding from Redevelopment Agencies. The College has been awarded an
allocation from State Proposition 55 of $20,395,000 for the Arts Education
Complex.
Specific projects include:
Hazardous Substance Removal
Capital Equipment
Capital Construction Arts Education Complex,
First Year
Scheduled Maintenance
Upgrade Electrical
Campus Communication System
Fire Alarms System Upgrade
B.
102,950
254,472
10,178,500
400,000
192,121
204,645
TRANSPORTATION, PARKING & SECURITY
After payment is made to the Santa Cruz County Transit District, the net
collections from the bus passes and parking permit fees are transferred into the
Building Fund. These funds are designated for parking lot security, maintenance,
and repairs.
C.
CERTIFICATES OF PARTICIPATION (COPS)
Certificates of Participation (COPS) were sold in 1997-98. The proceeds have
been used for deferred maintenance, upgrading of infrastructure, purchase and
installation of the Datatel software system, and the costs of the conversion to the
Datatel Payroll System.
28
2005-06 FINAL BUDGET
BUILDING FUND
Cabrillo Community College District
Final Budget 2005-2006
Building Fund
Final Budget
2004-05
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2004-05
Budget
2005-06
0
676,446
285,000
961,446
0
560,994
405,154
966,148
0
10,293,962
387,500
10,681,462
0
53,118
20,539
20,945
2,052,425
423,748
0
2,570,775
0
100,119
35,075
34,986
890,099
361,236
0
255,063
45,600
22,444
1,959,151
9,321,988
1,421,515
11,604,246
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Grants/Donations/Scholarships
Total Expenditures
Excess of Revenues Over Expenditures
(1,609,329)
Interfund Transfers
Transfers In
Transfers Out
Net Change to Fund Balance
(455,367)
(922,784)
799,757
600,569
705,983
(570,513)
(28,280)
(1,380,085)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
(216,801)
1,775,034
1,775,034
1,891,956
394,950
1,891,956
1,675,155
Reserve - Parking Lot
91,794
Reserve - Redevelopment
303,156
Reserve - Future COPs Projects
Reserve - For Contingency
Reserve - Future Scheduled Maintenance Projects
29
116,922
0
56,264
537,006
408,900
78,982
594,002
2005-06 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
V.
GENERAL OBLIGATION BOND FUND
In June 1998 the voters approved an $85 million General Obligation Bond (Measure C) on
behalf of Cabrillo College.
Sales of Measure C bonds have taken place in increments as funds were needed:
1st Issue (Series A)
2nd Issue (Series B)
3rd Issue (Series C)
Final Issue (Series D)
1998-99
1999-00
2000-01
2001-02
- $12 million
- $30 million
- $20 million
- $23 million
In March 2004 the voters approved a $118.5 million General Obligation Bond
(Measure D) on behalf of Cabrillo College.
Sales of Measure D bonds have begun and will take place in increments as funds are needed:
1st Issue (Series A)
May 2004
- $60 million
The following key projects are included in the Bond Fund for 2005-06:
•
•
•
•
•
•
•
•
Construction for the Arts Education Classroom (AEC) Project:
o Project also receives State Capital Outlay funding
Construction of the Student Services Complex project
Parking structure adjacent to the future Health & Wellness Center
Building improvements (as approved throughout the year)
Synthetic turf for the stadium
Soccer field converted to parking
Campus fire alarm upgrade
HVAC for Building 400
The following key projects were completed in 2004-05:
•
•
•
•
•
Preparation for the Arts Education Classroom project (AEC):
o Renovation of the 1200 Building
o 21KV – Phase IV (electrical infrastructure upgrade adjacent to the AEC
site)
HVAC replacement in Buildings 450, 500, and 700.
Numerous building improvement projects throughout campus (building painting,
classroom renovation, etc.)
Drainage and paving projects (near new warehouse storage building and near
Maintenance and Operations area)
Equipment for the 1200 Building
30
2005-06 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2005-2006
98 & 04 General Obligation Bonds
Bond Fund
Budget
2004-05
Revenues
8100: Federal
860: State
880: Local
Total Revenues
Actual
2004-05
Budget
2005-06
800,000
800,000
1,404,737
1,404,737
1,100,000
1,100,000
0
2,298
155
65,024
10,119,005
4,752,860
14,939,342
0
7,721
818
138,285
7,072,451
4,682,144
11,901,419
0
0
0
258,296
9,705,633
17,339,690
27,303,618
(14,139,342)
(10,496,682)
(26,203,618)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources/Outgo
Sale of Bonds
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
(199,926)
0
(489,944)
Total Other Financing Sources/Outgo
0
(199,926)
(489,944)
(14,139,342)
(10,696,608)
(26,693,562)
68,807,761
68,807,761
58,111,153
54,668,419
58,111,153
31,417,591
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
31
0
0
2005-06 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2005-2006
General Obligation
Bond Fund - Measure D
Budget
2004-05
Revenues
4800: Federal
4860: State
4880: Local
Total Revenues
Actual
2004-05
Budget
2005-06
630,000
630,000
1,270,933
1,270,933
1,000,000
1,000,000
10,000
4,471,535
2,233,522
6,715,057
106,444
4,095,941
2,699,072
6,901,457
229,960
6,749,073
16,016,967
22,996,000
(6,085,057)
(5,630,524)
(21,996,000)
(199,926)
(489,944)
(199,926)
(489,944)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources/Outgo
8800: Sale of Bonds
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources/Outgo
0
Net Change to Fund Balance
(6,085,057)
(5,830,450)
(22,485,944)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
59,733,985
59,733,985
53,903,535
53,648,928
53,903,535
31,417,591
32
2005-06 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2005-2006
98 General Obligation Bonds
Bond Fund - Measure C
Budget
2004-05
Revenues
4800: Federal
4860: State
4880: Local
Total Revenues
Actual
2004-05
Budget
2005-06
170,000
170,000
133,804
133,804
100,000
100,000
2,298
155
55,024
5,647,470
2,519,338
8,224,285
7,721
818
31,841
2,976,510
1,983,072
4,999,962
0
0
28,336
2,956,559
1,322,723
4,307,618
(8,054,285)
(4,866,158)
(4,207,618)
(8,054,285)
(4,866,158)
(4,207,618)
9,073,776
9,073,776
4,207,618
1,019,491
4,207,618
0
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources/Outgo
8800: Sale of Bonds
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources/Outgo
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
33
2005–06 FINAL BUDGET
BOOKSTORE FUND
VI.
BOOKSTORE FUND
The Bookstore Fund is an enterprise fund. An enterprise fund accounts for the total costs
of providing goods and services on a continuing basis to students or staff and is financed
through user charges or earned income.
This fund accounts for the total operation of the Bookstore, which includes payments to
the District of $125,000 in occupancy and administrative fees, and a $15,000 transfer to
the Student Senate library reserve book fund for students.
Incorporated into the Preliminary Budget is a two percent discount on new textbooks
priced $100 and over. This is a continuance of the program recommended by the
Bookstore Committee in 2004 to help reduce the price of books to students.
34
2005-06 FINAL BUDGET
BOOKSTORE FUND
Cabrillo Community College District
Final Budget 2005-2006
Bookstore Fund
t Final Budget
93 2004-05
Actuals
2004-05
Budget
2005-06
8900: Total Income
5900: Cost of Sales
3,210,405
2,361,450
3,238,559
2,446,996
3,223,925
2,349,600
Gross Profit or (Loss)
848,955
791,563
874,325
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
339,729
142,641
4,750
230,671
366,872
120,539
3,932
205,438
362,179
141,715
4,000
238,264
717,791
696,781
746,158
Excess of Revenues Over Expenditures
131,164
94,782
128,167
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(88,386)
(88,386)
(88,386)
Total Other Financing Sources (Outgo)
(88,386)
(88,386)
(88,386)
42,778
6,396
39,781
1,427,969
1,427,969
1,434,365
1,470,747
1,434,365
1,474,146
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
35
2005-06 FINAL BUDGET
CAFETERIA SPECIAL REVENUE FUND
VII. CAFETERIA SPECIAL REVENUE FUND
The food service operation is contracted to Fresh & Natural, a Milpitas-based company that
specializes in providing food service to corporations and public entities. Their contractual
arrangement with the College is as follows:
•
Pay a 7% commission on register and catering sales, with a minimum annual commission
payment of $35,000.
•
Pay the College $22,500 to cover a portion of the salary of the one District classified
employee remaining with food service.
•
Pay $3,000 per year commission on Head Start meals to cover utility costs.
•
Provide $2,000 in student scholarships.
•
Provide $1,000 in co-sponsored catered events and $1,000 in partnership value to student and
College faculty/staff events.
The 2005-06 Preliminary Budget anticipates that the food service program will continue to
generate a small contribution to reduce the fund liability, while at the same time providing
scholarships and partnership contributions.
The District transferred $120,000 from the General Fund Base Budget in 2004-05 which will
reduce the deficit in the Cafeteria Fund to $356,586 as of June 30,2005.
The Final Budget includes General Fund transfers of $354,713. These transfers, along with the
$1,873 anticipated surplus budgeted, will serve to eliminate the deficit balance in the Cafeteria
Fund.
36
2005-06 FINAL BUDGET
CAFETERIA SPECIAL REVENUE FUND
Cabrillo Community College District
Final Budget 2005-2006
Cafeteria Special Revenue Fund
t Final Budget
9 2004-05
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actuals
2004-05
Budget
2005-06
62,302
62,302
53,457
53,457
60,422
60,422
40,900
15,402
36,004
14,406
39,864
15,892
4,000
1,920
2,793
60,302
52,330
58,549
2,000
1,127
1,873
Interfund Transfers
8900: Transfers In
7300: Transfers Out
120,000
120,000
354,713
Total Other Financing Sources (Outgo)
120,000
120,000
354,713
Net Change to Fund Balance
122,000
121,127
356,586
(477,713)
(477,713)
(356,586)
(355,713)
(356,586)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
37
0
2005-06 FINAL BUDGET
ICDL ENTERPRISE FUND
VIII. ICDL ENTERPRISE FUND
The Vocational Education ICDL Enterprise Fund accounts for the revenue and cost of
providing International Computer Driving License testing services and courseware to
California Community Colleges, the business community, and private individuals, and is
financed through net sales and categorical funds.
This program has achieved limited success. We have been able to sustain moderate sales
activity with minimal staffing due to financial support from Bay ITC. This enabled us to
purchase our current working inventory and to pay for overhead.
Total program sales from inception are $28,356. The typical gross margin for a bundled
sale of a test and courseware is 40%. Test inventory and courseware are delivered online,
eliminating the cost of storage, handling and shipping.
Program development is currently focused on negotiations with our strategic partners.
The Bay Area Community College Consortium and Cabrillo ICDL are working on
structural and funding support. The State of California Business, Transportation, and
Housing Agency, headed by Secretary Sunne Wright McPeak, have put the ICDL
program in their work plan.
ICDL-US, our primary vendor, and Cabrillo ICDL continue a strong relationship that is
mutually beneficial, professional and supportive.
This fund shows a negative ending balance in 2004-05. This is the result of a timing
issue which will be resolved in 2005-06. The ending balance for the fund for 2005-06 is
expected to be $5270.
38
2005-06 FINAL BUDGET
ICDL ENTERPRISE FUND
Cabrillo Community College District
Final Budget 2005-2006
ICDL Enterprise Fund
Final Budget
2004-05
Revenues
8800: Local
Total Revenues
Actuals
2004-05
Budget
2005-06
110,488
110,488
13,927
13,927
19,840
19,840
Cost of Goods Sold
9000: Cost of Sales
Total Cost of Goods Sold
65,738
65,738
19,719
19,719
738
738
Gross Margin
44,750
(5,792)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
19,102
6,104
38,646
0
0
8,040
0
44,750
0
8,040
0
(5,792)
11,062
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
0
Net Change to Fund Balance
0
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
0
0
39
0
(5,792)
0
(5,792)
0
11,062
(5,792)
5,270
2005-06 FINAL BUDGET
ASSOCIATED STUDENTS FUND
IX.
ASSOCIATED STUDENTS FUND
The Associated Students Fund is money held in trust by the District for organized student
body association activities. The District has fiduciary responsibility for these funds.
The Associated Students Fund is funded by the sale of student activity cards, vending
machine commissions, and contributions from the Bookstore. The revenue supports
student services, graduation, clubs, and other College programs, and provides
scholarships and loans.
40
2005-06 FINAL BUDGET
ASSOCIATED STUDENTS FUND
Cabrillo Community College District
Final Budget 2005-2006
Associated Students Fund
Final Budget
2004-05
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Actuals
2004-05
Budget
2005-06
49,500
49,500
48,788
48,788
44,350
44,350
13,500
36,000
10,052
40,733
8,000
36,350
49,500
50,785
44,350
Excess of Revenues Over Expenditures
(1,997)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
15,000
(15,000)
Total Other Financing Sources (Outgo)
0
Net Change to Fund Balance
0
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
41
15,000
(15,000)
0
(1,997)
15,000
(15,000)
0
0
84,089
84,089
82,092
84,089
82,092
82,092
2005-06 FINAL BUDGET
TRUST & AGENCY FUND
X.
TRUST & AGENCY FUND
The Trust and Agency Fund was established to account for monies held in a trustee
capacity by the College for individuals, student organizations or clubs. Money is
expended in accordance with procedures established by the entity for which the money is
held in trust.
The Trust and Agency Fund contains accounts where the District is the agent for the
funds. These accounts are not funded from the General Fund. Examples include student
clubs and organizations, Cabrillo Stage, Distinguished Artists, Cabrillo Chorus, pottery
fund, athletic ancillary funds and numerous others. The fund balance is an accumulated
balance of the entities, and is not available to the General Fund.
42
2005-06 FINAL BUDGET
TRUST AND AGENCY FUND
Cabrillo Community College District
Final Budget 2005-2006
Trust and Agency Fund
Final Budget
2004-05
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,070,000
1,070,000
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
1,010,000
1,010,000
Excess of Revenues Over Expenditures
60,000
Actuals
2004-05
Budget
2005-06
930,897
930,897
997,315
997,315
140,785
884,897
2,675
1,028,357
228,720
703,105
931,825
(97,460)
65,490
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(32,000)
(31,063)
Total Other Financing Sources (Outgo)
(32,000)
(31,063)
60,000
(129,460)
34,427
946,375
946,375
816,915
1,006,375
816,915
851,342
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
43
2005-06 FINAL BUDGET
SCHOLARSHIP & LOAN TRUST FUND
XI.
SCHOLARSHIP & LOAN TRUST FUND
The Scholarship and Loan Trust Fund accounts for gifts, donations and bequests that are
used for scholarships or for grants and loans to students. The majority of income for this
fund comes from the Cabrillo Foundation; the remainder is received from federal and
local sources. It should be noted that the estimate for revenue received from the Cabrillo
Foundation is expected to increase from $161,000 to $250,000 in 2005-06.
44
2005-06 FINAL BUDGET
SCHOLARSHIP AND LOAN TRUST FUND
Cabrillo Community College District
Final Budget 2005-2006
Scholarship and Loan Trust Fund
tFinal Budget
9 2004-05
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actuals
2004-05
Budget
2005-06
235,000
235,000
337,497
337,497
430,000
430,000
235,000
337,497
430,000
(235,000)
339,955
(430,000)
(235,000)
(339,955)
(430,000)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(2,458)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
45
26,528
26,528
24,070
26,528
24,070
24,070
2005-06 FINAL BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
XII. STUDENT FINANCIAL ASSISTANCE FUND
Student Financial Assistance Funds are designated to account for receiving and
disbursing federal- and state-funded student financial aid.
PELL GRANTS - A federal program available to undergraduate students who are
participating in an eligible program on at least a half-time basis (six or more units). The
amount of the grant is determined by the student's index number. The beginning budget
reflects the amount of the initial award letter. Augmentations are received throughout the
year.
SEOG - Supplemental Educational Opportunity Grant is a federal program that enables
students with verified exceptional financial needs to pursue their studies at institutions of
higher education. The student must be enrolled on at least a half-time basis, show
evidence of academic progress, and be capable of maintaining good standing.
EOPS - Extended Opportunity Program and Services is a state grant that is awarded
through the Financial Aid Office to students with verified exceptional need who qualify
under the program guidelines.
CARE - Cooperative Agencies Resources For Education is a state program awarded
through the Financial Aid Office for welfare-dependent single heads of households with
preschool age children.
46
2005-06 FINAL BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
Cabrillo Community College District
Final Budget 2005-2006
Student Financial Assistance Fund
Final Budget
2004-05
Actuals
2004-05
Budget
2005-06
5,121,471
5,156,491
761,156
295
5,917,942
5,118,442
750,000
348
5,868,790
5,121,471
5,917,942
5,868,790
(5,121,471)
(5,836,616)
(5,868,790)
(5,121,471)
(5,836,616)
(5,868,790)
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
4,430,471
691,000
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
81,326
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
47
(49,305)
(49,305)
32,021
(49,305)
32,021
32,021
2005-06 FINAL BUDGET
STUDENT REPRESENTATION FEE FUND
XIII. STUDENT REPRESENTATION FEE FUND
California Legislation authorized a one-dollar fee to be collected from students to support
Student Senate representatives in lobbying for student rights before city, state and federal
agencies.
48
2005-06 FINAL BUDGET
STUDENT REPRESENTATION FEE FUND
Cabrillo Community College District
Final Budget 2005-2006
Student Representation Fee Fund
t Final Budget
93 2004-05
Actuals
2004-05
Budget
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
29,000
14,878
20,000
29,000
14,878
20,000
(29,000)
(14,878)
(20,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
29,000
27,958
27,946
Total Other Financing Sources (Outgo)
29,000
27,958
27,946
0
13,080
7,946
29,776
29,776
42,856
29,776
42,856
50,802
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
49
2005-06 FINAL BUDGET
STUDENT CENTER FEE FUND
XIV. STUDENT CENTER FEE FUND
The Student Center Fee is required of all students and is designated solely for the purpose
of maintaining, remodeling and/or building a new Student Center. The fee is $1 per unit
for a maximum of $5 per semester, and cannot exceed $10 per academic year. Some
students receiving financial assistance may have the fee waived.
50
2005-06 FINAL BUDGET
STUDENT CENTER FEE FUND
Cabrillo Community College District
Final Budget 2005-2006
Student Center Fee Fund
Final Budget
2004-05
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actuals
2004-05
Budget
2005-06
5,000
5,000
16,596
16,596
10,000
10,000
160,014
120,000
160,014
27,132
7,571
34,703
(155,014)
(18,107)
(110,000)
116,000
(21,330)
110,963
(21,330)
110,957
(22,000)
94,670
89,633
88,957
Net Change to Fund Balance
(60,344)
71,526
(21,043)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
734,642
734,642
806,168
674,298
806,168
785,125
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
120,000
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
51
ATTACHMENTS
CPC 5/18/05
2005-06 Base Budget Planning Assumptions
Based on May Revise
2004-05 Surplus
Worst
Case
100,000
Range
MidRange
100,000
Best
Case
100,000
158,000
158,000
158,000
0
0%
0
0%
0
0%
(458,300)
-1%
0
0%
458,300
1%
1,956,600
4.23%
1,956,600
4.23%
1,956,600
4.23%
2005-06 Revenue Adjustments
2003-04 Growth
Estimated increase of $24,440 for facilities growth and $134,360 for FTES growth
2004-05 Growth
A. Growth Rates - Cabrillo
Adult population change 1.27%
High school graduation rate 3.49%
Blended rate @ 2.28%
B. 3% Statewide growth appropriation
C. Adopted Budget - growth
D. Estimates for current year to date project a 2% decline through wintersession 2005
2005-06 Growth
A. Growth Rates - Cabrillo
B.
C.
D.
E.
Adult population change 1.07%
High school graduation rate 3.13%
Blended rate @ 2.03%
System recommendation to BOG, 4% enrollment growth appropriation
If all districts grow to their computed growth rate, then districts would receive
an 84.64% adjustment to their computed growth rate.
Cabrillo 2.03% x .8464 = 1.93% growth rate
Governor's Jan. 10 Budget @ 3% for the system
Budget Planning Assumptions
COLA 2005-06 COLA projected at 4.23%
Restoration of Partnership for Excellence Funds
In 2004-05, PFE funding was cut 14.5%. The May Revise for 2005-06 proposes
0
314,722
314,722
100% restoration
100% restoration
0
558,000
558,000
1,656,300
2,987,322
3,445,622
restoration of these funds with district specific accountability mechanism
Equalization
System received a statewide augmentation of $80 million in 2004-05 and
requested an additional $80 million augmentation for 2005-06; May Revise includes $40 million
TOTAL Revenue Adjustment
M/Budget/2004-05 Budget
Docs/2005-06 Budget Planning Assumptions 5.18.05 CPC
2005-06 Expense Adjustments
Worst
Case
Range
MidRange
Best
Case
1,485,000
82,500
1,476,000
82,000
1,449,000
80,500
18 FTE
18 FTE
18 FTE
(675,000)
450 units
0
(675,000)
450 units
(675,000)
450 units
Full-time faculty obligation
BOG has reinstated the full-time faculty obligation number (FON) for Fall 2005.
216 FTE if no growth in FTES in 2004-05; 219 FTE if 2.28% growth in FTES;
198 FTE current positions funded. Increase budget for salaries/benefits
Growth-Adjunct teaching units allocation:
Replacement of adjunct teaching units with full-time faculty @ $1500/teaching unit
Cost to maintain FTES @ FY04 or 1% or 2% growth
218,000
1% 112 teaching units + 30% support costs
2% 224 teaching units + 30% support costs
437,000
Labor agreements
435,718
1.0%
435,718
1.0%
TBD
TBD
435,718
1.0%
435,718
1.0%
TBD
TBD
TBD
TBD
689,862
17.00%
608,702
15.00%
608,702
15.00%
379,000
10.25%
2% salary inc.
375,200
10.25%
1% salary inc.
0
0.00%
1% salary inc.
?
620,000
?
620,000
?
620,000
?
?
?
Total Expense Adjustments
3,370,298
3,058,620
2,875,420
Projected 2005-06 Structural Balance (Deficit)
(1,613,998)
28,702
670,202
(each 1% for all employee groups = $435,718)
CCFT and SEIU- 2004-05 agreements
Management and Confidentials- 2004-05 agreements
on schedule
off schedule
CCFT and SEIU- 2005-06 agreements
Management and Confidentials- 2005-06 agreements
Benefits
District Paid Stipend for Health Benefits (based on current contract)
Increase in Worker's Comp., Gen. Liability, other mandatory?
STRS Employer Contribution rate increase from 8.25% to 10.25%
New Classified Positions?
Step and Column Increases@ 2%
Other
M/Budget/2004-05 Budget
Docs/2005-06 Budget Planning Assumptions 5.18.05 CPC
Budget Development Calendar
2005-06
Budget Development
College Review/Action
October, 2004
CPC reviewed the Full-Time Faculty
Obligation
November 1, 2004
December 1, 2004
Governing Board Review/Action
Action Item: 2005-06 Academic
Staffing Priorities
CPC to have preliminary discussion
regarding 2004-05 planning parameters
January 10, 2005
January 19, 2005
State Budget and Reports
Governor’s Proposed Budget
CPC to recommend budget planning
assumptions and calendar
C:\DOCUME~1\KAMACKEN\LOCALS~1\TEMP\Budget Development Calendar 05.06 1.19.05 CPC.doc
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Budget Development
December, 2004 May, 2005
College Review/Action
State Budget and Reports
Business Office to prepare line item
budget detail to be used for Preliminary
Budget 2005-06 based on current
information, step and column salary
increases, project mandatory/
contractual increases
January, 2005 February 7, 2005
Information Items: 2005-06
Budget Calendar and Budget
Planning Assumptions
February, 2005
Complete planning for Fall 2005
Schedule of Classes
February, 2005
Actual FTES data available for Summer
& Fall 2004, estimates for
Wintersession 2005
February-August, 2005
Continue to monitor 2005-06 State
Budget proceedings
March, 2005
Governing Board Review/Action
First Principal Apportionment,
2004-05
Action Item: Adopt 2005-06
Budget Development Process,
Calendar and Planning
Assumptions
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Budget Development
College Review/Action
Governing Board Review/Action
May 3, 2004
May Revise
June 7, 2005
June 2005 –
August 2005
Action Item: Adopt Preliminary
Budget, 2005-06
Business Office to update line item
budget detail for Final Budget based on
current information. Step and column
salary increases, projected
mandate/contractual increases
Attendance Report Completed,
2004-05
August 2005
September 2005
State Budget and Reports
2005-06 State Budget Approved
CPC to recommend target amount for
augmentation/reduction for 2005-06
Action Item: Adopt Final Budget,
2005-06
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