2007-2008
PRELIMINARY BUDGET
CABRILLO COMMUNITY COLLEGE DISTRICT
June 4, 2007
June 4, 2007
To the Governing Board:
The 2007-08 Preliminary Budget is presented to the Governing Board for approval. This
document has been prepared based on the assumptions and goals presented to the
Governing Board in May.
The 2007-08 Preliminary Budget is in balance with an excess of revenue over expenses
of $490,018. The highlights of the 2007-08 Preliminary Budget include:
Revenue
COLA:
COLA is budgeted at 3.75%, estimated at $2,000,000 for the College.
Growth:
No growth funds have been included in the 2007-08 Preliminary
Budget.
Foreign/Out of
State Tuition:
A reduction of approximately $50,000 in Foreign/Out of State Tuition.
State Tuition is assumed.
Lottery
Revenue:
Restricted and Unrestricted Lottery revenues are expected to decrease
approximately $65,000 and $85,000 respectively.
Expenditures
1725 Faculty
Obligation:
Budgeted faculty positions will be reduced by three as a result of
declines in enrollment. Adjunct replacement units are budgeted.
Classified:
Funding of $200,000 will be included for classified support positions.
Salaries:
No salary agreements for the 2007-08 fiscal year are included in the
Preliminary Budget. Column and step increases for all units are
funded.
Benefit:
Health benefit increases have been estimated at 15%.
Other
Expenditures:
The 2007-08 Preliminary Budget includes increases in other operating
expenses such as utilities, postage, printing, and etcetera.
The following documentsfrom the Community College League are attachedto provide
an overview of the current Statebudget deliberationsfor community colleges.
o
o
o
o
o
o
StateBudgetUpdate#1, the Governor'sProposed2007-08 StateBudget
Comparisonof SystemBudgetRequestto Governor'sBudget
StateBudget Update #3
StateBudget Update #4
StateBudget Update#7
AssemblyLeagueSpreadsheet
The College has continuedto work to develop strategiesfor addressingthe enrollment
decline. I wish to thank the membersof the Board, membersof the College Planning
council, administration, faculty, staff, studentsand the Office of BusinessServicesfor
their commitment and dedication in helping to develop the 2007-08 Budget.
AssistantSuperintendenV
BusinessServices
Vice President.
COMMUNITY COLLEGE LEAGUE OF CALIFORNIA
ON THE WEB: WWW.CCLEAGUE.ORG/LEGINFO/BUDGET/
S
TATE BUDGET UPDATE
UPDATE #1ΠJANUARY 10, 2007
A status report on the actions, discussions, and rumors in Sacramento related to the community colleges' state budget for
fiscal year 2007-08. This update is distributed to all chief executive officers for distribution to trustees, administrators,
faculty, classified, public/governmental relations officers and student leaders.
Governor Proposes 2007-08 State Budget
The community college percentage share of Proposition 98 proposed in the 2007-08 Governor’s budget is
11.06 percent. The Governor’s budget describes the following augmentations:
Enrollment Growth – The Administration proposes $109.1 million Proposition 98 General Fund for
enrollment growth. This augmentation reflects a 2.0 percent growth in apportionments to provide access for
an additional 23,000 full-time equivalent (FTE) students, for a total of over 1,176,086 FTE students in 200708. This level of funded growth exceeds the 1.65 percent change in adult population, which is the current
statutory index for system growth. In addition the budget provides $6.3 million to fund a 2.0 percent increase
for selected categoricals (EOPS, CARE, DSPS, and Matriculation).
Cost-of-Living-Adjustment (COLA) – The Administration proposes $ 238.2 million Proposition 98 General
Fund for a COLA of 4.04 percent for general-purpose funds and selected categorical programs. This
adjustment provides $ 224.9 to fully fund COLA increases for community college apportionments, and $ 13.3
million to provide COLA increases for selected categorical programs (EOPS, CARE, DSPS, Child Care Tax
Bailout, and Matriculation).
Basic Skills Redirection – a $33.1 million redirection of surplus Basic Skills funding to support additional
Matriculation and support services. Of this amount $19.1 million is targeted for counseling services to help
assess career options, evaluate aptitudes, and form an academic plan of study for career preparation for those
students that are most at risk of failing to complete a meaningful education program. This funding would
provide hands on tutoring to assist these young adults in progressing through their plan and achieving their
goals. Accountability measures for improved outcomes for these students are proposed to be incorporated into
the new CCC accountability system.
Nursing Programs – a $9 million one-time (current year) funding increase, and $9 million ongoing funds to
support additional nursing program capacity was also proposed.
Enrollment Fee – The enrollment fee remains at $20 per credit unit and a $33.2 million increase is provided
to the general apportionment to offset the revenue loss from half year fee reduction in 2006-07. It should be
noted that UC fees are proposed to increase by 7 percent and CSU fees are proposed to increase by 10 percent.
The Governor’s budget also proposes a $479.4 million bond to fund 60 construction and renovation projects at
59 districts. These would be funded from a K-University general obligation bond on either the 2008 or 2010
ballot.
1121 L Street, Suite 805 ♦ Sacramento, California ♦ 95814 ♦ 916-441-0353 ♦ www.ccleague.org
2007-08CaieforniaComrrurnityCollegeBudget
Draft
Comparison of SystemtsudgetRequestto Governor's Budget Pre].iminary
(dollarsin thousands)
Budget Items
FeeReductionBackfill
COLA (SystemRequest5%;4.04% GB), includescategoricais
Growth(SystemRequest3Yo:zyo GB),includescategoricals
CareerDevelopmentand CollegePreparation
COLA & Growth for categoricalprograms
colleges
Studentservicesallocationsfor newly accredited
SystemRequest
Governor'sBudget
On-Going One-Time
Funds
Funds
On-Going One-Time
Funds
Funds
$33,200
238,I52
r15,457
$40,000
298,000
170,000
30,000
\
h{\
6.i.j
StudentSuccessand Readiness
*^'
ljaslc Slous lnlnanve
Matriculation/Counseling,&lacement**
Part-TimeFaculty Offi ce Hours,4lealthInsurance
IncreaseFull-TimeFacultyPositions
CompensationEquity for Part-TimeFacuity
MathedaticsEngineeringScienceAchievementGVIESA)
Parlnership for Economic & Worldorce Development
CareerTechnicalEducationEquipment
EconomicDevelopment- RegionalClearinghouses
SystemEffectiveness
Senate- COLA
Acaciernic
Technologyltems
Development
Professional
ResourceDevelopment
FiscalCrisisManagementAssistanceTeam@CMAT)
Reimbursementof statemandates
PhysicalPlant&rstructionalEquipment
I0
33,1
14,000
12,000
45,000
50,000
) Jn.n|
?7 noo
20
2,000
14,300
10,000
570
16,000
q6
Jf,U
1fi
fU
9,000
9,000
1,000
377,080 s
42.000
Nursing Initiative***
CaIPASS
Total***+
'17
1$
99
$
* Conven fimds that otherwise would be budgeted in 2007-08 forbasic ski11sovercap ($33.i miliion) to cover start-uP
costsofnew basic skills initiative.
new fimds'
r*Redirects basic skills over-cap funds ($33. 1 million) to mariculation and counseling services. Tlds doesnot represerit
'initiative' one-time funds of $9 million are also made
***Redirects the $9 million in i:::ds made available 2005-0? for careertechnical education for nursing
availablefor nursing. This doesnot representnew funds,
f,***Governois Budget, on-going firnds, is adjustedby $ 10 million to tie to Prop. 98 split
COMMUNITY COLLEGE LEAGUE OF CALIFORNIA
ON THE WEB: WWW.CCLEAGUE.ORG/LEGINFO/BUDGET/
S
TATE BUDGET UPDATE
UPDATE #3ΠMAY 2, 2007
A status report on the actions, discussions, and rumors in Sacramento related to the community colleges' state budget for
fiscal year 2007-08. This update is distributed to all chief executive officers for distribution to trustees, administrators,
faculty, classified, public/governmental relations officers and student leaders.
2007-08 COLA Revised by Legislative Analyst’s Office
The Legislative Analyst’s Office (LAO) released an updated COLA this past week based upon revised figures issued by
the U.S. Commerce Department. The new 2007-08 COLA factor for Community Colleges and K-12 is 4.53 percent.
This figure is higher than the 4.04 percent included in the Governor’s budget released in January. The increased COLA
for community colleges translates into an additional $29 million of resources needed for the 2007-08 budget.
Assembly and Senate Budget Sub-committee Hearings
The Assembly Budget Subcommittee on Education held its first in-depth hearing on the community college budget on
Wednesday, April 25th. The subcommittee, chaired by Julia Brownley, took no formal action on budget items but heard
testimony from the System Office, the Legislative Analyst, the Department of Finance and budget advocates, including
the League. Subcommittee members heard a status report on Compton Community College, discussed enrollment
funding, basic skills and enhanced non credit. In addition, Vice Chancellor of Fiscal Policy Erik Skinner walked the
committee through the system budget request and highlighted items not funded in the Governor’s January budget.
The Senate Budget Subcommittee on Education convened its first hearing on the community college budget on Tuesday,
May 1st. The subcommittee, chaired by Jack Scott, also took no action on the Proposition 98 components of the budget;
however, Senator Scott’s panel did approve the consent calendar which contained appropriations for federal funds,
lease-revenue bonds, and capital outlay projects. With the exception of the Compton College status report, the same
budget items mentioned above were discussed along with the current year and budget year nursing augmentations. In
addition, Chancellor Drummond shared with the committee recent attendance data that identified an increase of
approximately 5,000 FTES over the P1 reporting period. This translated into roughly a 3.5% increase in actual FTES
over the prior year. The recent enrollment fee reduction, and a stepped up campaign related to financial aid, were cited
as primary drivers for the surge and reinforced the need to ensure that resources be made available to allow districts to
restore and grow in future years. Committee members voiced support to ensure sufficient growth dollars were made
available to support enrollments experienced by the colleges.
The May Revision is expected to be released on Monday, May 14th. Once detailed information is released related to
revenue and programmatic updates, both subcommittees can be expected to take action on the Proposition 98 resources
quickly.
State revenues exceed Governor’s Budget projections in the current year
Only just last week budget prognosticators were shaken by the pace of April tax receipts, and reiterated the likelihood of
a prolonged budget deliberation with tough choices. But what a difference a week makes, as April tax receipts -particularly personal income tax receipts -- have made up earlier identified shortages. As noted by Daniel Weintraub of
the Sacramento Bee, “The $1.4 billion in unanticipated revenues will be enough to erase the shortfall for the year to
date, leaving the governor and the Legislature with pretty much what was projected in the governor's budget in
January.”
This swing in revenue could significantly impact the community college budget in the current year. Recall that the
Legislative Analyst’s Office forecasted revenues would be down $939 million in the current year, and asserted the
Proposition 98 guarantee was over-appropriated by $609 million. The LAO recommendation to address the shortfall
called upon community colleges to shoulder roughly 28 percent of the budget solution. It should be noted that, perhaps
in light of the new revenue data, the Senate subcommittee that met yesterday did NOT entertain any discussion related
to recapturing unused resources in the community college current year budget. In fact, the Senate budget subcommittee
spent a considerable amount of time discussing the statutory authority available to the System Office in order to
distribute these one-time resources. During the course of the hearing committee members expressed a desire to make
sure those one-time resources stayed in the community college budget and went toward system priorities.
1121 L Street, Suite 805 ♦ Sacramento, California ♦ 95814 ♦ 916-441-0353 ♦ www.ccleague.org
COMMUNITY COLLEGE LEAGUE OF CALIFORNIA
ON THE WEB: WWW.CCLEAGUE.ORG/LEGINFO/BUDGET/
S
TATE BUDGET UPDATE
UPDATE #4ΠMAY 18, 2007
A status report on the actions, discussions, and rumors in Sacramento related to the community colleges' state budget for
fiscal year 2007-08. This update is distributed to all chief executive officers for distribution to trustees, administrators,
faculty, classified, public/governmental relations officers and student leaders.
Governor Releases May Revise
Governor Arnold Schwarzenegger released his revised budget on Monday, May 14th. The revised budget contains both
positive and negative proposals related to community colleges:
Current Year
The total Proposition 98 guarantee for 2006-07 has gone up and community college proposed share of the resources are
10.83 percent. In addition the following adjustments are proposed:
• $50 million for career technical education equipment and associated facility reconfigurations. These funds will
help ensure student access to state-of-the-art equipment necessary for developing relevant career technical skills
needed in the workplace of today and tomorrow.
•
$50 million for grants to colleges for equipment and other one-time uses for nursing programs in order to assist
the colleges' enrollment expansion efforts in meeting the demands of the statewide nursing shortage.
Budget Year
The total Proposition 98 guarantee for 2007-08 has gone up and community college proposed share of the resources are
10.85 percent. In addition the following ongoing adjustments are proposed:
• Increases of $23.6 million for apportionments and $1.6 million for selected categorical programs to reflect an
increase in the COLA factor from 4.04 percent to 4.53 percent.
•
A base reduction of $80 million in apportionments to reflect excess current year and prior year growth funding
that will revert based on the most recent enrollment information available from the Chancellor's Office.
Notwithstanding this adjustment, when coupled with the 2-percent growth funding provided in the Governor's
Budget, apportionment funding is sufficient to enable the system to increase full-time equivalent instructional
workload by at least 3 percent over estimated current year actual workload levels.
•
An increase of $10 million to the Matriculation program schedule, providing colleges with additional resources
to assist students' progress towards their educational goals. This amount is coupled with modifications in the
Administration's Community College Student Success Initiative to more closely align with the community
college system's fall basic skills proposal.
•
An increase of $500,000 for the Foster Care/Kinship Program to maintain and augment the ongoing program
level.
•
An increase of $1.9 million for matching grants to assist colleges with ongoing costs for establishing
redundancy for the high-speed network. Redundant circuits will provide greater internet reliability during peak
usage time and reduce the incidence of lost connectivity.
•
An increase of $220,000 for a total proposed $570,000 for Fiscal Crisis and Management Team assistance
consistent with the Chancellor's fall request to assist financially struggling districts prevent insolvency.
The following one-time adjustments
•
$47.5 million for deferred maintenance, instructional equipment, and hazardous substance abatement, pursuant
to existing match requirements. These funds will augment ongoing funding to assist colleges in core operational
needs beneficial to student learning.
•
$2.7 million for matching grants for one-time technology costs for establishing redundancy to ensure the
delivery of high-speed internet service to all colleges.
•
$2.5 million for textbook assistance for students meeting fee waiver eligibility requirements who do not receive
textbook assistance under the Cooperative Agencies Resources for Education program.
A subsequent Budget Update will address the system response to the Governor’s May Revise.
1121 L Street, Suite 805 ♦ Sacramento, California ♦ 95814 ♦ 916-441-0353 ♦ www.ccleague.org
COMMUNITY COLLEGE LEAGUE OF CALIFORNIA
ON THE WEB: WWW.CCLEAGUE.ORG/LEGINFO/BUDGET/
S
TATE BUDGET UPDATE
UPDATE #7ΠMAY 24, 2007
A status report on the actions, discussions, and rumors in Sacramento related to the community colleges' state budget for
fiscal year 2007-08. This update is distributed to all chief executive officers for distribution to trustees, administrators,
faculty, classified, public/governmental relations officers and student leaders.
Assembly Budget Subcommittee Augments Community College Budget
The Assembly Education Budget subcommittee closed out the community college budget last night. Assembly
budget writers took actions related to the current year, budget year, and one-time resources. The following actions were
taken and are reflected in the Assembly budget chart.
The Assembly took action to reject the May Revise proposal to reduce $80 million in the current year and budget
year apportionment item. In the current year, the action taken will guarantee all workload reported will be funded and
avoid the potential for a revenue deficit. In the budget year, the Assembly reduced the apportionment item by $40
million, providing the minimal of resources requested by the System to ensure districts receive funding to support
projected enrollments. This is a significant victory and responds to the efforts of local districts and community college
advocates over the last week to ensure student access is maintained.
The Assembly also provided Growth and COLA for apportionments (growth roughly 3.5%; COLA 4.53%) and
categorical programs (growth 2.0%; COLA 4.53%) such as DSPS, Matriculation, EOPS and CARE (Child Care Tax
Bailout received COLA only). In addition, the subcommittee approved $33.1 million for the Basic Skills initiative and
adopted language more closely aligned with the community college system budget request. The Assembly also rejected
the May Revise proposal to recapture Basic Skills funds appropriated in the current year, which would mean $33.1
million of one-time funds are available in addition to the $33.1 million of ongoing funds for the Basic Skills initiative.
Finally, budget writers also included $18 million of ongoing funds for Career Development and College Preparation, $5
million of ongoing funds for Part-Time Faculty Health Benefits, and $5 million of ongoing funds for Part-Time Faculty
Office Hours.
Assembly budget writers also included $152.7 million in one-time funds provided in the May Revise. The one-time
funds are broken out in the following manner: Physical Plant/Instructional Equipment ($47.5m), Mandates ($20m),
Nursing and Allied Health Equipment ($49.2m), Career Technical Equipment ($20m), Book Grant Program ($5.0m)
(Professional Development ($5m), Student Access to Transit Initiative ($3m), Construction Colleges ($3m).
Assembly and Senate Budget
Major Program Areas
(as of May 24, 2007)
Item
Current Year (06-07)
Base Apportionment
Budget Year (07-08)
Base Apportionment
Enrollment Growth
(apportionments/categoricals)
Cost-of-living adjustment
(apportionments & categoricals)
Career Development and College
Preparation enhanced noncredit
Basic Skills Initiative
One-time funds
Assembly
No reduction
Senate
-$80 million
-$40 million
-$80 million
3.5%/2.0%
2.2%/2.0%
4.53%
4.53%
$18 million
$0
(base $30 million continues)
Accepted system language
$33.1m ongoing/$33.1m one-time
$202.7 million
Accepted system language
$33.1m ongoing/$33.1m one-time
$152.7 million
Conference Committee to start end of next week
It is anticipated conference committee will begin its work at the end of next week. System advocates are now
strategizing on how to maximize the resources proposed by each house and will distribute talking points the beginning
of next week, as well as a list of conference committee members, when announced.
1121 L Street, Suite 805 ♦ Sacramento, California ♦ 95814 ♦ 916-441-0353 ♦ www.ccleague.org
COMMUNITY COLLEGE LEAGUE
OF CALIFORNIA
2006-07 Final
Budget
Item
General Apportionment
Base Apportionment (incl: GF, P-Tax, Fee)
Apportionment reduction for unused growth
2007-08 Budget Deliberations reduction unused growth
Student fee reduction (to $20 full-year)
Cost-of-living adjustment (categorical COLA incl. below)
Growth for Apportionments
Apportionment increase for remediation/exit exam
Equalization
Career Development & College Preparation
Realignment of nursing item (technical issue)
Total General Apportionment
Categorical Programs
Academic Senate for the Community Colleges
Basic Skills and Apprenticeship
Baccalaureate Pilot Program
Career Technical Education
Child Care Tax Bailout
Disabled Students Programs and Services
Economic Development
EOPS & CARE
Equal Employment Opportunity
Foster Care Education Program
Fund for Student Success
Full-time Faculty: Increase Positions
Matriculation
Nursing
Part-Time Faculty Compensation
Part-Time Faculty Health Insurance
Part-Time Faculty Office Hours
Physical Plant and Instructional Support
Professional Development
Special Services for CalWORKs Recipients
Student Financial Aid Administration
Telecommunications / Technology Svcs / C.V. U
Transfer Education and Articulation
Ongoing Funds Subtotal
One-Time Funds (Prop. 98 Reversion & Settle-up)
Career Technical Education
Mandate reimbursements
Physical Plant and Instructional Support
General Purpose Block Grant
Amador COE
Funding Formula Reform - One-time Costs
Internet access for offsite centers
Electronic Transcript Exchange
Professional Development
Strategic Plan Implementation
Career Technical Education SB 1133
Nursing (startup & simulators)
Cal PASS
Textbook Assistance
Technology Items
Nursing Equipment / Allied Health Equipment
Basic Skills (06-07 funds; available one-time)
Nursing & Allied Health - 24hr State facilities
Outreach for parolees
Part-Time Faculty Health Insurance
Part-Time Faculty Office Hours
Accreditation Assistance
Student Access to Transit Initiative
Construction College
2007-08 System
Budget Request
2007-08 Governor's
Proposed Budget
4,920,252,000
-85,000,000
5,416,585,000
-
5,423,341,000
-
40,000,000
4,875,252,000
40,000,000
5,456,585,000
294,387,000
97,508,000
10,000,000
159,438,000
30,000,000
-10,000,000
2007-08 Governor's
May Revise
2007-08 Senate
2007-08 Assembly
5,423,341,000
5,423,341,000
5,423,341,000
33,245,000
5,456,586,000
-80,000,000
33,245,000
5,376,586,000
-80,000,000
33,245,000
5,376,586,000
-40,000,000
33,245,000
5,416,586,000
281,500,000
164,000,000
30,000,000
-
224,855,000
109,132,000
-
248,431,000
107,532,000
-
248,431,000
117,532,000
-
248,431,000
107,532,000
18,000,000
-
5,456,585,000
5,932,085,000
5,790,573,000
5,732,549,000
5,742,549,000
5,790,549,000
467,000
15,239,000
100,000
20,000,000
6,540,000
107,870,000
46,790,000
112,916,000
1,747,000
4,754,000
6,158,000
95,481,000
16,886,000
50,828,000
1,000,000
7,172,000
27,345,000
43,580,000
52,593,000
26,197,000
1,424,000
490,000
50,599,000
100,000
20,000,000
6,986,000
115,430,695
48,790,000
120,805,000
1,747,000
5,079,000
8,358,000
45,000,000
116,149,000
16,886,000
100,828,000
8,000,000
12,172,000
27,345,000
10,000,000
46,714,000
55,115,500
40,497,000
1,424,000
467,000
15,229,000
100,000
20,000,000
6,804,000
114,472,000
46,790,000
119,827,000
1,747,000
4,754,000
6,158,000
134,436,000
25,886,000
50,828,000
1,000,000
7,172,000
27,345,000
43,580,000
51,308,000
26,197,000
1,424,000
467,000
15,229,000
20,000,000
6,836,000
115,011,000
46,790,000
120,391,000
1,747,000
5,254,000
6,158,000
144,913,000
25,886,000
50,828,000
1,000,000
7,172,000
27,345,000
43,580,000
51,640,000
28,097,000
1,424,000
467,000
48,329,000
20,000,000
6,836,000
115,011,000
46,790,000
120,391,000
1,747,000
5,254,000
6,158,000
101,802,000
25,886,000
50,828,000
1,000,000
7,172,000
27,345,000
43,580,000
51,640,000
28,097,000
1,424,000
467,000
48,329,000
20,000,000
6,836,000
115,011,000
46,790,000
120,391,000
1,747,000
5,254,000
6,158,000
101,802,000
25,886,000
50,828,000
6,000,000
12,172,000
27,345,000
43,580,000
51,640,000
28,097,000
1,424,000
6,101,672,000
6,790,600,195
6,496,097,000
6,452,317,000
6,452,306,000
6,510,306,000
40,000,000
94,144,000
100,000,000
100,000
19,710,000
1,446,000
700,000
5,000,000
500,000
20,000,000
50,000,000
-
32,000,000
9,000,000
1,000,000
50,000,000
47,500,000
32,000,000
9,000,000
1,000,000
2,500,000
2,700,000
50,000,000
20,000,000
35,000,000
45,600,000
20,000,000
20,000,000
47,500,000
3,000,000
-
9,650,000
-
5,000,000
32,000,000
9,000,000
1,000,000
2,000,000
30,000,000
33,100,000
15,000,000
10,000,000
5,000,000
5,000,000
2,000,000
32,000,000
9,000,000
1,000,000
5,000,000
49,200,000
included in 06-07
3,000,000
3,000,000
One-time Prop 98 Funds Subtotal
264,600,000
79,650,000
42,000,000
194,700,000
244,700,000
194,700,000
Miscelleaneous (Non-program) Items
Mandate reimbursements (suspension continues)
Fiscal Crisis Management Assistance Team (FCMAT)
STRS Payments for CCC Employees
Lease-Purchase Bond Payments
Lottery
4,004,000
83,013,000
63,960,000
155,293,000
16,000,000
570,000
83,013,000
63,960,000
155,293,000
4,004,000
350,000
81,979,000
59,401,000
155,293,000
4,004,000
570,000
81,979,000
59,401,000
155,293,000
4,004,000
570,000
81,979,000
59,401,000
155,293,000
4,004,000
570,000
81,979,000
59,401,000
155,293,000
6,672,542,000
7,189,086,195
6,839,124,000
6,948,264,000
6,998,253,000
7,006,253,000
Total State-Determined Funding
Funded FTES
Prop 98 (Local) Ongoing Funding per FTES
Prop 98 (Local) One-Time Funding per FTES
Funding per FTES
$
1,139,921
5,353
232
5,854 $
1,174,119
5,784
68
6,123 $
1,174,119
5,533
36
5,825 $
1,174,119
5,495
166
5,918 $
1,176,284
5,485
208
5,949 $
1,179,818
5,518
165
5,938
2007-2008
PRELIMINARY BUDGET
TABLE OF CONTENTS
PAGE
I
General Fund – Overview ................................................................................................. 1
A.
Base Budget ......................................................................................................... 2
1.
Base Budget Revenue.............................................................................. 2
a.
b.
c.
2.
General Apportionment ............................................................... 2
Lottery.......................................................................................... 5
Non-Resident Tuition .................................................................. 5
Base Budget Expenditures ...................................................................... 6
a.
Benefits ........................................................................................ 8
Base Budget Tables
Base Budget Revenue .................................................................. 9
Base Budget Expenditures ......................................................... 10
B.
Community Education........................................................................................ 12
C.
Carry-Over Sub-Fund......................................................................................... 14
D.
General Restricted Fund..................................................................................... 15
E.
Reserves (Ending Balance) ................................................................................ 18
1.
Base Budget Reserves ........................................................................... 18
a.
b.
c.
d.
General Reserves ....................................................................... 18
Revolving Cash Fund................................................................. 18
Clearing/Operational Fund......................................................... 18
CalPers Reserve ......................................................................... 18
Other Financing Sources (Outgo)....................................................................... 20
Inter-fund Transfers............................................................................................ 21
i
TABLE OF CONTENTS
(CONTINUED)
II
Debt Service Fund ........................................................................................................... 22
III
Child Development Fund ................................................................................................ 24
IV
Building Fund................................................................................................................. 26
A.
Scheduled Maintenance & Capital Construction Projects.................................. 26
B.
Transportation, Parking & Security.................................................................... 26
C.
Certificates of Participation................................................................................ 26
V
General Obligation Bond Fund ....................................................................................... 28
VI
Bookstore Fund ............................................................................................................... 34
VII
Cafeteria Special Revenue Fund ..................................................................................... 36
VIII
Associated Students Fund ............................................................................................... 38
IX
Trust & Agency Fund...................................................................................................... 40
X
Scholarship & Loan Trust Fund ...................................................................................... 42
XI
Student Financial Assistance Fund.................................................................................. 44
XII
Student Representation Fee Trust Fund .......................................................................... 46
XIII
Student Center Fee Fund ................................................................................................. 48
Attachments:
2007-08 Base Budget Planning Assumptions
2007-08 Budget Development Calendar
ii
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
I.
GENERAL FUND - OVERVIEW
The General Fund is maintained to account for those transactions that are for the overall
College operation (Instruction, Student Services, Business Services, etcetera). Within the
General Fund, a number of sub-funds have been established: Base Budget, Restricted,
District Match, Community Education, Carry-Over, and One-Time Sub-Funds. The division
of these sub-funds reflects the need to differentiate discretionary revenue from restricted
revenue and ongoing funding from one-time funding.
A brief description of each sub-fund is provided later in the report. To prepare the OneTime and Carry-Over Sub-Fund budgets, the 2006-07 books must be closed. Budgets for
these sub-funds will be presented in the 2007-08 Final Budget.
The Preliminary Budget for the General Fund Base Budget is summarized as follows:
General Fund
Overview
Revenues
Unrestricted
Base
Budget
$59,119,658
Restricted
Fund
$7,985,251
Education
280,683
57,301,986
7,668,883
280,683
1,817,672
316,368
0
(1,007,654)
(316,368)
0
810,018
0
0
3,014,802
274,674
132,516
$3,824,820
274,674
132,516
Total Expenditures
Revenues less Expenditures
Net Other Sources and Outgo
Net Projected Change in Fund Balance
Beginning Fund Balance July 1, 2007
Net Fund Balance June 30, 2008
1
Community
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
A.
BASE BUDGET
Base Budget is an unrestricted sub-fund, accounting for the ongoing operational
expenditures of the College and is based on the Governor’s January Budget.
General Apportionment revenue for 2007-08 has been calculated using the new
funding formula included in SB 361.
1.
BASE BUDGET REVENUE
Prior to 2006-07, Base Budget Revenue for community colleges was
primarily derived according to the revenue allocation method, Program
Based Funding. Program Based Funding allocated funds for each fulltime equivalent student (FTES) from the state general apportionment,
student enrollment fees, and property taxes.
In August 2006 SB 361, the legislation which included the adoption of a
new funding formula for Community Colleges passed as part of the state
enacted budget. The details of the implementation of the new formula
have continued to unfold during the course of the year. The new funding
formula allocates a “basic allocation” based on the number of colleges and
centers in the district. In addition to the basic allocation, each district
receives equalized rates for its full-time equivalent students (FTES) from
the state general apportionment, student enrollment fees, and property
taxes.
a.
General Apportionment
2006-07 Estimated
Enrollment Fees: The enrollment fees for Fall 2006 were $26 per
unit. Fees for Wintersession 2007 and Spring 2007 are $20 per
unit.
COLA: COLA of 5.92% or $2,956,650 was included in the
2006-07 Final Budget. Actual COLA is currently estimated at
$2,997,806.
Growth: No growth funds are anticipated for 2006-07.
FTES Decline: At this writing, FTES is down. The District may
report whatever FTES is needed from Summer 2007 in the final
attendance report for 2006-07 in order to maintain the 2005-06
FTES level. It is unclear at this time how this shift in FTES will
impact funding for the 2007-08 fiscal year.
2
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
SB 361: Cabrillo’s basic allocation includes base revenue of
$45,638,615, a $4,000,000 Foundation Grant and $1,000,000 for
the Watsonville Center. It should be noted that Cabrillo’s
allocation for center revenue is based on an FTES level of 1,000.
The FTES for the Watsonville Center is currently below 1,000.
Cabrillo may be at risk for a loss of revenue of $500,000 in future
periods if center FTES is not increased to at least 1,000.
PFE and Equalization funds are now included in the base revenue.
Part-time Faculty Compensation: Part-Time Faculty Compensation
funds are estimated at $495,146 for 2006-07.
2007-08 Preliminary Budget
Enrollment Fees: Student Enrollment fees are budgeted at $20 per
unit. The Governor’s January budget included an increase in
general apportionment to offset the loss from the fee reduction for
2006-07.
Growth: No growth funds are included in the 2007-08 Preliminary
Budget. The District’s enrollment is projected based on the
2005-06 FTES level.
COLA: The Governor’s January budget provided community
colleges a COLA of 4.04%. COLA of $2,000,000 (3.75%) is
included in the 2007-08 Preliminary Budget. Until recently it was
anticipated that the COLA rate would be below initial projections.
Tax revenues received in April 2007 were higher than anticipated
indicating a higher than expected COLA for the May revise.
Part-Time Faculty Compensation: Funding for this program has
been maintained at the same level as 2006-07.
3
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
This chart compares 2006-07 General Apportionment with the budget for 2007-08.
GENERAL APPORTIONMENT
2006-07
BUDGET
PBF
BASE REVENUES
$47,628,682
2006-07
PROJECTED*
SB 361
2007-08
PRELIMINARY
BUDGET
$45,638,615
$48,647,350
Foundation Grant
4,000,000
4,000,000
Watsonville Center Revenue
1,000,000
1,000,000
2,956,650
5.92%
2,997,806
5.92%
2,000,000
3.75%
$52,900,055
$53,636,421
$55,647,350
Equalization (added to base)
2,000,000
PFE (added to base)
314,723
COLA, Cost of Living Adjustment
GENERAL APPORTIONMENT
*Based on First Principal Apportionment received in March 2007.
4
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
b.
Lottery
2006-07 Estimated
Lottery estimates for 2006-07 were revised down in February 2007.
The Lottery Commission revised per FTES estimates down from $154 to
$137. The revised unrestricted rate is now estimated at $118 and the
restricted rate is $19.
2007-08 Budget
The lottery estimate for 2007-08 is based on total FTES of 11,402 ; the
2005-06 level. The Lottery Commission’s February 2007 update
predicted a reduction in lottery funding from $148 per FTES to $138 per
FTES. Preliminary Budget estimates are based on funding of $138 per
FTES; $118.5 unrestricted and $19.25 restricted.
c.
Non-Resident Tuition
2006-07 Estimated
The 2006-07 budgeted revenue for non-resident tuition was $846,590.
This estimate was based on a fee of $174 per unit. Total revenue for
2006-07 is expected to be $779,446.
2007-08 Budget
Non-resident tuition for 2007-08 will remain at $174 per unit. The
Preliminary Budget assumes that non-resident tuition will decline by 5%
in 2007-08 due to a reduction in total units. Total revenue of $793,139 is
projected for 2007-08.
5
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
2.
BASE BUDGET EXPENDITURES
The following assumptions were used in generating the base budget
expenditures:
•
No salary increases for 2007-08 are included in the Preliminary
Budget. The results of negotiated agreements with employee groups
for 2007-08 will be included in the Final Budget.
•
It should be noted that the adjunct/overload prorata salary schedule
was increased to 62% in 2007-08 as part of the 2006-07 CCFT
bargaining agreement.
•
The Preliminary Budget includes a salary reserve of $320,000 for the
.8% ongoing salary adjustment from 2006-07.
•
Medical benefit increases were estimated at 15%.
•
Column and step increases.
•
Funding for new classified positions of $200,000 is included in the
Preliminary Budget.
•
The District reduced the number of full-time faculty positions
budgeted by three as a result of a reduction in the state mandated fulltime faculty obligation number. The full-time faculty obligation was
reduced to 208. The reduction in the mandate is directly related to the
decline in enrollment. Adjunct replacement units have been budgeted.
•
Energy costs are expected to increase in 2007-08 as new buildings are
completed. Natural gas price fluctuations continue to make it difficult
to accurately project these expenditures.
•
50% of the Scotts Valley operating budget is included in the
Preliminary Budget for 2007-08.
•
Public safety support costs are expected to increase by $143,000 in
2007-08.
•
Operating expenses for the new Student Activities Center are included
in the Preliminary Budget.
•
The match for the Disabled Students Program is expected to increase
by approximately $55,000 in 2007-08.
6
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
•
A shortfall is anticipated in the Cafeteria Fund for 2007-08. A transfer
from the general fund to the Cafeteria Fund of $16,361 is included in
the Preliminary Budget.
•
The Preliminary Budget anticipates increases in general liability
insurance, maintenance service expenditures, utilities and a COLA
increase of 3.75% for supplies.
7
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
a.
Benefits
Mandatory benefits have been funded based on the following rates:
DISTRICT BENEFITS
FY 05/06
FY 06/07
FY 07/08
9.116%
9.116%
9.116%
7%
7%
7%
$9.33/mo/per
employee
$9.33/mo/per
employee
$9.33/mo/per
employee
STRS
8.25%
8.25%
8.25%
SOCIAL SECURITY
6.20%
6.20%
6.20%
MEDICARE
1.45%
1.45%
1.45%
$1.63
$1.63
$1.63
.45%
.45%
.45%
15.00%
15.00%
15.00%
Certificated, Administrative, Confidential
$5,518, $10,265,
$14,014
$5,894, $11,168,
$15,361
TBD
Classified
$5,518, $10,265,
$14,014
$5,894, $11,168,
$15,361
TBD
PERS (Employer Portion)
PERS Employee (Paid by Employer for
Confidential employees and for Classified
bargaining-unit employees)
PERS AB2177
WORKERS COMP
Rate per $100 payroll
UNEMPLOYMENT
Rate per $100 payroll
Local experience charge
CAFETERIA PACKAGE/FTE
8
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND BASE BUDGET
BASE
BUDGET
REVENUE
FEDERAL
8150 Admin. Allowance
8160 Veterans
8199 Federal - Other
Total Federal
STATE
8612
8612
8612
8670
8613
8614
8699
8681
8840
8850
8860
8874
8879
8880
8890
8890
8890
ACTUALS
6/30/06
$
ADOPTED
BUDGET
$
2007-08
WORKING BUDGET
As of 3/31/07
%
$
PRELIMINARY
BUDGET
$
36,845
1,135
26,283
1,100
26,283
1,100
25,157
1,100
229
38,209
_______
27,383
_______
27,383
26,257
23,129,192
495,146
422,895
170,507
2,246,036
44,997
314,723
8,381
1,467,228
28,962,055
495,146
51
1
29,698,421
495,146
32,982,350
495,146
198,000
2,500,000
50,000
4
198,000
2,500,000
50,000
198,000
1,900,000
38,000
1,436,652
3
1,436,652
1,351,137
28,299,105
33,641,853
59
34,378,219
36,964,633
16,889,798
760,347
147
93,312
386,154
4,010,673
85,365
31,379
839,933
116,273
100,974
27,243
16,990,000
750,000
200
80,000
385,000
3,500,000
71,429
25,000
846,590
117,000
100,000
28,000
30
1
16,990,000
750,000
200
80,000
385,000
3,500,000
71,429
25,000
846,590
117,000
100,000
28,000
16,367,000
700,000
200
80,000
335,000
3,500,000
71,429
30,000
793,139
117,000
100,000
35,000
Total Local
23,341,598
22,893,219
40
22,893,219
22,128,768
Total Revenue
51,678,912
56,562,455
100
57,298,821
59,119,658
46,055,226
47,628,682
2,956,650
2,997,806
45,638,615
4,000,000
1,000,000
2,000,000
48,647,350
4,000,000
1,000,000
52,900,055
53,636,421
55,647,350
*General Apportionment
P/T Faculty Comp
*Equalization
*State Taxes
*BOGG
2% Admin. Allow.
Partnership for Excellence
Other State Revenues
Lottery
Total State
LOCAL
8811
2006-07
2005-06
*Taxes
*ERAF
Catalogs
Facility Rental/Use
Interest
*Enrollment Fee
2% Adm. Allow.
Transcripts
Non-Resident Tuition
Parking Citations
Fingerprints
Miscellaneous
* GENERAL APPORTIONMENT
Base, Prior Year
Add:
PFE
Equalization (added to base)
M & O adjustment
FTES Decline
COLA, 4.23%, 5.92%, 3.75%
Credit/Non-Credit Revenue
Foundation Grant
Center Revenue
* TOTAL GENERAL APPORTIONMENT
314,723
422,895
(145,642)
(956,952)
1,938,432
1
6
1
314,723
2,000,000
47,628,682
9
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND BASE BUDGET
2006-07
2005-06
BASE BUDGET
EXPENDITURES
CERTIFICATED SALARIES
1100 Teaching
1200 Non-Teaching
1300 Part-Time Teaching
1400 P/T Non-Teaching
Total Certificated
CLASSIFIED SALARIES
2100 Regular Contract
New Classified Positions
2200 Instr'l Aide Contract
2300 P/T Classified
2400 P/T Class Inst Aide
Total Classified
STAFF BENEFITS
SUPPLIES
4200 Other Books
4300 Instr'l Supplies
4500 Non-Instr'l Supplies
Total Supplies
OPERATING EXPENDITURES
5100 Profess'l Services
5200 Travel, Mileage
5300 Dues & Memberships
5400 Insurance
5500 Utilities
5600 Rental Equip & Fac
Maint. Serv. Agrmts
Repairs
5700 Legal Fees
Audit
Misc. Fees (Mchnt Bank)
5800 Postage
Advertising
Fingerpt & Testing Reqs
Printing
Program Support
Component
Other Fees
Uncollectable Stdnt Recv.
Total Operating
SUB-TOTAL EXPENDITURES
ACTUALS
6/30/06
$
ADOPTED
BUDGET
$
12,693,596
3,679,682
6,978,695
403,993
13,766,493
4,164,174
8,024,304
137,113
23,755,966
26,092,084
8,244,286
1,201,003
493,097
255,388
9,355,941
7,065
1,506,879
449,980
237,442
10,193,774
11,557,307
9,527,631
10,809,120
8,001
258,611
269,655
8,001
369,156
398,402
536,267
775,559
857,021
71,611
64,017
357,572
1,503,656
45,761
563,327
132,430
130,521
69,477
110,637
175,741
106,927
88,303
145,267
11,929
5,715
37,070
315,482
674,513
124,366
67,732
443,710
1,713,686
54,889
644,460
156,462
125,000
67,000
122,426
214,500
116,539
95,050
185,406
172,322
67,878
35,890
300,000
4,792,464
5,381,829
48,806,102
54,615,899
10
2007-08
WORKING BUDGET
As of 3/31/07
%
$
PRELIMINARY
BUDGET
$
13,762,665
4,198,002
7,915,894
232,484
13,668,943
4,253,504
8,406,456
239,836
26,109,045
26,568,739
9,173,833
1,482,682
541,402
226,910
9,580,890
200,000
1,532,334
460,881
245,712
21
11,424,827
12,019,817
20
10,847,663
11,697,982
6,001
390,037
379,677
8,001
433,898
430,997
775,715
872,896
956,864
142,578
74,472
448,710
1,759,490
55,650
634,706
171,637
125,000
69,200
130,426
214,500
125,938
94,750
186,769
130,513
57,477
36,168
300,000
651,663
130,916
69,922
473,710
1,953,500
54,889
669,990
185,731
125,000
67,000
136,776
230,000
122,539
95,050
183,999
318,036
67,878
38,628
275,000
10
5,714,848
5,850,227
100
54,872,098
57,009,661
48
1
2007-08 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND BASE BUDGET
2006-07
2005-06
BASE BUDGET
EXPENDITURES
CAPITAL OUTLAY
6300 Books
6400 Equipment
6500 Lease/Purchase
Total Capital Outlay
TOTAL EXPENDITURES
TOTAL REVENUE
REVENUE OVER (UNDER)
EXPENDITURES
OTHER FINANCING SOURCES (OUTGO
To Fin. Aid Fund Match
To Gen Fund, Dist. Match
Restricted Indirect
TRANSFERS
From Student Center Fund
From Bookstore Fund
From ASCC
From Trust & Agency
To Child Development Fd
To Cafeteria Fund
To Debt Service
Total Transfers
TOTAL OTHER FINANCING SOURCES
(OUTGO)
EXCESS REVENUE/TRANSFERS
OVER (UNDER) EXPENDITURES
ACTUALS
6/30/06
$
ADOPTED
BUDGET
$
15,235
202,828
10,520
20,123
114,462
28,316
228,583
162,901
49,034,685
51,678,912
54,778,800
56,562,455
2,644,227
1,783,655
FROM ONE-TIME SUB-FUND
NET INCREASE TO FUND BALANCE
BALANCE - BEGINNING YEAR
YEAR END FUND BALANCE
RESERVES
General Reserve
Revolving Cash Fund
Clearing/Operational
Unallocated
CalPers
FTES Reserve
Reserve for .8% Salary Incr.
TOTAL RESERVES
PRELIMINARY
BUDGET
$
17,757
294,523
13,316
35,123
228,702
28,500
0
325,596
292,325
100
55,197,694
57,298,821
57,301,986
59,119,658
2,101,127
1,817,672
(45,669)
(358,126)
98,925
(67,460)
(381,500)
100,000
(67,460)
(381,500)
100,000
(63,480)
(413,788)
103,456
20,511
73,386
42,000
73,386
42,000
73,386
48,179
(449,982)
(120,000)
(329,837)
(757,743)
53,371
(492,733)
53,371
(492,733)
(335,834)
(659,810)
(335,834)
(659,810)
50,500
73,386
15,000
82,523
(501,890)
(16,361)
(337,000)
(633,842)
(1,062,613)
(1,008,770)
(1,008,770)
(1,007,654)
774,885
(126,062)
1,092,357
(126,062)
1,581,614
MAINTAIN CONTINGENCY RESERVE AT 4%
TRANS FOR CARRYOVER DESIGNATIONS
2007-08
WORKING BUDGET
As of 3/31/07
%
$
810,018
(1,335,421)
(246,193)
0
1,805,740
648,823
2,014,802
1,000,000
1,966,295
2,014,802
810,018
3,014,802
1,805,740
2,663,625
3,981,097
3,824,820
1,667,740
30,000
25,000
1,793,802
30,000
25,000
648,823
166,000
2,293,802
30,000
25,000
646,295
166,000
500,000
320,000
3,981,097
=========
83,000
1,805,740
==========
11
2,663,625
===========
2,293,802
30,000
25,000
490,018
166,000
500,000
320,000
3,824,820
===========
2007-08 PRELIMINARY BUDGET
COMMUNITY EDUCATION – GENERAL FUND
B.
COMMUNITY EDUCATION
This sub-fund accounts for the Community Education and the Contract Education
programs.
The Community Education program is primarily based upon revenue generated
from class fees.
12
2007-08 PRELIMINARY BUDGET
COMMUNITY EDUCATION - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2007- 08
Community Education
Actuals
2005-06
Final Budget
2006-07
Budget
2007-08
Revenues
8800: Local
Total Revenues
568,677
568,677
360,000
360,000
280,683
280,683
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
61,657
142,080
37,369
11,578
245,602
3,198
501,484
42,115
94,613
31,318
6,400
185,554
24,077
104,386
30,622
5,400
116,198
360,000
280,683
67,193
0
0
Net Change to Fund Balance
67,193
0
0
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
65,323
132,516
132,516
132,516
132,516
132,516
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
13
2007-08 PRELIMINARY BUDGET
CARRY-OVER SUB-FUND – GENERAL FUND
C.
CARRY-OVER SUB-FUND
The carry-over sub-fund accounts for self-sustaining funds, projects that are not
completed within the same fiscal year, and available balance in line-item budgets
authorized for carry-over.
Self-sustaining funds depend on their ability to generate revenue to support their
actual operating expenditures.
Major projects that cross fiscal years are carried over in this sub-fund. Examples
are major repairs, remodeling, and painting projects that are not state-funded.
Examples of items authorized for carry-over are the year-end balances in supply
budgets and the balance in the account established to fund the deductible for
insurance claims.
To prepare the budget for this sub-fund, the 2006-07 books must be closed. The
budget will be presented as part of the 2007-08 Final Budget.
14
2007-08 PRELIMINARY BUDGET
GENERAL RESTRICTED FUND
D.
GENERAL RESTRICTED FUND
The Restricted General Fund programs are established for the purpose of providing
specialized services. These services are funded by revenues collected from program
participants or from revenues provided by a Federal, State or local agency. As the name
implies, restricted funds may only be used to pay for the costs of providing specific
services.
Federal, State and local agencies frequently require that a district receiving special
funding provide general fund dollars to the restricted program. This “match” varies by
funding agency and may be in the form of a cash contribution to pay for specific
expenditures, or it may be an “in-kind” contribution that is made through allocation of
existing district resources such as use of a facility, use of equipment, utilities or
personnel.
The Preliminary Budget includes estimates for about one-half of the District’s grants and
categorically funded programs. The remaining grant and categorical program budgets
will be included in the Final Budget.
Page 16 shows a summary of the Restricted General Fund revenues and expenditures.
Page 17 shows the listing of programs included in the Restricted General Fund budget.
15
2007-08 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2007-08
Restricted Fund
Actuals
2005-06
Final Budget
2006-07
Budget
2007-08
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,295,783
4,829,249
1,505,743
7,630,775
1,049,051
5,183,570
1,999,153
8,231,774
979,302
5,587,161
1,418,788
7,985,251
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
1,996,623
1,733,848
916,221
230,747
1,294,204
362,884
6,534,527
1,825,582
1,778,494
1,046,599
446,749
1,706,669
826,162
7,630,255
1,800,597
1,772,953
1,021,085
172,645
2,388,518
513,085
7,668,883
Excess of Revenues Over Expenditures
1,096,248
601,519
316,368
(240,187)
(86,243)
(74,902)
(83,098)
(48,274)
(86,442)
(463,181)
(475,429)
(181,652)
(789,611)
(633,429)
(316,368)
306,637
(31,910)
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
7320: Indirects
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
0
Project Reserves
(306,584)
0
0
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
(109,385)
415,969
306,584
306,584
274,674
274,674
274,674
16
2007-08 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2007-08
Restricted - General Fund Detailed Program Listing
Account
Project
Description
various
8016
6015
4150&6016
3050
8610
various
4480
7025
8152
8150&7025
6017
6017
8131
44xx
6024
7011
7011
7011&various
2115
3621
6017
6017
5010
4010
4605
6012
6041
6017
4150
4150
4150
6017
4410&6010
4120
4411
4411
6210
6210
6210
4014&6016
Various
6012
6012
6012
6012
0000
000
023
031
047
100
110
111
112
122
125
126
140
141
153
165
172
190
191
194
200
202
204
205
216
226
230
236
259
292
333
334
335
338
340
359
365
367
391
393
398
710
816
819
850
851
852
000
Transportation
CAP
College/Career Night
CA Wellness
Lottery
Health Services
DSPS
Human Care Alliance
Tutorials-Griffith
CARE
EOPS
WIA-FTTW
WIA-FTTW
SFAA - BFAP
Foster Parent
MESA
Matriculation-noncredit
Articulation - H.S.
Matriculation-credit
Faculty Staff Development
Faculty Staff Diversity
TANF (FTTW)
Calworks (FTTW)
TTIP 06-07
Car Tech 06-07
AMATYC
Tech Prep Hartnell
Bay ITC
Calworks (FTTW)
RN Capacity 113
RN Capacity 114
RN Capacity 114 Equip
Grove Scholars
TANF/CDC
USDA Pipeline CSUMB
OFR Foster Parent
STAP
SBDC-SBA (2007)
SBDC-SBA
SBDC Econ Dev
WDBA-NSF Year 3
VTEA 1C
Tech Prep VTEA 1B
Bridge
Industrial Tech
Teacher Prep
Estimated Indirects
Total
Federal
Revenue
8100
State
Revenue
8600
Local
Revenue
8800-8900
500,000
13,246
1,300
96,641
Certificated
Salaries 1000
Classified
Salaries
2000
60,292
11,123
51,614
7,656
237,743
887,861
48,390
174,706
78,033
47,474
2,500
107,515
4,707
4,707
287,205
23,782
32,506
219,489
530,646
1,684,921
91,542
72,101
77,246
324,437
25,718
115,889
395,762
136,385
81,500
9,377
42,501
25,000
8,415
62,500
37,500
470
25,000
634,585
50,474
15,233
25,000
240,000
36,697
386,890
114,050
190,171
6,000
31,860
184,163
Other
Employee Supplies & Operating
Benefits
Materials Expenses &
3000
4000
Services
5000
258,056
1,492
631
100
1,200
11,021
21,750
219,489
91,500
11,000
137,513
309,452
312,902
9,150
4,359
19,874
1,000
3,753
7,293
1,000
5,649
65,653
2,000
25,867
16,357
1,808
39,628
9,498
23,295
88,943
19,614
14,819
6,400
42,473
5,105
5,339
5,435
962
470
114,780
64,404
131,008
1,000
49,474
2,100
13,133
7,806
1,051
3,283
34,510
21,327
36,697
69,596
55,550
111,100
128,016
72,348
45,575
15,000
8,775
20,575
43,721
14,902
24,000
4,995
42,502
124,922
167,466
73,914
45,345
150,000
111,262
346,058
67,148
205,220
127,154
280,141
1,418,788
8,068
16,603
34,558
4,000
1,347
30,870
9,251
18,776
10,237
21,594
2,070
8,683
2,882
754
7,786
404
4,000
1,430
33,766
40,078
29,137
34,884
31,384
83,460
61,030
121,341
3,952
3,800
1,615
30,000
11,859
11,802
26,966
32,001
40,019
65
6,400
7,083
3,893
500
500
12,688
176
2,157
716
500
1,800,597
1,772,953
1,021,085
172,645
2,388,518
17
5,425
10,000
250
3,428
7,939
28,007
33,977
5,594
6,954
13,272
38,318
6,718
59,215
144,069
24,228
2,159
30,805
13,731
143,012
60,372
151,204
71,771
203,436
23,355
5,587,161
Student
Aid 7000
Transfer
Out 7300
Indirect
7320
181,652
2,583
7,893
4,891
10,775
86,442
7,985,251
4,600
4,500
35,086
7,513
3,000
2,980
3,410
3,135
2,000
20,172
1,120
2,137
4,273
5,772
84,000
3,675
9,994
13,397
2,693
2,500
5,769
4,000
5,643
1,000
2,400
513,085
48,274
181,652
Total
Expenses
500,000
13,246
1,300
96,641
219,489
530,646
1,684,921
91,542
72,101
77,246
324,437
62,500
37,500
395,762
136,385
81,500
9,377
470
634,585
50,474
15,233
50,000
240,000
36,697
386,890
3,428
7,939
29,127
69,596
55,550
111,100
128,016
72,348
45,575
15,000
124,922
167,466
73,914
45,345
150,000
111,262
346,058
67,148
205,220
127,154
280,141
386,890
3,428
7,939
29,127
979,302
Capital
Outlay
6000
2007-08 PRELIMINARY BUDGET
RESERVES – GENERAL FUND
E.
RESERVES (ENDING BALANCE)
1.
BASE BUDGET RESERVES
The General Reserves, FTES Operating Reserves, Revolving Fund,
Revolving Stores, Clearing/Operational Fund and CalPers Reserve are
accounted for in the Base Budget in the amount of $ 3,014,802. These funds
are not designated for allocation during the fiscal year.
a.
General Reserves
An account to record the reserve budgeted to provide operating cash
in the succeeding fiscal year until taxes and state funds become
available. The California Community Colleges Chancellor’s Office
guideline is a minimum of 5% of the total General Fund Reserve.
The preliminary budget includes a general reserve; $2,293,802; 3.9%.
b.
Revolving Cash Fund
A $30,000 account to be used for emergency or small sundry
disbursements.
c.
Clearing/Operational Fund
A $25,000 account to be used for District deposits and subsequent
withdrawal into appropriate County treasury accounts.
d.
CalPers Reserve
A CalPers reserve is included in the 2007-08 Preliminary Budget.
The reserve will be used to help smooth recent fluctuations that have
occurred in the CalPers employer contribution rate.
e.
FTES Operating Reserve
In October, 2006 the Governing Board took action to create an
operating reserve to safeguard the district against a decline in FTES.
f.
Unallocated Reserve
The unallocated reserve will be allocated as part of the Final Budget
process.
18
2007-08 PRELIMINARY BUDGET
RESERVES – GENERAL FUND
RESERVES
Preliminary Budget
2007-08 PRELIMINARY BUDGET
RESERVES OF THE GENERAL FUND
Base
Restricted Comm.
Budget
Sub Fund
Ed
General Reserve
Revolving Cash Fund
Clearing/Operational
Unallocated Reserve
CalPers
FTES Operating Reserves
Reserve for .8% Salary Incr.
Total Reserves
2,293,802
30,000
25,000
490,018
166,000
500,000
320,000
$3,824,820
19
132,516
132,516
TOTAL
General Fund
2,426,318
30,000
25,000
490,018
166,000
500,000
320,000
$3,957,336
2007-08 PRELIMINARY BUDGET
OTHER FINANCING SOURCES (OUTGO)
OTHER FINANCING SOURCES (OUTGO)
Other financing sources include proceeds from long-term debt, sale of fixed
assets, and incoming transfers.
Other outgo includes debt retirement, student aid and transfers to other funds.
Inter-fund transfers are made to move appropriations and dollars from one fund to
another fund for the purpose of paying for expenditures using the structure
required by generally accepted accounting principles applied to governmental
entities. The transfer of funds allows money to be moved from one fund to a
second fund with the second fund then being responsible for paying all operating
costs of that program. This practice allows all program expenditures related to the
operation of the program, regardless of funding sources, to be accounted for in a
single fund. This treatment provides readers with a full understanding of the
scope of the program as a whole.
Intra-fund transfers are made within a fund of a district. An example of an intrafund transfer would be moving funds from the unrestricted general fund to the
restricted general fund.
A schedule of Inter- and Intra-fund Transfers is included on the following page.
Some of the sub-funds within the General Fund such as the Carryover and OneTime sub-funds do not have complete budget schedules included in the
Preliminary Budget. Therefore, transfers for those sub-funds are not included in
the attached schedule.
20
2007-08 PRELIMINARY BUDGET
TRANSFERS
INTER- AND INTRA-FUND TRANSFERS
Transfer in
Unrestricted General Fund 11
To Cafeteria Fund 52
To Child Development 33
To Debt Service Fund 22
From ASCC Fund 71
From Stu Ctr Fund 73
From Trust & Agency 79
From Bookstore 51
Transfer Out
16,361
501,890
337,000
15,000
50,500
82,523
73,386
Restricted General Fund 12
To Transportation Fund 41
To Child Development Fund 33
To Student Ctr Trust Fund 73 fees
To Student Rep Fund 72 fees
181,652
4,000
108,000
29,300
Debt Service Fund 22
From Unrestricted General Fund 11
337,000
Child Devel Fund 33
From Unrestricted General Fund Base 11
From General Restricted Fund 12 (child care fees)
501,890
4,000
Building Funds 41-47
From General Restricted Fund 12 (Transportation)
181,652
Bookstore Fund 51
To ASCC fund 71
To Unrestricted General Fund Base 11
15,000
73,386
Cafeteria Fund 52
From Unrestricted General Fund 11
16,361
ASCC Fund 71
To Unrestricted General Fund Base 11
From Bookstore Fund
15,000
Student Representation Fund 72
From General Restricted Fund 12 (fees)
29,300
15,000
Student Center Trust Fund 73
To Unrestricted General Fund Base 11
From General Restricted Fund 12 (fees)
50,500
108,000
Trust & Agency Fund 79
Pino Alto/Sesnon to Unrestricted General Fund Base 11
Total Inter- and Intra-fund Transfers
82,523
1,414,612
Indirects collected in the Unrestricted General Fund
From Child Development Fund 33
From Restricted General Fund 12
Total Indirects Reimbursed to Fund 11
21
17,014
86,442
103,456
1,414,612
2007-08 PRELIMINARY BUDGET
DEBT SERVICE FUND
II.
DEBT SERVICE FUND
The District uses the Debt Service Fund to account for the payment of the Certificates of
Participation (COP) authorized by the Board of Trustees in 1997-98. COPs are a form of
debt used by governmental agencies that does not require voter approval.
A transfer from the General Fund is made to cover annual COP commitments.
22
2007-08 PRELIMINARY BUDGET
DEBT SERVICE FUND
Cabrillo Community College District
Preliminary Budget 2007-2008
Debt Service Fund
t
Actual
9 2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2006-07
Budget
2007-08
6,000
6,000
6,000
6,000
6,254
6,254
2,991
329,837
332,828
341,834
341,834
343,254
343,254
(326,828)
(335,834)
(337,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
329,837
335,834
337,000
Total Other Financing Sources (Outgo)
329,837
335,834
337,000
3,009
0
0
348,835
0
351,844
351,844
351,844
351,844
351,844
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
23
2007-08 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
III.
CHILD DEVELOPMENT FUND
The Child Development Fund is designated as a special revenue fund. This fund
accounts for legally restricted revenue sources such as the Child Care Premium Tax
Bailout, the California Department of Education, and the U.S. Department of Education.
The District budgets a transfer from the General Fund for labor costs. The budgeted
transfer for the Final Budget is $501,890. There is a budgeted transfer in from the
General Restricted Fund of $4,000 for the net proceeds of the Child Care Fees.
24
2007-08 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
Cabrillo Community College District
Preliminary Budget 2007-2008
Child Development Fund
t
Actual
9 2005-06
Revenues
810: Federal
860: State
880: Local
Total Revenues
Budget
2006-07
Budget
2007-08
59,883
634,751
139,193
833,827
66,994
632,424
142,051
841,469
69,800
645,548
128,206
843,554
545,896
257,138
245,712
49,211
179,867
2,304
0
1,280,128
534,205
299,022
252,454
41,131
182,448
0
0
1,309,260
566,095
286,946
252,460
41,156
231,403
0
0
1,378,060
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Grants/Donations/Scholarships
Total Expenditures
Excess of Revenues Over Expenditures
(446,301)
(467,791)
(534,506)
Interfund Transfers
Transfers In
Transfers Out
454,122
(20,787)
496,733
(20,902)
501,890
(17,014)
Net Change to Fund Balance
(12,966)
8,040
(49,630)
68,472
0
55,506
55,506
0
63,546
63,546
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
25
13,916
2007-08 PRELIMINARY BUDGET
BUILDING FUND
IV.
BUILDING FUND
This fund accounts for federal, state, and local funding for scheduled maintenance and capital
outlay projects, and student transportation fees. The Preliminary Budget includes projected
expenses for new projects only.
A.
SCHEDULED MAINTENANCE & CAPITAL OUTLAY PROJECTS
The State provides funds for hazardous materials removal, scheduled
maintenance, and capital outlay projects. The Building Fund also includes
funding from Redevelopment Agencies. The College has been awarded an
allocation from State Proposition 55 of $20,357,000 for construction and
$1,135,000 for equipment for the Arts Education Complex.
On October, 25, 2005 the College was awarded an allocation from State
Proposition 55, which the voters passed in November, 2006, of $10,490,000 for
construction and $1,185,000 for equipment for the Allied Health Buildings.
Specific projects include:
Capital Construction
Arts Education Complex, Third Year
Scheduled Maintenance
Stadium ADA Seating 06-07 Fund Year
Sesnon House Painting 06-07 Fund Year
B.
9,000,000
91,518
12,500
TRANSPORTATION, PARKING & SECURITY
After payment is made to the Santa Cruz County Transit District, the net
collections from the bus passes and parking permit fees are transferred into the
Building Fund. These funds are designated for parking lot security, maintenance,
and repairs.
C.
CERTIFICATES OF PARTICIPATION (COPS)
Certificates of Participation (COPS) were sold in 1997-98. The proceeds have
been used for deferred maintenance, upgrading of infrastructure, and purchase
and installation of the Datatel software system. Support of the conversion to the
Datatel Payroll System will continue through 2007-08.
26
2007-08 PRELIMINARY BUDGET
BUILDING FUND
Cabrillo Community College District
Preliminary Budget 2007-2008
Building Fund
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2005-06
Budget
2006-07
Budget
2007-08
0
2,650,725
549,858
3,200,583
0
7,643,237
536,628
8,179,865
0
10,178,500
521,628
10,700,128
0
97,672
29,234
20,404
847,785
2,606,502
0
3,601,597
0
163,679
35,725
23,603
991,747
7,575,391
552,781
9,342,926
0
52,024
21,923
20,501
485,760
9,020,173
(1,163,061)
1,099,747
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Grants/Donations/Scholarships
Total Expenditures
Excess of Revenues Over Expenditures
(401,014)
Interfund Transfers
Transfers In
Transfers Out
Net Change to Fund Balance
476,254
875,639
181,652
0
0
0
75,240
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
1,891,956
652
1,967,848
Reserve - Parking Lot
Reserve - Redevelopment
Reserve - Future COPs Projects
Reserve - For Contingency
Reserve - Future Sched. Maint. Projects
571,913
692,673
(22,632)
453,552
272,342
27
9,600,381
(287,422)
1,281,399
1,967,848
0
1,680,426
1,680,426
479,812
6,255
21,117
1,016,362
156,880
362,155
6,255
81,117
2,355,418
156,880
2,961,825
2007-08 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
V.
GENERAL OBLIGATION BOND FUND
In June 1998 the voters approved an $85 million General Obligation Bond
(Measure C) on behalf of Cabrillo College.
Sales of Measure C bonds have taken place in increments as funds were needed:
1st Issue (Series A) 1998-99
- $12 million
2nd Issue (Series B) 1999-00
- $30 million
3rd Issue (Series C) 2000-01
- $20 million
Final Issue (Series D) 2001-02
- $23 million
In March 2004 the voters approved a $118.5 million General Obligation Bond
(Measure D) on behalf of Cabrillo College.
Sales of Measure D bonds have begun and will take place in increments as funds are needed:
1st Issue (Series A) May 2004
- $60 million
Final Issue (Series B) April 2007 - $58.5 million
The following key projects are included in the Bond Fund for 2007-08:
• Construction of the Arts Education Classroom (AEC) Project:
o Project also receives $20,357,000 State Capital Outlay Construction
funding and $1,136,000.00 Equipment funding.
• Completion of the Construction of the Student Services Complex project
• Construction of the Allied Health Complex
• Building Improvements (as approved throughout the year)
• ADA access improvements (as approved throughout the year)
• Campus Wide Fire Alarm Upgrade
The following key projects were completed in 2006-07:
• Stadium Bathroom and Concession Stand ADA Improvements
• HVAC Boiler Pipe replacement in Buildings 400 and 450.
• Numerous building improvement projects throughout campus (building painting,
classroom renovation, etc.)
• Relocation of Building 850 to Parking Lot S
• Completion of the Allied Health Parking Structure
The Measure C Fund Balance will be held in Reserve to develop a long term solution for the
North County Site.
The 2007-08 Preliminary Budget shows expenditures for newly funded projects only.
28
2007-08 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2007-2008
1998 & 2004 General Obligation Bonds
Bond Funds (Combined)
Actual
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2007-08
2,179,216
2,179,216
2,500,000
2,500,000
2,748,000
2,748,000
0
499
48
102,405
4,997,320
13,743,932
18,844,204
0
0
0
3,514
6,305,849
29,342,641
35,652,003
0
0
0
10,500
1,162,350
33,681,920
34,854,770
(16,664,988)
(33,152,003)
(32,106,770)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2006-07
Other Financing Sources (Outgo)
8800: Sale of Bonds
0
0
58,498,505
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
(150,812)
0
(126,918)
0
0
Total Other Financing Sources (Outgo)
(150,812)
(126,918)
58,498,505
(16,815,800)
(33,278,921)
26,391,735
58,193,402
0
41,377,602
41,377,602
0
8,098,681
8,098,681
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
29
34,490,416
2007-08 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2007-2008
1998 General Obligation Bonds
Bond Fund - Measure C
Actual
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2006-07
Budget
2007-08
141,004
141,004
100,000
100,000
108,000
108,000
0
0
0
5,293
325,746
987,899
1,318,938
0
0
0
0
0
2,232,752
2,232,752
0
0
0
0
210,000
0
210,000
(1,177,934)
(2,132,752)
(102,000)
Other Financing Sources (Outgo)
8800: Sale of Bonds
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
30
(1,177,934)
(2,132,752)
(102,000)
4,207,611
3,029,677
896,925
3,029,677
896,925
794,925
2007-08 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2007-2008
2004 General Obligation
Bond Fund - Measure D - Series A
Actual
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2006-07
Budget
2007-08
2,038,212
2,038,212
2,400,000
2,400,000
1,200,000
1,200,000
0
499
48
97,112
4,671,574
12,756,033
17,525,266
0
0
0
3,514
6,305,849
27,109,889
33,419,252
0
0
0
10,500
952,350
7,438,905
8,401,755
(15,487,054)
(31,019,252)
(7,201,755)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
(150,812)
0
(126,918)
0
0
Total Other Financing Sources (Outgo)
(150,812)
(126,918)
0
(15,637,866)
(31,146,170)
(7,201,755)
53,985,791
38,347,925
7,201,755
38,347,925
7,201,755
0
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
8800: Sale of Bonds
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
31
2007-08 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2007-2008
2004 General Obligation
Bond Fund - Measure D - Series B
Actual
2005-06
Budget
2006-07
Budget
2007-08
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
0
0
1,440,000
1,440,000
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
0
0
26,243,015
26,243,015
Excess of Revenues Over Expenditures
0
0
(24,803,015)
Other Financing Sources (Outgo)
8800: Sale of Bonds
58,498,505
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
0
0
58,498,505
Net Change to Fund Balance
0
0
33,695,490
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
0
0
0
0
0
33,695,490
32
2007-08 PRELIMINARY BUDGET
-This Page Intentionally Left Blank-
33
2007–08 PRELIMINARY BUDGET
BOOKSTORE FUND
VI.
BOOKSTORE FUND
The Bookstore Fund is an enterprise fund. An enterprise fund accounts for the total costs
of providing goods and services on a continuing basis to students or staff and is financed
through user charges or earned income.
The increase in both sales and expenses reflects the change in operations associated with
the first year occupying the new Student Activity Center beginning late 2007.
The fund accounts for the total operation of the bookstore, which includes payments to
the District of $158,953 in occupancy and administrative fees.
Incorporated into the Preliminary Budget is a two percent discount on new textbooks
priced $100 and over and a $15,000 transfer to the Student Senate library reserve book
fund. This is an ongoing program to help reduce the price of books to students.
34
2007-08 PRELIMINARY BUDGET
BOOKSTORE FUND
Cabrillo Community College District
Preliminary Budget 2007-2008
Bookstore Fund
Enterprise Fund
t
9
Actual
2005-06
Budget
2006-07
Budget
2007-08
3,360,073
2,370,129
3,333,778
2,384,110
4,241,031
3,063,574
Gross Profit or (Loss)
989,944
949,668
1,177,457
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
370,727
129,097
7,252
222,164
407,683
160,037
7,500
262,287
495,539
215,915
15,000
312,243
729,240
837,507
1,038,697
Excess of Revenues Over Expenditures
260,704
112,161
138,760
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(88,386)
(88,386)
(88,386)
Total Other Financing Sources (Outgo)
(88,386)
(88,386)
(88,386)
Net Change to Fund Balance
172,318
23,775
50,374
1,434,365
1,606,683
1,630,458
1,606,683
1,630,458
1,680,832
Total Income
Cost of Sales
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
35
2007-08 PRELIMINARY BUDGET
CAFETERIA SPECIAL REVENUE FUND
VII. CAFETERIA SPECIAL REVENUE FUND
On April 9, 2007, the Governing Board approved awarding a contract to Taher, Inc. of
Minnetonka, MN for the operation of the food services for two years, with three each one year
options to renew. Their contractual arrangement with the College is as follows:
•
Pay a flat commission of $25,000 per year.
•
Pay the College $32,500 to cover a portion of the salary of the one District classified
employee remaining with food service if the District elects to retain that position.
•
Provide $15,000 in capital improvements to current serving lines in the main cafeteria.
•
Provide $15,000 in capital improvements to the Student Activities Center.
•
Provide $1,000 in co-sponsored catered events to student and College faculty/staff events.
The Preliminary Budget assumes that the District classified employee will continue to be
employed full-time for the entire fiscal year. A shortfall of approximately $16,361 is expected in
2007-08. A Transfer In from the base budget is included in the Preliminary Budget.
36
2007-08 PRELIMINARY BUDGET
CAFETERIA SPECIAL REVENUE FUND
Cabrillo Community College District
Preliminary Budget 2007-08
Cafeteria Special Revenue Fund
t Actuals
9 2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Final Budget
2006-07
Budget
2007-08
57,409
57,409
63,705
63,705
57,500
57,500
40,229
14,559
43,853
17,059
43,780
17,040
822
2,793
13,041
55,609
63,705
73,861
1,800
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
354,786
354,713
16,361
Total Other Financing Sources (Outgo)
354,786
0
16,361
Net Change to Fund Balance
356,586
0
0
(356,586)
0
0
0
0
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
(16,361)
Other Financing Sources (Outgo)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
0
37
2007-08 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
VIII. ASSOCIATED STUDENTS FUND
The Associated Students Fund is money held in trust by the District for organized student
body association activities. The District has fiduciary responsibility for these funds.
The Associated Students Fund is funded by the sale of student activity cards, vending
machine commissions, and contributions from the Bookstore. The revenue supports
student services, graduation, clubs, and other College programs, and provides
scholarships and loans.
38
2007-08 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
Cabrillo Community College District
Preliminary Budget 2007-08
Associated Students Fund
t
9
Actuals
2005-06
Final Budget
2006-07
Budget
2007-08
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
50,330
50,330
41,150
41,150
88,900
88,900
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
10,169
28,980
4,420
43,569
9,700
31,450
10,000
78,500
41,150
88,500
Excess of Revenues Over Expenditures
400
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
15,000
(15,000)
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
39
15,000
(15,000)
15,000
(15,000)
0
0
0
6,761
0
400
82,092
88,853
88,853
88,853
88,853
89,253
2007-08 PRELIMINARY BUDGET
TRUST & AGENCY FUND
IX.
TRUST & AGENCY FUND
The Trust and Agency Fund was established to account for monies held in a trustee
capacity by the College for individuals, student organizations or clubs. Money is
expended in accordance with procedures established by the entity for which the money is
held in trust.
The Trust and Agency Fund contains accounts where the District is the agent for the
funds. These accounts are not funded from the General Fund. Examples include student
clubs and organizations, Cabrillo Stage, Distinguished Artists, Cabrillo Chorus, pottery
fund, athletic ancillary funds and numerous others. The fund balance is an accumulated
balance of the entities, and is not available to the General Fund.
40
2007-08 PRELIMINARY BUDGET
TRUST AND AGENCY FUND
Cabrillo Community College District
Preliminary Budget 2007- 08
Trust and Agency Fund
t Actuals
9 2005-06
Final Budget
2006-07
Budget
2007-08
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,098,526
1,098,526
1,090,000
1,090,000
861,675
861,675
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
144,915
984,504
4,122
1,133,541
145,000
932,000
166,022
613,130
1,077,000
779,152
(35,015)
13,000
82,523
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(48,179)
(53,371)
(82,523)
Total Other Financing Sources (Outgo)
(48,179)
(53,371)
(82,523)
Net Change to Fund Balance
(83,194)
(40,371)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
816,915
733,721
693,350
733,721
693,350
693,350
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
41
0
2007-08 PRELIMINARY BUDGET
SCHOLARSHIP & LOAN TRUST FUND
X.
SCHOLARSHIP & LOAN TRUST FUND
The Scholarship and Loan Trust Fund accounts for gifts, donations and bequests that are
used for scholarships, grants or loans to students. The majority of income for this fund
comes from the Cabrillo Foundation; the remainder is received from other sources.
42
2007-08 PRELIMINARY BUDGET
SCHOLARHIP AND LOAN TRUST FUND
Cabrillo Community College District
Preliminary Budget 2007-08
Scholarship and Loan Trust Fund
Actuals
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Final Budget
2006-07
Budget
2007-08
356,623
356,623
383,100
383,100
383,100
383,100
356,623
383,100
383,100
(360,619)
(383,100)
(383,100)
(360,619)
(383,100)
(383,100)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(3,996)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
43
0
0
24,070
20,074
20,074
20,074
20,074
20,074
2007-08 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
XI.
STUDENT FINANCIAL ASSISTANCE FUND
Student Financial Assistance Funds are designated to account for receiving and
disbursing federal- and state-funded student financial aid.
PELL GRANTS - A federal program available to undergraduate students who are
participating in an eligible program on at least a half-time basis (six or more units). The
amount of the grant is determined by the student's index number. The beginning budget
reflects the amount of the initial award letter. Augmentations are received throughout the
year.
SEOG - Supplemental Educational Opportunity Grant is a federal program that enables
students with verified exceptional financial needs to pursue their studies at institutions of
higher education. The student must be enrolled on at least a half-time basis, show
evidence of academic progress, and be capable of maintaining good standing.
EOPS - Extended Opportunity Program and Services is a state grant that is awarded
through the Financial Aid Office to students with verified exceptional need who qualify
under the program guidelines.
CARE - Cooperative Agencies Resources for Education is a state program awarded
through the Financial Aid Office for welfare-dependent single heads of households with
preschool age children.
44
2007-08 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
Cabrillo Community College District
Preliminary Budget 2007-08
Student Financial Assistance Fund
Actuals
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Final Budget
2006-07
Budget
2007-08
4,865,298
796,622
245
5,662,165
5,074,543
785,000
288
5,859,831
5,056,813
780,000
144
5,836,957
5,662,165
5,859,831
5,836,957
(5,664,333)
(5,859,831)
(5,836,957)
(5,664,333)
(5,859,831)
(5,836,957)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(2,168)
0
0
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
32,021
(58)
29,795
29,795
29,795
29,795
29,795
45
2007-08 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
XII. STUDENT REPRESENTATION FEE FUND
California Legislation authorized a one-dollar fee to be collected from students to support
Student Senate representatives in lobbying for student rights before city, state and federal
agencies.
46
2007-08 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
Cabrillo Community College District
Preliminary Budget 2007-08
Student Representation Fee Fund
t
9
Actuals
2005-06
Final Budget
2006-07
Budget
2007-08
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
23,415
21,000
28,000
23,415
21,000
28,000
(23,415)
(21,000)
(28,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
28,768
28,500
29,300
Total Other Financing Sources (Outgo)
28,768
28,500
29,300
5,353
7,500
1,300
42,856
48,209
55,709
48,209
55,709
57,009
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
47
2007-08 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
XIII. STUDENT CENTER FEE FUND
The Student Center Fee is required of all students and is designated solely for the purpose
of maintaining, remodeling and/or building a new Student Center. The fee is $1 per unit
for a maximum of $5 per semester, and cannot exceed $10 per academic year. Some
students receiving financial assistance may have the fee waived.
The new Student Center is currently under construction. It is anticipated that it will open
in Fall, 2007. The construction costs are recorded in the bond fund. The Student Center
fees will pay for the furnishings for the new Center. In addition, the fees will support the
custodial, grounds and maintenance services for the new building by transferring funds to
the unrestricted general fund.
48
2007-08 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
Cabrillo Community College District
Preliminary Budget 2007-08
Student Center Fee Fund
Actuals
2005-06
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Final Budget
2006-07
Budget
2007-08
20,287
20,287
10,000
10,000
13,000
13,000
2,938
16,752
19,690
25,000
30,000
350,000
405,000
25,000
27,500
10,000
62,500
(395,000)
(49,500)
112,970
(20,511)
112,000
(42,000)
108,000
(50,500)
Total Other Financing Sources (Outgo)
92,459
70,000
57,500
Net Change to Fund Balance
93,056
(325,000)
8,000
806,168
899,224
574,224
899,224
574,224
582,224
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
597
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
49
ATTACHMENTS
CPC
April 24, 2007
2007-08 Base Budget Planning Assumptions
Worst
Case
234,000
Range
MidRange
234,000
Best
Case
234,000
500,000
236,366
0
0%
500,000
236,366
0
0.0%
500,000
236,366
275,000
0.50%
0
0%
0
0.00%
0
0.00%
1,600,000
3%
2,000,000
3.75%
2,165,000
4.04%
Lottery
(75,000)
(60,000)
(90,000)
(50,000)
(50,000)
(85,000)
(25,000)
(40,000)
(80,000)
TOTAL Revenue Adjustment
2,111,366
2,551,366
3,031,366
2006-07 Unallocated Base
2007-08 Revenue Adjustment
2006-07 Adjustments- SB 361 Center Revenue (may not be ongoing)
Equalization and COLA
2007-08 Restoration
FTES
2007-08 Growth
A. Growth Rates - Cabrillo
Adult population change .786%
High school graduation rate -3.498%
Blended rate @ .786%- funded at 100%
B. System recommendation to BOG, 2% enrollment growth appropriation
C. Budget Planning Assumptions
COLA
Other
Interest Income
Foreign & Out of State Tuition
2007-08 Expense Adjustments
Worst
Case
Range
MidRange
Best
Case
Full-time faculty obligation
(249,000)
(249,000)
(249,000)
3 positions
3 positions
3 positions
135,000
90 Units
135,000
90 Units
135,000
90 Units
?
200,000
?
200,000
?
200,000
((06-07)each 1% for all employee groups= $443,250 - based on 05/06 Final Budget)
((07-08 each 1% for all employee groups= $481,030- based on 07-08 Prelim. Budget compounded)
320,000
?
320,000
?
320,000
?
District Paid Stipend for Health Benefits
850,000
17.0%
750,000
15.0%
600,000
12.0%
FON for 2007-08 @ 208, (Step 5/5 salaries and benefits-avrg cost $83000)
Reduction of 3 positions from 2006-07 Final Budget
Adjunct Replacement Units
3 positions X 30 teaching units @$1500 per teaching unit
Adjunct Growth Units
New Classified Positions
Labor agreements- 2006-07 & 2007-08
Benefits
Contribution to Retiree Benefit Fund
Retiree Benefit funding- Pay as you go estimate for 2007-08- $855,000
New Facility Costs: Student Activities Center (M & O Operating/Equipment)
Parking Structure (ongoing operating costs $9200 beg. 08-09
Scotts Valley (50% base/50% one-time)
?
26,000
?
26,000
?
26,000
176,000
176,000
176,000
Increase in Worker's Comp., Gen. Liability, other mandatory?
25,000
25,000
25,000
Step and Column Increases
590,000
590,000
590,000
Operating Costs: Supply budget increases for COLA
25,000
3.00%
280,000
6%
38,000
3.75%
230,000
5%
40,500
4.04%
185,000
4%
?
143,000
?
?
143,000
?
?
143,000
?
Total Expense Adjustments
2,521,000
2,384,000
2,191,500
Projected 2007-08 Structural Balance (Deficit)
(175,634)
401,366
1,073,866
53 and 54 object classifications
Operating Costs: Utility/Gas rate increase and other operating
State Scheduled Maintenance Match
(06-07 Match = $126,918)
Public Safety
Other
Budget Development Calendar
2007-08
Budget Development
College Review/Action
November 1, 2006
CPC reviewed the Full-Time Faculty
Obligation and recommended Full-time
Faculty obligation planning parameters
CPC to review 2007-08 Budget
Calendar
January 10, 2007
Governor’s Proposed Budget
February 2007
Complete planning for Fall 2007
Schedule of Classes
February 2007
Actual FTES data available for Summer
& Fall 2006, estimates for
Wintersession 2007
February 20, 2007
State Budget and Reports
Action Item: 2007-08 Academic
Staffing Priorities
November 6, 2006
December 13, 2006
Governing Board Review/Action
First Principal Apportionment,
2006-07
Classified and academic employees to
be informed of the classified priority
process and timeline for establishing
new classified support positions
Budget augmentation instructions,
forms, and timelines to be submitted to
unit managers
Page 1 of 4
March 7, 2007
CPC to have preliminary discussion
regarding 2007-08 planning parameters
January - May, 2007
Business Office to prepare line-item
budget detail to be used for Preliminary
Budget 2007-08 based on current
information, step and column salary
increases, project mandatory/
contractual increases
February 20 – March
23, 2007
Managers to work with their
departments to identify the need for new
classified positions, budget
augmentations and prepare required
documentation
February-August 2007
March 30, 2007
Continue to monitor 2007-08 State
Budget proceedings
Managers to prioritize their requests for
new classified positions and budget
augmentations, dialogue with
departments, including faculty and
classified staff, of their recommended
rankings, and submit documentation to
the appropriate component council
Page 2 of 4
Information Items: 2007-08
Budget Calendar and Budget
Planning Assumptions
April 9, 2007
April 18, 2007
CPC to recommend budget planning
assumptions and calendar, including
allocation or reallocation of base budget
funds for new requests for classified
support positions
May, 2007
Technology Advisory Committee to
review the component budget requests
for technology projects
May, 2007
Cabinet reviews new classified position
requests, budget augmentations and
develops one prioritized list for the
College
May, 2007
The president to review the list of new
classified positions, budget
augmentations and recommended
priority with CPC
May 7, 2007
April 9, 2007
Action Item: Adopt 2007-08
Budget Development Process,
Calendar and Planning
Assumptions
Page 3 of 4
May 14, 2007
May Revise
Action Item: Adopt Preliminary
Budget, 2007-08
June 4, 2007
June – August, 2007
Business Office to update line item
budget detail for Final Budget based on
current information. Step and column
salary increases, projected
mandate/contractual increases
Attendance Report Completed,
2006-07
August 2007
September 2007
2007-08 State Budget Approved
Action Item: Adopt Final Budget,
2007-08
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