2011-2012
PRELIMINARY BUDGET
CABRILLO COMMUNITY COLLEGE DISTRICT
June 13, 2011
2011-12 Budget Update – May Revision
The Big Picture – On Monday May 16th the Governor released his annual May Revision. Relative to the
budget proposal issued in January, the news is largely positive. The Department of Finance has
identified an increase in revenue of $6.6 billion covering the 2010-11 and 2011-12 years. Combined
with the significant legislative actions taken in March, the scope of the budget gap identified by the
Governor has been reduced from $26.6 billion to $10.8 billion. The following summarizes how we’ve
gotten to this point:
-26.6 Billion gap identified in January
+14 Billion in cuts and other solutions approved in March
-$0.6 Billion in erosions of March package (due to implementation delays)
-$1.0 Billion due to Proposition 10 litigation
+$6.6 Billion in GF revenues identified in May Revision
-$2 Billion in new costs
-$1.2 Billion for a budget reserve
= $10.8 Billion
The new revenue allows the Governor to increase funding for Proposition 98 and modify his tax
proposals. Proposition 98 funding increases by about $3 billion (to a total of $52.4 Billion), though these
expenditures largely consist of a buyback of inter-year deferrals rather than new programmatic
spending. The big changes to his tax proposals include a delay on extending the personal income tax
surcharge until 2012. Also, the Governor would back away from eliminating enterprise zone tax credits
to a reform of the program that would provide credit only for new hires. As it is too late for a ballot vote
for the 2011-12 fiscal year, the Governor suggests that taxes would be extended by a direct vote of the
Legislature and would later be ratified by the voters, though he does not propose a specific time frame.
Perhaps revealing some concerns that the increase in revenue may make the push for tax extensions
more politically difficult, the May Revision summary focuses a great deal of attention on what the
Governor refers to as a “wall of debt.” The Governor identifies approximately $35 billion in state
borrowing from deferrals, bond debt, special fund borrowing, Proposition 98 maintenance factor costs
and other obligations. The Governor endorses a 5-year plan to reduce the debt starting with the buying
back of $3 billion in education deferrals and a reduction in special fund borrowing of about $750 million
in 2011-12. The Governor further suggests that any new revenues that materialize over the next few
years should go toward retiring obligations prior to funding new program costs.
Community Colleges – The May Revision proposes to keep the most of the actions taken on the CCC
budget earlier in the year intact (a $400 million base reduction plus an increase of fees of $10 per unit)
while using the new revenues to buy back $350 million in inter-year deferrals. This proposal would
reduce CCC deferrals from $961 million to $611 million. Effectively, the workload reduction of
approximately 4.9% identified earlier in the year does not change under the Governor’s May proposal.
1
The May Revision also identifies $57 million in increased current year property tax revenues without
making a corresponding reduction in our General Fund appropriation, which should help mitigate a
deficit in 2010-11 apportionments.
Other notable changes include the suspension of the Health Fees, Sexual Assault Response Procedures,
Reporting Improper Governmental Activities, Student Records, and Prevailing Wage Rate mandates,
with intent to eliminate them or make them optional. Additionally, the May Revise proposes to offset
mandate costs for the Enrollment Fee Collections and Waivers and the Tuition Fee Waivers mandates be
offset by existing local assistance funding.
Notably, there is no proposal for census reform or for any other significant policy change.
Doomsday? – In the event tax extensions are not approved, the May Revision summary speaks in broad
terms about reductions to education (additional $500 million in cuts to each of UC and CSU and a $5
billion cut to Proposition 98), though the Governor chose not to specify how these reductions would be
taken. Given the $6.6 billion in new revenues, though, it seems unlikely that the CCCs would be subject
to the worst case scenario spelled out in February by the LAO. In an all-cuts budget, we would expect
that the first cuts to the CCC budget would be to eliminate the $350 million in deferral restoration.
While reductions could potentially go beyond that level, it appears unlikely that total reductions would
exceed $100 million to $150 million beyond what the system received in March. Potentially, some of this
reduction would be mitigated by an increase in fees beyond the $36 per unit level. In short, while risks
remain, the increase in revenues has somewhat mitigated the doomsday scenarios feared in the spring.
Assessment - Our initial assessment is that, on the whole, the May Revision represents a balanced
approach to filling the estimated budget gap. While some other budget proposals, such as the plan
recently released by the Assembly Republican caucus, have suggested that education funding could be
protected without tax extensions, it would seem to be politically infeasible to have such a budget
approved by the Legislature and Governor given the level of reduction to social service programs such
an approach would require. There’s little doubt that tax extensions provide much more security to the
budget picture for the CCCs and for the state as a whole.
As noted earlier, the May revision appears to reveal some concern on the part of the Governor that the
argument to extend taxes is weakened by the unexpected increase in revenues. This would help explain
the focus on existing budgetary debt and future obligations. The proposal to use new revenues to buy
back CCC deferrals rather than cuts is consistent with this approach. The Governor has taken many
actions (e.g., restrictions on state travel and cell phones, the proposed elimination of many boards and
commissions) meant to show that he is frugal and will not ask the voters for tax extensions without first
reducing what he perceives as low-priority or unnecessary expenditures. Reducing existing debt before
restoring programs is in line with this approach and may make sense politically.
Further, it was comforting to see that the Governor does not propose any new policy reforms for the
CCCs in this late stage of the game. We hope this reflects a belief that large institutions need time to
implement changes and that any reforms are best made with input from those who must make them
happen on the ground.
2
While the Governor’s May Revision does little to harm the CCCs relative to actions taken earlier in the
year, many potential pitfalls and questions still remain:
Will tax extensions be approved? This is the $10 billion question. If legislators could not agree
to a deal when there was a $15 billion problem, does it get any easier when the problem is $10
billion? Difficult negotiations remain and the outcome could seriously impact the CCC budget.
How solid are the revenue estimates? The Department of Finance has been unable to
thoroughly explain why the revenues have improved so significantly since the January estimate.
If those figures slip, that could result in downward revisions to the CCCs.
Try and try again – The Governor continues his push for eliminating redevelopment agencies
and for realignment. Will those proposals be more successful now than they were in March?
What will the Legislature do? The May Revision represents the Governor’s plan, but the
Legislature will also have their say. They may have a different set of programmatic priorities.
Would they favor social programs over meeting the Proposition 98 guarantee? They may also
show more interest in restoring programmatic reductions than in addressing debt. While the
Governor has not proposed any policy changes for the CCCs, will the Legislature take the same
approach? Legislative hearings are not slated to begin until the week of May 23rd, so we will
learn more about any differing approaches at that time.
We’ll do our best to monitor the budget situation and keep you posted on any new developments. In
addition to email, I also provide updates on state budget activities through twitter (@cccbudgetnews). I
hope you’ll join us there, and I hope you feel free to contact me with your questions or concerns.
Sincerely,
Dan Troy
Vice Chancellor for Fiscal Policy
Chancellor’s Office of the California Community Colleges
dtroy@cccco.edu
(916) 445‐0540
3
From: Troy, Dan [mailto:dtroy@CCCCO.EDU]
Sent: Tuesday, May 31, 2011 10:49 AM
To: SO2CBO@LISTSERV.CCCNEXT.NET
Subject:
Colleagues,
Late last week, the budget subcommittees of both houses acted on the May Revision. While these
actions are not final, they are significant in that they generally set the parameters for discussion that
will result in a final budget agreement. Aside from the push for tax extensions, our major priority in this
process was to have one or both houses recognize and address what appears to be an overestimation of
fee revenue in the Governor’s May Revise (which would leave the General Fund apportionment
appropriation short). The major actions were as follows:
The Senate:
·
Agreed to suspend two mandates (Sexual Assault Response Procedures and Student Records) and
also changed provisional budget language to require funding from the Student Financial Aid
Administration program be used to offset claims for the Enrollment Fee Collections and Enrollment Fee
Waivers mandates.
·
Agreed to buy back $347M in deferrals (the Governor had proposed $350M), while shifting $3M to
pay for Health Fees mandate claims.
·
Reappropriated $2M in unspent prior year SB 70 (career tech) money back to that program for 1112.
·
Did not address the fee shortage.
The Assembly: There was much more action in the Assembly, as they diverted $1B (some other one-time
funds were found, as well) the Governor had proposed to pay off special fund borrowing for use as onetime Proposition 98 settle-up funding. A big piece of this ($441.7M) went to restore child care cuts, and
$550M went to K-14 for further deferral buybacks. The total CCC deferral buyback under the Assembly
plan would be $410.7M, though it is not clear this $1B diversion will survive budget negotiations.
Other Assembly issues:
·
Rejected the Governor’s proposals on mandates, keeping them all intact for 2011-12. Mandates
were referred to the Assembly Committee on Education for further review. $8.9M in estimated
mandate costs would be paid with one-time funds.
·
Provided $25M to backfill the fee shortage.
We were especially pleased to see that the bulk ($23M) of the fee shortage backfill was funded with
ongoing money in the Assembly plan rather than the one-time pot. This makes keeping at least some of
that funding more likely as we enter the final stage of budget negotiations.
What’s next? The two houses will need to work out their differences in the context of higher level
negotiations with the Governor and with Republicans on a final deal that may or may not include tax
extensions. There has been some discussion that the two houses will forego the Conference Committee
process to quicken the pace of negotiations on the key budget issues. Proposition 25 provides that the
Legislators will start forfeiting salary if they do not meet long-standing but usually ignored deadlines for
submitting a budget to the Governor. Will that quicken the pace of negotiations? It’s possible, I
suppose, but there are some major threshold issues to sort out before an agreement can be reached – if
an agreement is to include tax extensions, that is. Stay tuned.
I think it is important to emphasize that while the May Revision, by and large, brought good news for
education, we are not yet out of the woods. Much of the final budget for CCCs remains dependent on
the push for tax extensions. With that tax extension revenue, the CCCs are likely protected from cuts
beyond the $400M sustained earlier in the year. Plus, with the additional revenue, the deferral buyback
can be used as a cushion to fund various issues not included in the Governor’s plan such as the fee
shortage and mandate claims.
Without an agreement on tax extensions, however, K-14 education would likely be in store for
reductions beyond those sustained in the earlier budget agreement. Of course, some variations on the
Governor’s proposals are also possible, such as an agreement for tax extensions below what the
Governor has requested. Districts should budget with caution until a final agreement is reached.
Sincerely,
Dan Troy
Vice Chancellor for Fiscal Policy
Chancellor’s Office of the California Community Colleges
dtroy@cccco.edu
(916) 445‐0540
********************************************************************
2011-2012
PRELIMINARY BUDGET
TABLE OF CONTENTS
PAGE
I
General Fund – Overview ................................................................................................. 1
A.
Base Budget ......................................................................................................... 2
1.
Base Budget Revenue.............................................................................. 2
a.
b.
c.
2.
General Apportionment ............................................................... 2
Lottery.......................................................................................... 5
Non-Resident Tuition .................................................................. 5
Base Budget Expenditures ...................................................................... 6
a.
Benefits ........................................................................................ 7
Base Budget Tables
Base Budget Revenue .................................................................. 8
Base Budget Expenditures ........................................................... 9
B.
Mid-Year Reserve .............................................................................................. 11
C.
One-Time Sub-Fund - FTES Reserve ................................................................ 12
D.
One-Time Sub-Fund .......................................................................................... 13
E.
Community Education/Cabrillo Extension......................................................... 14
F.
Carry-Over Sub-Fund ......................................................................................... 16
G.
General Restricted Fund ..................................................................................... 18
H.
Reserves (Ending Balance) ................................................................................ 22
1.
Base Budget Reserves ........................................................................... 22
a.
b.
c.
d.
e.
f.
2.
I.
General Reserves ....................................................................... 22
Revolving Cash Fund................................................................. 22
Clearing/Operational Fund......................................................... 22
CalPers Reserve ......................................................................... 22
2010-11 Operating Reserves ...................................................... 22
FTES Reserve ............................................................................ 22
Cash Flow: Ending Balance vs Cash Balance ....................................... 24
Other Financing Sources (Outgo)....................................................................... 26
Inter- and Intra-Fund Transfers ............................................................. 27
i
TABLE OF CONTENTS
(CONTINUED)
II
Retiree Benefit Fund ....................................................................................................... 28
III
Debt Service Fund ........................................................................................................... 32
IV
Child Development Fund ................................................................................................ 34
V
Building Fund ................................................................................................................. 36
A.
Scheduled Maintenance & Capital Construction Projects .................................. 36
B.
Transportation, Parking & Security.................................................................... 36
C.
Certificates of Participation ................................................................................ 36
D.
Redevelopment Agency (RDA) Funds............................................................... 36
VI
General Obligation Bond Fund ....................................................................................... 40
VII
Bookstore Fund ............................................................................................................... 46
VIII
Cafeteria Special Revenue Fund ..................................................................................... 50
IX
Associated Students Fund ............................................................................................... 52
X
Trust & Agency Fund ...................................................................................................... 54
XI
Scholarship & Loan Trust Fund ...................................................................................... 56
XII
Student Financial Assistance Fund.................................................................................. 58
XIII
Student Representation Fee Trust Fund .......................................................................... 60
XIV
Student Center Fee Fund ................................................................................................. 62
XV
Staffing Summary – All Funds ........................................................................................ 64
Attachments:
2011-12 Budget Planning Parameters and Reduction Plan, June 13, 2011 ............... A1-15
2011-12 Budget Update, May 2, 2011 ........................................................................ B1-3
2010-11 and 2011-12 Budget Planning Parameters, April 11, 2011 ........................... C1-7
Critical Needs, April 11, 2011 ..................................................................................... D1-5
2011-12 through 2013-14 Budget Reduction Process, Commitments, Criteria
and Strategies, February 7, 2011 ........................................................................... E1-4
2010-11 and 2011-12 Budget Planning Parameters Update, February 7, 2011 .........F1-10
Budget Update, January 10, 2011................................................................................ G1-8
2010-11 and 2011-12 Budget Update & Planning, November 1, 2010 .................... H1-13
2010-11 and 2011-12 Budget Update............................................................................... I1
Budget Update, September 13, 2010 ............................................................................ J1-4
ii
2011-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
I.
GENERAL FUND - OVERVIEW
The General Fund is maintained to account for those transactions that are for the overall
college operation (Instruction, Student Services, Business Services, et cetera). Within the
General Fund, a number of sub-funds have been established: Base Budget, Restricted,
District Match, Community Education, Carry-Over, and One-Time Sub-Funds. The division
of these sub-funds reflects the need to differentiate discretionary revenue from restricted
revenue and ongoing funding from one-time funding.
A brief description of each sub-fund is provided later in the report. It is anticipated that
the college will transfer $3.7 million from the Operating Reserves to reduce the
Preliminary Budget deficit. This transfer is shown in the net other sources of the
unrestricted base budget presented here.
The Preliminary Budgets for the Unrestricted Base Budget, including District Match, and
the Restricted Fund are summarized as follows:
Unrestricted
Base
Budget
56,562,852
Restricted
Fund
7,317,653
Total Expenditures and Net Transfers
61,184,050
7,677,291
Excess Revenue Over (Under) Expenditures
(4,621,198)
(359,638)
General Fund
Overview
Revenues
One-time Bridge Funds
3,700,000
Net Projected Change in Fund Balance
(921,198)
Projected Reduction
(359,638)
921,198
Projected Beginning Fund Balance July 1, 2011
Cal PERS Reserve
3,209,000
-
Net Fund Balance June 30, 2012
3,209,000
1
3
(359,635)
2011-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
A.
BASE BUDGET
Base Budget is an unrestricted sub-fund, accounting for the ongoing operational
expenditures of the college and is based on the Governor’s May Revise.
1.
BASE BUDGET REVENUE
The Base Budget Revenue for community colleges is based on a formula
that allocates a “basic allocation” based on the number of colleges and
centers in the district. In addition to the basic allocation, each district
receives equalized rates for its full-time equivalent students (FTES) from
the state general apportionment, student enrollment fees, and property
taxes.
a.
General Apportionment
2010-2011
Enrollment Fees: Student Enrollment fees continue to be budgeted
at $26 per unit. Note: The college does not set enrollment fees.
The state offsets the college’s state funding by 98% of the
enrollment fee revenues. When there is an enrollment fee shortfall,
the state does not backfill the shortfall for the college. The
enrollment fee shortfall for 2010-11 is currently estimated at $45
million; $460,000 for Cabrillo.
Growth: The Governor’s Budget includes 2.2% growth for
community colleges; $1.3 million for Cabrillo.
2011-12 Preliminary Budget
General Apportionment: Reductions of $400 - $500 million in
general apportionment are expected; $5.2 million for Cabrillo.
Enrollment Fees: Student Enrollment fees have increased from
$25 to $36 per unit. The increase in fees has been earmarked to
partially offset apportionment reductions. Note: The college does
not set enrollment fees. The state offsets the college’s state
funding by 98% of the enrollment fee revenues. When there is an
enrollment fee shortfall, the state does not backfill the shortfall for
the college. A statewide enrollment fee shortfall is likely to occur
in 2011-12.
The 2011-12 Preliminary Budget does not include growth funds.
Apportionment deferrals continue to be of concern to the college.
Cabrillo will borrow approximately $5 million from the Fiscal
2
2011-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
Year 2010-11 Mid-Year TRANS as well as borrow additional
funds from the Fiscal Year 2011-12 Summer TRANS to cover
anticipated cash flow shortages. The cost of borrowing is expected
to exceed $30,000 for 2011-12.
Other issues:
The Preliminary Budget is partially predicated on the Governor’s
ability to successfully pass tax extensions and/or find alternate
means of generating additional revenue (i.e., additional increases to
student fees). Failure to do so may result in greater reductions to
the California Community College System.
3
2011-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
This chart compares the 2010-11 general apportionment with the budget for 2011-12.
GENERAL APPORTIONMENT
2010-11
Final
Budget
11,357
51,966,005
Funded Credit/Non-credit FTES Assumptions
BASE REVENUES
2010-11
First Principal
Apportionment
11601*
51,965,094
2011-12
Prelim Budget
11,028
53,265,095
1,300,000
State Budget Reduction of Workload (base FTES)
-5,150,000
General Apportionment Reduction @ mid-range - $5.15
1,097,000
Student Fee Offset
Federal Fund Shortfall
Budget- Downside Risk
Growth funds eliminated
Foundation Grant
4,000,000
4,000,000
4,000,000
Watsonville Center Revenue
Negative COLA -.39%
1,000,000
1,000,000
1,000,000
-459,600
-459,600
57,805,494
53,752,495
COLA- Mid-Year Reduction
Deficit Factor for 2010-11 - P-1 (44 mil student fee/$1 mil net
property tax shortfall
General Apportionment-shortfall
Property Tax Shortfall 2008-09 Deficit Coefficient .986
GENERAL APPORTIONMENT
-216,000
-425,000
56,325,005
*Includes 2.21% growth. Assumes a 5% workload reduction.
4
2011-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
b.
Lottery
2010-11 Estimated
The Lottery estimate for 2010-11 is based on total FTES of 12,799 at a
rate of $133 per FTES. The restricted rate is estimated at $18 per FTES,
and unrestricted revenue at $115 per FTES.
2011-12 Budget
The lottery estimate for 2011-12 is based on total FTES of 11,915 at a rate
of $133 per FTES. Actual FTES is expected to decline by 471 due to
course reductions. The restricted rate is estimated at $18 per FTES, and
unrestricted revenue at $115 per FTES. The rate and FTES assumptions
will be updated for the Final Budget.
c.
Non-Resident Tuition
2010-11 Estimated
Non-resident tuition for 2010-11 will be reduced to the statewide average
rate of $183, plus $4 per unit for the capital outlay fee. The college’s
overcap situation continues to drive non-resident tuition down for the
college. The college has experienced increased enrollment from out-ofstate and foreign students, and projects the fees to be $866,263.
2011-12 Budget
Non-resident tuition for 2011-12 will be reduced to the statewide average
rate of $183, plus $4 per unit for the capital outlay fee. The college
enrollment from out-of-state and foreign students expects to remain
constant, and projects the fees to remain at $866,263.
5
2011-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
2.
BASE BUDGET EXPENDITURES
The following assumptions were used in generating the base budget
expenditures:
No salary increases for 2011-12 are included in the Preliminary
Budget.
Benefit stipend increases were estimated at 5.4%.
An increase in retiree benefits of $66,000 is budgeted.
The PERS rate remains at 10.923%. The District pays the employee
contribution for classified and confidential employees, for a total of
17.923%.
Column and step increases are funded for all units.
The District plans to continue suspending wintersession in 2012.
Four vacant full-time faculty positions were eliminated in the
Preliminary Budget. These positions were backfilled with 30 adjunct
replacement units.
The expenditure budget was reduced by $730,500; the reductions
include the Phase I, Round I reductions included in Attachment A.
Workers Compensation general liability is expected to increase by
$80,000 for the Preliminary Budget.
The expenses associated with participating in the TRAN program are
estimated at $30,000.
The operating budget was increased by $150,000 to account for
anticipated increases to expenses.
The Bus Pass Program was eliminated for the Preliminary Budget. The
transfer to the Transportation fund was reduced by $100,000.
Sixty-six and six sevenths percent of operating reserves has been
earmarked to help offset the deficit for the 2011-12 Preliminary
Budget.
6
2011-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
a. Benefits
Mandatory benefits have been funded based on the following rates:
FY 09/10
FY 10/11
FY 11/12
9.7%
10.2%
10.923%
7%
7%
7%
$9.33/mo/per
employee
$9.33/mo/per
employee
$9.33/mo/per
employee
STRS
8.25%
8.25%
8.25%
SOCIAL SECURITY
6.20%
6.20%
6.20%
MEDICARE
1.45%
1.45%
1.45%
$1.63
$1.749
$1.8718
.45%
.45%
.72%
15.00%
15.00%
15.00%
7,833, 15,000,
20,868
8,842, 17,105,
23,561
(est) 9,175, 17,773,
24,470
DISTRICT BENEFITS
PERS (Employer Portion)
PERS Employee (Paid by Employer for
Confidential employees and for
Classified bargaining-unit employees)
PERS AB2177
WORKERS COMP
Rate per $100 payroll
UNEMPLOYMENT
Rate per $100 payroll
Local experience charge
CAFETERIA PACKAGE/FTE
All Employee Groups
7
2012-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND BASE BUDGET
BASE
BUDGET
REVENUE
FEDERAL
8150 Admin. Allowance
8160 Veterans
Total Federal
STATE
8612
8612
8670
8612
8612
8681
*General Apportionment
P/T Faculty Comp
*State Taxes
*BOGG
2% Admin. Allow.
Lottery
Total State
LOCAL
8811
8840
8850
8860
8874
8874
8879
8880
8890
*Taxes
Catalogs
Facility Rental/Use
Interest
*Enrollment Fee
2% Adm. Allow.
Transcripts
Non-Resident Tuition
Miscellaneous
2010-11
2009-10
ACTUALS
ADOPTED
AT 6/30/10
$
BUDGET
$
%
2011-12
Working Budget
PRELIMINARY
At 3/30/11
$
BUDGET
$
47,749
35,346
35,346
1,281
1,100
1,100
1,100
36,446
44,869
49,030
36,446 0.06%
43,769
31,446,005
31,265,000
31,265,000
27,692,490
244,522
144,522
144,522
244,522
157,305
155,000
155,000
155,000
3,013,899
3,750,000
3,750,000
3,750,000
38,617
38,000
38,000
38,000
1,751,449
1,471,885
1,471,885
1,370,225
36,651,797
36,824,407
36,824,407
33,250,237
18,453,857
17,655,005
18,635,494
18,155,005
200
200
200
90,233
71,000
71,000
80,000
62%
80,890
50,000
50,000
50,000
3,830,899
3,500,000
4,000,000
4,000,000
81,430
81,278
81,278
81,278
26,061
30,000
30,000
30,000
967,910
866,263
866,263
866,263
9,709
5,000
5,000
5,000
Total Local
23,540,989
22,258,746
38%
23,739,235
23,267,746
Total Revenue
60,241,816
59,119,599 100%
60,600,088
56,562,852
* GENERAL APPORTIONMENT
Base, Prior Year
Foundation Grant
Center Revenue
Growth/Reallocation of Growth
COLA
Adjustments:
Reverse Workload Reduction
Elimination of COLA
General Apport. Shortfall
Student Fee Offset
Property Tax Shortfall
Reduce Base FTES
* TOTAL GENERAL APPORTIONMENT
51,966,005
51,966,005
51,965,094
53,265,095
4,000,000
4,000,000
4,000,000
4,000,000
1,000,000
1,000,000
1,000,000
1,000,000
1,300,000
(64,926)
(216,000)
(5,150,000)
1,097,000
(425,000)
(459,600)
(459,600)
0
0
0
0
56,901,079
56,325,005
57,805,494
53,752,495
8
2011-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND BASE BUDGET
BASE
BUDGET
EXPENDITURES
CERTIFICATED SALARIES
1100 Teaching
1200 Non-Teaching
1300 Part-Time Teaching
1400 Part-Time Non-Teaching
Total Certificated
CLASSIFIED SALARIES
2100 Regular Contract
2200 Instr'l Aide Contract
2300 Part-Time Classified
2400 Part-Time Class Instr'l Aide
Total Classified
STAFF BENEFITS
SUPPLIES
4200 Other Books
4300 Instructional Supplies
4500 Non-Instructional Supplies
Total Supplies
OPERATING EXPENDITURES
5100 Professional Services
5200 Travel & Mileage
5300 Dues & Memberships
5400 Insurance
5500 Utilities
5600 Rental Equip. & Facilities
Maint. Serv. Agreements
Repairs
5700 Legal Fees
Audit
Misc. Fees (Mchnt Bank)
5800 Postage
Advertising
Fingerprint & Testing Reqs
Printing
Program Support
Component
Other Fees
Uncollectable Stdnt. Recv.
Total Operating
CAPITAL OUTLAY
6100 Prof Serv-Construction
6300 Books
6400 Equipment
6500 Lease/Purchase
Total Capital Outlay
TOTAL EXPENDITURES
2010-11
2009-10
ACTUALS
ADOPTED
AT 6/30/10
BUDGET
$
$
12,494,191
4,804,151
2011-12
Working Budget
PRELIMINARY
At 3/30/11
BUDGET
$
$
13,977,760
13,736,245
13,535,177
4,009,280
3,903,895
3,982,087
8,023,557
7,964,067
8,038,540
8,104,837
495,514
246,491
437,292
211,500
25,817,413
26,197,598
26,115,972
25,833,601
9,716,865
10,540,618
10,215,304
10,509,406
1,390,685
1,624,777
1,624,780
1,618,783
520,505
459,848
568,841
440,020
249,522
312,708
302,067
303,147
11,877,577
12,937,951
22%
12,710,992
12,871,356
11,360,925
12,311,073
21%
12,311,073
12,922,800
%
45%
8,000
8,000
8,000
8,000
238,617
473,674
448,553
434,053
325,258
615,195
516,458
595,195
571,875
1,096,869
973,011
1,037,248
630,084
399,242
877,486
386,742
55,827
113,516
142,044
112,316
87,601
73,926
82,990
89,566
497,636
518,238
518,238
598,940
1,645,904
2,100,963
2,100,163
2,061,073
13,722
22,150
22,254
21,050
654,129
872,314
875,091
868,000
202,733
202,818
265,045
218,700
117,011
150,000
152,220
130,000
75,670
76,000
76,000
78,000
127,251
140,626
140,626
170,626
151,832
197,500
197,500
157,500
24,040
99,039
94,905
68,039
5,556
24,550
27,430
26,300
47,580
118,791
120,091
118,791
19,427
334,956
132,610
334,956
50,445
52,878
101,878
52,878
52,261
61,908
67,855
76,708
227,400
235,000
185,000
275,000
4,686,109
5,794,415
6,179,426
5,845,185
2%
10%
24,560
19,066
21,950
22,689
21,950
77,591
463,368
434,853
391,066
1,030,574
0
0
0
1,151,791
485,318
457,542
413,016
58,748,016
58,923,206
55,465,690
9
1%
58,823,224 100%
2011-12 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND BASE BUDGET
BASE
BUDGET
EXPENDITURES
2010-11
2009-10
ACTUALS
ADOPTED
AT 6/30/10
BUDGET
$
$
%
2011-12
Working Budget
PRELIMINARY
At 3/30/11
BUDGET
$
$
TOTAL EXPENDITURES
55,465,690
58,823,224
58,748,016
58,923,206
TOTAL REVENUE
60,241,816
59,119,599
60,600,088
56,562,852
4,776,126
296,375
1,852,072
(2,360,354)
(532,122)
(550,321)
(550,321)
(550,321)
359,943
335,539
335,539
199,422
REVENUE OVER (UNDER)
EXPENDITURES
OTHER FINANCING SOURCES (OUTGO)
To District Match-FD 13
Indirects-fr FD 12, 33, 71, 72
TRANSFERS
From Student Center Fund
From Bookstore Fund
From Assoc. Students Fund
From Trust & Agency Fund
To Bldg FD-Transportation
To Bldg FD-Sched Maint Match
To Retiree Benefits Fund
To Debt Service Fund
Total Transfers
TOTAL OTHER FINANCING SOURCE
SOURCES (OUTGO)
93,191
94,221
94,221
100,950
118,319
129,666
129,666
139,022
18,000
18,000
18,000
15,000
84,686
86,147
86,147
87,598
(400,000)
(335,000)
(335,000)
(225,000)
(123,076)
(390,076)
(390,076)
(390,076)
(997,000)
(1,231,000)
(1,231,000)
(1,294,000)
(325,549)
(339,369)
(339,369)
(343,439)
(1,531,429)
(1,967,411)
(1,967,411)
(1,909,945)
(1,703,608)
(2,182,193)
(2,182,193)
(2,260,844)
3,072,518
(1,885,818)
(330,121)
(4,621,198)
1,885,818
1,885,818
3,700,000
0
0
1,479,411
(921,198)
BALANCE - BEGINNING YEAR
3,375,000
3,209,000
3,209,000
3,209,000
CalPERS Reserve
(166,000)
EXCESS REVENUE/TRANSFERS
OVER (UNDER) EXPENDITURES
MAINTAIN CONTINGENCY RESERVE AT 5%
MID-YEAR REDUCTIONS
(1,098,051)
TRANS FOR CARRYOVER DESIGNATIONS
(1,581,614)
FROM ONE-TIME
TO RESERVES
(76,286)
(392,853)
NET INCREASE TO FUND BALANCE
Projected Reductions
YEAR END FUND BALANCE
RESERVES
General Reserve
Revolving Cash Fund
Clearing/Operational
Unallocated
CalPers
Budget Adjustments
Mid-Year Reductions
TOTAL RESERVES
921,198
3,209,000
3,209,000
4,688,411
3,209,000
3,154,000
30,000
25,000
3,154,000
30,000
25,000
3,154,000
30,000
25,000
3,154,000
30,000
25,000
0
0
0
0
3,209,000
=========
3,209,000
===========
3,209,000
=========
3,209,000
===========
10
2011-12 PRELIMINARY BUDGET
MID-YEAR RESERVE – GENERAL FUND
B.
MID-YEAR RESERVE
MID-YEAR RESERVE
2010-11
Available balance
One time sub-fund transfer not needed for 2010-11
Base Budget
Unallocated Contingency Reserve
2010-11 Sabbatical Savings
2009-10 Apportionment Recalculation
DSPS Interpreter Allocation 2010-11
Student Emergency Loan Allocation
Subtotal
2,736,353
1,480,489
264,208
66,950
100,000
(30,000)
(50,000)
4,568,000
2011-12
Projected increase from 2010-11 ending balance
Allocation of 66.67% of reserves to 2011-12 deficit
1,000,000
(3,700,000)
Allocation to FTES Reserve
(500,000)
Projected ending balance for 2011-12
1,000,000
Projected Balance as of 6/30/12
2,368,000
11
2011-12 PRELIMINARY BUDGET
ONE-TIME SUB-FUND – GENERAL FUND
C.
ONE-TIME SUB-FUND – FTES RESERVE
FTES RESERVE
500,000
2011-12 Increase
500,000
Projected Balance as of 6/30/12
$ 1,000,000
12
2011-12 PRELIMINARY BUDGET
ONE-TIME SUB-FUND - GENERAL FUND
D.
ONE-TIME SUB-FUND
Available balance
TBD
Commitments:
Transfer to Retiree Benefit Fund
150,000
Retirement Incentives
150,000
Contributions to New Employee Retiree Benefits
100,000
Retirement Incentives
150,000
Classroom Remodels
120,000
Storage Area Network Upgrade (SAN)- approved in 2010-11
285,000
Critical Needs list for 2011-12
TBD
Green Technology Center- Equipment/Furniture
TBD
Total Allocations
955,000
Balance to Operating Reserves
TBD
13
2011-12 PRELIMINARY BUDGET
COMMUNITY EDUCATION – GENERAL FUND
E.
CABRILLO EXTENSION
This sub-fund accounts for the Cabrillo Extension and the Contract Education
programs.
The Cabrillo Extension program is primarily based upon revenue generated from
class fees.
14
2011-12 PRELIMINARY BUDGET
COMMUNITY EDUCATION - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Community Education/Cabrillo Extension
Actual
2009-10
Budget
2010-11
Budget
2011-12
Revenues
8800: Local
Total Revenues
812,194
812,194
804,111
804,111
459,000
459,000
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7600: Grants/Donations/Scholarships
Total Expenditures
39,511
237,797
36,876
39,693
328,499
1,089
1,950
685,415
26,352
433,332
147,917
43,194
237,663
8,200
0
437,848
209,766
20,497
73,223
700
896,658
742,034
Excess of Revenues Over Expenditures
126,779
(92,547)
(283,034)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
1,482
24,907
(1,482)
(24,907)
0
Net Change to Fund Balance
125,297
(117,454)
(283,034)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
325,816
451,113
333,659
451,113
333,659
50,625
15
2011-12 PRELIMINARY BUDGET
CARRY-OVER SUB-FUND – GENERAL FUND
F.
CARRY-OVER SUB-FUND
The carry-over sub-fund accounts for self-sustaining funds, projects that are not
completed within the same fiscal year, and available balance in line-item budgets
authorized for carry-over.
Self-sustaining funds depend on their ability to generate revenue to support their
actual operating expenditures.
Major projects that cross fiscal years are carried over in this sub-fund. Examples
are major repairs, remodeling, and painting projects that are not state-funded.
Examples of items authorized for carry-over are the year-end balances in supply
budgets and the balance in the account established to fund the deductible for
insurance claims.
In order to prepare the budget for this sub-fund, the 2010-11 books must be
closed. The budget will be presented as part of the 2011-12 Final Budget.
16
2011-12 PRELIMINARY BUDGET
-This Page Intentionally Left Blank-
17
2011-12 PRELIMINARY BUDGET
GENERAL RESTRICTED FUND
G.
GENERAL RESTRICTED FUND
The Restricted General Fund programs are established for the purpose of
providing specialized services. These services are funded by revenues collected
from program participants or from revenues provided by a federal, state or local
agency. As the name implies, restricted funds may only be used to pay for the
costs of providing specific services.
Federal, state and local agencies frequently require that a district receiving special
funding provide general fund dollars to the restricted program. This “match”
varies by funding agency and may be in the form of a cash contribution to pay for
specific expenditures, or it may be an “in-kind” contribution that is made through
allocation of existing district resources such as use of a facility, use of equipment,
utilities or personnel. Required match is often expensed in the unrestricted
general fund. The college continues to evaluate match requirements and
commitments to determine the appropriate level of match for each program.
The severe cuts that some restricted programs implemented in 2009-10 have
become permanent. No backfill funds for restricted fund programs are included
in the 2011-12 Preliminary Budget.
Several program budgets are displayed as unbalanced, such as DSPS,
Matriculation and Tutorials. These budgets will be balanced for the Final Budget.
The state has given districts the authority to transfer funds between twelve
restricted programs, without affecting future allocations. The college will
continue to discuss potential transfers. The flexibility provisions are in effect for
fiscal years 2009-10 through 2012-13.
Page 19 shows a summary of the 2011-12 Preliminary Restricted General Fund
revenues and expenditures. Pages 20-21 show the listing of programs included in
the Restricted General Fund budget.
18
2011-12 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Restricted Fund
Actual
2009-10
Budget
2010-11
Budget
2011-12
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
3,069,173
5,225,809
2,424,827
10,719,809
3,445,981
4,375,574
2,865,535
10,687,090
2,669,146
3,282,000
1,366,507
7,317,653
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
2,112,818
2,383,871
1,389,189
380,355
3,364,225
472,944
10,103,402
2,103,048
2,193,776
1,662,696
735,402
4,187,446
295,849
11,178,217
1,672,651
1,853,445
1,738,289
52,639
1,846,531
67,714
7,231,269
Excess of Revenues Over Expenditures
616,407
(491,127)
86,384
(230,897)
(314,856)
(173,392)
(293,944)
(121,787)
(162,935)
(452,494)
(161,200)
(161,300)
Total Other Financing Sources (Outgo)
(998,247)
(628,536)
(446,022)
Net Change to Fund Balance
(381,840)
(1,119,663)
(359,638)
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
7320: Indirects
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Project Reserves
-
Beginning Fund Balance
Increase to Fund Balance
Ending Fund Balance
19
1,501,506
1,119,666
1,119,666
3
3
(359,635)
2011-12 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Restricted - General Fund Detailed Program Listing
Project
023
100
103
104
107
110
111
112
122
125
126
130
134
136
137
140
141
150
153
158
165
174
175
190
194
204
205
230
242
292
331
347
352
353
357
358
361
362
365
367
Description
CAP
Lottery
Student Representation
Child Care Fees
Foundation-11-12 Backfill
Health Services
DSPS
Human Care Alliance
Tutorials-Griffith
CARE
EOPS
NSF MESA/STEEP 11-12
ACCESS
NSF MESA/STEEP 10-11
NSF Chemistry Bridges
WIA-Adult Wkr-FTTW
WIA-Dislocated Wkr-FTTW
Federal College Wk Stdy
Stdnt Fin Assist - BFAP
Lumina Fdtn 10-11
Foster Kinship Care
MESA 11-12
MESA 10-11
Matriculation-Non Credit
Matriculation-Credit
TANF (FTTW)
Calworks (FTTW)
AMATYC
Int'l Student Cap Surcharge
Calworks (FTTW)
RN Enrollment Growth
Song Brown
Title V-Hisp Serv Inst 10-11
Title V-Hisp Serv Inst 11-12
Nursing Foundation
Health Projects Ctr/AHEC
Basic Skills 10-11
Basic Skills 11-12
SA/HIV (Formerly OFR)
STAP
Federal
Revenue
8100
State
Revenue
8600
Local
Revenue
8800-8900
Certificated
Salaries 1000
76,095
Classified
Salaries
2000
49,410
Employee
Benefits
3000
6,138
214,470
32,000
312
122,739
536,000
20,000
1,037,365
46,580
236,832
527,351
66,462
25,693
43,587
231,418
78,395
38,574
8,015
19,476
210
206,203
22,687
74,695
43,352
54,783
136,190
232,945
394,358
61,856
19,018
110,983
50,500
8,700
9,331
355,887
19,018
124,760
49,990
53,838
6,432
35,097
50,011
198,506
49,404
46,589
41,062
136,860
400,523
17,058
32,009
63,531
49,335
13,436
22,279
292
29,673
71,733
232,945
216,242
77,302
19,309
1,236
9,318
31
22,501
57,972
11,911
32,176
170,166
6,243
26,200
9,419
6,965
164,222
19,712
50,110
3,708
151,065
16,513
37,114
19,591
40,652
1,500
15,000
53,481
31,736
16,323
38,338
9,852
55,000
100,680
9,177
2,340
20,496
11,911
11,910
17,048
16,618
Other
Operating
Expenses &
Services
5000
697
19,850
214,470
2,000
12
Supplies &
Materials
4000
Student
Aid 7600
600
1,300
400
2,963
800
1,116
Transfer
Out 7310
Indirect
7320
30,000
300
78,797
20,000
53,500
150
42,287
3,090
60,000
8,700
23,950
1,600
39,351
2,609
6,485
16,410
12,072
4,812
2,352
7,950
1,000
5,623
2,775
1,945
15,259
528
8,700
125,072
1,400
6,000
9,000
146,687
42,500
398,746
529,522
45,467
11,582
10,400
1,811
37,536
6,000
9,000
37,710
0
90,000
239,922
167,466
Capital
Outlay
6000
54,317
27,248
211,814
32,922
8,384
28,669
25,169
20
179
500
5,500
6,000
10,000
5,000
1,796
7,334
1,765
273,246
153,047
1,684
429
47,122
90,000
143,503
88,673
5,867
1,635
50,000
4,500
1,684
429
28,791
20,096
Total
Expenses
76,095
214,470
32,000
312
122,739
556,000
1,146,380
66,462
79,348
43,587
231,418
206,203
22,687
74,695
43,352
54,783
136,190
232,945
394,358
61,856
110,983
50,500
8,700
10,673
452,159
38,036
124,760
6,000
9,000
37,710
146,687
42,500
398,746
529,522
45,467
11,582
99,354
90,000
239,922
167,466
2011-12 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Restricted - General Fund Detailed Program Listing
Project
391
393
507
620
708
713
714
816
859
868
869
Description
SBDC-SBA July-Dec
SBDC-SBA Jan-June
Student Body Center Fee
Rad Tech Foundation
DBA - NSF Sci & Math
DBA Hewlett
DBA Gates
VTEA 1C
BACCC VTEA 1B
CTE Comm Coll Proj 2a
CTE Workforce Innov 2b
Total
Federal
Revenue
8100
State
Revenue
8600
Local
Revenue
8800-8900
Certificated
Salaries 1000
70,000
70,000
35,929
35,929
137,550
17,134
14,608
12,905
20,611
51,319
462,100
316,000
13,167
55,588
10,000
88,165
15,860
2,669,146
Classified
Salaries
2000
3,282,000
1,366,507
1,672,651
7,834
12,943
31,891
118,975
10,584
1,853,445
21
Employee
Benefits
3000
Supplies &
Materials
4000
20,448
20,448
2,526
5,071
7,668
19,428
101,897
3,335
25,298
4,551
1,738,289
Other
Operating
Expenses &
Services
5000
10,931
10,931
6,550
Capital
Outlay
6000
Student
Aid 7600
Transfer
Out 7310
Indirect
7320
2,692
2,692
12,153
3,235
582
70,000
70,000
137,550
17,134
12,905
20,611
51,319
462,100
316,000
88,165
15,860
162,935
7,677,291
131,000
3,000
3,484
236,014
271,277
4,044
727
2,214
2,000
52,639
1,846,531
67,714
121,787
161,300
Total
Expenses
2011-12 PRELIMINARY BUDGET
RESERVES – GENERAL FUND
H.
RESERVES (ENDING BALANCE)
1.
BASE BUDGET RESERVES
The General Reserves, Revolving Fund, Revolving Stores, and
Clearing/Operational Fund are accounted for in the Base Budget in the
amount of $3,209,000. These funds are not designated for allocation
during the fiscal year.
a.
General Reserves
An account to record the reserve budgeted to provide operating
cash in the succeeding fiscal year until taxes and state funds
become available. The California Community Colleges
Chancellor’s Office guideline is a minimum of 5% of the total
General Fund Reserve. The Preliminary Budget includes a 5%
general reserve; $3,154,000.
b.
Revolving Cash Fund
A $30,000 account to be used for emergency or small sundry
disbursements.
c.
Clearing/Operational Fund
A $25,000 account to be used for District deposits and subsequent
withdrawal into appropriate County treasury accounts.
d.
CalPers Reserve
A CalPers reserve was included in the budget until 2009-10. The
reserve was reallocated to the bridge fund reserve for 2010-11.
e.
2010-11 Operating Reserves
The District retains a mid-year reserve to provide one-time
assistance and planning time for addressing ongoing reductions in
state revenues. A large part of the reserve will be used to reduce
the 2011-12 base budget deficit.
f.
FTES Reserve
The FTES reserve balance is included on page 12. The FTES
reserve is $500,000. The reserve will increase to $1,000,000 by
June 30, 2012.
22
2011-12 PRELIMINARY BUDGET
RESERVES - GENERAL FUND
2011-12 Preliminary Budget
Reserves of the General Fund
RESERVES
Preliminary Budget
Base
Budget
General Reserve
3,154,000
Revolving Cash Fund
30,000
Clearing/Operational
25,000
Unallocated Reserve
Total Reserves
$3,209,000
23
2011-12 PRELIMINARY BUDGET
FUND BALANCE VS CASH
2.
ENDING FUND BALANCE vs CASH BALANCE
Ending Balance
6/30/2009
6/30/2010
Projected
6/30/2011
Unrestricted Funds
5% General Reserve - Fund 11
Carry Over - Fund 14
One-Time - Fund 17
FTES Reserve - Fund 17
Community Ed - Fund 15
Total Unrestricted Funds
$3,375,000
3,530,000
3,746,000
1,855,000
326,000
$12,832,000
$3,209,000
3,599,048
6,134,217
500,000
451,114
$13,893,379
$3,209,000
3,000,000
6,200,000
500,000
700,000
$13,609,000
$3,209,000
2,800,000
2,500,000
500,000
500,000
$9,509,000
1,501,000
1,119,666
3,900,000
2,000,000
$14,333,000
$15,013,045
$17,509,000
$11,509,000
7,564,000
5,568,430
10,826,850*
1,976,063
Restricted Funds
Total General Fund Ending Balance
Cash Balance
Apportionment Allocation Deferrals
2008-09 @ $5,500,000
2009-10 @ $7,000,000
2010-11 @ $8,000,000 (est)
2011-12 @ $9,000,000 (est)
* Projected cash balance includes $5 million in mid-year TRAN borrowing.
24
Budget
6/30/2012
2011-12 PRELIMINARY BUDGET
-This Page Intentionally Left Blank-
25
2011-12 PRELIMINARY BUDGET
OTHER FINANCING SOURCES (OUTGO)
I.
OTHER FINANCING SOURCES (OUTGO)
Other financing sources include proceeds from long-term debt, sale of fixed
assets, and incoming transfers.
Other outgo includes debt retirement, student aid and transfers to other funds.
Inter-fund transfers are made to move appropriations and dollars from one fund to
another fund for the purpose of paying for expenditures using the structure
required by generally accepted accounting principles applied to governmental
entities. The transfer of funds allows money to be moved from one fund to a
second fund with the second fund then being responsible for paying all operating
costs of that program. This practice allows all program expenditures related to the
operation of the program, regardless of funding sources, to be accounted for in a
single fund. This treatment provides readers with a full understanding of the
scope of the program as a whole.
Intra-fund transfers are made within a fund of a district. An example of an intrafund transfer would be moving funds from the unrestricted general fund to the
restricted general fund.
A schedule of Inter- and Intra-fund Transfers is included on the following page.
26
2011-12 PRELIMINARY BUDGET
TRANSFERS
INTER- AND INTRA-FUND TRANSFERS
Transfer in
Unrestricted General Fund 11
From One-Time Sub Fund 17
From Bookstore Fund 51
From ASCC Fund 71
From Stu Ctr Fund 73
From Trust & Agency Fund 79
To Debt Service Fund 22
To Retiree Benefit Fund 23
To Building Fund 41 (Transportation)
To Building Fund 46 (Scheduled Maintenance)
Transfer Out
3,700,000
139,022
15,000
100,950
87,598
343,439
1,294,000
225,000
390,076
Restricted General Fund 12
To Child Development Fund 33 (Fees)
To Student Rep Fund 72 (Fees)
To Student Ctr Trust Fund 73 (Fees)
300
30,000
131,000
One-Time Sub Fund 17
To Unrestricted General Fund 11
To Retiree Benefit Fund 23
3,700,000
250,000
Debt Service Fund 22
From Unrestricted General Fund 11
343,439
Retiree Benefit Fund 23
From Unrestricted General Fund 11
From One-Time Sub Fund 17
1,294,000
250,000
Child Devel Fund 33
From Restricted General Fund 12 (Child Care Fees)
Associated Students CC Fund 71
From Bookstore Fund 51
To Unrestricted General Fund 11
Transportation and Protective Serv
Scheduled Maintenance
139,022
15,000
GF Salaries and Benefits
Stdnt Senate Library Bk Reserves
15,000
Stdnt Senate Library Bk Reserves
Library Txtbk Reserves-pass thru
30,000
Student Center Trust Fund 73
From Restricted General Fund 12 (Fees)
To Unrestricted General Fund 11
Student fees collected
131,000
100,950
Trust & Agency Fund 79
Pino Alto/Sesnon to Unrestricted General Fund 11
87,598
Total Inter- and Intra-fund Transfers
6,721,385
Indirects collected in the Unrestricted General Fund
From Restricted General Fund 12
From Child Development Fund 33
From Associated Students Fund 71
From Student Representation Fund 72
Total Indirects Reimbursed to Fund 11
162,935
18,812
15,575
2,100
199,422
27
Balance General Fund
Future retiree benefits
Student fees collected
15,000
Student Representation Fund 72
From Restricted General Fund 12 (Fees)
Student fee transfer
Student fee transfer
Student fee transfer
Present & future retiree benefits
Future retiree benefits
225,000
390,076
Bookstore Fund 51
To Unrestricted General Fund 11
To ASCC Fund 71
Balance General Fund
GF Salaries and Benefits
Library Textbook Reserves
GF Salaries and Benefits
GF Pino Alto Salaries (50%)
Debt payment
Present & future retiree benefits
Transportation and Protective Serv
Scheduled Maintenance
Debt payment
300
Building Funds 41-47
From Unrestricted General Fund 11 (41-Transportation)
From Unrestricted General Fund 11 (46-Scheduled Maintenance)
Purpose
6,721,385
Student fees collected
GF Salaries and Benefits
GF Pino Alto Salaries (50%)
2011-12 PRELIMINARY BUDGET
RETIREE BENEFIT FUND
II.
RETIREE BENEFIT FUND
Pursuant to the Governmental Fund Group descriptions contained in the California
Community Colleges Budget and Accounting Manual, the District has established a
Retiree Benefit Fund that is contained within the debt service fund group. The fund is
used for the sole purpose of funding retiree health benefits.
The District pays retiree benefits directly out of the Retiree Benefit Fund. During the
year, a transfer is processed from the general fund to cover the estimated annual cost of
retiree benefits.
The District is required to account for the costs of retiree health benefits on an accrual
basis, i.e., over the working lifetime of eligible employees. In 2009-10 the District
implemented GASB 45 reporting requirements and the entity-wide financial statements
now recognize the annual required contribution (ARC). The ARC includes future other
post employment benefits (OPEB) costs of active eligible employees + amortized
unfunded liability of retirees.
Although GASB 45 does not require funding the ARC, districts are encouraged to
consider OPEB commitments and the district’s ability to finance when they assess their
fiscal health in preparation for Accreditation, future Bond measures, etc. Therefore,
additional annual allocations for funding the future cost of retiree benefits from the base
budget and one-time funds are: $216,000 from base and $250,000 from one-time. An
additional contribution of $100,000 was made in 2010-11 for new employees.
Funds held in the Retiree Benefit Fund will accumulate interest income that will be held
toward the cost of future benefits.
28
2011-12 PRELIMINARY BUDGET
RETIREE BENEFIT FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Retiree Benefit Fund
Actual
2009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2010-11
Budget
2011-12
10,769
10,769
11,000
11,000
8,200
8,200
932,411
997,000
985,000
932,411
997,000
985,000
(921,642)
(986,000)
(976,800)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
1,097,000
1,431,000
1,544,000
Total Other Financing Sources (Outgo)
1,097,000
1,431,000
1,544,000
175,358
445,000
567,200
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
1,412,918
1,588,276
2,033,276
1,588,276
2,033,276
2,600,476
Reserve - For Future Retiree Benefits
1,588,276
2,033,276
2,600,476
Net Change to Fund Balance
29
Retiree Benefit Reserves Projection through 2015-2016
Estimated Annual Costs
per Actuarial Study
2006-07 thru
2009-10 Actuals
2010-11
Projected
2011-12
Projected
2012-13
Projected
2013-14
Projected
2014-15
Projected
2015-16
Projected
Funding for
Future Benefits
2,612,443
997,000
985,000
1,078,000
1,164,000
1,307,000
1,359,000
$ 9,502,443
982,216
1,116,216
1,209,216
1,295,216
1,438,216
1,490,216
FUNDING for Yearly Expense:
Beginning Balance
Base Budget Allocation
to Cover Annual Cost for
subsequent year
Less actual costs
Ending Balance
3,612,000
1,131,000
1,078,000
1,164,000
1,307,000
1,359,000
1,415,000
$ 11,066,000
- 2,629,784
- 997,000
- 985,000
- 1,078,000
- 1,164,000
- 1,307,000
- 1,359,000
- 9,519,784
1,116,216 *
1,209,216 *
1,295,216 *
1,438,216 *
606,060
917,060
1,391,260
1,649,760
1,908,560
2,167,760
982,216 *
1,490,216 *
1,546,216 *
$ 1,546,216
FUNDING for Future Benefits:
Beginning Balance
Base Budget Allocation
for Reserves
200,000
100,000
216,000
150,000
150,000
150,000
150,000
$ 1,116,000
One-Time Funds Allocation
for Reserves
325,000
200,000
250,000
100,000
100,000
100,000
100,000
$ 1,175,000
Interest Income
81,060
11,000
8,200
8,500
8,800
9,200
9,500
$ 136,260
Ending Balance
606,060 *
Annual Ending Fund Balance
1,588,276
*
917,060 *
2,033,276
*
1,391,260 *
2,600,476
1,649,760 *
*
2,944,976
*
Current process
Annual costs for the subsequent fiscal year are transferred during current year to maximize interest earnings
Monthly benefits are paid directly from the retiree benefit fund
Note:
April 2011: Estimated annual costs beginning FY 2011-12 have been revised using new Acturial Study calculations
30
1,908,560 *
3,346,776
*
2,167,760 *
3,657,976
*
2,427,260 *
$ 2,427,260
*
$ 3,973,476
3,973,476
2011-12 PRELIMINARY BUDGET
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31
2011-12 PRELIMINARY BUDGET
DEBT SERVICE FUND
III.
DEBT SERVICE FUND
The District uses the Debt Service Fund to account for the payment of the Certificates of
Participation (COP) authorized by the Board of Trustees in 1997-98. COPs are a form of
debt used by governmental agencies that does not require voter approval.
A transfer from the General Fund is made to cover annual COP commitments.
The Debt Service Fund also includes loan payments for Delta School capital
improvements made in 2007 and a corresponding reimbursement from Delta School for
annual loan payments.
32
2011-12 PRELIMINARY BUDGET
DEBT SERVICE FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Debt Service Fund
Actual Actual
1999-002009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2010-11
Budget
2011-12
49,083
49,083
49,065
49,065
49,065
49,065
325,567
49,065
374,632
339,249
49,065
388,314
343,439
49,065
392,504
(325,549)
(339,249)
(343,439)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
325,549
339,249
343,439
Total Other Financing Sources (Outgo)
325,549
339,249
343,439
0
0
360,896
360,896
360,896
360,896
360,896
0
360,896
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Debt Reduction
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
(0)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
33
2011-12 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
IV.
CHILD DEVELOPMENT FUND
The Child Development Fund is designated as a special revenue fund. This fund
accounts for legally restricted revenue sources such as the Child Care Premium Tax
Bailout, the California Department of Education, and the U.S. Department of Education.
The Children Center functions primarily as a demonstration lab for the Early Childhood
Education instructional program while providing child care services to students and staff.
Since the 2009-10 fiscal year, Cabrillo has partnered with the Santa Cruz County
Community Counseling Center by leasing the Baskin Center for a Head Start program.
This local revenue represents the continual efforts being made to become a more fiscally
sustainable Center.
34
2011-12 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Child Development Fund
Actual
2009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2010-11
Budget
2011-12
87,819
591,085
101,055
779,959
111,019
595,413
113,200
819,632
386,113
222,292
155,025
763,430
278,198
173,290
152,630
23,685
228,101
1,525
277,728
144,918
183,512
22,000
227,529
271,129
117,898
156,596
15,000
182,618
Total Expenditures
857,429
855,687
743,241
Excess of Revenues Over Expenditures
(77,470)
(36,055)
20,189
Interfund Transfers
8900: Transfers In
7300: Transfers Out
266
(23,893)
200
(21,295)
300
(18,812)
(101,097)
(57,150)
1,677
158,376
57,279
129
57,279
129
1,806
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Grants/Donations/Scholarships
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
35
2011-12 PRELIMINARY BUDGET
BUILDING FUND
V.
BUILDING FUND
This fund accounts for federal, state and local funding for scheduled maintenance, capital
outlay projects, and student transportation fees. The Preliminary Budget includes projected
expenses for new projects only.
A.
SCHEDULED MAINTENANCE & CAPITAL OUTLAY PROJECTS
The state will not be providing Scheduled Maintenance funding for 11-12.
However, the District will be funding $390,076 from its base fund for this
purpose.
In November 2007, the college was awarded a Financial Assistance Award of
$2.5 million from the Economic Development Agency for construction of a Pajaro
Valley Regional Training Center at the Watsonville Center. In May 2009 the
amount was augmented by EDA in the amount of $865,000 in order to assist the
project in achieving LEED Platinum status. The project was renamed the
Watsonville Green Technology Center. An additional $1.5 million in funding will
be provided from bond funds (General Obligation Bond, Measure D, Series B).
B.
TRANSPORTATION, PARKING & SECURITY
The District has discontinued the Bus Pass program effective this fiscal year.
Revenue is generated by parking fees and a transfer-in from the General Fund
These funds are designated for parking lot security, maintenance, and repairs.
C.
CERTIFICATES OF PARTICIPATION (COPS)
Certificates of Participation (COPS) were sold in 1997-98. The proceeds have
been used for deferred maintenance, upgrading of infrastructure, and purchase and
installation of the Datatel software system.
D.
REDEVELOPMENT AGENCY (RDA) FUNDS
The budget for 2011-12 estimates $550,000 to be available in RDA funds and will
continue to support the Scotts Valley center in the amount of $157,800 for the
facilities lease. Total unallocated RDA funds are estimated to be approximately
$2 million at the close of fiscal year 2011-12.
36
2011-12 PRELIMINARY BUDGET
BUILDING FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Building Fund
Actual
2009-10
Budget
2010-11
Budget
2011-12
0
9,891,389
1,025,337
10,916,726
3,365,000
2,936,332
1,599,000
7,900,332
0
0
1,275,000
1,275,000
Total Expenditures
0
89,814
23,510
8,749
739,558
6,252,234
0
7,113,865
0
119,902
30,563
15,169
2,399,892
6,346,951
196,991
9,109,468
0
101,750
33,199
11,969
1,421,916
22,000
0
1,590,834
Excess of Revenues Over Expenditures
3,802,861
(1,209,136)
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Reserves
Interfund Transfers
Transfers In
Transfers Out
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
(315,834)
937,509
725,076
615,076
0
0
0
4,740,370
(484,060)
299,242
(2,114,797)
0
2,625,573
2,625,573
0
2,141,513
2,141,513
0
2,440,755
455,957
199,616
216,675
1,239,858
513,467
128,703
0
33,080
1,610,339
369,391
35,745
0
33,080
2,002,539
369,391
Reserve - Parking Lot
Reserve - Future COPs Projects
Reserve - For Contingency
Reserve - Redevelopment
Reserve - Sched. Maint. Projects
38
2011-12 PRELIMINARY BUDGET
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39
2011-12 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
VI.
GENERAL OBLIGATION BOND FUND
In June 1998 the voters approved an $85 million General Obligation Bond
(Measure C) on behalf of Cabrillo College.
Sales of Measure C bonds have taken place in increments as funds were needed:
1st Issue (Series A) 1998-99
- $12 million
2nd Issue (Series B) 1999-00
- $30 million
3rd Issue (Series C) 2000-01
- $20 million
Final Issue (Series D) 2001-02
- $23 million
In March 2004 the voters approved a $118.5 million General Obligation Bond
(Measure D) on behalf of Cabrillo College.
Sales of Measure D bonds occurred as follows:
1st Issue (Series A) May 2004
- $60 million
Final Issue (Series B) April 2007 - $58.5 million
The following key projects are included in the Bond Fund for 2011-12:
Building Improvements (as approved throughout the year)
Reallocation of space made available by opening of new facilities.
Watsonville Green Technology Center
o Includes a minimum of $3.365 million in an Economic
Development Agency (EDA) Funding
The following key projects were completed in 2010-11:
Building 300 Remodel
A portion of the Measure C Fund Balance is being held in Reserve to develop a long term
solution for the North County Site.
40
2011-12 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2011-12
1998 & 2004 General Obligation Bonds
Bond Funds (Combined)
Actual
2009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2011-2012
0
0
155,298
155,298
0
0
130,000
130,000
0
0
39,500
39,500
0
0
0
37
26,887
15,518,944
15,545,868
0
0
0
4,000
30,000
12,500,000
12,534,000
0
0
0
0
52,400
3,162,746
3,215,146
(15,390,569)
(12,404,000)
(3,175,646)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2010-11
Other Financing Sources (Outgo)
8800: Sale of Bonds
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
(15,390,569)
(12,404,000)
(3,175,646)
33,731,631
18,341,061
5,937,060
18,341,061
5,937,060
2,761,414
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
41
2011-12 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2011-12
1998 General Obligation Bonds
Bond Fund - Measure C
Actual
2009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2010-11
20,816
20,816
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
0
8,665
856,083
864,748
Excess of Revenues Over Expenditures
(843,932)
Budget
2011-2012
10,000
10,000
9,500
9,500
0
26,000
60,000
86,000
10,000
(76,500)
Other Financing Sources (Outgo)
8800: Sale of Bonds
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
0
Net Change to Fund Balance
(843,932)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
42
0
10,000
0
(76,500)
2,611,010
1,767,078
1,777,078
1,767,078
1,777,078
1,700,578
2011-12 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2011-12
2004 General Obligation
Bond Fund - Measure D Series A
Actual
2009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2010-11
Budget
2011-2012
25,598
25,598
10,000
10,000
10,000
10,000
37
15
1,390,125
1,390,177
0
0
2,000,000
2,000,000
0
6,400
102,746
109,146
(1,364,579)
(1,990,000)
(99,146)
Other Financing Sources (Outgo)
8800: Sale of Bonds
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
43
0
0
(1,364,579)
(1,990,000)
(99,146)
4,076,809
2,712,230
722,230
2,712,230
722,230
623,084
2011-12 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2011-12
2004 General Obligation
Bond Fund - Measure D Series B
Actual
2009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2010-11
Budget
2011-2012
108,884
108,884
110,000
110,000
20,000
20,000
0
18,207
13,272,736
13,290,943
4,000
30,000
10,500,000
10,534,000
0
20,000
3,000,000
3,020,000
(13,182,059)
(10,424,000)
(3,000,000)
Other Financing Sources (Outgo)
8800: Sale of Bonds
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
44
0
0
(13,182,059)
(10,424,000)
(3,000,000)
27,043,812
13,861,753
3,437,753
13,861,753
3,437,753
437,753
2011-12 PRELIMINARY BUDGET
-This Page Intentionally Left Blank-
45
2011-12 PRELIMINARY BUDGET
BOOKSTORE FUND
VII. BOOKSTORE FUND
The Bookstore Fund is accounted for as an enterprise fund. Enterprise funds require the
accounting of total operating costs (direct and indirect, including depreciation) as well as
the financing or recovery of these costs primarily through user charges (Budget and
Accounting Manual 2.25).
The bookstore generates revenue to cover all the expenses of the operation including
more than $256k reimbursement to the District for administrative fees including rent,
District employee expense, and other operating expenses. This amount also includes a
donation to the Student Senate Library Reserve Book Fund and various occupancy fees.
TRENDS
Revenues
The bookstore has experienced dramatic declines in sales in the last two years as have
college bookstores nationwide. Textbook sales projections may continue to decline for
the next few years as the market experiences transformational change in delivery models.
As shown on Table 1, sales of new text books have declined from $2.1 M in FY 2005-06
to a projected low of $1.4M in FY 2011-12. Similarly, sales of used text books have also
declined from a high of $868k in FY 2005-06 to a projected low of $750k in FY 2011-12.
Expenditures
Expenditures have continued to increase in total from a low of $729k in FY 2005-06 to a
projected high of $1M in FY 2011-12. The largest operational expense consists of salary
and benefit costs for personnel as well as operational support services reimbursed by the
bookstore to the college. For illustrative purposes, following is a breakdown of budgeted
personnel costs for FY 2011-12.
PERSONNEL
EXPENSES
Salaries
Benefits/Cafe
FTE
8.25
Manager/Classified
364,440
224,899
Total
Student/Hourly
44,887
924
Total
409,327
225,823
635,150
Table 1 includes a detail listing of support services which the bookstore reimburses
Cabrillo College in the form of a „Transfer Out‟ ($154,022) as well as various operating
expenses ($102,325).
46
2011-12 PRELIMINARY BUDGET
BOOKSTORE FUND
Fund Balance
Changes to the fund balance have varied over the years, as shown on Table 1. From an
increase in fund balance in FY 2005-06 of $172k to a projected decrease in fund balance
of ($153k) for FY 2011-12.
RESTRUCTURING PLANS
The Preliminary Budget for FY 2011-12 reflects anticipated decline in sales for both new
and used print textbooks as well as anticipated increases to expenses.
In an effort to address the imbalance on a permanent basis, expenses have been reduced
through the elimination of three vacant positions. Further restructuring plans are being
developed to address the remaining projected deficit of $158k. These plans include
further elimination of positions and/or Friday closures.
As the market redefines the delivery model for text books, every opportunity will be
taken to ensure that the bookstore retains as much of that delivery “channel” as possible
with the institution of e-book delivery models, internet price comparison software, printon-demand technology, and a robust used textbook program to name a few initiatives.
New revenue generating plans include addition of café space, a print-on-demand program
and other services to “evolve” the bookstore into a campus store. Partnerships with the
Student and Faculty Senates will support these evolution plans.
The textbook rental program and other partnerships will continue to serve students and
faculty through increased access to textbooks and increased affordability of textbooks.
47
Cabrillo College
Bookstore - Historical Trends
FY 2005-06 thru 2010-11
Replacement for page 48
Projected
Year End
2010-2011
Preliminary
Budget
2011-2012
Actual
2005-2006
Actual
2006-2007
Actual
2007-2008
Actual
2008-2009
Actual
2009-2010
2,118,397
868,336
55,284
43,642
101,760
44,745
127,900
1,902,679
1,122,560
47,870
40,923
105,165
57,310
155,172
2,162,001
1,070,839
220,183
52,866
63,296
119,239
56,171
178,408
2,065,743
1,208,018
210,080
47,060
111,999
134,414
90,060
256,699
1,810,221
1,073,717
187,232
35,066
124,949
147,638
95,199
382,847
1,609,070
847,948
4,183
24,101
149,284
138,858
100,582
320,432
1,350,000
750,000
40,000
140,000
150,000
144,000
211,728
Income
New Texts
Used Texts
Hardware
Computer Software
Sundries
General Supplies
Sales Non-Merchandise
Other Income
3,360,064
3,431,679
3,923,003
4,124,073
3,856,869
3,194,458
2,785,728
Cost of Sales
Total Income
2,370,129
2,412,870
2,810,284
2,869,933
2,638,616
2,127,956
1,786,829
Gross Profit or (Loss)
989,935
1,018,809
1,112,719
1,254,140
1,218,253
1,066,502
998,899
370,727
129,097
7,252
170,550
51,614
409,800
155,375
7,809
187,575
51,614
484,871
191,246
15,748
198,620
57,852
22,024
14,095
519,840
215,789
11,604
280,307
68,634
22,024
494,390
214,579
13,125
334,216
78,460
22,024
460,302
207,682
69,895
137,922
72,801
22,024
409,327
225,823
74,466
191,459
72,801
22,024
6,544
7,500
17,890
7,500
-
1,163,338
996,016
1,003,400
Expenditures
Non-Instructional Salaries
Employee Benefits
Supplies and Materials
Other Oper Expenses
Rent and Utilities
M&O Supplies
M&O Equipment
Bank Loomis
Capital Outlay
Total Expenses
729,240
812,173
984,456
1,118,198
Other Financing Sources
Transfer In
Transfer Out
Sr. Accounting Specialist
Grounds (M&O)
Custodian (M&O)
Library Reserve Book Fund (ASCC)
(73,386)
(73,386)
(15,000)
Total Other Financing Sources
Net Change to Fund Balance
Beginning Fund Balance
Ending Fund Balance
(15,000)
(73,386)
(16,935)
(19,184)
(15,000)
(75,394)
(19,463)
(19,184)
(15,000)
(73,641)
(22,400)
(22,278)
(15,000)
(77,069)
(24,464)
(28,133)
(15,000)
(81,313)
(26,769)
(30,940)
(15,000)
(88,386)
(88,386)
(124,505)
(129,041)
(133,319)
(144,666)
(154,022)
172,309
118,250
3,758
6,901
(78,404)
(74,180)
(158,523)
1,434,365
1,606,674
1,606,674
1,724,924
1,724,924
1,728,682
1,728,682
1,735,583
48
1,735,583
1,657,179
1,657,179
1,582,999
1,582,999
1,424,476
2011-12 PRELIMINARY BUDGET
BOOKSTORE FUND
Cabrillo Community College District
Preliminary Budget 2011-2012
Bookstore Fund
Enterprise Fund
Actual Actual
1999-002009-10
Budget
2010-11
Budget
2011-12
Total Income
Cost of Sales
3,856,878
2,638,616
3,856,838
2,448,128
2,785,728
1,786,829
Gross Profit or (Loss)
1,218,262
1,408,710
998,899
494,390
214,616
13,125
441,244
536,238
264,188
15,000
486,971
409,327
225,823
12,750
355,499
1,163,375
1,302,397
1,003,399
54,887
106,313
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(133,319)
(144,666)
(154,022)
Total Other Financing Sources (Outgo)
(133,319)
(144,666)
(154,022)
(78,432)
(38,353)
(158,522)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
49
(4,500)
1,735,611
1,657,179
1,618,826
1,657,179
1,618,826
1,460,304
2011-12 PRELIMINARY BUDGET
CAFETERIA SPECIAL REVENUE FUND
VIII. CAFETERIA SPECIAL REVENUE FUND
On April 9, 2007, the Governing Board approved awarding a contract to Taher, Inc. of
Minnetonka, NM for the operation of the food services for two years, with three one-year
options to renew. Their contractual arrangement with the college is as follows:
Pay a flat commission of $32,500 per year.
Provide $25,000 in capital improvements (Architectural and Construction
Management) to the Student Activities Center cafeteria remodel and expansion.
Provide $1,000 in co-sponsored catered events to student and college faculty/staff
events.
Effective July 1, 2009 the contract was amended to lower the commission from
$32,500 per year to $10,000 per year due to the fact Taher was losing significant
money.
The food operation has operated successfully for three years and the program has
generated a positive contribution each year. The current contract has been extended
for one year commencing July 1, 2010. This would leave one option year remaining
for 2011-12 upon mutual consent of the District and Taher.
The college is currently developing a request for a proposal for the food services
program.
A food services survey was developed by the Food Services RFP task force and
administered in late May/early June. The results of the survey will be used to inform
the RFP process.
50
2011-12 PRELIMINARY BUDGET
CAFETERIA SPECIAL REVENUE FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Cafeteria Special Revenue Fund
Actual Actual
1999-002009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2010-11
Budget
2011-12
10,015
10,015
10,000
10,000
10,000
10,000
0
0
0
0
0
0
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
1,217
3,985
5,202
10,000
10,000
20,000
10,000
10,000
20,000
Excess of Revenues Over Expenditures
4,813
(10,000)
(10,000)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
51
4,813
(10,000)
(10,000)
32,599
37,412
27,412
37,412
27,412
17,412
2011-12 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
IX.
ASSOCIATED STUDENTS OF CABRILLO COLLEGE (ASCC)
OPERATING FUND
The ASCC Operating Fund is money held in trust by the District for organized student
body association activities. The District has fiduciary responsibility for these funds.
Revenues to the ASCC Operating fund are mostly generated by the sale of student
activity cards (SAC), vending machine commissions, and contributions from the
bookstore.
The revenue supports student services, clubs, cultural events, speakers, college wide
support grants, scholarships, textbook support programs and many other services.
In the area of textbook support the following programs are supported:
Textbooks on Reserve (2-hour check-out, managed through the Library and ILC)
Textbook Rental Program (managed by the Cabrillo Bookstore)
Borrow-A-Book Program - textbooks on loan for the semester (managed by a
committee of staff volunteers, currently housed in the Transfer Center)
52
2011-12 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Associated Students Fund
Actual Actual
1999-002009-10
Budget
2010-11
Budget
2011-12
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
257,001
257,001
245,000
245,000
222,200
222,200
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
20,281
180,143
10,515
210,940
19,950
203,850
8,000
198,625
223,800
206,625
46,061
21,200
15,575
15,000
(36,200)
(21,200)
15,000
(36,200)
(21,200)
15,000
(30,575)
0
0
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
7900: Contingency Reserve
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
24,861
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
53
(15,575)
175,450
200,311
200,311
200,311
200,311
200,311
2011-12 PRELIMINARY BUDGET
TRUST & AGENCY FUND
X.
TRUST & AGENCY FUND
The Trust and Agency Fund was established to account for monies held in a trustee
capacity by the college for individuals, student organizations or clubs. Money is
expended in accordance with procedures established by the entity for which the money is
held in trust.
The Trust and Agency Fund contains accounts where the District is the agent for the
funds. These accounts are not funded from the General Fund. Examples include student
clubs and organizations, Cabrillo Stage, Distinguished Artists, Cabrillo Chorus, pottery
fund, athletic ancillary funds and numerous others. The fund balance is an accumulated
balance of the entities, and is not available to the General Fund.
The transfer out represents the support of the Pino Alto and Catering classified positions
on the College payroll.
54
2011-12 PRELIMINARY BUDGET
TRUST AND AGENCY FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Trust and Agency Fund
Actuals
2009-10
Budget
2010-11
Budget
2011-12
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,538,668
1,538,668
1,531,300
1,531,300
1,213,660
1,213,660
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
226,086
1,281,013
2,666
1,509,765
215,943
1,214,263
2,700
1,432,906
525,737
581,075
1,100
1,107,912
Excess of Revenues Over Expenditures
28,903
98,394
105,748
Other Financing Sources (Outgo)
7000: Student Registration Fees
(1,610)
(1,600)
(7,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(96,086)
(95,947)
(87,598)
Total Other Financing Sources (Outgo)
(97,696)
(97,547)
(94,598)
Net Change to Fund Balance
(68,793)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
55
847
11,150
859,978
791,185
792,032
791,185
792,032
803,182
2011-12 PRELIMINARY BUDGET
SCHOLARSHIP & LOAN TRUST FUND
XI.
SCHOLARSHIP & LOAN TRUST FUND
The Scholarship and Loan Trust Fund accounts are for gifts, donations and bequests that
are used for scholarships, grants or loans to students. The majority of income for this
fund comes from the Cabrillo Foundation; the remainder is received from other sources.
The Grove Scholarships were received in the 2008-09 fiscal year. Only the estimated
carryover balance was budgeted for the 2011-12 Preliminary Budget. The Osher
Scholarship was established through the Foundation beginning in 2009-10 fiscal year.
The High Achievers Scholarship was established in the 2010-11 fiscal year for highly
motivated students enrolled in Career Technical Education programs at Cabrillo.
56
2011-12 PRELIMINARY BUDGET
SCHOLARSHIP AND LOAN TRUST FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Scholarship and Loan Trust Fund
Actuals
2009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Final Budget
2010-11
Budget
2011-12
581,552
581,552
561,793
561,793
759,700
759,700
0
0
0
581,552
561,793
759,700
(602,099)
(561,693)
(759,700)
(602,099)
(561,693)
(759,700)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(20,547)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
57
100
0
164,389
143,842
143,942
143,842
143,942
143,942
2011-12 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
XII. STUDENT FINANCIAL ASSISTANCE FUND
Student Financial Assistance Funds are designated to account for receiving and
disbursing federal and state-funded student financial aid.
PELL GRANTS - A federal program available to undergraduate students who are
participating in an eligible program and enrolled in three or more units. The amount of
the grant is determined by the student's index number. The 2011-12 Preliminary Budget
reflects the 2010-11 amount authorized by the Department of Education. Augmentations
are received throughout the year.
SEOG - Supplemental Educational Opportunity Grant is a federal program that enables
students with verified exceptional financial needs to pursue their studies at institutions of
higher education. The student must be enrolled on at least a half-time basis, (six or more
units), show evidence of academic progress, and be capable of maintaining good
standing.
EOPS - Extended Opportunity Program and Services is a state grant that is awarded
through the Financial Aid Office to students with verified exceptional need who qualify
under the program guidelines.
CARE - Cooperative Agencies Resources for Education is a state program awarded
through the Financial Aid Office for welfare-dependent single heads of households with
preschool age children.
CAL GRANTS A, B, C – A state funded grant given to students to help pay for college
expenses.
DIRECT LOANS – Direct Loans are made through the William D. Ford Federal Direct
Loan Program which is administered by the U.S. Department of Education.
Subsidized Loans – Are for students with demonstrated financial need
Unsubsidized Loans – Are not based on financial need
Parent Plus Loans – Are loans for the parents of dependent students
58
2011-12 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Student Financial Assistance Fund
Actual
2009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2010-11
Budget
2011-12
12,183,761
930,531
120
13,114,412
14,871,304
920,436
120
15,791,860
15,146,263
914,501
120
16,060,884
13,114,412
15,791,860
16,060,884
(13,114,292)
(15,791,860)
(16,060,884)
(13,114,292)
(15,791,860)
(16,060,884)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
59
120
0
0
30,085
0
30,205
30,205
30,205
30,205
30,205
2011-12 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
XIII. STUDENT REPRESENTATION FEE FUND
Permitted by California Education Code, the Student Representation Fee, one dollar per
student per semester, is charged to all students. The use of this fee is designated solely
for the purpose of providing training for student representatives and the cost incurred for
them to lobby for student rights “before city, county, and district governments and before
offices and agencies of the state government.”
60
2011-12 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Student Representation Fee Fund
Actual Actual
1999-002009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2010-11
Budget
2011-12
200
200
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
27,122
27,900
30,000
27,122
27,900
30,000
(26,922)
(27,900)
(30,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
31,078
(2,100)
30,000
(2,100)
30,000
(2,100)
Total Other Financing Sources (Outgo)
28,978
27,900
27,900
2,056
0
74,149
76,205
76,205
76,205
76,205
74,105
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
61
(2,100)
2011-12 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
XIV. STUDENT CENTER FEE FUND
Permitted by California Education Code, the Student Center Fee is charged to all students
and is designated solely for the purpose of maintaining, operating and remodeling student
activity centers throughout the District. The majority of annual revenues from this fund
have been used to maintain and operate the Student Activity Center (SAC) East. The fee
is $1 per unit for a maximum of $5 per semester, and cannot exceed $10 per academic
year. Some students receiving financial assistance may have the fee waived.
The 2011-12 Preliminary Budget includes continued support of the transfer out to the
General Fund. This support helps fund the maintenance and operations cost of the SAC
East. The Student Activities Coordinator position is currently funded at 56% of full time
(44% is covered by General Fund). This support was approved by the Student Senate for
the 2009-10 fiscal year only. Continued support for this transfer out, past the 2009-10
academic year, was contingent upon the District implementing procedures to collect the
full $10 fee per student per academic year as allowed by the California Education Code.
Although the District has not implemented this new procedure, and therefore is not
collecting all funds possible for this source of revenue, the ASCC Senate is providing one
more year of support.
Considering the severe budget crisis, the ASCC Senate is considering funding this
position at 100% as soon as the District implements procedures to collect the full amount
of revenue allowed by the California Education Code for this funding source.
62
2011-12 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
Cabrillo Community College District
Preliminary Budget 2011-12
Student Center Fee Fund
Actual Actual
1999-002009-10
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
3,922
3,922
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2010-11
Budget
2011-12
1,500
1,500
300
300
20,083
6601
5,587
32,271
10,000
2,000
290,000
302,000
10,000
115,000
125,000
(28,350)
(300,500)
(124,700)
125,497
(93,191)
131,000
(94,221)
131,000
(100,950)
32,306
36,779
30,050
3,956
(263,721)
(94,650)
883,481
887,437
623,716
887,437
623,716
529,066
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
63
2011-12 PRELIMINARY BUDGET
STAFFING SUMMARY
XV. STAFFING SUMMARY - ALL FUNDS
FULL-TIME EQUIVALENT EMPLOYEES
Fall Sem.
Students
Mgrs/Admin
Contract
Faculty
Adjunct
Faculty
Classified
Staff
Confidential
Staff
Hourly
Employees
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
13,604
14,871
15,231
14,867
14,623
15,157
15,056
16,012
16,900
16,467
15,541
N/A
47
44
43
37
37
36
36
38
39
38.5
36
36
227
235
234
227
211
230
226
225
228
216.5
220
212
356
364
405
372
376
367
368
411
436
419*
367*
406
234
253
238
217
220
223
233
249
246
241
239
232
12.00
13.75
13.75
12.63
12.63
12.63
12.63
13.50
13.50
12.50
12.50
12.25
570
574
402
382
386
393
440
405
632
283♦
341♦
276
Information on this chart is based on the Business Office count of FTE positions for the 2011-12 Preliminary
Budget. This includes position changes approved through the May 2011 Board meeting.
It should also be noted that the numbers for adjunct faculty and hourly employees are not FTE, but a
headcount of all employees in those categories.
Student count based on information published in the Cabrillo College Fact Book
*Adjunct count based on active assignments Spring 2011 semester
♦ Temporary/hourly and students actually working through April 19, 2011
Updated 05/17/11
64
ATTACHMENTS