2014-2015
PRELIMINARY BUDGET
CABRILLO COMMUNITY COLLEGE DISTRICT
June 9, 2014
Subject:May Revision Budget Update
Date:Tue, 13 May 2014 16:17:43 +0000
From:Troy, Dan <dtroy@CCCCO.EDU>
Colleagues,
The Governor released his May Revision update on the morning of Tuesday, May 13th. While
those watching the updated revenues flow into the Treasury for the 13-14 fiscal year may have
hoped for ongoing increases even beyond the relatively strong proposal outlined in January, the
Governor and his staff see a more complicated picture. While there was strong revenue growth
in the 13-14 fiscal year, the Governor does not see the current year increase carrying over into
the 14-15 fiscal year to any large extent.
Further, as the Proposition 98 minimum guarantee is based largely on year-over-year change, the
upward tick in the 13-14 year combined with a modest revenue increase in the 14-15 projection
actually decreases the minimum guarantee in the budget year relative to the January estimate.
Despite the decrease in the 14-15 guarantee, the Governor’s proposal actually manages to create
room for some increased programmatic support by shifting some of the buy down of deferrals
from the budget year to the current year.
While more time and details are needed to get a fuller picture of the proposal, the key highlights
are as follows:
 $50M is added to the Economic and Workforce Development Program (EWD) on a one-time
basis “to improve student success in career technical education.” The funds are intended to
develop, enhance, and expand CTE programs that build upon existing regional capacity to
better meet regional market demands.
 $42.4M is added to offset decreases in local property tax and fee revenue estimates for the
14-15 year.
 $6M for increased technology infrastructure ($1.4M one-time, $4.6M ongoing) to upgrade
bandwidth and replace technology equipment at local campuses
 Adjustments to Access Funding and COLA –
o A decrease of $14.8M to reflect a change from 3 percent to 2.75 percent in funds for new
access for the 2014-15 fiscal year. Additionally, the Governor will push back the
implementation of a revised growth formula until the 2015-16 fiscal year.
o A decrease of $1.2M to reflect a drop in the COLA from 0.86 percent to 0.85 percent
 Adjustment to the January maintenance and instructional equipment proposal –
o A decrease from $175M to $148M
o All funds will go toward deferred maintenance in the revised proposal, rather than a
50/50 split with instructional equipment
o A local match will not be required in 2014-15
 A decrease of $1.5M for Proposition 39 projects/workforce development, due to reduced
revenues attributable to the California Clean Energy Jobs Act
 The May Revise will also propose increasing the funding rate for Career Development and
College Preparation courses to the rate for credit courses commencing with the 2015-16 year
 Deferral pay down adjustments –
o A decrease of $55.5M in the prior year
o An increase of $133.6M in the current year
o A decrease of $78.1M in the budget year
o While there are adjustment of payments among the three fiscal years, the net result is
still a complete pay down of system deferrals as of the 14-15 fiscal year
The Governor is expected to emphasize the need for fiscal restraint amid many calls for greater
spending and restoration of general fund programs that were negatively impacted during the
Great Recession. To this end, the Governor will be pushing passage within the Legislature of a
ballot initiative to be placed before voters this fall that will modify a proposed Rainy Day Fund
that will smooth out the state’s boom and bust budget cycles (fueled primarily by capital gains
returns) and require the state to pay down liabilities. Further, it is anticipated that the Governor
will work on a solution regarding CalSTRS obligations, though it is not clear at this time what he
will propose.
Next steps will include a response by the Legislative Analyst’s Office (recall that at this time last
year, the LAO projection of revenues was far more optimistic the Governor’s figures), review by
the budget committees of each house, and a legislative conference committee to iron out
differences between the two houses. It is expected that the budget will be approved and signed
by the Governor prior to July 1, 2014.
Regards,
Dan Troy
Vice Chancellor, College Finance and Facilities Planning
California Community Colleges Chancellor’s Office
********************************************************************
Subject: Governor releases 2014-15 May Revision
Date: Tue, 13 May 2014 11:35:31 -0500
From: Scott Lay <scottlay@ccleague.org>
To: grmendoz@cabrillo.edu
May 13, 2014
Dear Graciano,
Good morning. Governor Jerry Brown just released the May Revision to his proposed 2014-15 State
Budget, and the spending plan builds on the solid budget proposal for community colleges released
in January.
Here are the major community college items, with changes from January identified in yellow:
Item
(amounts in 000s)
2013-14
Enacted
2014-15
January
2014-15
May
Note
0.85%
General
apportionment
only
3%
2.75%
General
apportionment
only
Student Success and
Support Program
$99,183 $199,183
$199,183
variable match
Student Success and
Support Program Equity
$0 $100,000
$100,000
Ongoing Funds
Enrollment Growth
1.63%
Disabled Students
Programs and Services
$84,223
$84,223
$84,223
Extended Opportunity
Programs and Services
$88,605
$88,605
$88,605
Economic and
Workforce
Development
$22,929
$22,929
$22,929
Student Financial Aid
Administration
$67,537
$67,896
$67,896
CalWORKs
$35,545
$35,545
$35,545
Part-time Faculty
Compensation
$24,907
$24,907
$24,907
Basic Skills
$20,037
$20,037
$20,037
See one-time
funds below
Telecommunications
and Technology
Infrastructure
$15,790
$15,790
$20,390
Nursing Education
$13,378
$13,378
$13,378
Foster Care Education
Program
$11,786
$11,786
$11,786
Part-time Faculty Office
Hours
$3,514
$3,514
$3,514
Campus Childcare Tax
Bailout
$3,350
$3,350
$3,350
Transfer and
Articulation
$698
$698
$698
Part-time Faculty Health
Insurance
$490
$490
$490
One-Time Funds
Physical Plant and
Instructional Equipment
$148,000
$175,000 (maintenance
only)
Economic and
Workforce
Development
Telecommunications
and Technology
no match in
2014-15
to increase
student success in
$50,000
career-technical
programs
$1,400
The revised budget makes technical adjustments for property tax (+17.7m general fund) and student
fee revenues (+24.7m general fund), and continues the plan to pay off all remaining apportionment
deferrals. Student fees would remain at $46 per credit unit. The summary also proposes to increase
the enhanced noncredit funding rate to the credit rate beginning in 2015-16, a significant win for our
advocacy.
We'll continue to dive into the details as they become available and will share more shortly.
Sincerely,
Scott Lay
President and Chief Executive Officer, The League
Orange Coast College '94
Subject:Budget update part 2 - CalSTRS rate increases
Date:Tue, 13 May 2014 16:58:22 -0500
From:Scott Lay <scottlay@ccleague.org>
To:grmendoz@cabrillo.edu
May 13, 2014 - Second Message
Dear Graciano,
In addition to the community college-specific items discussed in my e-mail earlier today, the
summary of the May Revise discussed a plan to make the California State Teachers Retirement
System actuarially funded over the next 30 years. This is different from the Governor's January
Budget, which proposed tackling STRS underfunding in 2015-16.
We have now obtained details of the proposal, which identifies an unfunded STRS liability of
$74 billion. The Governor proposes raising combined contributions from 19.3% to 35.7% of
payroll.
The plan would share the responsibility of the unfunded liability by the three partners that
currently fund STRS--the state, education employers, and the employee members. Under the
proposal, all would share some of the pain of the STRS solution. CalPERS members are not
affected by this proposal, as CalPERS has been adjusting rates upward on employers in recent
years.
Here is the proposed solution:



Address the "state share" as $20 billion, by increasing the state's contribution from 3% to
6.3%.
Address the "employer share" as $42 billion--including those of community college
districts--by increasing the employer rate from 8.25% to 9.50% in 2014-15, and by an
additional 1.6% increase each year between 2015-16 and 2021-22 (to 19.1%).
Address the "employee share" as $12 billion, increasing the employee rate from 8.0% to
9.2% in 2015-16, and to 10.25% each year after. Newer and future employees subject to
the pension reform measures of 2013 (Public Employees Pension Reform Act, or
PEPRA) would pay an employee contribution of 9.21%.
Obviously, we are deeply concerned that the proposal would largely (or completely) wipe out the
0.85% cost-of-living adjustment on apportionments included in the budget. Further, categorical
programs with CalSTRS employees (such as EOPS, DSPS, and the Student Success and Support
Act/Matriculation) are not proposed to have a COLA, and thus will have to cut programs and
services to students to pay the additional benefit costs.
We agree that it is time to address the longstanding underfunding of STRS, although are
concerned that the implementation might be too fast, particularly considering that community
colleges still have a 16% deficit from missed COLAs during the recession. We may need to
better consider our program increases and pace of enrollment growth, unless additional resources
can be found to address this new state mandate on community college districts.
Stay tuned as we learn more about this proposal and the impacts on our community colleges.
Sincerely,
Scott Lay
President and Chief Executive Officer, The League
Orange Coast College '94
2014-2015
PRELIMINARY BUDGET
TABLE OF CONTENTS
PAGE
I
General Fund – Overview ............................................................................................. 1
A.
Base Budget .................................................................................................... 3
1.
Base Budget Revenue .......................................................................... 3
a.
b.
c.
2.
General Apportionment............................................................. 3
Lottery...................................................................................... 6
Non-Resident Tuition ............................................................... 6
Base Budget Expenditures ................................................................... 7
a.
Benefits .................................................................................... 8
Base Budget Tables
Base Budget Revenue ............................................................... 9
Base Budget Expenditures ...................................................... 10
B.
Operating Reserves ........................................................................................ 12
C.
One-Time Sub-Fund - FTES Reserve ............................................................. 13
D.
One-Time Sub-Fund ...................................................................................... 14
E.
Community Education/Cabrillo Extension ...................................................... 16
F.
Carry-Over Sub-Fund..................................................................................... 19
G.
General Restricted Fund ................................................................................. 20
H.
Reserves (Ending Balance) ............................................................................. 24
1.
Base Budget Reserves ........................................................................ 24
a.
b.
c.
d.
f.
2.
I.
General Reserves .................................................................... 24
Revolving Cash Fund.............................................................. 24
Clearing/Operational Fund ...................................................... 24
Operating Reserves ................................................................. 24
FTES Reserve ......................................................................... 24
Cash Flow: Ending Balance vs Cash Balance ..................................... 26
Other Financing Sources (Outgo) ................................................................... 28
Inter- and Intra-Fund Transfers .......................................................... 29
i
TABLE OF CONTENTS
(CONTINUED)
II
Retiree Benefit Fund ................................................................................................... 30
III
Debt Service Fund ...................................................................................................... 34
IV
Child Development Fund ............................................................................................ 36
V
Building Fund............................................................................................................. 38
A.
Scheduled Maintenance & Capital Construction Projects ................................ 38
B.
Transportation, Parking & Security ................................................................ 38
C.
Certificates of Participation ............................................................................ 38
D.
Redevelopment Agency (RDA) Funds. ........................................................... 38
VI
General Obligation Bond Fund ................................................................................... 40
VII
Enterprise Funds – Auxiliary Services ........................................................................ 46
VIII
Associated Students Fund ........................................................................................... 52
IX
Trust & Agency Fund ................................................................................................. 54
X
Scholarship & Loan Trust Fund .................................................................................. 56
XI
Student Financial Assistance Fund .............................................................................. 58
XII
Student Representation Fee Trust Fund ....................................................................... 60
XIII
Student Center Fee Fund ............................................................................................. 62
XIV
Staffing Summary – All Funds … ............................................................................... 64
Attachments:
2014 - 2018 Budget Planning Update, June 9, 2014............................................... A1-15
2014-18 Budget Planning Assumptions, May 5, 2014... ......................................... B1-10
2013-14 through 2014-18 Budget Update, April 7, 2014 ........................................ C1-10
2013-14 Budget Revision: Allocation of FTES Reserve, April 7, 2014 .................... D1-2
Budget Update, March 3, 2014 ................................................................................ E1-2
2013-14 Categorical Flexibility, March 3, 2014……………. ................................... F1-2
2013-14 and 2014-15 Budget Update, February 3, 2014 .......................................... G1-3
2013-14 and 2014-15 Budget Update, January 13, 2014 .......................................... H1-3
2013-14 One Time Budget Allocations, December 9, 2013 ....................................... I1-3
2012-13 and 2013-14 Budget Planning Update, September 9, 2013……………. ..... J1-10
2012-13 and 2013-14 Budget Planning Update, August 5, 2013 ............................ K1-10
ii
2014-15 PRELIMINARY BUDGET
GENERAL FUND
I.
GENERAL FUND
Integration of Financial and Institutional Planning
The College Planning Council (CPC) serves as the main forum for discussion around
institutional and financial planning and other relevant policy matters. The president chairs
CPC meetings, with committee membership which includes administration, faculty, staff
and student representatives. CPC was initially created for the specific purpose of
developing, reviewing and monitoring college master plans. Over time, CPC also became
responsible for integrating budget development and other fiscal and budgetary matters
with institutional planning and with the institution’s overall Mission and Vision
statements. Accordingly, CPC utilizes the institution’s Mission statements as well as the
College Master Plan to evaluate program review reports, new program proposals, service
proposals, resource allocation matters and resource reduction proposals. CPC formulates
recommendations to the president, which are integrated with those of the cabinet, and are
subsequently presented to the Governing Board for discussion and approval.
Working in conjunction with CPC, financial and institutional planning also takes place at
various levels within the organization. Instructional departments review and develop
program plans and student learning outcomes, along with the resource needs to achieve
desired outcomes. These instructional plans are presented and reviewed by the Council for
Instructional Planning (CIP), which ranks and forwards the top third to CPC. Noninstructional departments also conduct program and planning reviews for CPC
consideration.
The Facilities Planning Committee plans capital outlays, and all major construction and
remodeling projects to be consistent with the goals and objectives of the college. The
resulting Facilities Master Plan guides these expenditures, and is reviewed bi-annually by
the board, the president and vice president of administrative services.
Overview
The General Fund is maintained to account for those transactions that are for the overall
college operation (Instruction, Student Services, Business Services, et cetera). Within the
General Fund, a number of sub-funds have been established: Base Budget, Restricted,
District Match, Community Education, Carry-Over, and One-Time Sub-Funds. The division
of these sub-funds reflects the need to differentiate discretionary revenue from restricted
revenue and ongoing funding from one-time funding.
A brief description of each sub-fund is provided later in the report. It is anticipated that the
college will transfer approximately $1.8 million from the Operating Reserves to reduce the
Preliminary Budget deficit. This transfer is shown in the net other sources of the
unrestricted base budget presented here.
The Preliminary Budgets for the Unrestricted Base Budget, including District Match, and
the Restricted Fund are summarized as follows:
1
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
Unrestricted
Base
Budget
57,735,624
Restricted
Fund
7,029,257
Total Expenditures and Net Transfers
59,507,893
7,376,180
Excess Revenue Over (Under) Expenditures
(1,772,269)
(346,923)
1,772,269
(346,923)
0
(346,923)
Projected Beginning Fund Balance July 1, 2014
3,000,000
649,689
Net Fund Balance June 30, 2014
3,000,000
302,766
General Fund
Overview
Revenues
One-time Bridge Funds
Net Projected Change in Fund Balance
2
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
A.
BASE BUDGET
Base Budget is an unrestricted sub-fund, accounting for the ongoing operational
expenditures of the college and is based on the Governor’s January Budget.
1.
BASE BUDGET REVENUE
The Base Budget Revenue for community colleges is derived from a
formula that allocates a “basic allocation” related to the number of
colleges and centers in the district. In addition to the basic allocation,
each district receives equalized rates for its full-time equivalent students
(FTES) from the state general apportionment, student enrollment fees, and
property taxes.
a.
General Apportionment
2013-14 Final Budget
Enrollment Fees: There are no proposed changes to student
enrollment fees.
Growth: Restoration/growth is funded at 1.63%, however no
restoration revenue is included in the FY 2013-14 Final Budget.
The college’s enrollment has declined below the enrollment cap of
10,894, resulting in the college being placed in budget stability for
2013-14. The Budget Act specifies that districts are held harmless
in the year of decline and must return to their base level in the year
immediately following the year of decline.
COLA: The Final Budget includes funding for COLA at 1.57.
Other Issues: Declining enrollment will continue to be a concern,
as the college’s ability to sustain growth will be critical in future
years.
2014-15 Preliminary Budget
General Apportionment: The Governor’s May Revise budget
includes 0.85% of funding for COLA and 2.75% for enrollment
growth. Since enrollment continues to decline, no growth has been
included for the FY 2014-15 Preliminary Budget. The college is
planning for a permanent loss of funding of $555,000; a reduction
of the enrollment cap from 10,894 to 10,775. Additionally, a
complete pay down of system deferrals is expected as part of the
budget.
3
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
Budget Stability: In 2014-15 the college must return to the base
level of 10,894 to maintain revenue at that level.
Enrollment Fees: There are no proposed changes to student
enrollment fees.
Other Issues: Various funding proposals were included in the
Governor’s Budget. Key high lights include the following:
-
-
$50 million is added to the Economic and Workforce
Development Program on a one-time basis.
$42.4 million is added to offset decreases in local
property tax and fee revenue estimates for the 2014-15
year.
$6 million is added for increased technology
infrastructure.
Various adjustments to Access Funding.
Various adjustments to the January maintenance and
instructional equipment proposal.
A decrease of $1.5 million for Proposition 39
projects/workforce development.
4
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
This chart compares the 2013-14 general apportionment with the budget for 2014-15.
GENERAL APPORTIONMENT
2013-14
Final
Budget
10,894
49,834,643
Funded Credit/Non-credit FTES Assumptions
BASE REVENUES
2013-14
First Principal
Apportionment
10,894
49,834,643
2014-15
Prelim Budget
10,755
50,700,305
-555,000
State Budget Reduction of Workload (base FTES)
850,000
850,000
430,000
Foundation Grant
4,000,000
4,000,000
4,000,000
Watsonville Center Revenue
1,000,000
1,000,000
1,000,000
-1,200,000
-850,000
-692,000
54,484,643
54,834,643
54,883,305
2014-15 COLA @ 0.85%
Deficit Factor
General Apportionment-shortfall
Property Tax Shortfall
GENERAL APPORTIONMENT
5
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
b.
Lottery
2013-14 Final Budget
The Lottery estimate for 2013-14 is based on total FTES of 10,832 at a
rate of $126 per FTES. The restricted rate is set at $31 per FTES.
2014-15 Preliminary Budget
The Lottery estimate for 2014-15 is based on total FTES of 10,775 at a
rate of $126 per FTES. The restricted rate is set at $31 per FTES.
c.
Non-Resident Tuition
2013-14 Final Budget
Non-resident tuition for 2013-14 will be set at the District’s computed cost
rate of $201, plus $3 per unit for the capital outlay fee. The college
enrollment from out-of-state and foreign students is expected to remain
relatively constant with FY 2012-13.
2014-15 Preliminary Budget
Non-resident tuition for 2014-15 will be set at the District’s computed cost
rate of $195, plus $3 per unit for the capital outlay fee. The college
enrollment from out-of-state and foreign students is expected to remain
relatively constant with FY 2013-14.
6
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
2.
BASE BUDGET EXPENDITURES
The following assumptions were used in generating the base budget
expenditures:

No salary increases for 2014-15 are included in the Preliminary
Budget.

Benefit stipend increases were estimated at 8% (50%-50% cost
share = ½).

An decrease in retiree benefits of $107,000 is budgeted.

The PERS rate is at 11.442%. The District pays the employee
contribution for classified and confidential employees, for a total of
18.442%.

An increase in the employer contribution rate for STRS from 8.25%
to 9.5%.

Column and step increases are funded for all units.

The District plans to continue suspending winter session in 2015.

Five full-time faculty positions were replaced for 2014-15. Three of
the vacant full-time faculty positions were eliminated in the
Preliminary Budget. These positions were backfilled with adjunct
replacement units.

The expenses associated with participating in the TRAN program are
estimated at $90,000.

An increase in students’ and other part-time hourly wages as a result of
the minimum wage increase effective July 1, 2014.

The operating budget was increased by approximately $50,000 to
account for anticipated increases to expenses.

Up to sixty-six and six sevenths percent of operating reserves were
earmarked to help offset the deficit for the 2014-15 Preliminary
Budget.
7
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
a. Benefits
Mandatory benefits have been funded based on the following rates:
FY 2012/13
FY 2013/14
FY 2014/15
11.417%
11.442%
11.4420%
7%
7%
7%
$9.33/mo/per
employee
$9.33/mo/per
employee
$9.33/mo/per
employee
STRS
8.25%
8.25%
9.50%
SOCIAL SECURITY
6.20%
6.20%
6.20%
MEDICARE
1.45%
1.45%
1.45%
$1.854
$1.854
$1.6505
1.10%
.05%
.05%
15.00%
15.00%
15.00%
DISTRICT BENEFITS
PERS (Employer Portion)
PERS Employee (Paid by Employer for
Confidential employees and for
Classified bargaining-unit employees
hired before 1-1-13)
PERS AB2177
WORKERS COMP
Rate per $100 payroll
UNEMPLOYMENT
Rate per $100 payroll
Local experience charge
CAFETERIAPACKAGE/FTE
All Employee Groups
$9,236,$17,802,
$24,772
8
$9,621,$18,454, (est) $10,108,$19,369,
$25,773
$27,126
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND
BASE BUDGET
REVENUES
FEDERAL
8150 Admin. Allowance
8160 Veterans
Total Federal
STATE
8612
8630
8612
8670
8612
8612
8681
*General Apportionment
*EPA Prop. 30
P/T Faculty Comp
*State Taxes
*BOGG
2% Admin. Allow.
Lottery
Adopted Bdgt
2013-14
$
$
51,348
4,272
55,620
%
43,769
1,100
44,869 0.08%
Working Bdgt
2013-14
Prelim Bdgt
2014-15
at 3/31/14
$
43,769
1,100
43,769
1,100
44,869
44,869
14,850,000
9,000,000
244,522
155,000
6,000,000
38,000
1,364,832
14,015,000
9,000,000
244,522
155,000
6,285,305
38,000
1,357,650
31,652,354
31,095,477
19,929,643
91,000
45,000
4,900,000
81,278
30,000
950,000
10,000
20,445,000
81,000
45,000
4,983,000
81,278
0
950,000
10,000
14,149,755
8,972,583
244,522
155,821
6,153,264
134,603
1,344,367
14,500,000
9,000,000
244,522
155,000
6,000,000
38,000
1,364,832
31,154,915
31,302,354
19,552,716
95,557
39,737
4,912,083
100,247
6,011
984,446
11,359
19,929,643
91,000
45,000
4,900,000
81,278
30,000
950,000
10,000
Total Local
25,702,156
26,036,921
45%
26,036,921
26,595,278
TOTAL REVENUES
56,912,691
57,384,144 100%
57,734,144
57,735,624
49,834,643
4,000,000
1,000,000
850,000
49,834,643
4,000,000
1,000,000
850,000
50,700,305
4,000,000
1,000,000
430,000
(1,200,000)
(850,000)
(692,000)
Total State
LOCAL
8811
8850
8860
8874
8874
8879
8880
8890
Actual
2012-13
*Taxes
Facility Rental/Use
Interest
*Enrollment Fee
2% Adm. Allow.
Transcripts
Non-Resident Tuition
Miscellaneous
* GENERAL APPORTIONMENT
Base, Prior Year
Foundation Grant
Center Revenue
COLA
Adjustments:
General Apportionment Shortfall
Student Fee Offset
Property Tax Shortfall
Workload Reduction (Base FTES)
* TOTAL GENERAL APPORTIONMENT
49,784,643
4,000,000
1,000,000
55%
0
0
0
(555,000)
54,784,643
54,484,643
54,834,643
54,883,305
9
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND
BASE BUDGET
EXPENDITURES
Actual
2012-13
Adopted Bdgt
2013-14
$
$
11,628,588
4,386,360
7,822,328
753,858
12,754,727
3,667,681
8,944,419
242,497
Total Certificated Salaries
24,591,134
25,609,324
CLASSIFIED SALARIES
2100 Regular Contract
2200 Instr'l Aide Contract
2300 Part-Time Classified
2400 Part-Time Class Instr'l Aide
9,004,528
1,234,895
586,230
274,639
9,472,546
1,282,740
406,118
303,147
11,100,292
11,464,551
6,056,358
6,382,557
5,694,003
6,694,701
Total Employee Benefits
12,438,915
12,388,704
SUPPLIES & MATERIALS
4200 Other Books
4300 Instructional Supplies
4500 Non-Instructional Supplies
8,000
294,148
382,796
8,000
555,005
512,142
684,944
1,075,147
700,292
71,349
90,911
511,587
1,669,290
18,276
723,934
337,494
261,247
65,000
146,200
106,894
32,314
18,333
42,604
4,450
0
55,516
2,018
203,553
376,858
111,451
89,566
522,000
2,045,033
16,300
812,275
237,100
160,000
71,000
238,726
110,000
63,039
23,800
117,291
30,020
52,878
59,228
4,936
307,000
5,061,263
5,448,501
25,784
19,456
21,950
220,135
45,240
242,085
CERTIFICATED SALARIES
1100 Teaching
1200 Non-Teaching
1300 Part-Time Teaching
1400 Part-Time Non-Teaching
Total Classified Salaries
EMPLOYEE BENEFITS
3000 Mandatory Benefit
3400 Medical Fringe Benefit
Total Supplies & Materials
OTHER OPERATING EXPENDITURES
5100 Professional Services
5200 Travel & Mileage
5300 Dues & Memberships
5400 Insurance
5500 Utilities
5600 Rental Equip. & Facilities
Maint. Serv. Agreements
Repairs
5700 Legal Fees
Audit
Misc. Fees (Mchnt Bank/TRAN)
5800 Postage
Advertising
Fingerprint & Testing Reqs
Printing
Program Support
Component
Permit, License, and Tax Fees
Other Fees
Uncollectable Stdnt. Recv.
Total Operating
CAPITAL OUTLAY
6300 Books
6400 Equipment
Total Capital Outlay
10
%
46%
20%
22%
2%
10%
0%
Working Bdgt
2013-14
Prelim Bdgt
2014-15
at 3/31/14
$
12,588,176
3,697,541
8,956,975
466,165
12,579,850
3,758,723
9,236,850
247,521
25,708,857
25,822,944
9,045,340
1,281,562
603,656
256,949
9,602,619
1,299,622
460,179
293,484
11,187,507
11,655,904
5,694,003
6,693,036
5,812,025
7,022,464
12,387,039
12,834,489
8,595
545,775
543,034
8,000
597,242
499,757
1,097,404
1,104,999
798,215
141,140
92,595
520,533
2,048,367
15,300
794,717
280,873
160,000
71,000
238,726
110,300
65,420
24,200
103,246
17,465
47,378
64,713
4,600
307,000
389,356
137,388
95,216
532,000
1,996,033
16,300
861,800
248,100
160,000
11,940
213,726
92,500
63,039
23,800
113,291
24,620
52,878
59,228
4,936
307,000
5,905,788
5,403,151
21,950
71,300
21,950
220,135
93,250
242,085
2014-15 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND
BASE BUDGET
EXPENDITURES
TOTAL EXPENDITURES
TOTAL REVENUES
Actual
2012-13
Adopted Bdgt
2013-14
$
$
%
Working Bdgt
2013-14
Prelim Bdgt
2014-15
at 3/31/14
$
53,921,788
56,912,691
56,228,312
57,384,144
56,379,845
57,734,144
57,063,572
57,735,624
2,990,903
1,155,832
1,354,299
672,052
(538,794)
289,767
(553,283)
302,684
(553,283)
302,684
(550,365)
192,737
216,596
15,000
101,483
85,664
(341,495)
(1,314,000)
(200,000)
(350,000)
(1,786,752)
33,431
15,000
106,651
95,211
(339,000)
(1,542,000)
(200,000)
(215,226)
(2,045,933)
33,431
15,000
106,651
95,211
(339,000)
(1,542,000)
(200,000)
(350,000)
(2,180,707)
34,984
15,000
101,511
87,562
(340,750)
(1,435,000)
(200,000)
(350,000)
(2,086,693)
(2,035,779)
(2,296,532)
(2,431,306)
(2,444,321)
955,124
(1,140,700)
(1,077,007)
(1,772,269)
1,140,700
1,077,007
1,772,269
955,124
0
0
0
BALANCE - BEGINNING YEAR
3,000,000
3,000,000
3,000,000
3,000,000
YEAR END FUND BALANCE
3,000,000
3,000,000
3,000,000
3,000,000
2,875,000
100,000
25,000
2,875,000
100,000
25,000
2,875,000
100,000
25,000
2,875,000
100,000
25,000
0
3,000,000
=========
0
3,000,000
===========
350,000
0
3,350,000
=========
0
3,000,000
===========
REVENUES OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (OUTGO)
To District Match-FD 13
Indirects-fr FD 12, 33, 71, 72, 79
TRANSFERS
From Bookstore Fund 51
From Assoc. Students Fund 71
From Student Center Fund 73
From Trust & Agency Fund 79
To Debt Service Fund 22
To Retiree Benefits Fund 23
To Bldg/Transportation Fund 41
To Bldg/Sched Maintenance FD 46
Total Transfers
TOTAL OTHER FINANCING
SOURCES (OUTGO)
EXCESS REVENUES/TRANSFERS
OVER (UNDER) EXPENDITURES
FROM ONE-TIME (17)
NET CHANGE TO FUND BALANCE
RESERVES
General Reserve
Revolving Cash Fund
Clearing/Operational
Unallocated
Budget Adjustments
Mid-Year Reductions
TOTAL RESERVES
11
2014-15 PRELIMINARY BUDGET
OPERATING RESERVES – GENERAL FUND
B.
OPERATING RESERVES
Operating Reserves Unallocated as of 3/1/14
Add:
2012-13 one-time increase from recalculation
*Anticipated Budget Savings from 2013-14
Less:
Reserves needed to balance 2014-15 budget
*Increase in SSSP Match
Program Planning Funding for 2014-15
Other
One-time allocations
2014-15
Projected Operating Reserves Available
$500,000
$800,000
$2,000,000
($1,772,269)
?
?
?
($266,000)
$1,261,731
*These items will be included in the 2014-15 Final Budget when funding levels are known and
the 2013-14 fiscal year is closed.
Does not include FTES reserve balance of $596,838 or the 5% General Reserve
12
2014-15 PRELIMINARY BUDGET
ONE-TIME SUB-FUND – GENERAL FUND
C.
ONE-TIME SUB-FUND – FTES RESERVE
FTES RESERVE
596,838
Restore FTES Reserve from Operating Reserve
Available Balance
0
$ 596,838
Note:
On April 7, 2014, the Governing Board adopted the recommendations of the College Planning
Council and authorized the Vice President, Administrative Services to make the budget
adjustments to allocate $403,162 of the FTES reserve in 2013-14 for the 2014-15 Academic
Year. (April 7th, 2014 board item is included with attachments, in its entirety.)
13
2014-15 PRELIMINARY BUDGET
ONE-TIME SUB-FUND - GENERAL FUND
D.
ONE-TIME SUB-FUND
Net Allocations 2014-15 Actual:
OASIS (Main Campus) Lease Revenue
40,000
SOS (Watsonville)Lease Revenue
40,000
PVUSD -Adult Ed (Watsonville) Lease Revenue
40,000
Precision (Main Campus) Lease Revenue
46,000
2014 Board Elections
(200,000)
Transfer to Retiree Benefit Fund
(200,000)
Total Allocations
(234,000)
14
2014-15 PRELIMINARY BUDGET
-This Page Intentionally Left Blank-
15
2014-15 PRELIMINARY BUDGET
COMMUNITY EDUCATION – GENERAL FUND
E.
COMMUNITY EDUCATION
This sub-fund accounts for the Cabrillo Extension and the Contract Education
programs.
The Cabrillo Extension program is primarily based upon revenue generated from
class fees.
16
2014-15 PRELIMINARY BUDGET
COMMUNITY EDUCATION - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Community Education/Cabrillo Extension Fund (15)
Actual
2012-13
Revenues
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7600: Grants/Donations/Scholarships
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2013-14
Budget
2014-15
1,214,080
1,214,080
916,738
916,738
840,000
840,000
20,816
387,716
146,353
71,479
554,902
0
553,773
248,808
30,128
274,403
4,000
1,181,266
1,111,112
0
534,423
264,865
34,500
263,300
1,097,088
32,814
(194,374)
(257,088)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
8,214
2,318
Total Other Financing Sources (Outgo)
(8,214)
(2,318)
Net Change to Fund Balance
24,600
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
17
(196,692)
0
(257,088)
991,446
1,016,046
819,354
1,016,046
819,354
562,266
2014-15 PRELIMINARY BUDGET
This Page Intentionally Left Blank
18
2014-15 PRELIMINARY BUDGET
CARRY-OVER SUB-FUND – GENERAL FUND
F.
CARRY-OVER SUB-FUND
The carry-over sub-fund accounts are intended for self-sustaining funds, projects
that are not completed within the same fiscal year, and available balance in lineitem budgets authorized for carry-over.
Self-sustaining funds depend on their ability to generate revenue to support their
actual operating expenditures.
Major projects that cross fiscal years are carried over in this sub-fund. Examples
are major repairs, remodeling, and painting projects that are not state-funded.
Examples of items authorized for carry-over are the year-end balances in supply
budgets and the balance in the account established to fund the deductible for
insurance claims.
In order to prepare the budget for this sub-fund, the 2013-14 books must be
closed. The budget will be presented as part of the 2014-15 Final Budget.
19
2014-15 PRELIMINARY BUDGET
GENERAL RESTRICTED FUND
G.
GENERAL RESTRICTED FUND
The Restricted General Fund programs are established for the purpose of
providing specialized services. These services are funded by revenues collected
from program participants or from revenues provided by a federal, state or local
agency. As the name implies, restricted funds may only be used to pay for the
costs of providing specific services.
Federal, state and local agencies frequently require that a district receiving special
funding provide general fund dollars to the restricted program. This “match”
varies by funding agency and may be in the form of a cash contribution to pay for
specific expenditures, or it may be an “in-kind” contribution that is made through
allocation of existing District resources such as use of a facility, use of equipment,
utilities or personnel. Required match is often expensed in the unrestricted
general fund. The college continues to evaluate match requirements and
commitments to determine the appropriate level of match for each program.
Page 21 shows a summary of the 2014-15 Preliminary Restricted General Fund
revenues and expenditures. Pages 22-23 show the listing of programs included in
the Restricted General Fund budget.
20
2014-15 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Restricted Fund (12)
Actual
2012-13
Budget
2013-14
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
2,952,207
4,649,895
1,637,826
9,239,928
3,951,641
5,437,218
1,844,432
11,233,291
1,951,977
3,946,700
1,130,580
7,029,257
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
2,040,919
1,881,686
1,334,240
607,429
1,943,645
882,767
8,690,686
2,382,754
1,978,522
1,720,588
904,617
3,130,216
1,481,270
11,597,967
1,864,719
1,753,342
1,533,872
135,494
1,333,070
8,800
6,629,297
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
7320: Indirects
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
21
549,242
(364,676)
399,960
(141,689)
(216,410)
(76,728)
(235,551)
(52,406)
(129,995)
1,636,755
(606,333)
(742,258)
(564,482)
672,323
(1,054,537)
(746,883)
1,221,565
(1,419,213)
(346,923)
847,337
2,068,902
649,689
2,068,902
649,689
302,766
2014-15 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Restricted - General Fund Detailed Program Listing
Project
Description
Federal
Revenue
8100
State
Revenue
8600
Local
Certificated Classified
Revenue 8800- Salaries
Salaries
8900
1000
2000
85,000
51,055
Employee
Benefits
3000
4,000
Other
Supplies & Operating
Expenses
Materials
4000
& Services
5000
3,445
Capital
Outlay
6000
Student Aid
7600
Transfer
Out
7310
Indirect
7320
023
CAP
050
Title III-STEM Construction
383,482
054
Title III-STEM 14-15 Yr 4
485,737
100
Lottery
103
Student Representation
28,125
107
CC Fdtn - Stroke Center
106,019
53,957
110
Health Services
592,500
111
DSPS
112
Human Care Alliance
125
CARE
44,006
2,300
126
EOPS
277,196
81,441
134
ACCESS 13-14
136
NSF - MESA/STEEP 12-13
140
FTTW-WIA Adult
20,616
12,040
7,545
1,031
20,616
141
FTTW-WIA Dislocated Wkr
24,396
14,021
9,155
1,220
24,396
150
Federal College Wk Stdy
153
Stdnt Fin Aid Assist - SFAA
395,153
165
Foster Parent
116,255
174
MESA 13-14
175
MESA 14-15
194
Stdnt Success/SSSP-Credit
204
TANF-Welfare Reform
205
CalWorks-Welfare Reform
242
Int'l Student Cap Surcharge
292
FTTW-WIA CalWorks
327
QSEN-Nursing Fac Dev
331
RN Enrollment Growth
354
Title V-Hisp Serv Inst 12-13
52,448
355
Title V-Hisp Serv Inst 13-14
180,700
357
CC Fdtn - Nursing
358
AHEC-Health Projects Ctr
118,031
40,000
1,084,223
71,271
106,458
81,785
383,482
108,192
485,737
336,009
336,009
1,125
27,000
28,125
18,278
33,784
203,756
93,074
114,667
5,000
188,168
555,466
159,912
310,725
5,800
52,320
1,084,223
44,625
20,158
673
65,456
300
1,000
3,000
37,406
44,006
78,317
96,686
2,000
3,752
15,000
277,196
65,456
3,335
2,994
12,305
5,236
255,800
23,319
85,000
383,482
336,009
25,000
26,500
Total
Expenses
106,019
52,835
341
4,735
657,500
3,335
836
700
798
255,800
12,305
255,800
238,362
185,457
54,253
13,079
30,713
650
423,819
15,724
3,591
10,000
574
700
50,500
5,982
30,851
9,466
753
617,694
470,855
113,648
225,569
13,000
68,879
23,320
4,488
24,472
15,347
2,332
46,639
204,297
18,946
122,109
53,027
10,215
204,297
2,244
40,650
24,040
3,523
19,424
52,062
31,781
5,664
30,857
31,966
17,000
9,000
70,457
2,906
116,255
254
605
15,724
1,506
1,942
50,500
200
4,106
113,288
14,654
891,951
8,800
9,000
70,457
4,106
4,106
4,357
113,288
9,982
42,466
52,448
2,000
98,877
180,700
41,146
27,949
9,557
2,057
1,583
41,146
9,692
6,583
2,251
485
373
9,692
22
2014-15 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Restricted - General Fund Detailed Program Listing
Project
Description
Federal
Revenue
8100
State
Revenue
8600
Local
Certificated Classified
Revenue 8800- Salaries
Salaries
8900
1000
2000
Employee
Benefits
3000
31,843
8,070
Other
Supplies & Operating
Expenses
Materials
4000
& Services
5000
Capital
Outlay
6000
Student Aid
7600
Transfer
Out
7310
Indirect
7320
361
Basic Skills 14-15
90,000
364
Basic Skills 13-14
39,913
365
OFR Foster Prnt-SCCHRA
239,922
28,876
13,579
21,749
7,000
139,927
28,791
239,922
367
STAP-Spec Traing Adopt
167,466
25,376
13,083
21,300
200
87,411
20,096
167,466
391
SBDC-SBA July-Dec
45,925
27,482
14,651
3,792
45,925
393
SBDC-SBA Jan-June
53,851
32,281
17,124
4,446
53,851
394
DSN
12,797
6,598
818
21,277
507
Student Body Center Fee
550
CC Fdtn - STEM Equip
620
CC Fdtn - Rad Tech
708
NSF - ISc (Sci & Math)
816
VTEA 1C
859
CTE-BACCC/VTEA 1B
872
COE SC4
29,020
18,654
7,799
1,451
1,116
29,020
873
S4C General
43,529
27,982
11,697
2,176
1,674
43,529
1,753,342
1,533,872
129,995
7,376,180
Total
90,000
Total
Expenses
21,277
39,913
1,064
114,583
2,404
46,786
4,583
2,120
4,000
1,174
255,678
66,309
91,314
98,055
82,599
66,665
3,946,700
1,130,580
1,864,719
110,000
114,583
44,000
44,000
284
7,020
1,951,977
90,000
2,404
2,179
28,550
3,863
255,678
15,934
23
46,786
82,599
135,494
1,333,070
8,800
52,406
564,482
2014-15 PRELIMINARY BUDGET
RESERVES – GENERAL FUND
H.
RESERVES (ENDING BALANCE)
1.
BASE BUDGET RESERVES
The General Reserves, Revolving Fund, Revolving Stores, and
Clearing/Operational Fund are accounted for in the Base Budget in the
amount of $3,000,000. These funds are not designated for allocation
during the fiscal year.
a.
General Reserves
An account to record the reserve budgeted to provide operating
cash in the succeeding fiscal year until taxes and state funds
become available. The California Community Colleges
Chancellor’s Office guideline is a minimum of 5% of the total
General Fund expenses. The Preliminary Budget includes a 5%
general reserve; $2,875,000.
b.
Revolving Cash Fund
A $100,000 account to be used for emergency or small sundry
disbursements.
c.
Clearing/Operational Fund
A $25,000 account to be used for District deposits and subsequent
withdrawal into appropriate County treasury accounts.
d.
Operating Reserves
The District retains an operating reserve to provide one-time
assistance and planning time for addressing ongoing reductions in
state revenues. A significant part of the reserve will be used to
reduce the 2014-15 base budget deficits.
f.
FTES Reserve
The FTES reserve balance is included on page 13. The FTES
reserve is $596,838.
24
2014-15 PRELIMINARY BUDGET
RESERVES - GENERAL FUND
2014-15 Preliminary Budget
Reserves of the General Fund
RESERVES
Preliminary Budget
Base
Budget
General Reserve
2,875,000
Revolving Cash Fund
100,000
Clearing/Operational
25,000
Unallocated Reserve
Total Reserves
$3,000,000
25
2014-15 PRELIMINARY BUDGET
FUND BALANCE VS CASH
2.
ENDING FUND BALANCE vs CASH BALANCE
6/30/2013
Projected
6/30/2014
$3,000,000
3,197,718
3,370,652
1,000,000
991,446
$11,559,816
$3,000,000
3,800,000
3,361,853
1,000,000
1,016,046
$12,177,899
$3,000,000
2,500,000
4,708,000
597,000
1,200,000
$12,005,000
1,136,690
847,337
2,068,901
2,400,000
Total General Fund Ending Balance
$17,444,811
$12,407,153
$14,246,800
$14,405,000
Cash Balance
14,130,344*
6,933,116** 13,408,772***
7,566,745****
Ending Balance
6/30/2011
6/30/2012
Unrestricted Funds
5% General Reserve - Fund 11
Carry Over - Fund 14
One-Time - Fund 17
FTES Reserve - Fund 17
Community Ed - Fund 15
Total Unrestricted Funds
$3,209,000
3,744,031
7,593,195
1,000,000
761,895
$16,308,121
Restricted Funds
Apportionment Allocation Deferrals
2010-11 @ $9,000,000
2011-12 @ $9,600,000
2012-13 @ $9,600,000
2013-14 @ $6,200,000
2014-15 @ $6,200,000
* Cash balance includes $5 million in mid-year TRAN borrowing.
** Cash balance includes $4 million in mid-year TRAN borrowing.
*** Cash balance includes $8.8 million in mid-year TRAN borrowing.
**** Projected cash balance includes $4.3 million in mid-year TRAN borrowing.
26
2014-15 PRELIMINARY BUDGET
-This Page Intentionally Left Blank-
27
2014-15 PRELIMINARY BUDGET
OTHER FINANCING SOURCES (OUTGO)
I.
OTHER FINANCING SOURCES (OUTGO)
Other financing sources include proceeds from long-term debt, sale of fixed
assets, and incoming transfers.
Other outgo includes debt retirement, student aid and transfers to other funds.
Inter-fund transfers are made to move appropriations and dollars from one fund to
another fund for the purpose of paying for expenditures using the structure
required by generally accepted accounting principles applied to governmental
entities. The transfer of funds allows money to be moved from one fund to a
second fund with the second fund then being responsible for paying all operating
costs of that program. This practice allows all program expenditures related to the
operation of the program, regardless of funding sources, to be accounted for in a
single fund. This treatment provides readers with a full understanding of the
scope of the program as a whole.
Intra-fund transfers are made within a fund of a district. An example of an intrafund transfer would be moving funds from the unrestricted general fund to the
restricted general fund.
A schedule of Inter- and Intra-fund Transfers is included on the following page.
28
2014-15 PRELIMINARY BUDGET
TRANSFERS
INTERFUND TRANSFERS
Transfer in
Unrestricted General Fund 11
From One-Time Sub Fund 17
From Bookstore Fund 51
From ASCC Fund 71
From Stu Ctr Fund 73
From Trust & Agency Fund 79
To Debt Service Fund 22
To Retiree Benefit Fund 23
To Building Fund 41 (Transportation)
To Building Fund 46 (Scheduled Maintenance)
Transfer Out
Purpose
340,750
1,435,000
200,000
350,000
Balance General Fund
Auxiliary Services support
Library Textbooks on Reserve
GF Salaries and Benefits
GF Pino Alto Salaries (50%)
Debt payment
Present & future retiree benefits
Transportation and Protective Serv
Scheduled Maintenance
1,772,269
34,984
15,000
101,511
87,562
Restricted General Fund 12
To Debt Service Fund 22
To Debt Service Fund 22
To Student Rep Fund 72 (Fees)
To Student Ctr Trust Fund 73 (Fees)
383,482
44,000
27,000
110,000
One-Time Sub Fund 17
To Unrestricted General Fund 11
To Retiree Benefit Fund 23
1,772,269
200,000
Debt Service Fund 22
From Unrestricted General Fund 11
From Unrestricted General Fund 12
From Restricted General Fund 12
340,750
44,000
383,482
Retiree Benefit Fund 23
From Unrestricted General Fund 11
From One-Time Sub Fund 17
1,435,000
200,000
Building Funds 41-47
From Unrestricted General Fund 11 (41-Transportation)
From Unrestricted General Fund 11 (46-Scheduled Maintenance)
Title III STEM Construction Loan
Title III STEM Foundation Loan
Student fee transfer
Student fee transfer
Balance General Fund
Future retiree benefits
Debt payment
Title III STEM Foundation Loan
Title III STEM Construction Loan
Present & future retiree benefits
Future retiree benefits
200,000
350,000
Transportation and Protective Serv
Scheduled Maintenance
Bookstore Fund 51
To Unrestricted General Fund 11
To Duplications Fund 59
34,984
27,058
Auxiliary Services support
Vending Income
Food Services Fund 52
To Duplications Fund 59
25,000
Vending Income
Duplications Fund 59
From Bookstore Fund 51
From Food Services Fund 52
From Trust and Agency Fund 79
27,058
25,000
14,000
Associated Students CC Fund 71
To Unrestricted General Fund 11
Vending Income
Vending Income
Vending Income
15,000
Student Representation Fund 72
From Restricted General Fund 12 (Fees)
27,000
Student Center Trust Fund 73
From Restricted General Fund 12 (Fees)
To Unrestricted General Fund 11
Student fees collected
110,000
101,511
Trust & Agency Fund 79
To Duplications Fund 59
Pino Alto/Sesnon to Unrestricted General Fund 11
14,000
87,562
Total Inter- and Intra-fund Transfers
5,167,616
Indirects collected in the Unrestricted General Fund (5732xx)
From Restricted General Fund 12
From Child Development Fund 33
From Associated Students Fund 71
From Student Representation Fund 72
From Trust and Agency Fund 79
129,995
14,600
20,160
1,890
26,092
Total Indirects Transferred to Fund 11
192,737
29
Library Textbooks on Reserve
5,167,616
Student fees collected
GF Salaries and Benefits
Vending Income
GF Pino Alto Salaries (50%)
2014-15 PRELIMINARY BUDGET
RETIREE BENEFIT FUND
II.
RETIREE BENEFIT FUND
Pursuant to the Governmental Fund Group descriptions contained in the California
Community Colleges Budget and Accounting Manual, the District has established a
Retiree Benefit Fund that is contained within the debt service fund group. The fund is
used for the sole purpose of funding retiree health benefits.
The District pays retiree benefits directly out of the Retiree Benefit Fund. Annually, the
OPEB liability is reviewed as part of budget development and intentional efforts have
been made to continue funding the liability in midst of significant budget reductions. An
actuarial study related to the District’s OPEB liability, is conducted bi-annually as
prescribed by the Governmental Accounting Standards Board (GASB 45). The estimated
liability is recognized and reported in the annual audit. During the year, a transfer is
processed from the general fund to cover the estimated annual cost of retiree benefits.
The District is required to account for the costs of retiree health benefits on an accrual
basis, i.e., over the working lifetime of eligible employees. In 2009-10 the District
implemented GASB 45 reporting requirements and the entity-wide financial statements
now recognize the annual required contribution (ARC). The ARC includes future other
post employment benefits (OPEB) costs of active eligible employees + amortized
unfunded liability of retirees.
Although GASB 45 does not require funding the ARC, districts are encouraged to
consider OPEB commitments and the districts’ ability to finance when they assess their
fiscal health in preparation for Accreditation, future Bond measures, etc. Therefore,
additional annual allocations for funding the future cost of retiree benefits from the base
budget and one-time funds are: $200,000 from base and $200,000 from one-time.
Funds held in the Retiree Benefit Fund will accumulate interest income that will be held
toward the cost of future benefits.
30
2014-15 PRELIMINARY BUDGET
RETIREE BENEFIT FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Retiree Benefit Fund (23)
Actual
2012-13
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2013-14
Budget
2014-15
9,715
9,715
11,500
11,500
13,000
13,000
1,177,234
1,164,000
1,307,000
1,177,234
1,164,000
1,307,000
(1,167,519)
(1,152,500)
(1,294,000)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
1,514,000
1,742,000
1,635,000
Total Other Financing Sources (Outgo)
1,514,000
1,742,000
1,635,000
346,481
589,500
341,000
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
2,401,065
2,747,547
3,337,047
2,747,547
3,337,047
3,678,047
Reserve - For Future Retiree Benefits
2,747,547
3,337,047
3,678,047
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
31
Retiree Benefit Fund (23)
Projections through 2017-18
2006-07 thru
2012-13 Actual
2013-14
Budget
2014-15
Projected
2015-16
Projected
2016-17
Projected
2017-18
Projected
Grand
Total
1,164,000
1,307,000
1,235,000
1,250,000
1,191,000
(5,984,585)
(1,164,000)
(1,307,000)
(1,235,000)
(1,250,000)
(1,191,000)
(12,131,585)
7,148,585
1,307,000
1,235,000
1,250,000
1,191,000
1,267,000
13,398,585
FUNDING for Annual Costs:
Beginning Balance
Less actual costs /
Projected Budget
a
Base Budget Allocation
for Subsequent Annual Costs
b
Ending Balance
$
1,164,000
$
1,307,000
$
1,235,000
$
1,250,000
$
1,191,000
$
1,267,000
$
1,267,000
FUNDING for Future Benefits:
Beginning Balance
1,583,547
2,030,047
2,443,047
2,757,147
3,072,247
Base Budget Allocation
for Reserves
502,415
235,000
200,000
200,000
200,000
200,000
1,537,415
One-Time Fund Allocation
for Reserves
975,000
200,000
200,000
100,000
100,000
100,000
1,675,000
Interest Income
106,131
11,500
13,000
14,100
15,100
16,400
176,231
Ending Balance
$
1,583,547
$
2,030,047
$
2,443,047
$
2,757,147
$
3,072,247
$
3,388,647
$
3,388,647
Annual Ending Fund Balance
$
2,747,547
$
3,337,047
$
3,678,047
$
4,007,147
$
4,263,247
$
4,655,647
$
4,655,647
a
b
Projected budget based on Actuarial Study.
Base budget allocation is for subsequent fiscal year annual costs. Transfer is made prior to new year to maximize interest earnings.
32
2014-15 PRELIMINARY BUDGET
-This Page Intentionally Left Blank-
33
2014-15 PRELIMINARY BUDGET
DEBT SERVICE FUND
III.
DEBT SERVICE FUND
The District uses the Debt Service Fund to account for the payment of the Certificates of
Participation (COP) authorized by the Board of Trustees in 1997-98 as well as the STEM
Lease Purchase Agreement approved in June 2012 for the purpose of financing a
construction project related to the STEM grant. COPs are a form of debt used by
governmental agencies that does not require voter approval.
A transfer from the General Fund is made to cover annual COP commitments.
Delta School made its final loan payment for capital improvements which were made in
2007. This item is now closed out and will not be included in the Preliminary or Final
Budget for FY 2014-15.
34
2014-15 PRELIMINARY BUDGET
DEBT SERVICE FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Debt Service Fund (22)
Actual Actual
1999-002012-13
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Debt Reduction
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2013-14
Budget
2014-15
49,065
49,065
49,065
49,065
0
0
40,680
341,495
488,965
871,140
339,000
476,549
815,549
340,750
427,482
768,232
(822,075)
(766,484)
(768,232)
766,484
0
768,232
766,484
768,232
0
0
347,095
0
347,095
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
2,445,029
(1,636,755)
Total Other Financing Sources (Outgo)
808,274
Net Change to Fund Balance
(13,801)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
360,896
347,095
347,095
347,095
35
2014-15 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
IV.
CHILD DEVELOPMENT FUND
The Child Development Fund is designated as a special revenue fund. This fund
accounts for legally restricted revenue sources such as the Child Care Premium Tax
Bailout, the California Department of Education, and the U.S. Department of Education.
The Children Center functions as a demonstration lab for the Early Childhood Education
instructional program while providing child care services to families of students, faculty,
staff and community members.
Since the 2009-10 fiscal year, Cabrillo has partnered with the Santa Cruz County
Community Counseling Center by leasing the Baskin Center for a Head Start program.
We anticipate that for 2014-15, the Claire Giannini Foundation will award the Children's
Center a grant in the amount of $50,000. These local revenues represent the continual
efforts being made to become a more fiscally sustainable Center.
36
2014‐15 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Child Development Fund (33)
Actual
2012-13
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2013-14
Budget
2014-15
242,994
340,030
184,037
767,061
68,000
491,658
148,500
708,158
26,952
471,992
97,600
596,544
291,450
131,194
153,929
14,989
159,034
229,999
91,211
135,289
19,700
169,700
210,448
95,738
133,160
11,350
169,800
750,596
645,899
620,496
16,465
62,259
(23,952)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
24
(16,386)
(16,573)
(14,600)
Total Other Financing Sources (Outgo)
(16,362)
(16,573)
(14,600)
(38,552)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
102
45,686
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
446
548
46,234
548
46,234
7,682
37
2014-15 PRELIMINARY BUDGET
BUILDING FUND
V.
BUILDING FUND
This fund accounts for federal, state and local funding for scheduled maintenance, capital
outlay projects, and student transportation fees. The Preliminary Budget includes projected
expenses for new projects only.
A.
SCHEDULED MAINTENANCE & CAPITAL OUTLAY PROJECTS
The District will fund $350,000 toward Scheduled Maintenance for 2014-15. Major
projects for the year include the Building Re-numbering Project (Aptos), Building
1500/1550/1600 HVAC Projects, Lighting and Lighting Controls replacement project and
smaller projects such as stair & hand rail repairs.
B.
TRANSPORTATION, PARKING & SECURITY
Revenue is generated by parking fees and a transfer-in from the General Fund. These
funds are designated for parking lot security, maintenance, and repairs.
C.
CERTIFICATES OF PARTICIPATION (COPS)
Certificates of Participation (COPS) were sold in 1997-98. The proceeds have been used
for deferred maintenance, upgrading of infrastructure, and purchase and installation of
the Datatel software system.
D.
REDEVELOPMENT AGENCY (RDA) FUNDS
The Preliminary Budget for 2014-15 does not include new RDA funds. Total unallocated
RDA funds are estimated to be approximately $2 million.
38
2014-15 PRELIMINARY BUDGET
BUILDING FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Building Funds (41-46)
Actual
2012-13
Revenues
8100: Federal
8600: State
8800: Local
8900: Misc
Total Revenues
Budget
2013-14
Budget
2014-15
0
237,190
1,426,911
0
1,664,101
0
262,657
696,000
0
958,657
0
0
661,000
0
661,000
0
77,467
46,708
108,145
1,170,292
240,002
0
1,642,613
0
101,878
51,999
14,568
1,638,663
1,007,232
1,726,070
4,540,410
0
93,246
52,812
7,000
1,341,128
20,000
0
1,514,186
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Reserves
Total Expenditures
Excess of Revenues Over Expenditures
21,488
Interfund Transfers
Transfers In
Transfers Out
Net Change to Fund Balance
550,000
550,000
0
0
0
5,860,351
0
6,431,839
Reserve - Parking Lot
Reserve - Future COPs Projects
Reserve - For Contingency
Reserve - Redevelopment
Reserve - Sched. Maint. Projects
892,985
191,741
272,187
3,083,142
1,991,784
39
(853,186)
550,000
571,488
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
(3,581,753)
(3,031,753)
(303,186)
6,431,839
0
3,400,086
3,400,086
0
3,096,900
750,058
0
2,713
2,277,926
369,389
593,449
0
13,713
2,120,348
369,389
2014-15 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
VI.
GENERAL OBLIGATION BOND FUND
In June 1998 the voters approved an $85 million General Obligation Bond
(Measure C) on behalf of Cabrillo College.
Sales of Measure C bonds have taken place in increments as funds were needed:
1st Issue (Series A) 1998-99
- $12 million
2nd Issue (Series B) 1999-00
- $30 million
3rd Issue (Series C) 2000-01
- $20 million
Final Issue (Series D) 2001-02
- $23 million
In March 2004 the voters approved a $118.5 million General Obligation Bond
(Measure D) on behalf of Cabrillo College.
Sales of Measure D bonds occurred as follows:
1st Issue (Series A) May 2004
- $60 million
Final Issue (Series B) April 2007 - $58.5 million
The following key projects are included in the Bond Fund for 2014-15:





Building Re-numbering Project
Building 1500/1550/1600 HVAC Projects
Smart Classrooms
Close out of substantially completed and occupied projects (DSA
closeout)
Building improvements as approved throughout the year
The following key projects will be/were completed in 2013-14:





Building 800 Remodel (STEM)
Building 600 Classroom Renovation
Building 100 HVAC AC/MDF/IT & Office Renovation
VAPA remediation project (Repairs)
Tech Refresh Project (Phase 1)
40
2014-15 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2014-15
1998 & 2004 General Obligation Bonds
Bond Funds (Combined)
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
8800: Sale of Bonds
Actual
2012-13
Budget
2013-14
Budget
2014-15
0
0
34,515
34,515
0
0
24,000
24,000
0
0
11,600
11,600
0
0
0
386,166
244,483
4,367,935
4,998,584
0
0
0
363,196
335,178
2,880,230
3,578,604
0
0
0
0
250,000
2,500,000
2,750,000
(4,964,068)
(3,554,604)
(2,738,400)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
(4,964,068)
(3,554,604)
(2,738,400)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
11,485,902
6,521,833
2,967,229
6,521,833
2,967,229
228,829
Note: Only new (if any) Bond projects will appear in the Preliminary Budget. Current projects will carryover into Final Budget.
41
2014-15 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2014-15
1998 General Obligation Bonds
Bond Fund (48) - Measure C
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2012-13
Budget
2013-14
Budget
2014-15
0
0
4,355
4,355
0
0
4,000
4,000
0
0
600
600
0
0
0
0
64,636
1,350,487
1,415,122
0
0
0
0
41,793
330,940
372,733
0
0
0
0
2,000
0
2,000
(1,410,767)
(368,733)
(1,400)
Other Financing Sources (Outgo)
8800: Sale of Bonds
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
(1,410,767)
(368,733)
(1,400)
1,789,363
378,596
9,863
378,596
9,863
8,463
Note: Only new (if any) Bond projects will appear in Preliminary Budget. Current projects will carryover into Final Budget.
42
2014-15 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2014-15
2004 General Obligation
Bond Fund (49) - Measure D Series A
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
8800: Sale of Bonds
Actual
2012-13
Budget
2013-14
Budget
2014-15
0
0
5,923
5,923
0
0
4,000
4,000
2,000
2,000
0
0
0
10,271
16,858
412,919
440,048
0
0
0
101,729
31,271
1,152,868
1,285,868
(434,125)
(1,281,868)
1,000
1,000
1,000
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
Net Change to Fund Balance
(434,125)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
(1,281,868)
0
1,000
1,918,743
1,484,618
202,750
1,484,618
202,750
203,750
Note: Only new (if any) Bond projects will appear in the Preliminary Budget. Current projects will carryover into Final Budget
43
2014-15 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2014-15
2004 General Obligation
Bond Fund (47) - Measure D Series B
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
8800: Sale of Bonds
Actual
2012-13
Budget
2013-14
Budget
2014-15
0
0
24,237
24,237
0
0
16,000
16,000
9,000
9,000
0
0
0
375,895
162,990
2,604,529
3,143,414
0
0
0
261,467
262,114
1,396,422
1,920,003
7,000
2,000,000
2,007,000
(3,119,177)
(1,904,003)
(1,998,000)
0
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
(3,119,177)
(1,904,003)
(1,998,000)
7,777,796
4,658,619
2,754,616
4,658,619
2,754,616
756,616
Note: Only new (if any) Bond projects will appear in the Preliminary Budget. Current projects will carryover into Final Budget.
44
2014-15 PRELIMINARY BUDGET
-This Page Intentionally Left Blank-
45
2014-15 PRELIMINARY BUDGET
ENTERPRISE FUNDS – AUXILIARY SERVICES
VII. ENTERPRISE FUNDS – AUXILIARY SERVICES
The Auxiliary Services department combines Bookstore, Food Services and Duplications.
The long term goal of the department is to develop a holistic approach in delivering
services to students. The new combined service unit is tracked through the use of three
enterprise funds: (51) Bookstore, (52) Food Services and (59) Duplications.
BOOKSTORE FUND
The Bookstore Fund is accounted for as an enterprise fund. Enterprise funds require the
accounting of total operating costs (direct and indirect, including depreciation) as well as
the financing or recovery of these costs, primarily through user charges (Budget and
Accounting Manual 2.25).
The bookstore lease/management of operations was awarded to an independent vendor,
Barnes & Noble College, effective April 1, 2013. For fiscal year 2014-15, the District
will receive $263,250 a percentage of sales, whichever is greater; a $15,000 donation to
the Student Senate; a $2,500 donation to campus-related services; and a utilities
reimbursement.
FOOD SERVICE FUND (Cafeteria and Vending Accounts)
On April 2, 2012 the Governing Board approved awarding a contract to Taher, Inc. of
Minnetonka, NM for the operation of the food services for a three-year agreement with
two one-year options to renew. Their contractual arrangement with the college is as
follows:
-
Pay a flat commission of $35,000 per year.
Pay $5,000 per year in equipment use fees.
Pay an additional 50% of profits per year.
Provide $1,500 in co-sponsored catered events to student and college faculty/staff
events.
Provide a $200 annual scholarship.
Make a $75,000 investment in equipment to implement POS system and upgrade
Gazebo and service offerings on the lower campus.
Vending Income
Beginning July 1, 2012, a portion of the District Vending/Pepsi Revenue was included as
part of the Final Budget.
DUPLICATIONS FUND
The Duplications Fund is the third Enterprise Fund created to accommodate the structural
changes outlined above. For FY14/15, it is anticipated that approximately $52,000 in
Bookstore commission revenue will be expended to support instructional duplications
districtwide.
46
2014-15 PRELIMINARY BUDGET
AUXILIARY SERVICES ENTERPRISE FUNDS
Cabrillo Community College District
Preliminary Budget 2014-15
Auxiliary Services (Bookstore, Food Services, Duplications)
Enterprise Funds (51, 52, 59)
Actual Actual
1999-002012-13
Total Income
Cost of Sales
Budget
2013-14
Budget
2014-15
2,541,466
1,738,050
568,032
0
539,216
0
Gross Profit or (Loss)
803,416
568,032
539,216
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
206,740
81,743
44,703
154,550
0
487,736
159,937
88,531
60,000
10,000
0
318,468
167,007
73,303
60,000
10,000
0
310,310
Excess of Revenues Over Expenditures
315,680
249,564
228,906
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
25,000
(256,596)
66,058
(85,489)
66,058
(87,042)
Total Other Financing Sources (Outgo)
(231,596)
(19,431)
(20,984)
84,084
230,133
207,922
1,399,939
1,484,023
1,714,156
1,484,023
1,714,156
1,922,078
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
Note:
Auxiliary Services established FY 2012-13 beginning 7/1/2012.
Prior year budgets and actuals are for Bookstore and Food Services only.
47
2014-15 PRELIMINARY BUDGET
BOOKSTORE FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Bookstore Enterprise Fund (51)
Actual
2012-13
Total Income
Cost of Sales
Budget
2013-14
Budget
2014-15
2,463,450
1,738,050
528,017
0
499,191
0
Gross Profit or (Loss)
725,400
528,017
499,191
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
180,263
76,687
43,970
152,156
149,242
83,153
10,000
0
453,076
242,395
156,563
67,377
10,000
0
0
233,939
Excess of Revenues Over Expenditures
272,324
285,622
265,252
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
(231,596)
0
(60,489)
0
(62,042)
Total Other Financing Sources (Outgo)
(231,596)
(60,489)
(62,042)
40,728
225,133
203,210
1,345,518
1,386,246
1,611,379
1,386,246
1,611,379
1,814,589
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
48
2014-15 PRELIMINARY BUDGET
FOOD SERVICES FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Food Services Enterprise Fund (52)
Actual Actual
1999-002012-13
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2013-14
Budget
2014-15
40,006
40,006
40,000
40,000
40,000
40,000
2,394
0
2,394
10,000
0
10,000
10,000
0
10,000
37,612
30,000
30,000
0
0
0
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(25,000)
(25,000)
(25,000)
(25,000)
(25,000)
(25,000)
Net Change to Fund Balance
12,612
5,000
5,000
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
54,421
67,033
72,033
67,033
72,033
77,033
Total Other Financing Sources (Outgo)
49
2014-15 PRELIMINARY BUDGET
OTHER ENTERPRISE FUND - DUPLICATIONS
Cabrillo Community College District
Preliminary Budget 2014-15
Other Enterprise Fund - Duplications (59)
Actual Actual
1999-002012-13
Budget
2013-14
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
38,010
38,010
15
15
25
25
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
26,477
5,056
733
0
0
32,266
10,695
5,378
50,000
0
0
66,073
10,444
5,926
50,000
0
0
66,370
5,744
(66,058)
(66,345)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
25,000
66,058
66,058
0
0
Total Other Financing Sources (Outgo)
25,000
66,058
Net Change to Fund Balance
30,744
0
0
30,744
30,744
30,744
30,744
30,457
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
50
0
66,058
(287)
Cabrillo College
Bookstore ‐ Historical Trends
FY 2005‐06 thru 2014‐15
Actual
2006‐2007
Actual
2007‐2008
Actual
2008‐2009
Actual
2009‐2010
Actual
2010‐2011
Actual
2011‐2012
Actual
2012‐13
Final
Budget
2013‐14
Prelim
Budget
2014‐15
1,902,679
1,122,560
2,162,001
1,070,839
220,183
52,866
63,296
119,239
56,171
178,408
2,065,743
1,208,018
210,080
47,060
111,999
134,414
90,060
256,699
1,810,221
1,073,717
187,232
35,066
124,949
147,638
95,199
382,847
1,606,271
836,031
2,806
24,217
163,100
135,826
99,301
346,430
1,614,273
584,501
5,294
15,610
122,219
133,299
94,613
279,629
1,386,844
439,333
1,574
8,853
82,389
113,652
152,637
278,167
‐
‐
‐
‐
‐
‐
‐
528,017
499,191
499,191
Income
New Texts
Used Texts
Hardware
Computer Software
Sundries
General Supplies
Sales Non‐Merchandise
Other Income
47,870
40,923
105,165
57,310
155,172
Total Income
3,431,679
3,923,003
4,124,073
3,856,869
3,213,982
2,849,438
2,463,449
528,017
Cost of Sales
2,412,870
2,810,284
2,869,933
2,638,616
2,101,721
1,882,380
1,738,050
‐
Gross Profit or (Loss)
1,018,809
1,112,719
1,254,140
1,218,253
1,112,261
967,058
725,399
528,017
499,191
Non‐Instructional Salaries
Employee Benefits
Supplies and Materials
Other Oper Expenses
Rent and Utilities
M&O Supplies
M&O Equipment
Bank Loomis
Capital Outlay
409,800
155,375
7,809
187,575
51,614
484,871
191,246
15,748
198,620
57,852
22,024
14,095
519,840
215,789
11,604
280,307
68,634
22,024
494,390
214,579
13,125
334,216
78,460
22,024
452,139
207,014
8,031
306,291
72,801
22,024
275,664
137,556
6,817
315,745
72,801
22,024
180,263
76,687
43,970
152,156
72,801
22,024
149,242
83,153
10,000
‐
‐
‐
156,563
67,377
10,000
6,544
7,168
2,630
5,987
5,987
‐
Total Expenses
812,173
1,118,198
1,163,338
1,078,098
836,594
553,888
242,395
233,940
(75,394)
(19,463)
(19,184)
(15,000)
(73,641)
(22,400)
(22,278)
(15,000)
(77,069)
(24,464)
(28,133)
(15,000)
(200,000)
(72,249)
(20,625)
(23,748)
(15,000)
‐
(71,411)
(20,625)
(23,748)
(15,000)
(25,000)
(23,489)
(12,000)
‐
‐
(27,058)
(22,984)
(12,000)
‐
‐
Expenditures
984,456
Other Financing Sources
Transfer In
Transfer Out
Sr. Accounting Specialist
Grounds (M&O)
Custodian (M&O)
Library Reserve Book Fund (ASCC)
(73,386) (73,386)
(16,935)
(19,184)
(15,000) (15,000)
Total Other Financing Sources
(88,386) (124,505) (129,041) (133,319) (144,666) (331,622) (130,784) (60,489) (62,042)
Net Change to Fund Balance
118,250
3,758
6,901
(78,404) (110,503) (201,158) 40,727
225,133
203,209
Beginning Fund Balance
Ending Fund Balance
1,606,674
1,724,924
1,724,924
1,728,682
1,728,682
1,735,583
1,735,583
1,657,179
1,386,245
1,611,378
1,611,378
1,814,587
51
1,657,179
1,546,676
1,546,676
1,345,518
1,345,518
1,386,245
2014-15 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
VIII. ASSOCIATED STUDENTS OF CABRILLO COLLEGE (ASCC)
OPERATING FUND
The ASCC Operating Fund is money held in trust by the District for organized student
body association activities. The District has fiduciary responsibility for these funds.
Revenues to the ASCC Operating fund are mostly generated by the sale of student
activity cards (SAC). Cabrillo College students pay a voluntary $10 fee upon registration
during each term of the academic year. Other funds deposited to this account include
vending machine commissions and contributions from the bookstore.
The revenue supports student services, clubs, cultural events, speakers, college wide
support grants, scholarships, textbook support programs and many other services and
activities to enhance student life and create a sense of belonging.
52
2014-15 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Associated Students Fund (71)
t
9
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2012-13
Budget
2013-14
Budget
2014-15
240,626
240,626
293,120
293,120
288,000
288,000
10,697
188,772
12,000
246,870
12,250
240,590
199,469
258,870
252,840
41,157
34,250
35,160
15,000
(32,890)
(34,250)
(35,160)
(17,890)
(34,250)
(35,160)
0
0
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
7900: Contingency Reserve
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
23,267
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
53
200,582
223,849
223,849
223,849
223,849
223,849
2014-15 PRELIMINARY BUDGET
TRUST & AGENCY FUND
IX.
TRUST & AGENCY FUND
The Trust and Agency Fund was established to account for monies held in a trustee
capacity by the college for individuals, student organizations or clubs. Money is
expended in accordance with procedures established by the entity for which the money is
held in trust.
The Trust and Agency Fund contains accounts where the District is the agent for the
funds. These accounts are not funded from the General Fund. Examples include student
clubs and organizations, Cabrillo Stage, Distinguished Artists, Cabrillo Chorus, pottery
fund, athletic ancillary funds and numerous others. The fund balance is an accumulated
balance of the entities, and is not available to the General Fund.
The transfer out represents the support of the Pino Alto and Catering classified positions
on the college payroll. Continuing from prior year, there will be a 2% administrative fee
charged to all accounts that is based on actual expenses.
54
2014-15 PRELIMINARY BUDGET
TRUST AND AGENCY FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Trust and Agency Fund (79)
Actuals
2012-13
Budget
2013-14
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,773,056
1,773,056
1,538,035
1,538,035
1,402,273
1,402,273
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
199,966
1,364,187
1,564,153
219,767
1,159,840
211,999
1,047,090
1,379,607
1,259,089
208,903
158,428
143,184
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Student Registration Fees
-
(1,500)
(3,500)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(136,777)
(138,071)
(127,654)
Total Other Financing Sources (Outgo)
(136,777)
(139,571)
(131,154)
72,126
18,857
12,030
727,456
799,582
818,439
799,582
818,439
830,469
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
55
2014-15 PRELIMINARY BUDGET
SCHOLARSHIP & LOAN TRUST FUND
X.
SCHOLARSHIP & LOAN TRUST FUND
The Scholarship and Loan Trust Fund accounts are for gifts, donations and bequests that
are used for scholarships, grants or loans to students. The majority of income for this
fund comes from the Cabrillo Foundation; the remainder is received from other sources.
The Grove Scholarships were received in the 2008-09 fiscal year. The un-awarded
balance of the Grove Scholarships was returned to the Cabrillo College Foundation on
June 30, 2012. The Osher Scholarship was established through the Foundation beginning
in 2009-10 fiscal year. The High Achievers Scholarship was established in the 2010-11
fiscal year for highly motivated students enrolled in Career Technical Education
programs at Cabrillo.
In the spring of 2012, the Student Emergency Grant was established in the amount of
$20,000. These funds will be disbursed over the next five years (2011-12 through 201516).
In the spring of 2012, two funds were established for Foster Youth: the Foster Youth
Emergency Grant and the Foster Youth Scholarship.
56
2014-15 PRELIMINARY BUDGET
SCHOLARSHIP AND LOAN TRUST FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Scholarship and Loan Trust Fund (75)
Actuals
2012-13
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Budget
2013-14
Budget
2014-15
820,811
820,811
862,861
862,861
819,520
819,520
0
0
0
820,811
862,861
819,520
(810,438)
(862,861)
(819,520)
(810,438)
(862,861)
(819,520)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
57
10,373
0
0
6,149
16,522
16,522
16,522
16,522
16,522
2014-15 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
XI.
STUDENT FINANCIAL ASSISTANCE FUND
Student Financial Assistance Funds are designated to account for receiving and
disbursing federal and state-funded student financial aid.
PELL GRANTS - A federal program available to undergraduate students who are
participating in an eligible program and enrolled in three or more units. The amount of
the grant is determined by the student's index number. The 2014-15 Preliminary Budget
reflects the 2014-15 amount authorized by the Department of Education. Augmentations
are received throughout the year.
SEOG - Supplemental Educational Opportunity Grant is a federal program that enables
students with verified exceptional financial needs to pursue their studies at institutions of
higher education. The student must be enrolled at least on a half-time basis, (six or more
units), show evidence of academic progress, and be capable of maintaining good
standing.
EOPS - Extended Opportunity Program and Services is a state grant that is awarded
through the Financial Aid Office to students with verified exceptional need who qualify
under the program guidelines.
CARE - Cooperative Agencies Resources for Education is a state program awarded
through the Financial Aid Office for welfare-dependent single heads of households with
preschool age children.
CAL GRANTS A, B, C – A state funded grant given to students to help pay for college
expenses.
DIRECT LOANS - Direct Loans are made through the William D. Ford Federal Direct
Loan Program which is administered by the U. S. Department of Education. Fall 2010
was the first year of participation in the Federal Direct Loan Program.
 Subsidized Loans – Are for students with demonstrated financial need
 Unsubsidized Loans – Are not based on financial need
58
2014-15 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Student Financial Assistance Fund (74)
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2012-13
Budget
2013-14
Budget
2014-15
16,396,414
871,794
60
17,268,268
17,938,166
790,000
60
18,728,226
17,109,263
931,000
84
18,040,347
17,268,268
18,728,226
18,040,347
(17,270,139)
(18,728,226)
(18,040,347)
(17,270,139)
(18,728,226)
(18,040,347)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(1,871)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
27,198
0
25,327
59
0
0
25,327
25,327
25,327
25,327
2014-15 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
XII. STUDENT REPRESENTATION FEE FUND
Permitted by California Education Code, the Student Representation Fee, one dollar per
student per semester, is charged to all students. The use of this fee is designated for the
purpose of providing leadership training for student representatives and the cost incurred
for them to “state their positions and viewpoints before city, county, and district
governments and before offices and agencies of the state government.”
60
2014-15 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Student Representation Fee Fund (72)
t
9
Actual
2012-13
Budget
2013-14
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
23,009
35,000
25,110
23,009
35,000
25,110
(23,009)
(35,000)
(25,110)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
26,515
(1,856)
35,000
(2,450)
27,000
(1,890)
Total Other Financing Sources (Outgo)
24,659
32,550
25,110
1,650
(2,450)
83,849
85,499
83,049
85,499
83,049
83,049
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
61
0
2014-15 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
XIII. STUDENT CENTER FEE FUND
Permitted by California Education Code, the Student Center Fee is charged to all students
and is designated solely for the purpose of maintaining, operating and remodeling student
activity centers throughout the District. The majority of annual revenues from this fund
have been used to maintain and operate the Student Activity Center (SAC) East. The fee
is $1 per unit for a maximum of $5 per semester, and cannot exceed $10 per academic
year. Some students receiving financial assistance may have the fee waived.
The 2014-15 Preliminary Budget includes continued support of the transfer out to the
General Fund. This support helps fund the maintenance and operations cost of the SAC
East. In addition, the Dean of Student Services position is currently funded at 10% of full
time. The Student Activities Coordinator position is currently funded at 56% of full time.
The support for the Student Activities Coordinator was approved by the Student Senate
for the 2009-10 fiscal year only. Continued support for this transfer out, past the 2009-10
academic year, was contingent upon the District implementing procedures to collect the
full $10 fee per student per academic year as allowed by the California Education Code.
Although the District has not implemented this procedure, and therefore is not collecting
all funds possible for this source of revenue, the ASCC Senate is providing one more year
of support.
The ASCC Senate is considering funding the Student Activities Coordinator at 100% as
soon as the District implements procedures to collect the full amount of revenue allowed
by the California Education Code for this funding source.
Since the fall semester of 2012, the ASCC Student Senate has been working on a goal to
significantly enhance the appearance of the cafeteria/student center in the 900 building.
The project is referred to as the “Cafeteria Remodel Project.” The Cafeteria Remodel
Project includes a new floor, new lighting, new furniture, bar-height wall countertops
with electrical outlets for lap tops, electronic tablets and smart phones. For this reason,
this budget continues to include a significantly higher expense than in previous years.
This expense will be covered from savings accumulated from previous years. The
Cafeteria Remodel Project is projected to be completed in time for the opening of the fall
semester of 2014.
62
2014-15 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
Cabrillo Community College District
Preliminary Budget 2014-15
Student Center Fee Fund (73)
Actual Actual
1999-002012-13
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2013-14
Budget
2014-15
1,907
1,907
1,800
1,800
1,700
1,700
39,814
6,371
0
46,185
35,000
6,162
580,000
621,162
12,600
3,400
388,600
404,600
(44,278)
(619,362)
(402,900)
113,015
(101,483)
145,000
(106,651)
110,000
(101,511)
11,532
38,349
Net Change to Fund Balance
(32,746)
(581,013)
(394,411)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
782,699
749,953
168,940
749,953
168,940
(225,471)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
8,489
Note: The 2013-14 budget included $580,000 toward remodeling of the Cabrillo College Cafeteria,
$388,600 of which is being carried forward to the 2014-15 fiscal year and thereby eliminating
the projected deficit of $225,471.
63
2014-14 PRELIMINARY BUDGET
STAFFING SUMMARY
XIV. STAFFING SUMMARY - ALL FUNDS
FULL-TIME EQUIVALENT POSITIONS
(Includes all filled and unfilled budgeted positions)
Fall Sem.
Students
Mgrs/Admin
Contract
Faculty
Adjunct
Faculty
Classified
Staff
Confidential
Staff
Hourly
Employees
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
13,604
14,871
15,231
14,867
14,623
15,157
15,056
16,012
16,900
16,467
15,541
15,030
14,222
13,808
NA
47
44
43
37
37
36
36
38
39
38.5
36
37
33
35.5
36
227
235
234
227
211
230
226
225
228
216.5
220
213.50
202.95
200.75
194.25
356
364
405
372
376
367
368
411
436
419
367
377
391
382
404*
234
253
238
217
220
223
233
249
246
241
239
226
203.70
200.68
202.96
12.00
13.75
13.75
12.63
12.63
12.63
12.63
13.50
13.50
12.50
12.50
11.75
11.40
11.40
10.90
570
574
402
382
386
393
440
405
632
283
341
89
101
102
308♦
Information on this chart is based on the Business Office count of FTE positions for the 2014-15 Preliminary
Budget. This includes position changes approved through the February 2014 Board meeting.
It should be noted that the numbers for adjunct faculty and hourly employees are not FTE,
but a headcount of employees in those categories.
Student count based on information published in the Cabrillo College Fact Book
*Adjunct count based on Spring 2014 semester active assignments
♦ Temporary/hourly and student workers as of the payroll period ending March 19, 2014
Updated 04/22/14
64
ATTACHMENTS