2015-2016
PRELIMINARY BUDGET
CABRILLO COMMUNITY COLLEGE DISTRICT
June 8, 2015
Subject:Governor's May Revision Supports Student Access, Success, and Equity
Date:Thu, 14 May 2015 13:36:08 -0500
From:Thuy Thi Nguyen <thuy@ccleague.org>
To:grmendoz@cabrillo.edu
May 14, 2015
At 10 a.m. today, Governor Brown released his May Revision to the January budget, with
increased emphasis on the three pillars of education by investing in access, success, and equity
while recognizing our colleges’ growing operational costs.
As the Governor states, “Health and education, that’s the focus.”
The May Revision provides $619 million in new Proposition 98 allocations to community
colleges. It reflects a strong immediate economic outlook with the recent surge of $6.7 billion in
state revenues derived primarily from high wage earners and capital gains.
In spite of these increases, community colleges are still regaining ground lost during the
recession. As the Public Policy Institute of California has noted, “Between 2007–08 and 2011–
12, the community colleges faced cuts totaling almost $1.5 billion, far larger than in any other
period.” Colleges have lost 18 percent of their purchasing power since 2008 while operating
costs have risen faster than state budget appropriations and local property taxes. We must be
prepared for the almost doubling of employer contributions for CalPERS/CalSTRS by 2021
(estimated to cost almost $400 million) and the lack of capital outlay support. For a link to the
mandated increase in CalSTRS contributions, click here.
Despite the surge in revenues, the Governor remains fiscally prudent and is quick to point out
that the budget outlook in future years is far from optimistic. For instance, 2015-16 budget year
will be the last full year of revenues from Proposition 30, with the sales tax portion expiring at
the end of 2016.
In conversations I have had these past months, trustees and chancellors/presidents statewide are
cognizant of the fiscal challenges ahead and agree on the need for flexibility to address
operational costs.
Please keep in mind that the May Revision is the Governor’s proposal, and the Legislature is still
tasked to present their version of an approved budget to the Governor by June 15th.
The May Revision is available here. Below is a table summarizing the changes. These
documents, along with other critical budget information, can be found on the League’s Budget
Advocacy Action Center: http://www.ccleague.org/i4a/pages/index.cfm?pageid=3855.
Of service,
Thuy
Connecting Community Colleges for a Strong California
Community College League of California • 2017 O Street, Sacramento, CA 95811 • (916) 444-8641
The Board of Governors of the
California Community Colleges
PRESENTED TO THE BOARD OF GOVERNORS
DATE: May 19, 2015
SUBJECT: Update on the Governor’s 2015-16 May Revision
Budget Proposal
Item Number: 3.6
CATEGORY:
TYPE OF BOARD CONSIDERATION:
Fiscal Policy
Recommended By:
Attachment: No
Consent/Routine
Dan Troy, Vice Chancellor
Approved for
Consideration:
First Reading
Action
Brice W. Harris, Chancellor
Information
ISSUE: This item presents an overview of the Governor’s 2015-16 budget proposal as it relates to the
California Community Colleges.
RECOMMENDATION: This item is presented for Board information and discussion.
ANALYSIS: On May 14th the Governor released his May Revision to the proposed 2015-16 budget. The
actual revenues that have accrued to the state treasury over the course of the current fiscal has
significantly outpaced estimates made at the time of the Governor’s January proposal. The increased
revenues have a strong upward effect on the Proposition 98 minimum guarantee – a cumulative
increase of $6.1 billion over the 2013-14, 2014-15, and 2015-16 fiscal years. Of this amount, $2.7 billion
is attributable to the budget year.
The initial Budget proposed in January provided healthy increases for the California Community
Colleges, including funding for a 2% increase in access, $100 million increases each for the Student
Success and Support Program and for Student Equity Plans, a $125 million for a general operating
expenses, and a one-time $351 million block grant to retire prior mandate claims. The updated revenue
forecast allowed the Governor to propose significant additional resources for the colleges. Key
highlights of the May Revision are detailed below.
1
X
Additional Resources Proposed in the May Revision













$75 million to support an increase in full-time faculty hiring. Funding would be allocated per
FTES, but districts with relatively low proportions of full-time faculty would be required to hire
more than districts with relatively high proportions of full-time faculty.
$141.7 million in additional funds for support of district general operating expenses, bringing
the proposed total to $266.7 million for the 2015-16 fiscal year. These funds will partially restore
purchasing power lost during the economic downturn due to foregone COLAs and help districts
to address the large increases in STRS and PERS employer contributions that are scheduled over
the next few years.
$274.7 million in additional funds to pay down prior mandate obligations, bringing the proposed
total to $626 million ($501 million in one-time funds). These funds would distributed on a perFTES basis.
$148 million for deferred maintenance and instructional equipment. Of this amount, $48 million
is attributable to the current fiscal year. No local match is required.
$60 million in one-time funds for the Basic Skills and Student Outcomes Transformation
Program. These funds are intended to improve basic skills instruction through adoption and/or
expansion of evidence-based models of placement, remediation, and student support that will
aid the progress and success of basic skills students.
$15 million increase for Student Equity Plan funding, bringing the total proposed increase to
$115 million for the 2015-16 fiscal year. Concurrently, provisional language will require the
implementation of SB 1023 (Liu, 2014), which authorizes a pilot program to provide additional
support for foster youth who participate in EOPS.
$15 million increase for the Institutional Effectiveness Partnership Initiative. Of this amount, $3
million will go toward technical assistance and the remaining $12 million is for the development
and dissemination of effective practices. Provisional language would prioritize development of
curriculum and practices for members of the California Conservation Corps and for inmates
pursuant to SB 1391 (Hancock, 2014).
$2.5 million to fund the COLA for the EOPS, DSPS, CalWORKs, and the Childcare Tax Bailout
programs.
$2 million in one-time funds for a pilot program to foster collaboration between community
colleges and CSU campuses relating to basic skills instruction for incoming CSU students.
A decrease of $825,000 in energy efficiency funding pursuant to the California Clean Energy Jobs
Act (Proposition 39, 2012). This reduces the amount available in 2015-16 to $38.7 million.
$25 million increase in Proposition 98 funds for the Awards in Innovation in Higher Education.
This would bring the proposed total funding to $50 million for the 2015-16 fiscal year (half Prop
98, half non-98). The May Revision would also reclassify $23 million in current year awards as
Proposition 98 funds, reflecting awards coordinated by community colleges. The May Revision
further proposes to allow community colleges may be lead applicants for awards.
The May Revision makes various other adjustments to the general apportionment, such as the
inclusion of funding for projected FTES restoration and revised estimates concerning property
taxes and fee revenues.
The May Revision also proposes 6 new positions for the Chancellor’s Office.
2
Changes to Access Funding and COLA


$49.7 million to increase access from 2 percent to 3 percent ($156.5M total for 2015-16).
A decrease of $31.3 million to reflect a downward adjustment in the COLA from 1.58% to 1.02%.
Inmate Education and the Veterans Nonresident Tuition


Language included in the budget bill would declare the intent that the Chancellor identify
districts willing to utilize a total of $5 million of funding for the purpose of providing adult
inmate education. The language further notes that these districts would then be eligible to
receive a 1 to 3 match of private donations dedicated for this purpose.
Trailer legislation associated with the budget would conform state law to the Federal Veterans
Access, Choice and Accountability Act (VACA) of 2014. VACA requires the US Dept. of Veterans
Affairs to disapprove programs of education eligible for GI Bill benefit programs if those
institutions charge qualifying veterans and dependents tuition in excess of the in-state rate after
July 15, 2015. This language would alter state law such that qualifying veterans would not be
subject to nonresident fees even if they do not meet resident status. It further clarifies that
districts could claim apportionment for these students, thus holding them harmless from costs
of instruction.
Adult Education
The Governor proposes significant changes to the Adult Education reform proposal introduced in
January, including the following:





Remove the specified local consortium allocation boards, which had included non-education
representatives. Instead the Governor’s revised proposal would require the Chancellor and the
Superintendent to approve rules and procedures for transparent and inclusive governance at
each consortium.
Requires adoption of comprehensive local plans every three years, rather than annually.
Specifies deadlines to various activities by which the Chancellor and the Superintendent must
adhere, including a certification of K12 district expenditures for relevant adult education in prior
years; a deadline by which to apportion funds to K12 entities equal to the certified amounts;
allocation and later apportionment of funds representing the remainder of the noncertified
funds; schedules for determining allocations in future years; and other requirements.
Removes the requirement for a consortium to have a fiscal agent and allows members agencies
to receive funds directly based on a schedule submitted by the consortium.
Requires the Chancellor and the Superintendent, in any schedule of allocations, projections of
the amounts that would be apportioned in the subsequent two years.
3
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

Specifies that the amount of funds distributed to a consortium may not be reduced in future
years except under specified circumstances.
Requires community college districts to be members of consortia to be eligible to receive
community college apportionments for courses in adult education and federal adult education
programs (similar conditions would apply to K12 entities for K12 funding for adults).
Requires the Chancellor and the Superintendent to submit plan by January 2016 to distribute
federal adult education funds to the consortia.
CONCLUSION: The Governor’s proposal to increase funding for the California Community Colleges at
the May Revision is excellent news. These resources will aid us as we continue to recover from the
devastating reductions of the economic downturn. Those funding reductions forced colleges to cut
course sections, turn away hundreds of thousands of students, reduce crucial student support services,
and tighten operational budgets, all the while dealing with new proposals to extend our reach, through
the development of transfer degrees, the offering baccalaureate degrees, to increase distance education
courses, etc.
Even with this good May Revision news, it is important to remember that the colleges have not yet fully
recovered from the economic downturn. We have not yet been funded to completely restore student
access, and college operational budgets are still approximately $750 million behind where we were
before the recession, accounting for inflation. Further, college budgets will face additional stresses in
the coming years, as PERS and STRS obligations are scheduled to increase rapidly and the state faces the
sunset of Proposition 30 revenues. Given these circumstances and our knowledge of the volatility of the
state’s revenue system, we suggest that districts plan carefully now so they are prepared to meet the
challenges ahead.
Next steps in the budget process include review by the budget committees of each house, and a
legislative conference committee to iron out differences between the two houses. It is expected that the
budget will be approved and signed by the Governor prior to July 1, 2015.
4
2015-2016
PRELIMINARY BUDGET
TABLE OF CONTENTS
PAGE
I
General Fund – Overview ................................................................................................. 1
A.
Base Budget ......................................................................................................... 3
1.
Base Budget Revenue.............................................................................. 3
a.
b.
c.
2.
General Apportionment ............................................................... 3
Lottery.......................................................................................... 6
Non-Resident Tuition .................................................................. 6
Base Budget Expenditures ...................................................................... 7
a.
Benefits ........................................................................................ 8
Base Budget Tables
Base Budget Revenue .................................................................. 9
Base Budget Expenditures ......................................................... 10
B.
Operating Reserves............................................................................................. 12
C.
One-Time Sub-Fund .......................................................................................... 13
D.
Community Education/Cabrillo Extension......................................................... 14
E.
Carry-Over Sub-Fund ......................................................................................... 16
F.
General Restricted Fund ..................................................................................... 17
G.
Reserves (Ending Balance) ................................................................................ 21
1.
Base Budget Reserves ........................................................................... 21
a.
b.
c.
d.
2.
H.
General Reserves ....................................................................... 21
Revolving Cash Fund................................................................. 21
Clearing/Operational Fund......................................................... 21
One-Time Operating Fund ......................................................... 21
Cash Flow: Ending Balance vs Cash Balance ....................................... 23
Other Financing Sources (Outgo)....................................................................... 24
Inter- and Intra-Fund Transfers ............................................................. 25
i
TABLE OF CONTENTS
(CONTINUED)
II
Retiree Benefit Fund ....................................................................................................... 26
III
Debt Service Fund ........................................................................................................... 29
IV
Child Development Fund ................................................................................................ 31
V
Building Fund .................................................................................................................. 33
A.
Scheduled Maintenance & Capital Construction Projects .................................. 33
B.
Transportation, Parking & Security.................................................................... 33
C.
Certificates of Participation ................................................................................ 33
C.
Redevelopment Agency (RDA) Funds............................................................... 33
VI
General Obligation Bond Fund ....................................................................................... 35
VII
Enterprise Funds – Auxiliary Services ............................................................................ 40
VIII
Associated Students Fund ............................................................................................... 46
IX
Trust & Agency Fund ...................................................................................................... 48
X
Scholarship & Loan Trust Fund ...................................................................................... 50
XI
Student Financial Assistance Fund.................................................................................. 52
XII
Student Representation Fee Trust Fund .......................................................................... 54
XIII
Student Center Fee Fund ................................................................................................. 56
XIV
Staffing Summary – All Funds … ................................................................................... 58
Attachments:
2015-2020 Budget Planning, June 8, 2015……………. ........................................... A1-11
Budget Reductions – Preliminary Budget 2015-16……………. ................................... B1
2014-2018 Budget Planning Update, April 13, 2015……………. ........................... C1-27
2014-15 Categorical Flexibility, February 2, 2015……………. ................................ D1-2
2014-15 Budget Revisions: Allocations for 2014-15 Program Planning,
October 6, 2014……………. ..................................................................... E1-16
2014-15 Budget Revision: Allocation of FTES Reserve, October 6, 2014… ................. F1
2014-15 Classified Prioritization: New Position Requests, October 6, 2014… .......... G1-8
Public Hearing on Proposed Budget, September 8, 2014……………………............... H1
2014-18 Budget Planning, September 8, 2014……………. ........................................ I1-5
2014-15 Budget Revision: Allocation of FTES Reserve, August 4, 2014 ...................... J1
ii
2015-16 PRELIMINARY BUDGET
GENERAL FUND
I.
GENERAL FUND
Integration of Financial and Institutional Planning
The College Planning Council (CPC) serves as the main forum for discussion around
institutional and financial planning and other relevant policy matters. The president chairs
CPC meetings, with committee membership which includes administration, faculty, staff
and student representatives. CPC was initially created for the specific purpose of
developing, reviewing and monitoring college master plans. Over time, CPC also became
responsible for integrating budget development and other fiscal and budgetary matters
with institutional planning and with the institution’s overall Mission and Vision
statements. Accordingly, CPC utilizes the institution’s Mission statements as well as the
College Master Plan to evaluate program review reports, new program proposals, service
proposals, resource allocation matters and resource reduction proposals. CPC formulates
recommendations to the president, which are integrated with those of the cabinet, and are
subsequently presented to the Governing Board for discussion and approval.
Working in conjunction with CPC, financial and institutional planning also takes place at
various levels within the organization. Instructional departments review and develop
program plans and student learning outcomes, along with the resource needs to achieve
desired outcomes. These instructional plans are presented and reviewed by the Council for
Instructional Planning (CIP), which ranks and forwards the top third to CPC. Noninstructional departments also conduct program and planning reviews for CPC
consideration.
The Facilities Planning Committee plans capital outlays, and all major construction and
remodeling projects to be consistent with the goals and objectives of the college. The
resulting Facilities Master Plan guides these expenditures, and is reviewed bi-annually by
the board, the president and vice president of administrative services.
Overview
The General Fund is maintained to account for those transactions that are for the overall
college operation (Instruction, Student Services, Business Services, et cetera). Within the
General Fund, a number of sub-funds have been established: Base Budget, Restricted,
District Match, Community Education, Carry-Over, and One-Time Sub-Funds. The division
of these sub-funds reflects the need to differentiate discretionary revenue from restricted
revenue and ongoing funding from one-time funding. A brief description of each sub-fund is
provided later in the report.
The Preliminary Budgets for the Unrestricted Base Budget, including District Match, and
the Restricted Fund are summarized as follows:
1
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
General Fund
Overview
Revenues
Total Expenditures and Net Transfers
Excess Revenue Over (Under) Expenditures
Unrestricted
Base
Budget
61,591,816
Restricted
Fund
9,521,604
60,469,097
9,521,604
1,122,719
0
One-time Funds
0
Net Projected Change in Fund Balance
1,122,719
0
Projected Beginning Fund Balance July 1, 2015
4,358,000
949
Net Fund Balance June 30, 2016
5,480,719
949
2
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
A.
BASE BUDGET
Base Budget is an unrestricted sub-fund, accounting for the ongoing operational
expenditures of the college and is based on the Governor’s January Budget.
1.
BASE BUDGET REVENUE
The Base Budget Revenue for community colleges is derived from a
formula that allocates a “basic allocation” related to the number of
colleges and centers in the district. In addition to the basic allocation,
each district receives equalized rates for its full-time equivalent students
(FTES) from the state general apportionment, student enrollment fees, and
property taxes.
a.
General Apportionment
2014-15 Budget Update
General Apportionment: The College’s budget has been updated to
reflect funding for 10,887 FTES in 2014-15. This change results in a
$500,000 reduction to the projected deficit from the FY 2014-15 Final
Budget.
Budget Stability: In 2014-15 the college must return to the base level of
10,887 to maintain revenue at that level. Declining enrollment continues
to be a concern. The college must maintain 1,000 FTES in Watsonville
and 10,000 FTES overall as well.
Enrollment Fees: There are no proposed changes to student enrollment
fees.
2015-16 Preliminary Budget
General Apportionment: The Governor’s May Revise budget
includes 1.02% of funding for COLA. Since enrollment continues
to decline, no access/growth funds have been included for the FY
2015-16 Preliminary Budget. The college is planning for a
permanent loss of funding of $2 million; a reduction of the
enrollment cap from 10,887 to 10,500. Additionally, a complete
pay down of system deferrals is expected as part of the budget.
Budget Stability: In 2015-16 the college will be in budget
stability. The College will continue to be funded at the 10,887
FTES level.
Enrollment Fees: There are no proposed changes to student
enrollment fees.
3
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
Other Issues: Various funding proposals were included in the
Governor’s Budget. Key highlights include the following:
-
$226 million increase to the base allocation.
$75 million increase for full time faculty.
$626 million in one-time funds to pay down prior
mandate obligations.
$148 million for deferral maintenance and instructional
equipment.
$60 million in one-time funds for the Basic Skills and
Student Outcomes Transformation Program.
$115 million for Student Equity Plan funding.
$2.5 million to fund the COLA for EOPS, DSPS,
CalWorks and Childcare Tax Bailout Programs.
4
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
This chart compares the 2014-15 general apportionment with the budget for 2015-16.
GENERAL APPORTIONMENT
2014-15
Final
Budget
Funded Credit/Non-credit FTES Assumptions
BASE REVENUES
2014-15
First Principal
Apportionment
10,755
47,810,214
10,887
48,650,658
430,000
443,377
2015-16
Prelim Budget
10,887
48,694,036
State Budget Reduction of Workload (base FTES)
2014-15 COLA @ 0.85%
2015-16 COLA @ 1.02%
575,000
2015-16 Base Allocation
2,200,000
Foundation Grant
5,535,909
5,622,823
5,622,823
Watsonville Center Revenue
1,107,182
1,124,565
1,124,565
54,883,305
55,841,424
58,216,424
Deficit Factor
General Apportionment-shortfall
Property Tax Shortfall
GENERAL APPORTIONMENT
5
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
b.
Lottery
2014-15 Final Budget
The Lottery estimate for 2014-15 is based on total FTES of 10,775 at a
rate of $126 per FTES. The restricted rate is set at $31 per FTES.
2015-16 Preliminary Budget
The Lottery estimate for 2015-16 is based on total FTES of 10,775 at a
rate of $126 per FTES. The restricted rate is set at $31 per FTES.
c.
Non-Resident Tuition
2014-15 Final Budget
Non-resident tuition for 2014-15 will be set at the District’s computed cost
rate of $195, plus $3 per unit for the capital outlay fee. The college
enrollment from out-of-state and foreign students is expected to remain
relatively constant.
2015-16 Preliminary Budget
Non-resident tuition for 2015-16 will be set at the District’s computed cost
rate of $200, plus $6 per unit for the capital outlay fee. The college
enrollment from out-of-state and foreign students is expected to remain
relatively constant.
6
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
2.
BASE BUDGET EXPENDITURES
The following assumptions were used in generating the base budget
expenditures:

No salary increases for 2015-16 are included in the Preliminary
Budget. A tentative agreement was reached with CCFT on May 22,
2015. If ratified, the impact of the agreement will be included in the
2015-16 Final Budget.

Benefit stipend increases were estimated at 1.95% (50%-50% cost
share = ½).

An increase in retiree benefits of $15,000 was included in the base
budget.

The PERS rate is at 12.6%. The District pays the employee
contribution for classified and confidential employees, for a total of
19.6%.

An increase in the employer contribution rate for STRS from 8.88%
to 10.73%.

Column and step increases are funded for all units.

The District plans to continue suspending winter session in 2016.

Five full-time faculty positions were replaced for 2015-16. One of the
vacant full-time faculty positions was eliminated in the Preliminary
Budget. These positions were backfilled with adjunct replacement
units.

The operating budget was increased by approximately $150,000 to
account for anticipated increases to expenses.
7
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
a. Benefits
Mandatory benefits have been funded based on the following rates:
FY 2013/14
FY 2014/15
FY 2015/16
11.442%
11.771%
12.6%
7%
7%
7%
$9.33/mo/per
employee
$9.33/mo/per
employee
$9.33/mo/per
employee
STRS
8.25%
8.88%
10.73%
SOCIAL SECURITY
6.20%
6.20%
6.20%
MEDICARE
1.45%
1.45%
1.45%
$1.854
$1.6132
$1.6132
0.50%
.05%
.05%
15.00%
15.00%
15.00%
DISTRICT BENEFITS
PERS (Employer Portion)
PERS Employee (Paid by Employer for
Confidential employees and for
Classified bargaining-unit employees
hired before 1-1-13)
PERS AB2177
WORKERS COMP
Rate per $100 payroll
UNEMPLOYMENT
Rate per $100 payroll
Local experience charge
CAFETERIAPACKAGE/FTE
All Employee Groups
$9,621,$18,454,
$25,773
8
$10,095, $19,345, (est) $10,178,$19,509,
$27,090
$27,320
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND
BASE BUDGET
REVENUES
FEDERAL
8150 Admin. Allowance
8160 Veterans
Total Federal
STATE
8612
8630
8612
8670
8612
8612
8681
*General Apportionment
*EPA Prop. 30
P/T Faculty Comp
*State Taxes
*BOGG
2% Admin. Allow.
Lottery
Total State
LOCAL
8811
8850
8860
8874
8874
8879
8880
8890
*Taxes
Facility Rental/Use
Interest
*Enrollment Fee
2% Adm. Allow.
Transcripts
Non-Resident Tuition
Miscellaneous
Actual
2013-14
Adopted Bdgt
2014-15
$
$
48,886
2,898
51,784
15,857,931
8,164,989
244,522
161,055
5,804,933
159,732
1,389,541
31,782,703
20,260,682
93,257
40,890
4,661,820
95,139
253
1,150,725
9,237
%
43,769
1,100
44,869 0.08%
15,507,682
8,165,000
244,522
155,000
6,073,305
38,000
1,379,200
31,562,709 54.60%
20,320,318
87,000
45,000
4,662,000
81,278
0
1,000,000
7,000
Working Bdgt
2014-15
Prelim Bdgt
2015-16
at 3/31/15
$
43,769
1,100
43,769
1,100
44,869
44,869
16,465,801
8,165,000
244,522
155,000
6,073,305
38,000
1,379,200
18,840,801
8,165,000
244,522
155,000
6,073,305
38,000
1,379,200
32,520,828
34,895,828
20,320,318
87,000
45,000
4,662,000
81,278
0
1,000,000
7,000
20,320,318
87,000
45,000
4,662,000
81,278
0
1,000,000
7,000
Total Local
26,312,003
26,202,596 45.33%
26,202,596
26,202,596
TOTAL REVENUES
58,146,490
57,810,174
58,768,293
61,143,293
49,849,329
4,000,000
1,000,000
816,086
50,700,305
4,000,000
1,000,000
430,000
48,650,658
5,622,823
1,124,565
443,377
48,694,036
5,622,823
1,124,565
575,000
2,200,000
(754,005)
(692,000)
55,841,423
58,216,424
* GENERAL APPORTIONMENT
Base, Prior Year
Foundation Grant
Center Revenue
COLA
Base Allocation
Adjustments:
General Apportionment Shortfall
Student Fee Offset
Property Tax Shortfall
Workload Reduction (Base FTES)
* TOTAL GENERAL APPORTIONMENT
0
(555,000)
54,911,410
54,883,305
9
100%
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND
BASE BUDGET
EXPENDITURES
Actual
2013-14
Adopted Bdgt
2014-15
$
$
11,610,341
4,299,825
8,457,491
768,289
12,538,780
3,717,574
9,084,500
242,686
Total Certificated Salaries
25,135,946
25,583,540
CLASSIFIED SALARIES
2100 Regular Contract
2200 Instr'l Aide Contract
2300 Part-Time Classified
2400 Part-Time Class Instr'l Aide
8,869,040
1,249,625
595,083
272,723
9,605,282
1,298,280
416,246
306,295
10,986,471
11,626,103
5,756,954
6,208,642
5,657,704
6,941,926
Total Employee Benefits
11,965,596
12,599,630
SUPPLIES & MATERIALS
4200 Other Books
4300 Instructional Supplies
4500 Non-Instructional Supplies
8,595
407,136
503,392
8,000
597,242
497,757
919,123
1,102,999
729,685
93,738
89,517
477,994
1,753,099
14,529
733,960
251,848
109,062
66,270
240,862
68,172
39,199
16,566
53,803
4,039
0
207,316
567
360,462
388,856
140,338
95,216
512,000
1,938,033
16,300
861,800
248,100
150,000
65,000
248,726
92,500
63,039
23,800
113,291
24,620
24,266
59,228
4,936
355,000
5,310,688
5,425,049
18,702
39,628
21,950
220,135
CERTIFICATED SALARIES
1100 Teaching
1200 Non-Teaching
1300 Part-Time Teaching
1400 Part-Time Non-Teaching
Total Classified Salaries
EMPLOYEE BENEFITS
3000 Mandatory Benefit
3400 Medical Fringe Benefit
Total Supplies & Materials
OTHER OPERATING EXPENDITURES
5100 Professional Services
5200 Travel & Mileage
5300 Dues & Memberships
5400 Insurance
5500 Utilities
5600 Rental Equip. & Facilities
Maint. Serv. Agreements
Repairs
5700 Legal Fees
Audit
Misc. Fees (Mchnt Bank/TRAN)
5800 Postage
Advertising
Fingerprint & Testing Reqs
Printing
Program Support
Component Support
Permit, License, and Tax Fees
Other Fees
Uncollectable Stdnt. Recv.
Total Operating
CAPITAL OUTLAY
6300 Books
6400 Equipment
Total Capital Outlay
58,330
10
%
45%
21%
22%
2%
10%
242,085 0.4%
Working Bdgt
2014-15
Prelim Bdgt
2015-16
at 3/31/15
$
12,413,635
3,553,761
8,951,809
609,171
12,430,190
3,602,980
9,125,776
494,782
25,528,376
25,653,728
9,507,103
1,201,281
532,291
284,846
9,759,523
1,197,231
463,861
306,295
11,525,521
11,726,910
5,659,950
6,934,943
6,290,863
7,084,466
12,594,893
13,375,329
9,700
585,174
531,608
8,000
570,890
506,582
1,126,482
1,085,472
664,481
159,635
100,696
508,895
1,852,333
21,970
1,023,566
176,242
199,825
65,000
238,401
93,575
44,077
23,250
104,744
18,423
49,569
61,393
0
355,000
320,156
144,268
96,248
537,000
1,943,033
16,300
1,047,323
254,100
150,000
65,000
248,726
92,500
63,039
23,800
113,291
26,056
20,003
59,756
3,500
355,000
5,761,075
5,579,099
18,282
167,019
21,950
220,135
185,301
242,085
2015-16 PRELIMINARY BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND
BASE BUDGET
EXPENDITURES
TOTAL EXPENDITURES
TOTAL REVENUES
REVENUES OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (OUTGO)
To District Match-FD 13
Indirects-fr FD 12, 33, 71, 72, 79
TRANSFERS
From Bookstore Fund 51
From Assoc. Students Fund 71
From Student Center Fund 73
From Trust & Agency Fund 79
To Debt Service Fund 22
To Retiree Benefits Fund 23
To Bldg/Transportation Fund 41
To Bldg/Sched Maintenance FD 46
Total Transfers
TOTAL OTHER FINANCING
SOURCES (OUTGO)
EXCESS REVENUES/TRANSFERS
OVER (UNDER) EXPENDITURES
Actual
2013-14
Adopted Bdgt
2014-15
$
$
%
Working Bdgt
2014-15
Prelim Bdgt
2015-16
at 3/31/15
$
54,376,154
58,146,490
56,579,406
57,810,174
56,721,648
58,768,293
57,662,623
61,143,293
3,770,336
1,230,768
2,046,645
3,480,670
(496,938)
276,950
(524,549)
236,611
(524,549)
236,611
(464,724)
217,122
33,431
15,000
108,034
88,804
(339,000)
(1,542,000)
(200,000)
(350,000)
(2,185,731)
34,984
15,000
104,783
89,321
(340,750)
(1,435,000)
(200,000)
(350,000)
(2,081,662)
34,984
15,000
104,783
108,479
(340,750)
(1,435,000)
(200,000)
(350,000)
(2,062,504)
60,417
15,000
44,240
111,744
(341,750)
(1,450,000)
(200,000)
(350,000)
(2,110,349)
(2,405,719)
(2,369,600)
(2,350,442)
(2,357,951)
1,364,617
(1,138,832)
(303,797)
1,122,719
1,138,832
303,797
0
FROM ONE-TIME (17)
NET CHANGE TO FUND BALANCE
1,364,617
0
0
1,122,719
BALANCE - BEGINNING YEAR
3,000,000
3,000,000
3,000,000
3,000,000
YEAR END FUND BALANCE
3,000,000
3,000,000
3,000,000
3,000,000
2,875,000
100,000
25,000
2,875,000
100,000
25,000
2,875,000
100,000
25,000
4,233,000
100,000
25,000
200,000
0
3,200,000
=========
** 15-16 General Reserve reflects a 2% increase of $1,210,000
0
3,000,000
===========
RESERVES
General Reserve **
Revolving Cash Fund
Clearing/Operational
Unallocated
Budget Adjustments
Mid-Year Reductions
TOTAL RESERVES
11
(84,002)
2,915,998
=========
4,358,000
===========
2015-16 PRELIMINARY BUDGET
OPERATING RESERVES – GENERAL FUND
B.
OPERATING RESERVES
Operating Reserves Unallocated as of 5/26/15
Add:
2015-16 One-time Unrestricted State Mandate
Less:
Increase General Reserve by 2%
Retiree Benefit Contribution
2015-16 Facilities/IT Infrastructure/Maintenance Projects
2015-16 STRS/PERS Reserve
2015-16 One-time Program Planning Allocations
2015-16
Projected Operating Reserve Balance
$1,850,000
$6,000,000
($1,210,000)
?
?
?
?
$6,640,000
*These items will be included in the 2015-16 Final Budget when funding levels are known and
the 2014-15 fiscal year is closed.
Does not include the 7% General Reserve.
12
2015-16 PRELIMINARY BUDGET
ONE-TIME SUB-FUND - GENERAL FUND
C.
ONE-TIME SUB-FUND
Net Allocations 2015-16 Actual:
OASIS (Main Campus) Lease Revenue
49,116
SOS (Watsonville)Lease Revenue
42,996
Precision (Main Campus) Lease Revenue
18,747
Transfer to Retiree Benefit Fund
(200,000)
Total Allocations
(89,141)
13
2015-16 PRELIMINARY BUDGET
COMMUNITY EDUCATION – GENERAL FUND
D.
COMMUNITY EDUCATION
This sub-fund accounts for the Cabrillo Extension and the Contract Education
programs.
The Cabrillo Extension program is primarily based upon revenue generated from
class fees.
14
2015-16 PRELIMINARY BUDGET
COMMUNITY EDUCATION - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Community Education/Cabrillo Extension Fund (15)
Actual
2013-14
Revenues
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7600: Grants/Donations/Scholarships
Total Expenditures
Budget
2014-15
1,178,919
1,178,919
930,442
930,442
964,000
964,000
0
486,952
145,882
79,679
367,625
61,465
539,754
268,361
35,304
304,671
2,000
267
1,211,822
0
485,998
282,594
41,000
266,114
2,000
1,077,706
1,080,138
Excess of Revenues Over Expenditures
Budget
2015-16
98,781
(281,380)
(113,706)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
-
Total Other Financing Sources (Outgo)
0
Net Change to Fund Balance
98,781
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
15
0
(281,380)
0
(113,706)
1,016,046
1,114,827
833,447
1,114,827
833,447
719,741
2015-16 PRELIMINARY BUDGET
CARRY-OVER SUB-FUND – GENERAL FUND
E.
CARRY-OVER SUB-FUND
The carry-over sub-fund accounts are intended for self-sustaining funds, projects
that are not completed within the same fiscal year, and available balance in lineitem budgets authorized for carry-over.
Self-sustaining funds depend on their ability to generate revenue to support their
actual operating expenditures.
Major projects that cross fiscal years are carried over in this sub-fund. Examples
are major repairs, remodeling, and painting projects that are not state-funded.
Examples of items authorized for carry-over are the year-end balances in supply
budgets and the balance in the account established to fund the deductible for
insurance claims.
In order to prepare the budget for this sub-fund, the 2014-15 books must be
closed. The budget will be presented as part of the 2015-16 Final Budget.
16
2015-16 PRELIMINARY BUDGET
GENERAL RESTRICTED FUND
F.
GENERAL RESTRICTED FUND
The Restricted General Fund programs are established for the purpose of
providing specialized services. These services are funded by revenues collected
from program participants or from revenues provided by a federal, state or local
agency. As the name implies, restricted funds may only be used to pay for the
costs of providing specific services.
Federal, state and local agencies frequently require that a district receiving special
funding provide general fund dollars to the restricted program. This “match”
varies by funding agency and may be in the form of a cash contribution to pay for
specific expenditures, or it may be an “in-kind” contribution that is made through
allocation of existing District resources such as use of a facility, use of equipment,
utilities or personnel. Required match is often expensed in the unrestricted
general fund. The college continues to evaluate match requirements and
commitments to determine the appropriate level of match for each program.
Page 18 shows a summary of the 2015-16 Preliminary Restricted General Fund
revenues and expenditures. Pages 19-20 show the listing of programs included in
the Restricted General Fund budget.
17
2015-16 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Restricted Fund (12)
Actual
2013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
7320: Indirects
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
18
Budget
2014-15
Budget
2015-16
2,692,063
5,688,724
1,482,538
9,863,325
2,673,076
5,337,429
1,386,075
9,396,580
1,854,467
6,462,256
1,204,881
9,521,604
2,195,757
2,021,942
1,477,763
831,934
2,244,915
1,462,432
10,234,743
1,946,643
1,925,384
1,497,686
741,960
3,021,115
166,404
9,299,192
2,372,405
1,815,935
1,665,352
327,577
2,467,150
33,450
8,681,869
(371,418)
97,388
839,735
(101,552)
(216,245)
(85,876)
(172,954)
(112,402)
(152,174)
(652,814)
(564,482)
(575,159)
(970,611)
(823,312)
(839,735)
(1,342,029)
(725,924)
2,068,902
726,873
949
726,873
949
949
-
2015-16 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Restricted - General Fund Detailed Program Listing
Project
Description
023
024
026
034
038
040
042
050
055
100
103
107
110
111
112
125
126
133
134
140
141
153
165
170
174
180
193
194
204
205
230
242
292
295
316
327
331
355
CAP
Stdnt Support Conf Team
CC Fdtn - Herman Tutorials
CC Fdtn - Outreach Amb
CC Fdtn - Dent Hygiene
Student Equity 15-16
Student Equity 14-15
Title III-STEM Construction
Title III-STEM 15-16 Yr 5
Lottery
Student Representation
CC Fdtn - Stroke Center
Health Services
DSPS
Human Care Alliance
CARE
EOPS
NSF - EAGER
ACCESS
FTTW-WIA Adult
FTTW-WIA Dislocated Wkr
Stdnt Fin Aid Assist - SFAA
Foster Parent
Learning Works-MARC
MESA 15-16
Puente Project
SSSP - Credit 14-15 C/O
SSSP - Credit 15-16
TANF-Welfare Reform
CalWorks-Welfare Reform
AMATYC
Int'l Student Cap Surcharge
FTTW-WIA CalWorks
FTTW-WIA CalWrks Wk Sty
FTTW - SFSN
QSEN-Nursing Fac Dev
CTE Nursing Enrollmnt Gr
Title V-Hisp Serv Inst 13-14
Federal
Revenue
8100
State
Revenue
8600
Local
Certificated Classified
Revenue 8800- Salaries
Salaries
8900
1000
2000
85,199
11,000
16,678
20,683
95,000
591,262
361,500
383,484
480,733
Other
Supplies & Operating
Materials Expenses
4000
& Services
5000
4,743
5,000
20,850
1,000
10,000
184
4,000
683
11,552
74,128
120,000
48,000
45,000
44,500
Employee
Benefits
3000
48,295
11,130
20,000
83,448
190,949
153,000
158,185
119,000
106,736
74,720
82,737
54,496
211,960
448,691
22,439
91,958
187,406
48,110
32,599
115,496
321,045
17,708
78,953
22,692
2,000
83,076
2,000
7,383
55,467
12,431
13,087
13,143
245,841
12,902
91,440
3,000
457
7,872
8,085
158,142
30,175
5,900
31,580
10,133
150
87,560
643,556
2,500
147,971
19,568
64,365
12,121
357,642
11,006
36,844
113,170
6,393
40,112
19,137
26,276
25,201
3,378
14,542
34,277
575
15,088
225
1,200
366,350
27,500
40,000
1,030,011
27,000
109,534
580,500
68,907
47,902
332,569
179,000
14,888
22,007
22,289
16,051
403,983
116,255
4,798
50,500
1,500
650,223
1,460,774
16,052
106,270
2,213
8,500
68,579
23,641
42,859
4,012
59,274
24,343
7,629
19
5,000
7,300
Capital
Outlay
6000
Student
Aid
7600
Transfer
Out
7310
Indirect
7320
6,311
1,364
383,484
62,895
152,445
366,350
1,620
25,380
171,044
65,569
3,089
3,500
9,100
137,710
52,542
44,402
68,000
8,215
1,048
1,061
400
14,405
4,778
795
1,500
434,872
305,212
1,529
5,061
2,213
300
3,266
1,126
2,041
4,012
2,906
20
1,942
8,200
2,280
23,543
Total
Expenses
85,199
11,000
16,678
20,683
95,000
591,262
361,500
383,484
480,733
366,350
27,000
109,534
648,000
1,030,011
68,907
47,902
332,569
179,000
14,888
22,007
22,289
403,983
116,255
4,798
50,500
1,500
650,223
1,460,774
32,103
106,270
2,213
8,500
68,579
23,641
42,859
4,012
59,274
24,343
2015-16 PRELIMINARY BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Restricted - General Fund Detailed Program Listing
Project
357
358
361
363
365
367
387
391
393
507
620
624
816
819
854
859
Description
CC Fdtn - Nursing
Health Projects Ctr/AHEC
Basic Skills 14-15
Basic Skills 15-16
OFR Foster Prnt-SCCHRA
STAP-Spec Traing Adopt
SBDC DSN
SBDC-SBA Odd Year
SBDC-SBA Even Year
Student Body Center Fee
CC Fdtn - Rad Tech
CC Fdtn - VAPA
VTEA 1C
CTE Transitions
CTE Enhancement Fund
CTE-BACCC/VTEA 1B
Total
Federal
Revenue
8100
State
Revenue
8600
Local
Certificated Classified
Revenue 8800- Salaries
Salaries
8900
1000
2000
19,000
11,500
63,950
90,000
239,922
167,466
33,294
13,214
7,323
29,016
26,452
49,438
49,438
110,000
9,905
25,250
4,836
2,679
27,956
13,402
12,902
20,094
29,368
29,368
7,746
20,424
20,000
10,254
15,988
15,988
93,322
6,462,256
1,204,881
Capital
Outlay
6000
Student
Aid
7600
Transfer
Out
7310
Indirect
7320
3,589
14,231
152,174
9,521,604
28,791
20,096
1,281
4,082
4,082
103,400
25,250
67,331
67,331
3,936
69,776
14,695
17,736
17,800
2,372,405
1,815,935
1,665,352
20
3,000
4,666
263,702
327,577
2,467,150
33,450
112,402
575,159
Total
Expenses
19,000
11,500
63,950
90,000
239,922
167,466
33,294
49,438
49,438
110,000
9,905
25,250
170,556
44,740
93,322
370,000
442
1,204
100,780
30,045
370,000
Other
Supplies & Operating
Materials Expenses
4000
& Services
5000
950
481
575
63,950
54,298
5,250
143,039
850
87,166
1,665
6,600
8,701
170,556
44,740
1,854,467
Employee
Benefits
3000
2015-16 PRELIMINARY BUDGET
RESERVES – GENERAL FUND
G.
RESERVES (ENDING BALANCE)
1.
BASE BUDGET RESERVES
The General Reserves, Revolving Fund, Revolving Stores, and
Clearing/Operational Fund are accounted for in the Base Budget in the
amount of $4,358,000. These funds are not designated for allocation
during the fiscal year.
a.
General Reserves
An account to record the reserve budgeted to provide operating
cash in the succeeding fiscal year until taxes and state funds
become available. The California Community Colleges
Chancellor’s Office guideline is a minimum of 5% of the total
General Fund expenses. The Preliminary Budget includes a 7%
general reserve; $4,233,000.
b.
Revolving Cash Fund
A $100,000 account to be used for emergency or small sundry
disbursements.
c.
Clearing/Operational Fund
A $25,000 account to be used for District deposits and subsequent
withdrawal into appropriate County treasury accounts.
d.
One-Time Operating Fund
The District retains an operating reserve to provide resources to
address institutional planning priorities and allocation for spikes in
expenditures such as increases in facilities, technology, PERS and
STRS rates.
21
2015-16 PRELIMINARY BUDGET
RESERVES - GENERAL FUND
2015-16 Preliminary Budget
Reserves of the General Fund
RESERVES
Preliminary Budget
Base
Budget
General Reserve
4,233,000
Revolving Cash Fund
100,000
Clearing/Operational
25,000
Unallocated Reserve
Total Reserves
$4,358,000
22
2015-16 PRELIMINARY BUDGET
FUND BALANCE VS CASH
2.
ENDING FUND BALANCE vs CASH BALANCE
6/30/2013
6/30/2014
Projected
6/30/2015
$3,000,000
3,197,718
3,370,652
1,000,000
991,446
$11,559,816
$3,000,000
3,800,000
3,361,853
1,000,000
1,016,046
$12,177,899
$3,000,000
3,743,375
4,201,407
312,131
1,114,827
$12,371,740
$4,210,000
2,500,000
4,708,000
0
1,300,000
$12,718,000
847,337
2,068,901
726,872
3,700,000
$12,407,153
$14,246,800
$13,098,612
$16,418,000
6,933,116*
13,408,772**
Ending Balance
6/30/2012
Unrestricted Funds
5% General Reserve - Fund 11
Carry Over - Fund 14
One-Time - Fund 17
FTES Reserve - Fund 17
Community Ed - Fund 15
Total Unrestricted Funds
Restricted Funds
Total General Fund Ending Balance
Cash Balance
12,703,767*** 20,161,453****
Apportionment Allocation Deferrals
2011-12 @ $9,600,000
2012-13 @ $9,600,000
2013-14 @ $6,200,000
2014-15 @ zero
2015-16 @ zero
* Cash balance includes $4 million in mid-year TRAN borrowing.
** Cash balance includes $8.8 million in mid-year TRAN borrowing.
*** Cash balance includes $4.3 million in mid-year TRAN borrowing.
**** Projected cash balance includes $4 million from CTE Enhancement Grant for which Cabrillo is the Fiscal Agent.
23
2015-16 PRELIMINARY BUDGET
OTHER FINANCING SOURCES (OUTGO)
H.
OTHER FINANCING SOURCES (OUTGO)
Other financing sources include proceeds from long-term debt, sale of fixed
assets, and incoming transfers.
Other outgo includes debt retirement, student aid and transfers to other funds.
Inter-fund transfers are made to move appropriations and dollars from one fund to
another fund for the purpose of paying for expenditures using the structure
required by generally accepted accounting principles applied to governmental
entities. The transfer of funds allows money to be moved from one fund to a
second fund with the second fund then being responsible for paying all operating
costs of that program. This practice allows all program expenditures related to the
operation of the program, regardless of funding sources, to be accounted for in a
single fund. This treatment provides readers with a full understanding of the
scope of the program as a whole.
Intra-fund transfers are made within a fund of a district. An example of an intrafund transfer would be moving funds from the unrestricted general fund to the
restricted general fund.
A schedule of Inter- and Intra-fund Transfers is included on the following page.
24
2015-16 PRELIMINARY BUDGET
TRANSFERS
INTER- AND INTRA-FUND TRANSFERS
Transfer in
Unrestricted General Fund 11
From Bookstore Fund 51
From ASCC Fund 71
From Stu Ctr Fund 73
From Trust & Agency Fund 79
To Debt Service Fund 22
To Retiree Benefit Fund 23
To Building Fund 41 (Transportation)
To Building Fund 46 (Scheduled Maintenance)
Transfer Out
Purpose
341,750
1,450,000
200,000
350,000
Auxiliary Services support
Library Textbooks on Reserve
GF Salaries and Benefits
GF Salaries (CAHM & VAPA)
Debt payment
Present & future retiree benefits
Transportation and Protective Serv
Scheduled Maintenance
60,417
15,000
44,240
111,744
Restricted General Fund 12
To Debt Service Fund 22
To Debt Service Fund 22
To Student Rep Fund 72 (Fees)
To Student Ctr Trust Fund 73 (Fees)
383,484
62,895
25,380
103,400
Title III STEM Construction Loan
Title III STEM Foundation Loan
Student fee transfer
Student fee transfer
One-Time Sub Fund 17
To Retiree Benefit Fund 23
200,000
Future retiree benefits
Debt Service Fund 22
From Unrestricted General Fund 11
From Unrestricted General Fund 12
From Restricted General Fund 12
341,750
62,895
383,484
Retiree Benefit Fund 23
From Unrestricted General Fund 11
From One-Time Sub Fund 17
1,450,000
200,000
Building Funds 41-47
From Unrestricted General Fund 11 (41-Transportation)
From Unrestricted General Fund 11 (46-Scheduled Maintenance)
Debt payment
Title III STEM Foundation Loan
Title III STEM Construction Loan
Present & future retiree benefits
Future retiree benefits
200,000
350,000
Transportation and Protective Serv
Scheduled Maintenance
Bookstore Fund 51
To Unrestricted General Fund 11
To Duplications Fund 59
60,417
64,412
Auxiliary Services support
Auxiliary Services support
Food Services Fund 52
To Duplications Fund 59
35,000
Auxiliary Services support
Duplications Fund 59
From Bookstore Fund 51
From Food Services Fund 52
From Trust and Agency Fund 79
64,412
35,000
14,500
Associated Students CC Fund 71
To Unrestricted General Fund 11
Auxiliary Services support
Auxiliary Services support
Vending Income
15,000
Student Representation Fund 72
From Restricted General Fund 12 (Fees)
25,380
Student Center Trust Fund 73
From Restricted General Fund 12 (Fees)
To Unrestricted General Fund 11
Student fees collected
103,400
44,240
Trust & Agency Fund 79
To Duplications Fund 59
Pino Alto/Sesnon to Unrestricted General Fund 11
14,500
111,744
Total Inter- and Intra-fund Transfers
3,462,222
Indirects collected in the Unrestricted General Fund (5732xx)
From Restricted General Fund 12
From Child Development Fund 33
From Associated Students Fund 71
From Student Representation Fund 72
From Student Center Fund 73
From Trust and Agency Fund 79
152,174
15,923
18,830
1,777
7,238
21,180
Total Indirects Transferred to Fund 11
217,122
25
Library Textbooks on Reserve
3,462,222
Student fees collected
GF Salaries and Benefits
Vending Income
GF Salaries(CAHM & VAPA)
2015-16 PRELIMINARY BUDGET
RETIREE BENEFIT FUND
II.
RETIREE BENEFIT FUND
Pursuant to the Governmental Fund Group descriptions contained in the California
Community Colleges Budget and Accounting Manual, the District has established a
Retiree Benefit Fund that is contained within the debt service fund group. The fund is
used for the sole purpose of funding retiree health benefits.
The District pays retiree benefits directly out of the Retiree Benefit Fund. Annually, the
OPEB liability is reviewed as part of budget development and intentional efforts have
been made to continue funding the liability in midst of significant budget reductions. An
actuarial study related to the District’s OPEB liability, is conducted bi-annually as
prescribed by the Governmental Accounting Standards Board (GASB 45). The estimated
liability is recognized and reported in the annual audit. (It is important to note that the
District is planning for the upcoming implementation of GASB 68. GASB 68 will
require a liability for pension obligations to be recognized on the District’s balance sheet
statement. Additional details will be provided as part of the FY 2015-16 Final Budget
document.)
The District is required to account for the costs of retiree health benefits on an accrual
basis, i.e., over the working lifetime of eligible employees. In 2009-10 the District
implemented GASB 45 reporting requirements and the entity-wide financial statements
now recognize the annual required contribution (ARC). The ARC includes future other
post employment benefits (OPEB) costs of active eligible employees + amortized
unfunded liability of retirees.
Although GASB 45 does not require funding the ARC, districts are encouraged to
consider OPEB commitments and the districts’ ability to finance when they assess their
fiscal health in preparation for Accreditation, future Bond measures, etc. Therefore,
additional annual allocations for funding the future cost of retiree benefits from the base
budget and one-time funds are: $200,000 from base and $200,000 from one-time.
Funds held in the Retiree Benefit Fund will accumulate interest income that will be held
toward the cost of future benefits.
26
2015-16 PRELIMINARY BUDGET
RETIREE BENEFIT FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Retiree Benefit (Fund 23)
Actual
2013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2014-15
Budget
2015-16
11,974
11,974
12,800
12,800
14,300
14,300
1,264,733
1,205,000
1,235,000
1,264,733
1,205,000
1,235,000
(1,252,759)
(1,192,200)
(1,220,700)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
1,742,000
1,635,000
1,650,000
Total Other Financing Sources (Outgo)
1,742,000
1,635,000
1,650,000
489,241
442,800
429,300
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
2,747,547
3,236,788
3,679,588
3,236,788
3,679,588
4,108,888
Reserve - For Future Retiree Benefits
3,236,788
3,679,588
4,108,888
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
27
Retiree Benefit Fund (23)
Projections through 2018-19
2006-07 thru
2013-14 Actual
2014-15
Projected
2015-16
Projected
2016-17
Projected
2017-18
Projected
2018-19
Projected
Grand
Total
1,205,000
1,235,000
1,250,000
1,191,000
1,267,000
(7,249,318)
(1,205,000)
(1,235,000)
(1,250,000)
(1,191,000)
(1,267,000)
(13,397,318)
8,454,318
1,235,000
1,250,000
1,191,000
1,267,000
1,316,000
14,713,318
1,205,000
1,235,000
1,250,000
1,191,000
1,267,000
1,316,000
1,316,000
2,031,788
2,444,588
2,858,888
3,274,488
3,691,788
738,682
200,000
200,000
200,000
200,000
200,000
1,738,682
1,175,000
200,000
200,000
200,000
200,000
200,000
2,175,000
118,105
12,800
14,300
15,600
17,300
19,000
197,105
Ending Balance
2,031,788
2,444,588
2,858,888
3,274,488
3,691,788
4,110,788
4,110,788
Annual Ending Fund Balance
3,236,788
3,679,588
4,108,888
4,465,488
4,958,788
5,426,788
5,426,788
FUNDING for Annual Costs:
Beginning Balance
Less actual costs /
Projected Budget
a
Base Budget Allocation
for Subsequent Annual Costs
b
Ending Balance
FUNDING for Future Benefits:
Beginning Balance
Base Budget Allocation
for Reserves
One-Time Fund Allocation
for Reserves
Interest Income
a
b
Projected budget based on Actuarial Study.
Base budget allocation is for subsequent fiscal year annual costs. Transfer is made prior to new year to maximize interest earnings.
28
2015-16 PRELIMINARY BUDGET
DEBT SERVICE FUND
III.
DEBT SERVICE FUND
The District uses the Debt Service Fund to account for the payment of the Certificates of
Participation (COP) authorized by the Board of Trustees in 1997-98 as well as the STEM
Lease Purchase Agreement approved in June 2012 for the purpose of financing a
construction project related to the STEM grant. COPs are a form of debt used by
governmental agencies that do not require voter approval.
A transfer from the General Fund is made to cover annual COP commitments and the
STEM Lease Purchase payment.
29
2015-16 PRELIMINARY BUDGET
DEBT SERVICE FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Debt Service Fund (22)
Actual Actual
1999-002013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2014-15
Budget
2015-16
49,065
49,065
0
0
0
0
339,000
432,549
771,549
340,750
427,482
768,232
341,750
446,379
788,129
(722,484)
(768,232)
(788,129)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
722,484
768,232
788,129
Total Other Financing Sources (Outgo)
722,484
768,232
788,129
0
0
0
347,095
347,095
347,095
347,095
347,095
0
347,095
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Debt Reduction
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
30
2015-16 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
IV.
CHILD DEVELOPMENT FUND
The Child Development Fund is designated as a special revenue fund. This fund
accounts for legally restricted revenue sources such as the Child Care Premium Tax
Bailout, the California Department of Education, and the U.S. Department of Education.
The Children’s Center provides child care services to families of students, faculty, staff
and community members. It also functions as a demonstration lab for the Early
Childhood Education instructional program.
Since the 2009-10 fiscal year, Cabrillo has partnered with the Santa Cruz County
Community Counseling Center by leasing the Baskin Center for a Head Start program.
These local revenues represent the college’s continued effort to make the Children’s
Center fiscally sustainable.
31
2015-16 PRELIMINARY BUDGET
CHILD DEVELOPMENT FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Child Development Fund (33)
Actual
2013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Budget
2014-15
Budget
2015-16
197,116
293,329
156,115
646,560
196,298
299,408
175,400
671,106
236,948
282,008
153,050
672,006
212,163
92,613
112,026
16,711
190,160
179,910
97,867
112,229
15,050
186,047
179,897
93,900
127,301
15,834
170,256
623,673
591,103
587,188
22,887
80,003
84,818
Interfund Transfers
8900: Transfers In
7300: Transfers Out
26
(14,481)
(14,500)
(15,923)
Total Other Financing Sources (Outgo)
(14,455)
(14,500)
(15,923)
8,432
65,503
68,895
548
8,980
74,483
8,980
74,483
143,378
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
32
2015-16 PRELIMINARY BUDGET
BUILDING FUND
V.
BUILDING FUND
This fund accounts for federal, state and local funding for scheduled maintenance, capital
outlay projects, and student transportation fees. The Preliminary Budget includes projected
expenses for new projects only.
A.
SCHEDULED MAINTENANCE & CAPITAL OUTLAY PROJECTS
The District will fund $350,000 toward Scheduled Maintenance for 2015-16. Major
projects for the year are included on the 2015-16 Facilities Project listing.
B.
TRANSPORTATION, PARKING & SECURITY
Revenue is generated by parking fees and a transfer-in from the General Fund. These
funds are designated for parking lot security, maintenance, and repairs.
C.
CERTIFICATES OF PARTICIPATION (COPS)
Certificates of Participation (COPS) were sold in 1997-98. The proceeds have been used
for deferred maintenance, upgrading of infrastructure, and purchase and installation of
the Datatel software system.
D.
REDEVELOPMENT AGENCY (RDA) FUNDS
The Preliminary Budget for 2015-16 does not include new RDA funds. Total unallocated
RDA funds are estimated to be approximately $2 million.
33
2015-16 PRELIMINARY BUDGET
BUILDING FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Building Funds (41-46)
Revenues
8100: Federal
8600: State
8800: Local
8900: Misc
Total Revenues
Actual
2013-14
Budget
2014-15
Budget
2015-16
0
644,869
1,556,537
0
2,201,406
0
1,351,131
736,000
0
2,087,131
0
0
763,000
0
763,000
0
75,081
44,219
184,507
1,462,339
790,714
0
2,556,861
0
78,288
49,866
89,500
3,740,998
666,343
4,250,420
8,875,415
0
78,189
48,021
7,000
944,844
10,000
350,000
1,438,054
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Reserves
Total Expenditures
Excess of Revenues Over Expenditures
(355,455)
Interfund Transfers
Transfers In
Transfers Out
Net Change to Fund Balance
550,000
550,000
0
0
0
6,431,839
0
6,761,158
Reserve - Parking Lot
Reserve - Future COPs Projects
Reserve - For Contingency
Reserve - Redevelopment
Reserve - Sched. Maint. Projects
902,269
155,906
170,393
3,637,144
1,895,446
34
(675,054)
684,774
329,319
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
(6,788,284)
(6,238,284)
(125,054)
6,761,158
0
522,874
522,874
0
397,820
151,165
0
9,820
361,889
13,111
0
22,820
0
361,889
2015-16 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
VI.
GENERAL OBLIGATION BOND FUND
In June 1998 the voters approved an $85 million General Obligation Bond
(Measure C) on behalf of Cabrillo College.
Sales of Measure C bonds have taken place in increments as funds were needed:
1st Issue (Series A) 1998-99
- $12 million
2nd Issue (Series B) 1999-00
- $30 million
3rd Issue (Series C) 2000-01
- $20 million
Final Issue (Series D) 2001-02
- $23 million
In March 2004 the voters approved a $118.5 million General Obligation Bond
(Measure D) on behalf of Cabrillo College.
Sales of Measure D bonds occurred as follows:
1st Issue (Series A) May 2004
- $60 million
Final Issue (Series B) April 2007 - $58.5 million
All General Obligation Bonds were fully spent in Fiscal Year 2014-15.
35
2015-16 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2015-16
1998 & 2004 General Obligation Bonds
Bond Funds (Combined)
Actual
2013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
8800: Sale of Bonds
Budget
2014-15
Budget
2015-16
0
0
15,294
15,294
0
0
5,100
5,100
0
0
0
0
0
0
0
690,066
1,044,793
2,672,535
4,407,394
0
0
0
31,931
133,948
1,252,915
1,418,794
0
0
0
0
0
0
0
(4,392,099)
(1,413,694)
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
36
(4,392,099)
(1,413,694)
0
6,521,833
2,129,733
716,039
2,129,733
716,039
716,039
2015-16 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2015-16
1998 General Obligation Bonds
Bond Fund (48) - Measure C
Actual
2013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2014-15
Budget
2015-16
0
0
778
778
0
0
100
100
0
0
0
0
0
0
0
0
53,300
190,382
243,682
0
0
0
0
62,704
73,088
135,792
0
0
0
0
0
0
0
(242,904)
(135,692)
0
Other Financing Sources (Outgo)
8800: Sale of Bonds
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
37
(242,904)
(135,692)
0
378,596
135,692
0
135,692
0
0
2015-16 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2015-16
2004 General Obligation
Bond Fund (49) - Measure D Series A
Actual
2013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
8800: Sale of Bonds
Budget
2014-15
Budget
2015-16
0
0
2,706
2,706
0
0
0
0
0
0
0
0
0
0
0
82,461
38,162
1,366,701
1,487,324
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(1,484,618)
0
0
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
(1,484,618)
0
0
1,484,618
0
0
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
38
2015-16 PRELIMINARY BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Preliminary Budget 2015-16
2004 General Obligation
Bond Fund (47) - Measure D Series B
Actual
2013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
8800: Sale of Bonds
Budget
2014-15
Budget
2015-16
0
0
11,810
11,810
0
0
5,000
5,000
0
0
0
0
0
0
0
607,605
953,331
1,115,452
2,676,388
0
0
0
31,931
71,244
1,179,827
1,283,002
0
0
0
0
0
0
0
(2,664,578)
(1,278,002)
0
0
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
39
(2,664,578)
(1,278,002)
0
4,658,619
1,994,041
716,039
1,994,041
716,039
716,039
2015-16 PRELIMINARY BUDGET
ENTERPRISE FUNDS – AUXILIARY SERVICES
VII. ENTERPRISE FUNDS – AUXILIARY SERVICES
The Auxiliary Services department combines Bookstore, Food Services and Duplications.
The long term goal of the department is to develop a holistic approach in delivering
services to students. The new combined service unit is tracked through the use of three
enterprise funds: (51) Bookstore, (52) Food Services and (59) Duplications.
BOOKSTORE FUND
The Bookstore Fund is accounted for as an enterprise fund. Enterprise funds require the
accounting of total operating costs (direct and indirect, including depreciation) as well as
the financing or recovery of these costs, primarily through user charges (Budget and
Accounting Manual 2.25).
The Bookstore lease/management of operations was awarded to an independent vendor,
Barnes & Noble College, effective April 1, 2013. For fiscal year 2015-16, the District
will receive $225,000 or a percentage of sales, whichever is greater; a $15,000 donation
to the Student Senate; a $2,500 donation to campus-related services; and a utilities
reimbursement.
FOOD SERVICE FUND (Cafeteria and Vending Accounts)
On June 8, 2015 it is anticipated that the Governing Board will approve awarding two
new vendor services contracts for the operation of the food services. As of this writing,
contract negotiations are underway; however, it is anticipated that the following
approximate financial terms may apply to fiscal year 2015-16:
-
For Café food services: a flat commission of $25,000 per year.
For Coffee/“Grab & Go” services: 6% of gross sales which is estimated to be $10,000
to $18,000.
Vending Income
Beginning July 1, 2012, a portion of the District Vending/Pepsi revenue is included as
part of the Final Budget.
For fiscal year 2015-16, it is anticipated that approximately $35,000 in Food Services
commission revenue and $14,500 in Vending revenue will be expended to support
instructional duplications districtwide.
DUPLICATIONS FUND
The Duplications Fund is the third Enterprise Fund created to accommodate the structural
changes outlined above. For fiscal year 2015-16, it is anticipated that approximately
$64,412 in Bookstore commission revenue will be expended to support instructional
duplications districtwide, and $35,000 will be spent on supporting instructional
duplications via upgrading some District photocopiers.
40
2015-16 PRELIMINARY BUDGET
AUXILIARY SERVICES ENTERPRISE FUNDS
Cabrillo Community College District
Preliminary Budget 2015-16
Auxiliary Services (Bookstore, Food Services, Duplications)
Enterprise Funds (51, 52, 59)
Actual
2013-14
Budget
2014-15
Budget
2015-16
Total Income
Cost of Sales
589,815
0
539,241
0
489,685
0
Gross Profit or (Loss)
589,815
539,241
489,685
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
176,612
77,226
33,180
1,506
7,576
296,100
167,263
73,089
60,000
10,000
70,000
380,352
171,480
74,617
55,000
10,000
35,000
346,097
Excess of Revenues Over Expenditures
293,715
158,889
143,588
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
25,000
(85,489)
136,362
(156,846)
113,912
(159,829)
Total Other Financing Sources (Outgo)
(60,489)
(20,484)
(45,917)
Net Change to Fund Balance
233,226
138,405
97,671
1,484,022
1,717,248
1,855,653
1,717,248
1,855,653
1,953,324
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
41
2015-16 PRELIMINARY BUDGET
BOOKSTORE FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Bookstore Enterprise Fund (51)
Actual
2013-14
Budget
2014-15
Budget
2015-16
Total Income
Cost of Sales
509,838
0
499,191
0
454,685
0
Gross Profit or (Loss)
509,838
499,191
454,685
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
165,719
71,819
0
428
156,563
67,377
10,000
0
237,966
233,940
160,780
68,905
10,000
0
0
239,684
Excess of Revenues Over Expenditures
271,872
265,251
215,001
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
(60,489)
0
(131,846)
0
(124,829)
Total Other Financing Sources (Outgo)
(60,489)
(131,846)
(124,829)
Net Change to Fund Balance
211,383
133,405
90,172
1,386,246
1,597,629
1,731,034
1,597,629
1,731,034
1,821,206
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
42
2015-16 PRELIMINARY BUDGET
FOOD SERVICES FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Food Services Enterprise Fund (52)
Actual
2013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2014-15
Budget
2015-16
40,006
40,006
40,000
40,000
35,000
35,000
1,078
7,576
8,654
10,000
0
10,000
10,000
0
10,000
31,352
30,000
25,000
0
0
0
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
43
(25,000)
(25,000)
(35,000)
(25,000)
(25,000)
(35,000)
6,352
5,000
(10,000)
67,033
73,385
78,385
73,385
78,385
68,385
2015-16 PRELIMINARY BUDGET
OTHER ENTERPRISE FUND - DUPLICATIONS
Cabrillo Community College District
Preliminary Budget 2015-16
Other Enterprise Fund - Duplications (59)
Actual
2013-14
Budget
2014-15
Budget
2015-16
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
39,971
39,971
50
50
0
0
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
10,893
5,407
33,180
0
0
49,480
10,700
5,712
50,000
0
70,000
136,412
10,700
5,712
45,000
0
35,000
96,412
Excess of Revenues Over Expenditures
(9,509)
(136,362)
(96,412)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
25,000
136,362
113,912
0
0
Total Other Financing Sources (Outgo)
25,000
136,362
113,912
Net Change to Fund Balance
15,491
0
17,500
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
30,743
46,234
46,234
46,234
46,234
63,734
Other Financing Sources (Outgo)
44
0
Cabrillo College
Bookstore - Historical Trends
FY 2008-09 thru 2015-16
Actual
2013-2014
Final
Budget
2014-15
Prelim
Budget
2015-16
Actual
2008-2009
Actual
2009-2010
Actual
2010-2011
Actual
2011-2012
Actual
2012-2013
2,065,743
1,208,018
210,080
47,060
111,999
134,414
90,060
256,699
1,810,221
1,073,717
187,232
35,066
124,949
147,638
95,199
382,847
1,606,271
836,031
2,806
24,217
163,100
135,826
99,301
346,430
1,614,273
584,501
5,294
15,610
122,219
133,299
94,613
279,629
1,386,844
439,333
1,574
8,853
82,389
113,652
152,637
278,167
509,838
499,191
454,685
4,124,073
3,856,869
3,213,982
2,849,438
2,463,450
509,838
499,191
454,685
2,869,933
2,638,616
2,101,721
1,882,380
1,738,050
1,254,140
1,218,253
1,112,261
967,058
725,400
509,838
499,191
454,685
519,840
215,789
11,604
280,307
68,634
22,024
494,390
214,579
13,125
334,216
78,460
22,024
452,139
207,014
8,031
306,291
72,801
22,024
275,664
137,556
6,817
315,745
72,801
22,024
180,263
76,687
43,970
152,156
72,801
22,024
165,719
71,819
156,563
67,377
160,780
68,905
428
10,000
10,000
6,544
7,168
2,630
5,987
5,987
1,163,338
1,078,098
836,594
553,888
237,966
233,940
239,685
Income
New Texts
Used Texts
Hardware
Computer Software
Sundries
General Supplies
Sales Non-Merchandise
Other Income
Total Income
Cost of Sales
Gross Profit or (Loss)
-
-
-
Expenditures
Non-Instructional Salaries
Employee Benefits
Supplies and Materials
Other Oper Expenses
Rent and Utilities
M&O Supplies
M&O Equipment
Bank Loomis
Capital Outlay
Total Expenses
1,118,198
Other Financing Sources
Transfer In
Transfer Out
Sr. Accounting Specialist
Grounds (M&O/Utilities)
Custodian (M&O)
Duplications
Library Reserve Book Fund (ASCC)
Total Other Financing Sources
Net Change to Fund Balance
Beginning Fund Balance
Ending Fund Balance
(75,394)
(19,463)
(19,184)
(73,641)
(22,400)
(22,278)
(77,069)
(24,464)
(28,133)
(200,000)
(72,249)
(20,625)
(23,748)
(71,411)
(20,625)
(23,748)
(15,000)
(15,000)
(15,000)
(15,000)
(15,000)
(129,041)
(133,319)
(144,666)
(331,622)
(130,784)
(78,404)
(110,503)
(201,158)
6,901
1,728,682
1,735,583
1,735,583
1,657,179
1,657,179
1,546,676
1,546,676
1,345,518
45
(25,000)
(23,489)
(12,000)
(25,000)
(24,846)
(12,000)
(25,000)
(23,417)
(12,000)
(70,000)
(64,412)
(60,489)
(131,846)
(124,829)
40,728
211,383
133,405
90,171
1,345,518
1,386,246
1,386,246
1,597,629
1,597,629
1,731,034
1,731,034
1,821,206
2015-16 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
VIII. ASSOCIATED STUDENTS OF CABRILLO COLLEGE (ASCC)
OPERATING FUND
Permitted by California Education Code section 76063, the ASCC Operating Fund is
money held in trust by the District for organized student body association activities. The
District has fiduciary responsibility for these funds.
Revenues to the ASCC Operating fund are mostly generated by the sale of student
activity cards (SAC). Cabrillo College students pay a voluntary $10 fee upon registration
during each term of the academic year. Other funds deposited to this account include
vending machine commissions and contributions from the bookstore.
The revenue supports student services, clubs, cultural events, speakers, college wide
support grants, scholarships, textbook support programs and many other services and
activities to enhance student life and create a sense of belonging.
46
2015-16 PRELIMINARY BUDGET
ASSOCIATED STUDENTS FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Associated Students Fund (71)
Actual Actual
1999-002013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2014-15
Budget
2015-16
273,919
273,919
288,000
288,000
287,025
287,025
9,254
229,468
22,250
230,590
14,500
238,695
238,722
252,840
253,195
35,197
35,160
33,830
0
(34,174)
0
(35,160)
(33,830)
(34,174)
(35,160)
(33,830)
0
0
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
7900: Contingency Reserve
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
1,023
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
47
223,849
224,872
224,872
224,872
224,872
224,872
2015-16 PRELIMINARY BUDGET
TRUST & AGENCY FUND
IX.
TRUST & AGENCY FUND
The Trust and Agency Fund was established to account for monies held in a trustee
capacity by the college for individuals, student organizations or clubs. Money is
expended in accordance with procedures established by the entity for which the money is
held in trust.
The Trust and Agency Fund contains accounts where the District is the agent for the
funds. These accounts are not funded from the General Fund. Examples include student
clubs and organizations, Cabrillo Stage, Distinguished Artists, Cabrillo Chorus, pottery
fund, athletic ancillary funds and numerous others. The fund balance is an accumulated
balance of the entities, and is not available to the General Fund.
The transfer out represents the support of the Pino Alto and Catering classified positions
on the college payroll, as well as several new Cabrillo Stage and VAPA hourly positions.
Continuing from prior year, there will be a 2% administrative fee charged to all accounts
that is based on actual expenses.
48
2015-16 PRELIMINARY BUDGET
TRUST AND AGENCY FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Trust and Agency Fund (79)
ActualActuals
1999-002013-14
Budget
2014-15
Budget
2015-16
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,562,245
1,562,245
1,400,273
1,400,273
1,112,310
1,112,310
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
217,067
1,360,653
1,577,720
211,999
1,096,090
176,586
771,368
1,308,089
947,954
(15,475)
92,184
164,356
(2,467)
(3,500)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(117,707)
(130,928)
(147,424)
Total Other Financing Sources (Outgo)
(120,174)
(134,428)
(147,424)
Net Change to Fund Balance
(135,649)
(42,244)
16,932
799,582
663,933
621,689
663,933
621,689
638,621
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Student Registration Fees
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
49
2015-16 PRELIMINARY BUDGET
SCHOLARSHIP & LOAN TRUST FUND
X.
SCHOLARSHIP & LOAN TRUST FUND
The Scholarship and Loan Trust Fund accounts are for gifts, donations and bequests that
are used for scholarships, grants or loans to students. The majority of income for this
fund comes from the Cabrillo Foundation; the remainder is received from other sources.
The Grove Scholarships were received in the 2008-09 fiscal year. The un-awarded
balance of the Grove Scholarships was returned to the Cabrillo College Foundation on
June 30, 2012. The Osher Scholarship was established through the Foundation beginning
in 2009-10 fiscal year. The High Achievers Scholarship was established in the 2010-11
fiscal year for highly motivated students enrolled in Career Technical Education
programs at Cabrillo.
In the spring of 2012, the Student Emergency Grant was established in the amount of
$20,000. These funds will be disbursed over the next five years (2011-12 through 201516).
In the spring of 2012, two funds were established for Foster Youth: the Foster Youth
Emergency Grant and the Foster Youth Scholarship.
50
2015-16 PRELIMINARY BUDGET
SCHOLARSHIP AND LOAN TRUST FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Scholarship and Loan Trust Fund (75)
Actuals
2013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Budget
2014-15
Budget
2015-16
778,838
778,838
855,720
855,720
941,020
941,020
0
0
0
778,838
855,720
941,020
(779,156)
(855,720)
(941,020)
(779,156)
(855,720)
(941,020)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(318)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
51
0
0
16,522
16,204
16,204
16,204
16,204
16,204
2015-16 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
XI.
STUDENT FINANCIAL ASSISTANCE FUND
Student Financial Assistance Funds are designated to account for receiving and
disbursing federal and state-funded student financial aid.
PELL GRANTS - A federal program available to undergraduate students who are
participating in an eligible program and enrolled in three or more units. The amount of
the grant is determined by the student's index number. The 2015-16 Preliminary Budget
reflects the 2015-16 amount authorized by the Department of Education. Augmentations
are received throughout the year.
SEOG - Supplemental Educational Opportunity Grant is a federal program that enables
students with verified exceptional financial needs to pursue their studies at institutions of
higher education. The student must be enrolled at least on a half-time basis, (six or more
units), show evidence of academic progress, and be capable of maintaining good
standing.
EOPS - Extended Opportunity Program and Services is a state grant that is awarded
through the Financial Aid Office to students with verified exceptional need who qualify
under the program guidelines.
CARE - Cooperative Agencies Resources for Education is a state program awarded
through the Financial Aid Office for welfare-dependent single heads of households with
preschool age children.
CAL GRANTS A, B, C – A state funded grant given to students to help pay for college
expenses.
DIRECT LOANS - Direct Loans are made through the William D. Ford Federal Direct
Loan Program which is administered by the U. S. Department of Education. Fall 2010
was the first year of participation in the Federal Direct Loan Program.
 Subsidized Loans – Are for students with demonstrated financial need
 Unsubsidized Loans – Are not based on financial need
52
2015-16 PRELIMINARY BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Student Financial Assistance Fund (74)
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2013-14
Budget
2014-15
Budget
2015-16
16,647,701
954,784
80
17,602,565
17,109,263
938,000
80
18,047,343
16,738,317
1,066,848
60
17,805,225
17,602,565
18,047,343
17,805,225
(17,603,609)
(18,047,343)
(17,805,225)
(17,603,609)
(18,047,343)
(17,805,225)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
(1,044)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
25,327
0
24,283
53
0
0
24,283
24,283
24,283
24,283
2015-16 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
XII. STUDENT REPRESENTATION FEE FUND
Permitted by California Education Code section 76060.5, the Student Representation Fee,
one dollar per student per semester, is charged to all students. The use of this fee is
designated for the purpose of providing leadership training for student representatives
and the cost incurred for them to “state their positions and viewpoints before city, county,
and district governments and before offices and agencies of the state government.”
54
2015-16 PRELIMINARY BUDGET
STUDENT REPRESENTATION FEE FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Student Representation Fee Fund (72)
Actual Actual
1999-002013-14
Budget
2014-15
Budget
2015-16
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
19,364
25,110
23,603
19,364
25,110
23,603
(19,364)
(25,110)
(23,603)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
25,541
(1,788)
27,000
(1,890)
25,380
(1,777)
Total Other Financing Sources (Outgo)
23,753
25,110
23,603
4,389
0
0
85,499
89,888
89,888
89,888
89,888
89,888
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
55
2015-16 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
XIII. STUDENT CENTER FEE FUND
Permitted by California Education Code section 76375, the Student Center Fee is charged
to all students and is designated solely for the purpose of maintaining, operating and
remodeling student centers throughout the District. The majority of annual revenues from
this fund have been used to furnish the areas dedicated to ASCC and clubs in the Student
Activity Center (SAC) East as well as renovate the Cafeteria. The fee is $1 per unit for a
maximum of $5 per semester, and cannot exceed $10 per academic year. Some students
receiving financial assistance may have the fee waived.
The 2015-16 Preliminary Budget includes continued support of the transfer out to the
General Fund. This support helps fund the maintenance, operations, and services
sponsored by ASCC within SAC East.
56
2015-16 PRELIMINARY BUDGET
STUDENT CENTER FEE FUND
Cabrillo Community College District
Preliminary Budget 2015-16
Student Center Fee Fund (73)
Actual Actual
1999-002013-14
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Budget
2014-15
Budget
2015-16
166
166
1,700
1,700
2,020
2,020
19,498
527
214,164
234,189
12,600
3,400
365,836
381,836
19,600
3,600
30,742
53,942
(234,023)
(380,136)
(51,922)
108,989
(108,034)
110,000
(104,783)
103,400
(51,478)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
955
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
57
5,217
51,922
(233,068)
(374,919)
0
749,953
516,885
141,966
516,885
141,966
141,966
2015-16 PRELIMINARY BUDGET
STAFFING SUMMARY
XIV. Staffing Summary -All Funds
FULL-TIME EQUIVALENT POSITIONS
(Includes all filled and unfilled budgeted positions)
Fall Sem.
Students
Mgrs/Admin
Contract
Faculty
Adjunct
Faculty
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
13,604
14,871
15,231
14,867
14,623
15,157
15,056
16,012
16,900
16,467
15,541
15,030
14,222
13,808
13,330
NA
47
44
43
37
37
36
36
38
39
38.5
36
37
33
35.5
36.8
39.72
227
235
234
227
211
230
226
225
228
216.5
220
213.50
202.95
200.75
192.75
191.75
356
364
405
372
376
367
368
411
436
419
367
377
391
382
383
392*
Classified Confidential
Staff
Staff
234
253
238
217
220
223
233
249
246
241
239
226
203.70
200.68
202.58
201.41
Hourly
Employees
12.00
13.75
13.75
12.63
12.63
12.63
12.63
13.50
13.50
12.50
12.50
11.75
11.40
11.40
10.90
10.90
Information on this chart is based on the Business Office count of FTE positions for the 2015-16 Preliminary
Budget. This includes position changes approved through the February 2015 Board meeting.
It should be noted that the numbers for adjunct faculty and hourly employees are not FTE,
but a headcount of employees in those categories.
Student count based on information published in the Cabrillo College Fact Book
*Adjunct count based on Spring 2015 semester active assignments
♦ Temporary/hourly and student workers as of the payroll period ending April 19, 2015
Updated 04/29/2015
58
570
574
402
382
386
393
440
405
632
283
341
89
101
102
142
364s
ATTACHMENTS