2015-16
FINAL BUDGET
Cabrillo Community College District
September 14, 2015
STATE OF CALIFORNIA
BRICE W. HARRIS, CHANCELLOR
CALIFORNIA COMMUNITY COLLEGES
CHANCELLOR’S OFFICE
1102 Q STREET
SACRAMENTO, CA 95811-6549
(916) 445-8752
http://www.cccco.edu
Colleagues,
While final votes will not likely be cast until Friday, we can now share most of the detail of what will
likely constitute the final 2015-16 budget for the California Community Colleges.
As mentioned in earlier messages, the Conference Committee agreed to a budget that reflected the
priorities of the Assembly and Senate and utilized revenues estimates from the Legislative Analyst’s
Office (LAO) that were higher than those estimated at May Revision by the Department of Finance
(DOF). Yesterday, the Governor held a press conference with the Speaker and Pro Tem announcing an
agreement that would modify the Conference version enough to secure the Governor’s signature. AB
93 details the Conference Committee proposal, while AB 123 will modify certain details of AB 93 to bring
the final budget into alignment with yesterday’s announced agreement.
The final agreement brings revenue estimates back into line with DOF’s May Revision estimates. Given
this, it is not surprising then much of the budget details for the California Community Colleges are
similar to what was proposed at the May Revision. The budget includes funding to increase access by
3%, larger increases for SSSP and Student Equity Plans, a 1.02% COLA, rate equalization for CDCP,
significant funding for mandate reimbursement and for deferred maintenance/instructional equipment,
fully eliminates year-over-year deferrals, and funding for hiring more full-time faculty. In some cases,
the totals for these items have altered a bit and some new items have been included, such as funding to
restore EOPS to pre-recession levels, $39M in in financial aid grants for full-time students who receive
Cal Grant B awards, and $6M to fund startup costs for the BA degree pilot programs.
Attached is a table highlighting most of the final budget detail as we understand it at this point in time.
The table outlines the amounts requested in the 15-16 System Budget Request, if any, the incremental
changes funded in the budget, and the total funding amount for the item, where relevant. We hope you
find this helpful. Of course, this should be considered unofficial until the Legislature approves AB 123
and the Governor signs that bill along with AB 93, but we thought the table would aid district planning
for the coming fiscal year.
As districts plan their budgets, we do hope you will keep earlier cautions in mind. Scheduled increases in
PERS and STRS contributions will claim a growing share of local operating funds in the coming years, plus
Proposition 30 revenues will begin to phase out at the end of the 2016 calendar year. We are not long
removed from sharp reductions to Community College funding, and the inherent volatility of Proposition
98 should not be forgotten. Times are good, today, but it is unlikely that we have seen our last
recession.
I will provide more updates throughout the process as needed.
Regards,
Dan Troy
Vice Chancellor, California Community Colleges Chancellor’s Office
2015-16 California Community College Funding
Item
Ongoing Funds
Enrollment Growth
Cost of Living Adjustment
Base Allocation Funding/ Rate
Increase
Student Success and Support
Program (SSSP)
Implementation of Student Equity
Plans
Career Development and College
Preparation (CDCP) Rate
Equalization
Apprenticeship Programs
EOPS
Professional Development
Funding for Full-Time Faculty
Deferred
Maintenance/Instructional
Equipment
Institutional Effectiveness
Partnership Initiative
COLA for EOPS, DSPS, CalWORKs,
and the Childcare Tax Bailout
programs
Supplemental financial aid
assistance for Cal Grant B recipients
Proposition 39
One-Time Funds
Mandate Backlogs (Including:
Maintenance, Instructional
Equipment)
Remaining Apportionment
2015-16 System
Budget Request
2015-16
Augmentation
Total Item
$120,000,000
$156,457,000 (3%)
$125,000,000 (2.10%
Stat. COLA,
estimated)
$55,000,000
(requested in COLA
BCP)
$100,000,000
$61,022,000 (1.02%
Statutory COLA)
$266,692,000
$100,000,000
$2,523,473,000
(CCC
Apportionments,
GF only)
Included in CCC
Apportionments
budget line
Included in CCC
Apportionments
budget line
$285,183,000
$100,000,000
$85,000,000
$155,000,000
$49,000,000
$49,000,000
$49,000,000
$7,500,000 (Included
under the Categorical
Restoration BCP)
$33,680,000
(Included under the
Categorical
Restoration BCP)
$25,000,000
$70,000,000
Funding based on
available one-time
resources
N/A
$29,100,000
$51,924,000
$33,680,000
$123,189,000
$0
$62,320,000
$148,000,000
($48,000,000 is onetime)
$15,000,000
N/A
$2,500,000
$0
$62,320,000
$148,000,000
($48,000,000 is
one-time)
$17,500,000
(Included in SSSP
item)
$2,500,000
N/A
$39,000,000
$39,000,000
N/A
$38,700,000
$38,700,000
Funding based on
available one-time
resources
$94,500,000 (would
$603,700,000
($117,000,000 in
budget year funds)
$94,500,000
$603,700,000
$94,500,000
Deferrals
CTE (SB 1070)
Basic Skills and Student Outcomes
Transformation Program
CCC/CSU/High Schools Pilot
Program for Basic Skills Instruction
BA Pilot Programs- funding for
implementation, start-up costs and
professional development
Financial Aid Administration
Adult Education
Adult Education Block Grant
Program
Adult Education Data Systems
eliminate system
deferrals)
N/A
N/A
$48,000,000
$60,000,000
$48,000,000
$60,000,000
N/A
$10,000,000
$10,000,000
N/A
$6,000,000
$6,000,000
N/A
$3,000,000 (for local
implementation of
Cal Grant B
supplemental
financial aid
assistance)
$3,000,000
$500,000,000
$500,000,000
$500,000,000
N/A
$25,000,000 (not
counted against the
P98 split)
$25,000,000
2015-2016
FINAL BUDGET
TABLE OF CONTENTS
PAGE
I
General Fund – Overview ................................................................................................. 1
A.
Base Budget ......................................................................................................... 3
1.
Base Budget Revenue.............................................................................. 3
a.
b.
c.
2.
General Apportionment ............................................................... 3
Lottery.......................................................................................... 6
Non-Resident Tuition .................................................................. 6
Base Budget Expenditures ...................................................................... 7
a.
Benefits ........................................................................................ 8
Base Budget Tables
Base Budget Revenue .................................................................. 9
Base Budget Expenditures ......................................................... 10
B.
Community Education........................................................................................ 12
C.
General Restricted Fund ..................................................................................... 14
D.
Carry-Over Sub-Fund ......................................................................................... 19
E.
General Unrestricted Funds ................................................................................ 20
F.
Carryover Fund Allocation................................................................................. 21
G.
Reserves (Ending Balance) ................................................................................ 22
1.
Base Budget Reserves ........................................................................... 22
a.
b.
c.
d.
e.
2.
I.
General Reserves ....................................................................... 22
Revolving Cash Fund................................................................. 22
Clearing/Operational Fund......................................................... 22
2015-16 Operating Reserves ...................................................... 22
One-Time Sub-Fund Allocations ............................................... 22
Ending Fund Balance vs. Cash Balance ................................................ 24
Other Financing Sources (Outgo)....................................................................... 25
Inter- and Intra-Fund Transfers ............................................................. 26
i
TABLE OF CONTENTS
(CONTINUED)
II
Retiree Benefit Fund ....................................................................................................... 27
III
Debt Service Fund ........................................................................................................... 30
IV
Child Development Fund ................................................................................................ 32
V
Building Fund .................................................................................................................. 34
A.
Scheduled Maintenance & Capital Construction Projects .................................. 34
B.
Transportation, Parking & Security.................................................................... 34
C.
Certificates of Participation ................................................................................ 34
D.
Redevelopment Agency (RDA) Funds............................................................... 34
VI
General Obligation Bond Fund ....................................................................................... 36
VII
Enterprise Fund – Auxiliary Services.............................................................................. 41
VIII
Associated Students Fund ............................................................................................... 48
IX
Trust & Agency Fund ...................................................................................................... 50
X
Scholarship & Loan Trust Fund ...................................................................................... 52
XI
Student Financial Assistance Fund.................................................................................. 54
XII
Student Representation Fee Trust Fund .......................................................................... 56
XIII
Student Center Fee Fund ................................................................................................. 58
XIV
Staffing Summary - All Funds ........................................................................................ 60
Attachments:
2015-2020 Budget Planning Update—Final Budget, September 14, 2015 .............................. A1-4
ii
2015-16 FINAL BUDGET
GENERAL FUND
I.
GENERAL FUND
Integration of Financial and Institutional Planning
The College Planning Council (CPC) serves as the main forum for discussion around
institutional and financial planning and other relevant policy matters. The president chairs
CPC meetings, with committee membership which includes administration, faculty, staff and
student representatives. CPC was initially created for the specific purpose of developing,
reviewing and monitoring college master plans. Over time, CPC also became responsible for
integrating budget development and other fiscal and budgetary matters with institutional
planning and with the institution’s overall Mission and Vision statements. Accordingly, CPC
utilizes the institution’s Mission statements as well as the College Master Plan to evaluate
program review reports, new program proposals, service proposals, resource allocation
matters and resource reduction proposals. CPC formulates recommendations to the president,
which are integrated with those of the cabinet, and are subsequently presented to the
Governing Board for discussion and approval.
Working in conjunction with CPC, financial and institutional planning also takes place at
various levels within the organization. Instructional departments review and develop program
plans and student learning outcomes, along with the resource needs to achieve desired
outcomes. These instructional plans are presented and reviewed by the Council for
Instructional Planning (CIP), which ranks and forwards the top third to CPC. Noninstructional departments also conduct program and planning reviews for CPC consideration.
The Facilities Planning Committee plans capital outlays, and all major construction and
remodeling projects to be consistent with the goals and objectives of the college. The resulting
Facilities Master Plan guides these expenditures, and is reviewed bi-annually by the board, the
president and vice president of administrative services.
Overview
The General Fund is maintained to account for those transactions that are for the overall college
operation (Instruction, Student Services, Business Services, et cetera). Within the General Fund,
a number of sub-funds have been established: Base Budget, Restricted, District Match,
Community Education, Carry-Over, and One-Time Sub-Funds. The division of these sub-funds
reflects the need to differentiate discretionary revenue from restricted revenue and ongoing
funding from one-time funding.
A brief description of each sub-fund is provided later in the report. It is anticipated that the
college will transfer approximately $208 thousand from the Operating Reserves to reduce the
Final Budget deficit. This transfer is shown in the ‘Transfers From One Time Fund’
presented below.
The Final Budgets for the Unrestricted Base Budget, including District Match, and the
Restricted Fund are summarized as follows:
1
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
General Fund
Overview
Base
Restricted
Budget (Note 1)
District
Budget
Carry
Match
Over
One
Community
Total
Time
Education
General Fund
Revenue
60,960,804
21,474,614
0
0
0
1,120,901
83,556,319
Expenditures
58,769,087
21,110,053
408,414
3,647,778
1,182,757
1,368,478
86,486,567
Revenue less
Expenditures
2,191,717
364,561
(408,414)
(3,647,778)
(1,182,757)
(247,577)
(2,930,248)
Transfers In/(Out)
(2,399,819)
(863,601)
408,414
0
0
0
(2,855,006)
208,102
0
Transfers From One Time Fund
Adjustment
(208,102)
0
0
0
Net Change in Fund Balance
Prior to One Time Transfer
From Reserves
0
(499,040)
0
(3,647,778)
(1,390,859)
(247,577)
(5,785,254)
4,407,000
576,246
0
3,647,778
4,106,646
1,159,688
13,897,358
4,407,000
77,206
0
0
2,715,787
912,111
8,112,104
Beginning Balance
July 1,2015
Projected Net Ending
Fund Balance
June 30, 2016
Note 1: The Base Budget requires a transfer in of $208,102 from the ‘One Time Reserve’ in order to balance the FY 2015-16 budget on a
short term basis.
2
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
A.
BASE BUDGET
Base Budget is an unrestricted sub-fund, accounting for the ongoing operational
expenditures of the college and is based on the approved 2015-16 State Budget.
1.
BASE BUDGET REVENUE
The Base Budget Revenue for community colleges is based on a formula
that allocates a “basic allocation” based on the number of colleges and
centers in a district. In addition to the basic allocation, each district
receives equalized rates for its full-time equivalent students (FTES) from
the state general apportionment, student enrollment fees, and property
taxes.
a.
General Apportionment
2014-15 Actual
Enrollment Fees: There were no changes to student enrollment
fees.
General Apportionment: The College’ budget has been updated to
reflect funding for 10,887 FTES in 2014-15. This change results
in a $500,000 reduction to the projected deficit from the FY 201415 Final Budget.
Budget Stability: In 2014-15 the college must return to the base
level of 10,887 to maintain revenue at that level. Declining
enrollment continues to be a concern. The college must maintain
1,000 FTES in Watsonville and 10,000 FTES overall as well.
2015-16 Final Budget
General Apportionment: The State Budget includes 1.02% of funding
for COLA, base allocation increase of approximately $266 million
system wide and 3.0% for access/growth. Since enrollment continues to
decline, no growth has been included for the FY 2015-16 Final Budget.
The college is planning for a permanent loss of funding of $2 million; a
reduction of the enrollment cap from 10,887 to 10,500.
Budget Stability: In 2015-16 the college will be in budget stability. The
College will continue to be funded at the 10,887 FTES level.
Enrollment Fees: There are no proposed changes to student enrollment
fees.
3
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
ANNUAL APPORTIONMENT ATTENDANCE
FULL-TIME EQUIVALENT STUDENTS (FTES)
Year
1992-1993
1993-1994
FTES
8,685
8,370
Increase
(Decrease)
(3.6%)
1994-1995
8,459
1%
1995-1996
1996-1997
1997-1998
8,228
8,526
9,247
(2.7%)
3.5%
8.5%
1998-1999
9,549
3.3%
1999-2000
9,696
1.5%
2000-2001
2001-2002
2002-2003
2003-2004
2004-2005
2005-2006
2006-2007
2006-2007
2007-2008
2007-2008
2008-2009
2008-2009
2009-2010
2009-2010
2010-2011
2010-2011
2011-2012
2011-2012
2012-2013
2012-2013
2013-2014
2013-2014
2014-2015
2014-2015
10,175
10,956
11,391
11,410
11,159
11,159
10,981 (funded)
11,462 (reported)
11,467 (funded)
11,610 (reported)
13,472 (reported)
11,847 (funded)
12,799 (reported)
11,357 (funded)
11,915 (reported)
11,651 (funded)
12,483 (reported)
10,683 (funded)
10,833 (reported)
10,833 (funded)
10,233 (reported)
10,887 (funded)
10,887 (reported)
10,887 (funded)
5%
7.7%
4%
.17%
(2.2%)
-0(1.44%)
.786%
(5%)
(4%)
(7%)
2.5%
5%
(8%)
(13.22%)
1.40%
(5.5%)
6.4%
-
*Differential fee of $50 for holders of BA/BS degrees
4
Student Fees
$13 per Unit
*$13 per Unit
$13 per Unit
No Differential
$13 per Unit
$13 per Unit
$13 per Unit
$13 per Unit-Fall
$12 per Unit-Spring
$12 per Unit-Fall
$11 per Unit-Spring
$11 per Unit
$11 per Unit
$11 per Unit
$18 per Unit
$26 per Unit
$26 per Unit
$20 per Unit
$20 per Unit
$20 per Unit
$20 per Unit
$20 per Unit
$20 per Unit
$26 per Unit
$26 per Unit
$26 per Unit
$26 per Unit
$36 per Unit
$36 per Unit
$46 per Unit
$46 per Unit
$46 per Unit
$46 per Unit
$46 per Unit
$46 per Unit
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
This chart compares the 2014-15 general apportionment with the budget for 2015-16.
GENERAL APPORTIONMENT
2014-15
Final
Budget
10,755
50,700,305
Funded Credit/Non-credit FTES Assumptions
BASE REVENUES
2014-15
Projected
Apportionment
10,887
48,574,598
2015-16
Final Budget
10,887
50,518,935
-555,000
State Budget Reduction of Workload (base FTES)
430,000
2014-15 COLA @ 0.85%
440,000
570,000
2015-16 COLA @ 1.02%
2015-16 In crease in Base Allocation -Approx. 2% (@95%)
Foundation Grant
4,000,000
5,622,000
5,670,000
Watsonville Center Revenue
1,000,000
1,124,550
1,134,000
55,761,148
57,892,935
Deficit Factor
General Apportionment-shortfall
Property Tax Shortfall
GENERAL APPORTIONMENT
-692,000
54,883,305
5
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
b.
Lottery
2014-15 Actual
The Lottery estimate was funded for 2014-15 based on total FTES of
10,775 at a rate of $126 per FTES. The restricted rate is set at $31 per
FTES.
2015-16 Final Budget
The Lottery estimate for 2015-16 is based on total FTES of 10,775 at a
rate of $126 per FTES. The restricted rate is set at $31 per FTES.
c.
Non-Resident Tuition
2014-15 Actual
Non-resident tuition for 2014-15 was set at the District’s computed cost
rate of $195 plus $3 per unit for the capital outlay fee.
2015-16 Final Budget
Non-resident tuition for 2015-16 will be set at the District’s computed cost
rate of $200, plus $6 per unit for the capital outlay fee. The college
enrollment from out-of-state and foreign students is expected to increase
by approximately $100,000 from prior year.
6
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
2.
BASE BUDGET EXPENDITURES
The following assumptions were used in generating the base budget
expenditures:
•
The Final Budget assumes the District will capture $300,000 in
salary/benefit savings from vacant positions.
•
Negotiated salary increases for 2014-15 include an on-going salary
schedule increase of 3.0% and an off schedule increase of 3.5%.
•
Benefit stipend increases were approximately 1.95% (50% - 50% cost
share).
•
An increase in retiree benefits of approximately $115,000 is budgeted.
•
Expense of approximately $100,000 related to the Affordable Care Act
has been included.
•
The PERS rate has increased from 11.771% to 12.6%. The District
pays the employee contribution for classified and confidential
employees, for a total of 19.6%.
•
Column and step increases are funded for all units.
•
The District plans to continue to suspend winter session in 2015.
•
The District will continue to fund $350,000 toward scheduled
maintenance.
•
Total transfers from the Bridge Fund Reserve of $208,102 will be
used to balance the 2015-16 Final Budget.
7
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
a. Benefits
Mandatory benefits have been funded based on the following rates:
FY 2013/14
FY 2014/15
FY 2015/16
11.442%
11.771%
11.847%
7%
7%
7%
$9.33/mo/per
employee
$9.33/mo/per
employee
$9.33/mo/per
employee
STRS
8.25%
8.88%
10.73%
SOCIAL SECURITY
6.20%
6.20%
6.20%
MEDICARE
1.45%
1.45%
1.45%
$1.854
$1.6132
$1.18
0.05%
0.05%
0.05%
15.00%
15.00%
15.00%
$9,621,$18,454,
$25,773
$10,095,$19,345,
$27,090
$10,429,$19,979,
$28,016
DISTRICT BENEFITS
PERS (Employer Portion)
PERS Employee (Paid by Employer for
Confidential employees and for
Classified bargaining-unit employees
hired before 1-1-13)
PERS AB2177
WORKERS COMP
Rate per $100 payroll
UNEMPLOYMENT
Rate per $100 payroll
Local experience charge
CAFETERIAPACKAGE/FTE
All Employee Groups
8
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND
BASE BUDGET
REVENUES
FEDERAL
8150 Admin. Allowance
8160 Veterans
Total Federal
STATE
8612
8630
8612
8670
8612
8612
8681
Working Bdgt
2014-15
Actual
2014-15
$
$
$
Final Bdgt
2015-16
%
43,769
1,100
44,869
44,869
15,507,682
8,165,000
244,522
155,000
6,073,305
38,000
1,379,200
13,905,634
10,000,000
244,522
158,700
6,073,305
38,000
1,249,578
31,562,709
31,669,739
20,320,318
87,000
45,000
4,662,000
81,278
0
1,000,000
7,000
20,800,933
87,000
45,000
4,800,000
81,278
0
1,160,000
7,000
Total Local
26,202,596
26,981,211
27,809,778 47.2%
27,570,278
TOTAL REVENUES
57,810,174
58,695,819
58,920,737
60,960,804
50,700,305
4,000,000
1,000,000
430,000
50,700,305
4,000,000
1,000,000
430,000
48,574,598
5,622,000
1,124,550
440,000
(692,000)
(391,733)
*General Apportionment
*EPA Prop. 30
P/T Faculty Comp
*State Taxes
*BOGG
2% Admin. Allow.
Lottery
*Taxes
Facility Rental/Use
Interest
*Enrollment Fee
2% Adm. Allow.
Transcripts
Non-Resident Tuition
Miscellaneous
* GENERAL APPORTIONMENT
Base, Prior Year
Foundation Grant
Center Revenue
COLA
Base Allocation
Adjustments:
General Apportionment Shortfall
Student Fee Offset
Property Tax Shortfall
Workload Reduction (Base FTES)
* TOTAL GENERAL APPORTIONMENT
(555,000)
54,883,305
9
55,738,572
40,494
1,979
$
43,769
1,100
Total State
LOCAL
8811
8850
8860
8874
8874
8879
8880
8890
Adopted Bdgt
2014-15
43,769
1,100
42,473 0.07%
13,064,833
9,982,558
244,522
167,141
6,206,090
153,764
1,249,578
44,869
15,328,935
10,000,000
244,522
155,000
6,200,000
38,000
1,379,200
31,068,486 52.7%
21,738,952
97,597
68,001
4,601,574
93,910
32,730
1,134,768
42,246
33,345,657
21,547,000
87,000
68,000
4,662,000
81,278
0
1,100,000
25,000
100%
50,518,935
5,670,000
1,134,000
570,000
0
0
55,761,148
57,892,935
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND Adopted Bdgt Working Bdgt
Actual
Final Bdgt
BASE BUDGET
2014-15
2014-15
2014-15
2015-16
EXPENDITURES
$
$
$
CERTIFICATED SALARIES
1100 Teaching
1200 Non-Teaching
1300 Part-Time Teaching
1400 Part-Time Non-Teaching
%
12,538,780
3,717,574
9,084,500
242,686
11,763,486
4,203,910
8,871,316
817,859
Total Certificated Salaries
25,583,540
25,656,571
CLASSIFIED SALARIES
2100 Regular Contract
2200 Instr'l Aide Contract
2300 Part-Time Classified
2400 Part-Time Class Instr'l Aide
9,605,282
1,298,280
416,246
306,295
9,145,048
1,173,113
685,447
320,075
11,626,103
11,323,683
5,657,704
6,941,926
5,659,950
6,934,943
Total Employee Benefits
12,599,630
12,594,893
SUPPLIES & MATERIALS
4200 Other Books
4300 Instructional Supplies
4500 Non-Instructional Supplies
8,000
597,242
497,757
9,700
561,177
742,747
9,700
411,420
670,889
1,102,999
1,313,624
1,092,009
388,856
140,338
95,216
512,000
1,938,033
16,300
861,800
248,100
150,000
65,000
248,726
92,500
63,039
23,800
113,291
24,620
24,266
59,228
0
4,936
355,000
758,249
179,226
97,864
498,858
1,826,603
26,032
1,042,267
164,163
319,825
65,000
160,441
95,723
62,627
23,250
84,641
13,487
7,725
39,523
0
3,500
367,900
656,708
91,806
96,219
439,707
1,629,963
23,354
978,392
155,418
255,744
61,150
137,318
81,609
57,261
19,145
68,651
2,028
0
28,237
0
0
275,122
5,425,049
5,836,904
5,057,832
Total Classified Salaries
EMPLOYEE BENEFITS
3000 Mandatory Benefit
3400 Medical Fringe Benefit
Total Supplies & Materials
OTHER OPERATING EXPENDITURES
5100 Professional Services
5200 Travel & Mileage
5300 Dues & Memberships
5400 Insurance
5500 Utilities
5600 Rental Equip. & Facilities
Maint. Serv. Agreements
Repairs
5700 Legal Fees
Audit
Misc. Fees (Mchnt Bank/TRAN)
5800 Postage
Advertising
Fingerprint & Testing Reqs
Printing
Program Support
Component Support
Permit, License, and Tax Fees
ACA Fines
Other Fees
Uncollectable Stdnt. Recv.
Total Operating
10
11,783,752
4,183,858
8,503,168
679,261
$
12,697,866
3,665,260
9,516,285
291,079
25,150,039 46%
9,074,187
1,133,342
573,771
286,103
26,170,490
9,814,410
1,231,977
427,791
306,295
11,067,403 20%
5,510,788
6,753,643
11,780,473
6,356,783
7,231,310
12,264,431 22%
13,588,093
8,000
570,491
507,247
2%
1,085,738
340,409
144,248
96,248
537,000
1,942,433
16,300
1,182,395
277,850
175,000
65,000
229,600
92,500
63,039
23,800
113,291
42,788
48,615
59,756
100,000
4,936
352,000
9%
5,907,208
2015-16 FINAL BUDGET
GENERAL FUND - OVERVIEW
UNRESTRICTED GENERAL FUND Adopted Bdgt Working Bdgt
Actual
BASE BUDGET
2014-15
2014-15
2014-15
EXPENDITURES
$
$
$
CAPITAL OUTLAY
6300 Books
6400 Equipment
Total Capital Outlay
Final Bdgt
2015-16
%
21,950
220,135
15,270
57,789
242,085
73,059
TOTAL EXPENDITURES
56,579,406
56,798,734
54,649,130
58,769,087
TOTAL REVENUES
57,810,174
58,695,819
58,920,737
60,960,804
1,230,768
1,897,085
(524,549)
(524,549)
(472,808)
(408,414)
236,611
236,611
234,448
250,879
34,984
34,984
34,984
18,366
15,000
15,000
15,000
15,000
104,783
104,783
74,048
39,888
89,321
108,479
108,627
126,212
REVENUES OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (OUTGO)
To District Match-FD 13
Indirects-fr FD 12, 33, 71, 72, 79
TRANSFERS
From Bookstore Fund 51
From Assoc. Students Fund 71
From Student Center Fund 73
From Trust & Agency Fund 79
To Debt Service Fund 22
To Retiree Benefits Fund 23
To Bldg/Transportation Fund 41
To Bldg/Sched Maintenance FD 4
Total Transfers
TOTAL OTHER FINANCING
SOURCES (OUTGO)
15,270
2,146
$
17,416 0.03%
4,271,607 100%
16,950
220,135
237,085
2,191,717
(340,750)
(376,125)
(371,125)
(341,750)
(1,435,000)
(1,435,000)
(1,435,000)
(1,550,000)
(200,000)
(200,000)
(200,000)
(200,000)
(350,000)
(350,000)
(350,000)
(350,000)
(2,081,662)
(2,097,879)
(2,123,466)
(2,242,284)
(2,369,600)
(2,385,817)
(2,361,826)
(2,399,819)
(1,138,832)
(488,732)
1,909,781
(208,102)
1,138,832
488,732
0
0
1,909,781
0
BALANCE - BEGINNING YEAR
3,000,000
3,000,000
3,000,000
4,407,000
YEAR END FUND BALANCE
3,000,000
3,000,000
4,407,000
4,407,000
2,875,000
100,000
25,000
2,875,000
100,000
25,000
2,875,000
100,000
25,000
4,282,000
100,000
25,000
0
(2,002)
0
3,000,000
===========
2,997,998
===========
3,000,000
=========
4,407,000
===========
EXCESS REVENUES/TRANSFERS
OVER (UNDER) EXPENDITURES
FROM ONE-TIME (17)
NET CHANGE TO FUND BALANCE
RESERVES
General Reserve
Revolving Cash Fund
Clearing/Operational
Unallocated
Budget Adjustments
Mid-Year Reductions
TOTAL RESERVES
11
208,102
2015-16 FINAL BUDGET
COMMUNITY EDUCATION – GENERAL FUND
B.
COMMUNITY EDUCATION
This sub-fund accounts for the Community Education and the Contract Education
programs.
The Community Education program is primarily based upon revenue generated
from class fees.
12
2015-16 FINAL BUDGET
CABRILLO EXTENSION/COMMUNITY EDUCATION - GENERAL FUND
Cabrillo Community College District
Final Budget 2015-16
Cabrillo Extension/Community Education Fund (15)
Budget
2014-15
Revenues
8800: Local
Total Revenues
930,442
930,442
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7600: Grants/Donations/Scholarships
Total Expenditures
61,465
539,754
268,361
35,304
304,671
2,000
267
1,211,822
Excess of Revenues Over Expenditures
(281,380)
Actual
2014-15
Budget
2015-16
1,299,597
1,299,597
1,120,901
1,120,901
0
569,650
173,296
75,585
441,954
(5,750)
1,254,735
0
608,505
369,574
41,250
347,150
2,000
1,368,479
44,862
(247,578)
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
Total Other Financing Sources (Outgo)
0
Net Change to Fund Balance
(281,380)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
13
0
44,862
0
(247,578)
1,114,827
1,114,827
1,159,689
833,447
1,159,689
912,111
2015-16 FINAL BUDGET
GENERAL RESTRICTED FUND
C.
GENERAL RESTRICTED FUND
The Restricted General Fund programs are established for the purpose of
providing specialized services. These services are funded by revenues collected
from program participants or from revenues provided by a federal, state or local
agency. As the name implies, restricted funds may only be used to pay for the
costs of providing specific services.
Federal, state and local agencies frequently require that a district receiving special
funding provide general fund dollars to the restricted program. This “match”
varies by funding agency and may be in the form of a cash contribution to pay for
specific expenditures, or it may be an “in-kind” contribution that is made through
allocation of existing District resources such as use of a facility, use of equipment,
utilities or personnel. Required match is often expensed in the unrestricted general
fund. The college continues to evaluate match requirements and commitments to
determine the appropriate level of match for each program.
Page 15 shows a summary of the 2015-16 Final Restricted General Fund revenues
and expenditures. Pages 16-18 show the listing of programs included in the
Restricted General Fund budget.
14
2015-16 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2015-16
Restricted Fund (12)
Budget
2014-15
Actual
2014-15
Budget
2015-16
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
2,673,076
5,337,429
1,386,075
9,396,580
2,623,618
7,032,683
1,116,620
10,772,921
2,224,066
17,606,002
1,644,546
21,474,614
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
1,946,643
1,925,384
1,497,686
741,960
3,021,115
166,404
9,299,192
2,310,171
2,058,411
1,395,983
683,525
3,140,215
472,315
10,060,620
2,740,298
2,244,453
1,985,509
1,131,338
12,595,513
412,942
21,110,053
97,388
712,301
364,561
(85,876)
(172,954)
(132,576)
(178,013)
(95,587)
(184,635)
(564,482)
11,068
(563,406)
(583,379)
Total Other Financing Sources (Outgo)
(823,312)
(862,927)
(863,601)
Net Change to Fund Balance
(725,924)
(150,626)
(499,040)
726,873
726,873
576,246
949
576,246
77,206
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7600: Grants/Donations/Scholarships
7320: Indirects
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
15
2015-16 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2015-16
Restricted - General Fund Detailed Program Listing
Project
Description
022
023
024
026
029
034
035
038
040
041
042
043
050
054
055
057
100
103
107
110
111
112
125
126
129
133
134
138
140
141
142
143
153
165
170
CC Fdtn - Mont Penin Fdtn
CAP
Stdnt Support Conf Team
CC Fdtn - Herman Tutorials
Career Ladd.-Foster Youth
CC Fdtn - Outreach Amb
CC Fdtn-Baskin Womn's St
CC Fdtn - Dent Hygiene
Student Equity 15-16
Bunkyo Study Abroad
Student Equity 14-15
CC Fdtn - Foster Youth
Title III-STEM Construction
Title III-STEM 14-15 Yr 4
Title III-STEM 15-16 Yr 5
CC Fdtn - HAWK / Nursing
Lottery
Student Representation
CC Fdtn - Stroke Center
Health Services
DSPS
Human Care Alliance
CARE
EOPS
PVUSD EOPS Smr Migrant
NSF - EAGER
ACCESS
ACCESS
FTTW-WIA Adult
FTTW-WIA Dislocated Wkr
FTTW-WIA Adult(Perf Based
FTTW-WIA Disl Wkr(Perf Bas
Stdnt Fin Aid Assist - SFAA
Foster Parent
Learning Works-MARC
Federal
Revenue
8100
State
Revenue
8600
Local
Revenue
8800
1,881
79,305
10,929
15,696
2,474
23,008
29,229
100,000
561,699
1,776
462,883
Certificated Classified
Salaries
Salaries
2000
1000
1,851
48,709
11,130
22,359
22,900
83,536
160,735
3,000
119,300
38,000
383,484
108,608
432,769
186,640
192,400
23,880
Other
Employee Supplies & Operating
Benefits
Materials Expenses &
3000
4000
Services
5000
30
4,249
5,000
21,347
929
10,000
131
4,435
474
649
4,958
1,371
16,464
75,770
85,279
53,275
402
9,442
24,518
52,640
74,025
2,120
4,000
6,200
Student
Aid
7600
Transfer
Out
7310
Indirect
7320
2,000
1,800
383,484
7,275
10,083
116,413
6,415
3,325
76,045
29,073
80,786
860
441,775
38,000
Capital
Outlay
6000
40,000
1,211,683
28,725
113,157
597,000
56,130
217,251
520,447
4,094
4,094
12,473
1,091
14,190
13,795
31,144
118,296
348,283
15,598
520
82,361
1,043
26,429
415
13
9,076
8,898
56,859
253,130
13,291
189,446
28,621
66,127
54,100
324,666
18,641
179,021
14,888
1,104
31,875
31,875
1,257
1,527
450,640
116,255
4,347
3,000
91,681
7,385
22,586
2,000
23,112
92,026
202,622
48,820
10,000
85,252
600
16
23,200
1,200
42,927
95,430
322,144
441,775
1,725
2,771
429,969
122,831
1,709
4,100
17,293
684
113,698
5,000
17,500
1,480
2,000
897
6,546
1,282
1,857
1,257
1,527
400
62,895
27,000
54,543
35,000
46,079
8,032
9,762
3,233
3,231
8,064
14,178
3,988
2,906
359
Total
Expenses
1,881
79,305
10,929
15,696
2,474
23,008
29,229
100,000
561,699
12,844
462,883
38,000
383,484
108,608
432,769
7,275
763,919
28,725
113,157
917,085
1,211,683
66,127
54,100
324,666
18,641
179,021
14,888
1,104
31,875
31,875
1,257
1,527
450,640
116,255
4,347
2015-16 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2015-16
Restricted - General Fund Detailed Program Listing
Project
174
175
180
181
182
193
194
202
204
205
230
242
292
295
296
299
316
327
331
337
355
357
358
361
362
365
367
387
390
391
392
397
398
399
507
Description
Federal
Revenue
8100
MESA 15-16
MESA 14-15
Puente Project
NSF SPECS 14-15
NSF SPECS 15-16
SSSP - Credit 14-15 C/O
SSSP - Credit 15-16
Faculty/Staff Diversity
TANF-Welfare Reform
CalWorks-Welfare Reform
AMATYC
Int'l Student Cap Surcharge
FTTW-WIA CalWorks
FTTW-WIA CalWrks Wk Sty
FTTW-WIA CW WS Perf Based
FTTW-CalWrks Perf Based
FTTW - SFSN
QSEN-Nursing Fac Dev
CTE Nursing Enrollmnt Gr
Health Projects Ctr/AHEC
Title V-Hisp Serv Inst 13-14
CC Fdtn - Nursing
Health Projects Ctr/AHEC
Basic Skills 14-15
Basic Skills 15-16
OFR Foster Prnt-SCCHRA
STAP-Spec Traing Adopt
SBDC DSN
DSN Southwest Bay Region
SBDC-SBA Odd Year
SBDC - Go Biz
SBDC - WIB PBO
SBDC - Safeway
SBDC - Santa Cruz WIB
Student Body Center Fee
State
Revenue
8600
Local
Revenue
8800
50,500
703
1,500
5,622
32,527
Other
Employee Supplies & Operating
Benefits
Materials Expenses &
3000
4000
Services
5000
9,294
1,115
Capital
Outlay
6000
Student
Aid
7600
Transfer
Out
7310
578,782
1,537,657
6,013
28,070
240,912
7,443
3,989
92,690
639,956
2,000
239,262
2,700
2,872
12,608
402,136
25,358
6,900
10,235
20,205
15,948
123,012
9,295
47,126
1,036
7,965
4,094
34,955
48,338
20,904
9,139
2,195
2,213
8,500
66,687
62,886
2,495
1,775
100,457
20,702
10,907
45,763
36,991
2,375
2,495
1,775
1,629
4,012
217,936
101,371
11,500
11,270
27,300
19,000
11,500
70,227
90,000
239,922
167,466
203,617
200,000
13,471
7,858
29,711
27,147
3,766
86,089
22,695
1,458
4,533
2,646
28,795
13,791
13,291
25,986
31,452
31,300
3,351
1,458
7,028
19,344
19,344
12,503
12,504
15,373
1,879
16,293
8,200
19,203
37,400
288
5,250
400
3,154
2,825
464
500
117,000
17
1,500
3,212
7,978
446,126
249,403
6,013
3,465
30,951
2,213
300
4,539
4,030
1,235
1,384
2,000
8,200
26,191
4,012
14,159
8,683
27,300
996
266
70,227
54,177
143,035
87,188
150,351
145,527
22,204
15,477
17,729
12,907
7,000
Indirect
7320
1,942
27
676
14,590
16,223
28,069
Certificated Classified
Salaries
Salaries
2000
1000
8,382
442
442
28,791
20,096
7,857
7,692
8,711
1,988
974
110,000
Total
Expenses
50,500
703
1,500
14,590
16,223
578,782
1,537,657
6,013
41,979
229,259
2,213
8,500
66,687
61,507
2,495
1,775
59,429
4,012
217,936
11,500
27,300
19,000
11,500
70,227
90,000
239,922
167,466
203,617
200,000
78,052
22,695
1,458
19,203
37,400
117,000
2015-16 FINAL BUDGET
RESTRICTED - GENERAL FUND
Cabrillo Community College District
Final Budget 2015-16
Restricted - General Fund Detailed Program Listing
Project
Description
620
624
626
668
670
673
714
816
819
822
854
858
859
875
CC Fdtn - Rad Tech
CC Fdtn - VAPA
CC Fdtn - Mont Penin Fdtn
Hort. UCSC - USDA
CC Fdtn - Horticulture
CC Fdtn - Faculty/Staff Grnt
CC Fdtn- Gates(DBA)
VTEA 1C
CTE Transitions
CTE Teacher Prep 14-15
CTE Enhancement Fund
CCF- BAWFC S.F Fdtn
CTE-BACCC/VTEA 1B
AB86 Adult Ed
Total
Federal
Revenue
8100
State
Revenue
8600
Local
Revenue
8800
9,868
25,250
108,914
50,921
Certificated Classified
Salaries
Salaries
2000
1000
8,701
4,107
27,689
77,409
2,630
15,082
2,348
281,153
45,119
30,278
106,926
70
6,146
20,000
4,431
24,441
17,012
282
2,799
76,012
13,135
5,000
90,113
1,164
460,365
2,244,453
16,466
4,465
1,985,509
2,000
4,940
1,131,338
126,385
31,984
86,498
9,825,002
Other
Employee Supplies & Operating
Benefits
Materials Expenses &
3000
4000
Services
5000
1,167
75
97,883
370,000
2,224,066
158,849
17,606,002
1,644,546
71,052
17,837
2,740,298
18
10,000
12,655
Capital
Outlay
6000
Student
Aid
7600
Transfer
Out
7310
Indirect
7320
25,250
74,737
52,968
11,902
78,681
47,551
8,898,799
94,037
266,251
125,468
12,595,513
381
2,505
251,787
412,942
95,587
583,379
3,846
14,231
6,139
184,635
Total
Expenses
9,868
25,250
108,914
50,921
77,409
2,630
15,082
281,153
45,119
86,498
9,825,002
97,883
370,000
158,849
21,973,654
2015-16 FINAL BUDGET
CARRY-OVER SUB-FUND – GENERAL FUND
D.
CARRY-OVER SUB-FUND
The carry-over sub-fund account consists of: self-sustaining funds, projects that
are not completed within the same fiscal year and available balance in line-item
budgets authorized for carry-over.
Self-sustaining funds depend on their ability to generate revenue to support their
actual operating expenditures.
Major projects that cross fiscal years are carried over in this sub-fund. Examples
are major repairs, remodeling, and painting projects that are not state-funded.
Examples of items authorized for carry-over are the year-end balances in supply
budgets and the balance in the account established to fund the deductible for
insurance claims.
19
2015-16 FINAL BUDGET
ALLOCATION OF FUND BALANCE - GENERAL UNRESTRICTED FUND
E. GENERAL UNRESTRICTED FUND
FY 2015-16
Beginning Fund Balance (as of 7/01/2015)
Allocation of Fund Balance:
General Reserve -7% (fund 11)
Carryover Fund Allocation for 2015-16 (fund 14)
One Time Sub-fund Allocation (fund 17)
-General Department Carryover
-New Allocations for 15-16
-Transfer to Base Bdgt to Balance GF
Total Allocations To Date
Unallocated Fund Balance/Operating Reserves
Total Allocated and Unallocated Fund Balance
20
12,161,424
4,407,000
3,647,778
514,700
668,057
208,102
9,445,637
2,715,787
12,161,424
2015-16 FINAL BUDGET
CARRYOVER – GENERAL FUND
F.
CARRYOVER FUND ALLOCATION
General Department Carryover
1,817,814
Contract Commitments
872,978
Special Programs (net of estimated revenue)
956,986
Total Carryover
$
21
3,647,778
2015-16 FINAL BUDGET
RESERVES – GENERAL FUND
G.
RESERVES (ENDING BALANCE)
1.
RESERVES
The District’s General Fund balance increased approximately $800 thousand
in FY 2014-15 from $13.1 million to $13.9 million. The FY 2015-16 budget
continues to rely on the use of these reserves (approximately $208 thousand)
to balance the existing structural deficit.
2.
BASE BUDGET RESERVES
The General Reserves, Revolving Fund, Revolving Stores, and
Clearing/Operational Fund are accounted for in the base budget in the
amount of $4,407,000. These funds are not designated for allocation during
the fiscal year.
a.
General Reserves
An account to record the reserve budgeted to provide operating cash
in the succeeding fiscal year until taxes and state funds become
available. The California Community Colleges Chancellor’s Office
guideline is a minimum of 5% of the total General Fund revenues.
The Final Budget includes a 7% general reserve; $4,282,000.
b.
Revolving Cash Fund
A $100,000 account to be used for emergency or small sundry
disbursements.
c.
Clearing/Operational Fund
A $25,000 account to be used for District deposits and subsequent
withdrawal into appropriate county treasury accounts.
d.
2015-16 Operating Reserves
The District retains an Operating Reserve to provide one-time
assistance and planning time for addressing ongoing reductions in
state revenues. The District will cover the $208 thousand deficit for
2015-16.
e.
One-Time Sub-Fund Allocations
The One-Time Sub-Fund includes approximately $4.1 million for
one-time projects and reserves needed to balance the budget.
22
2015-16 FINAL BUDGET
RESERVES - GENERAL FUND
2015-16 Final Budget
7% Reserve of the General Fund
RESERVES
Final Budget
Base
Budget
General Reserve
4,282,000
Revolving Cash Fund
100,000
Clearing/Operational
25,000
Total Reserves
$4,407,000
23
2015-16 FINAL BUDGET
FUND BALANCE VS CASH
2.
ENDING FUND BALANCE vs CASH BALANCE
Ending Balance
6/30/2013
Unrestricted Funds
5% General Reserve - Fund 11
Carry Over - Fund 14
One-Time - Fund 17
FTES Reserve - Fund 17
Community Ed - Fund 15
Total Unrestricted Funds
$3,000,000
3,800,000
3,361,853
1,000,000
1,016,046
$12,177,899
$3,000,000
3,743,375
4,201,407
312,131
1,114,827
$12,371,740
2,068,901
726,872
$14,246,800
$13,098,612
Restricted Funds
Total General Fund Ending Balance
Cash Balance
13,408,072 *
Apportionment Allocation Deferrals
2011-12 @ $9,600,000
2012-13 @ $9,600,000
2013-14 @ $6,200,000 (est)
2014-15 @ zero
2015-16 @ zero
* Includes a Mid-Year TRAN of $8.8 million.
** Includes a Mid-Year TRAN of $4.4 million
24
6/30/2014
12,703,767 **
6/30/2015
Budget
6/30/2016
$4,407,000 $4,407,000
3,647,778 3,730,384
4,106,646 3,889,969
0
0
1,159,688 1,096,851
$13,321,112 $13,124,204
576,246
1,124,006
$13,897,358 $14,248,210
20,405,018 19,169,900
2015-16 FINAL BUDGET
OTHER FINANCING SOURCES (OUTGO)
I.
OTHER FINANCING SOURCES (OUTGO)
Other financing sources include proceeds from long-term debt, sale of fixed
assets, and incoming transfers.
Other outgo includes debt retirement, student aid and transfers to other funds.
Inter-fund transfers are made to move appropriations and dollars from one fund to
another fund for the purpose of paying for expenditures using the structure
required by generally accepted accounting principles applied to governmental
entities. The transfer of funds allows money to be moved from one fund to a
second fund with the second fund then being responsible for paying all operating
costs of that program. This practice allows all program expenditures related to the
operation of the program, regardless of funding sources, to be accounted for in a
single fund. This treatment provides readers with a full understanding of the scope
of the program as a whole.
Intra-fund transfers are made within a fund of a district. An example of an intrafund transfer would be moving funds from the unrestricted general fund to the
restricted general fund.
A schedule of Inter- and Intra-fund Transfers is included on the following page.
25
2015-16 FINAL BUDGET
TRANSFERS
INTER- AND INTRA-FUND TRANSFERS
Transfer in
Unrestricted General Fund 11
From One-Time Sub Fund 17
From Bookstore Fund 51
From ASCC Fund 71
From Stu Ctr Fund 73
From Trust & Agency Fund 79
To Debt Service Fund 22
To Retiree Benefit Fund 23
To Building Fund 41 (Transportation)
To Building Fund 46 (Scheduled Maintenance)
Transfer Out
Purpose
341,750
1,550,000
200,000
350,000
Balance General Fund
Auxiliary Services support
Library Textbooks on Reserve
GF Salaries and Benefits
GF Salaries (CAHM & VAPA/Stage)
Debt payment
Present & future retiree benefits
Transportation and Protective Serv
Scheduled Maintenance
208,102
18,366
15,000
39,888
126,212
Restricted General Fund 12
To Debt Service Fund 22
To Debt Service Fund 22
To Student Rep Fund 72 (Fees)
To Student Ctr Trust Fund 73 (Fees)
383,484
62,895
27,000
110,000
One-Time Sub Fund 17
To Unrestricted General Fund 11
To Debt Service Fund 22
To Retiree Benefit Fund 23
208,102
572,530
1,500,000
Debt Service Fund 22
From Unrestricted General Fund 11
From Unrestricted General Fund 12
From Restricted General Fund 12
From One-Time Sub Fund 17
341,750
62,895
383,484
572,530
Retiree Benefit Fund 23
From Unrestricted General Fund 11
From One-Time Sub Fund 17
1,550,000
1,500,000
Building Funds 41-47
From Unrestricted General Fund 11 (41-Transportation)
From Unrestricted General Fund 11 (46-Scheduled Maintenance)
Present & future retiree benefits
Future retiree benefits
Transportation and Protective Serv
Scheduled Maintenance
18,366
Duplications Fund 59
From Trust and Agency Fund 79
14,500
Associated Students CC Fund 71
To Unrestricted General Fund 11
27,000
Student Center Trust Fund 73
From Restricted General Fund 12 (Fees)
To Unrestricted General Fund 11
39,888
14,500
126,212
Total Inter- and Intra-fund Transfers
5,519,727
Indirects collected in the Unrestricted General Fund (5732xx)
From Restricted General Fund 12
From Child Development Fund 33
From Associated Students Fund 71
From Student Representation Fund 72
From Student Center Fund 73
From Trust and Agency Fund 79
184,635
15,065
18,830
1,890
8,470
21,989
Total Indirects Transferred to Fund 11
250,879
26
Library Textbooks on Reserve
Student fees collected
110,000
Trust & Agency Fund 79
To Duplications Fund 59
Pino Alto/Sesnon to Unrestricted General Fund 11
Auxiliary Services support
Vending Income
15,000
Student Representation Fund 72
From Restricted General Fund 12 (Fees)
Balance General Fund
COP Payment in Full
Future retiree benefits
Debt payment
Title III STEM Foundation Loan
Title III STEM Construction Loan
COP Payment in Full
200,000
350,000
Bookstore Fund 51
To Unrestricted General Fund 11
Title III STEM Construction Loan
Title III STEM Foundation Loan
Student fee transfer
Student fee transfer
5,519,727
Student fees collected
GF Salaries and Benefits
Vending Income
GF Salaries (CAHM & VAPA/Stage)
2015-16 FINAL BUDGET
RETIREE BENEFIT FUND
II.
RETIREE BENEFIT FUND
Pursuant to the Governmental Fund Group descriptions contained in the California
Community Colleges Budget and Accounting Manual, the District has established a
Retiree Benefit Fund that is contained within the debt service fund group. The fund is
used for the sole purpose of funding retiree health benefits.
The District pays retiree benefits directly out of the Retiree Benefit Fund. Annually, the
OPEB liability is reviewed as part of budget development and intentional efforts have
been made to continue funding the liability in midst of significant budget reductions. An
actuarial study related to the District’s OPEB liability, is conducted bi-annually as
prescribed by the Governmental Accounting Standards Board (GASB 45). The estimated
liability is recognized and reported in the annual audit. During the year, a transfer is
processed from the General Fund to cover the estimated annual cost of retiree benefits.
The District is required to account for the costs of retiree health benefits on an accrual
basis, i.e., over the working lifetime of eligible employees. In 2009-10 the District
implemented GASB 45 reporting requirements and the entity-wide financial statements
now recognize the annual required contribution (ARC). The ARC includes future other
post employment benefits (OPEB) costs of active eligible employees + amortized
unfunded liability of retirees.
Although GASB 45 does not require funding the ARC, districts are encouraged to
consider OPEB commitments and the districts’ ability to finance when they assess their
fiscal health in preparation for Accreditation, future Bond measures, etc. Therefore,
additional annual allocations for funding the future cost of retiree benefits from the base
budget and one-time funds are: $200,000 from base and $1,550,000 from one-time.
Funds held in the Retiree Benefit Fund will accumulate interest income that will be held
toward the cost of future benefits.
27
2015-16 FINAL BUDGET
RETIREE BENEFIT FUND
Cabrillo Community College District
Final Budget 2015-16
Retiree Benefit Fund (23)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2014-15
Budget
2015-16
12,800
12,800
17,164
17,164
20,600
20,600
1,205,000
1,367,491
1,235,000
1,205,000
1,367,491
1,235,000
(1,192,200)
(1,350,327)
(1,214,400)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
1,635,000
1,935,000
3,050,000
Total Other Financing Sources (Outgo)
1,635,000
1,935,000
3,050,000
442,800
584,673
1,835,600
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
3,236,788
3,236,788
3,821,461
3,679,588
3,821,461
5,657,061
Reserve - For Future Retiree Benefits
3,679,588
3,821,461
5,657,061
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
28
Retiree Benefit Fund (23)
Projections through 2019-20
2006-07 thru
2014-15 Actual
2015-16
Projected
2016-17
Projected
2017-18
Projected
2018-19
Projected
2019-20
Projected
Grand
Total
1,235,000
1,250,000
1,191,000
1,267,000
1,316,000
(8,616,809)
(1,235,000)
(1,250,000)
(1,191,000)
(1,267,000)
(1,316,000)
(14,875,809)
9,851,809
1,250,000
1,191,000
1,267,000
1,316,000
1,281,000
16,156,809
1,235,000
1,250,000
1,191,000
1,267,000
1,316,000
1,281,000
1,281,000
2,586,461
4,307,061
4,730,961
5,156,561
5,534,061
776,191
200,000
200,000
200,000
150,000
150,000
1,676,191
1,675,000
1,500,000
200,000
200,000
200,000
200,000
3,975,000
135,269
20,600
23,900
25,600
27,500
29,000
261,869
Ending Balance
2,586,461
4,307,061
4,730,961
5,156,561
5,534,061
5,913,061
5,913,061
Annual Ending Fund Balance
3,821,461
5,557,061
5,921,961
6,423,561
6,850,061
7,194,061
7,194,061
FUNDING for Annual Costs:
Beginning Balance
Less actual costs /
a
Projected Budget
Base Budget Allocation
for Subsequent Annual Costs
b
Ending Balance
FUNDING for Future Benefits:
Beginning Balance
Base Budget Allocation
for Reserves
One-Time Fund Allocation
for Reserves
Interest Income
a
b
Projected budget based on Actuarial Study.
Base budget allocation is for subsequent fiscal year annual costs. Transfer is made prior to new year to maximize interest earnings.
29
2015-16 FINAL BUDGET
DEBT SERVICE FUND
III.
DEBT SERVICE FUND
The District uses the Debt Service Fund to account for the payment of the Certificates of
Participation (COP) authorized by the Board of Trustees in 1997-98 as well as the STEM
Lease Purchase Agreement approved in June 2012 for the purpose of financing a
construction project related to the STEM grant. COPs are a form of debt used by
governmental agencies that do not require voter approval.
A transfer from the General Fund is made to cover annual COP commitments and the
STEM Lease Purchase payment.
30
2015-16 FINAL BUDGET
DEBT SERVICE FUND
Cabrillo Community College District
Final Budget 2015-16
Debt Service Fund (22)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2014-15
Budget
2015-16
0
0
0
0
0
0
340,750
427,482
768,232
340,750
427,482
768,232
341,750
1,396,379
1,738,129
(768,232)
(768,232)
(1,738,129)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
768,232
798,607
1,360,659
Total Other Financing Sources (Outgo)
768,232
798,607
1,360,659
0
30,375
(377,470)
347,095
347,095
347,095
377,470
377,470
0
0
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Debt Reduction
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
31
2015-16 FINAL BUDGET
CHILD DEVELOPMENT FUND
IV.
CHILD DEVELOPMENT FUND
The Child Development Fund is designated as a special revenue fund. This fund
accounts for legally restricted revenue sources such as the Child Care Premium Tax
Bailout, the California Department of Education, and the U.S. Department of Education.
The Children’s Center provides child care services to families of students, faculty, staff
and community members. It also functions as a demonstration lab for the Early
Childhood Education instructional program.
Since the 2009-10 fiscal years, Cabrillo has partnered with the Santa Cruz County
Community Counseling Center by leasing the Baskin Center for a Head Start program.
These local revenues represent the college’s continued effort to make the Children’s
Center fiscally sustainable.
32
2015-16 FINAL BUDGET
CHILD DEVELOPMENT FUND
Cabrillo Community College District
Final Budget 2015-16
Child Development Fund (33)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2014-15
Budget
2015-16
196,298
299,408
175,400
671,106
220,624
320,721
136,746
678,091
185,140
327,192
139,550
651,882
179,910
97,867
112,229
15,050
186,047
212,735
100,281
112,326
29,152
172,870
187,926
98,706
127,928
24,634
190,475
591,103
627,364
629,669
80,003
50,727
22,213
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(14,500)
22
(15,064)
(15,065)
Total Other Financing Sources (Outgo)
(14,500)
(15,042)
(15,065)
65,503
35,685
7,148
8,980
8,980
44,665
74,483
44,665
51,813
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
Reserve - For Contingency
10,000
33
2015-16 FINAL BUDGET
BUILDING FUND
V.
BUILDING FUND
This fund accounts for federal, state and local funding for scheduled maintenance, capital
outlay projects, and student transportation fees.
A.
SCHEDULED MAINTENANCE & CAPITAL OUTLAY PROJECTS
The District will fund $350,000 toward scheduled maintenance for 2015-16.
Apportionment (Advance) will fund $953,356 toward scheduled maintenance. Major
projects for the year are included on the 2015-16 Facilities Project listing. The 2015-16
(Year 3) allocation for Proposition 39 Energy-related projects will fund $311,480.
B.
TRANSPORTATION, PARKING & SECURITY
Revenue is generated by parking fees and a transfer-in from the General Fund. These
funds are designated for parking lot security, maintenance, and repairs.
C.
CERTIFICATES OF PARTICIPATION (COPS)
Certificates of Participation (COPS) were sold in 1997-98. The proceeds have been used
for deferred maintenance, upgrading of infrastructure, and purchase and installation of
the Datatel software system.
D.
REDEVELOPMENT AGENCY (RDA) FUNDS
Total unallocated RDA funds are $1.8 million.
34
2015-16 FINAL BUDGET
BUILDING FUND
Cabrillo Community College District
Final Budget 2015-16
Building Funds (41-46)
Revenues
8100: Federal
8600: State
8800: Local
8900: Misc
Total Revenues
Budget
2014-15
Actual
2014-15
Budget
2015-16
0
1,351,131
736,000
0
2,087,131
0
1,639,570
1,735,093
0
3,374,663
0
1,264,836
830,000
0
2,094,836
0
78,288
49,866
89,500
3,740,998
666,343
4,250,420
8,875,415
0
87,231
47,042
327,348
1,964,043
1,037,835
0
3,463,498
0
80,684
47,351
410,908
3,625,113
1,009,992
3,730,683
8,904,731
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
7000: Reserves
Total Expenditures
Excess of Revenues Over Expenditures
(6,788,284)
Interfund Transfers
Transfers In
Transfers Out
Net Change to Fund Balance
550,000
550,000
0
0
0
6,761,158
Reserve - Parking Lot - Fund 41
Reserve - Future COPs Projects - 42
Reserve - For Contingency - 43
Reserve - Redevelopment - 44
Reserve - Sched. Maint. Projects - 46
35
(6,809,895)
550,000
(6,238,284)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
(88,836)
461,164
(6,259,895)
522,874
6,761,158
0
7,222,322
7,222,322
0
962,427
151,165
0
9,820
0
361,889
630,433
153,071
119,136
3,998,800
2,320,881
75,293
0
39,757
0
847,376
2015-16 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
VI.
GENERAL OBLIGATION BOND FUND
In June 1998, the voters approved an $85 million General Obligation Bond
(Measure C) on behalf of Cabrillo College.
Sales of Measure C bonds have taken place in increments as funds were needed:
1st Issue (Series A) 1998-99
- $12 million
2nd Issue (Series B) 1999-00
- $30 million
3rd Issue (Series C) 2000-01
- $20 million
Final Issue (Series D) 2001-02
- $23 million
In March 2004, the voters approved a $118.5 million General Obligation Bond
(Measure D) on behalf of Cabrillo College.
Sales of Measure D bonds occurred as follows:
1st Issue (Series A)
May 2004 - $60 million
Final Issue (Series B) April 2007 - $58.5 million
All General Obligation Bonds were fully spent in Fiscal Year 2014-15.
36
2015-16 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2015-16
1998 & 2004 General Obligation Bonds
Bond Funds 47-49 (Combined)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2014-15
Budget
2015-16
0
0
5,100
5,100
0
0
5,383
5,383
0
0
0
0
0
0
0
31,931
133,948
1,252,915
1,418,794
0
0
0
81,998
275,725
1,777,393
2,135,116
0
0
0
0
0
0
0
(1,413,694)
(2,129,733)
0
Other Financing Sources (Outgo)
8940: Sale of Bonds
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
37
(1,413,694)
(2,129,733)
0
2,129,733
0
716,039
2,129,733
0
0
0
0
0
2015-16 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2015-16
1998 General Obligation Bonds
Bond Fund 48 - Measure C
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2014-15
Budget
2015-16
0
0
100
100
0
0
264
264
0
0
0
0
0
0
0
0
62,704
73,088
135,792
0
0
0
0
57,781
78,175
135,956
0
0
0
0
0
0
0
(135,692)
(135,692)
0
Other Financing Sources (Outgo)
8940: Sale of Bonds
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
38
(135,692)
(135,692)
0
135,692
135,692
0
0
0
0
2015-16 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2015-16
2004 General Obligation
Bond Fund 49 - Measure D - Series A
Budget
2014-15
Actual
2014-15
Budget
2015-16
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
0
0
0
0
0
0
0
0
0
0
0
0
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Excess of Revenues Over Expenditures
0
0
0
Other Financing Sources (Outgo)
8940: Sale of Bonds
0
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
0
0
0
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
0
0
0
0
0
0
39
2015-16 FINAL BUDGET
GENERAL OBLIGATION BOND FUND
Cabrillo Community College District
Final Budget 2015-16
2004 General Obligation
Bond Fund 47 - Measure D - Series B
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2014-15
Budget
2015-16
0
0
5,000
5,000
0
0
5,119
5,119
0
0
0
0
0
0
0
31,931
71,244
1,179,827
1,283,002
0
0
0
81,998
217,944
1,699,218
1,999,160
0
0
0
0
0
0
0
(1,278,002)
(1,994,041)
0
Other Financing Sources (Outgo)
8940: Sale of Bonds
0
0
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
0
0
0
0
0
Total Other Financing Sources (Outgo)
0
0
0
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
40
0
(1,278,002)
(1,994,041)
0
1,994,041
0
716,039
1,994,041
0
0
0
0
0
2015-16 FINAL BUDGET
ENTERPRISE FUNDS – AUXILIARY SERVICES
VII. ENTERPRISE FUNDS – AUXILIARY SERVICES
The Auxiliary Services department combines Bookstore, Food Services and Duplications.
The long term goal of the department is to develop a holistic approach in delivering
services to students. The new combined service unit is tracked through the use of three
enterprise funds: (51) Bookstore, (52) Food Services and (59) Duplications.
BOOKSTORE FUND
The Bookstore Fund is accounted for as an enterprise fund. Enterprise funds require the
accounting of total operating costs (direct and indirect, including depreciation) as well as
the financing or recovery of these costs, primarily through user charges (Budget and
Accounting Manual 2.25).
The bookstore lease/management of operations was awarded to an independent vendor,
Barnes & Noble College, effective April 1, 2013. For fiscal year 2015/16, the District
will receive $225,000 or a percentage of sales, whichever is greater; a $15,000 donation
to the Student Senate; a $2,500 donation to campus-related services; and a utilities
reimbursement.
For FY 2015-16, it is anticipated that approximately $18,366 in bookstore commission
revenue will be expended to support fiscal and accounting services for Auxiliary
Services.
FOOD SERVICE FUND (Cafeteria and Vending Accounts)
On June 8, 2015, the Governing Board approved awarding two new vendor services
contracts for the operation of the food services. As of this writing, contract negotiations
are underway; however, it is anticipated that the following approximate financial terms
may apply to FY 2015/16:
-
For Café food services: a flat commission of $25,000 per year.
For Coffee/“Grab & Go” services: 6% of gross sales which is estimated to be $12,000
to $18,000, plus one-time tenant improvements valued in excess of $75,000.
In that the District has not made upgrades to Café, Gazebo and Coffee Break
equipment in at least ten years, and that significant repairs and restoration are
required in this transition between vendors, $60,000 operating and $40,000 capital
expenditures are planned, using the existing fund balance and projected FY 2015/16
commission revenues.
Vending Income: Beginning July 1, 2012, a portion of the District Vending/Pepsi
Revenue is included as part of the Final Budget.
For FY 2015/16, it is anticipated that approximately $14,500 in vending revenue will be
expended to support instructional duplications districtwide.
41
2015-16 FINAL BUDGET
ENTERPRISE FUNDS – AUXILIARY SERVICES
DUPLICATIONS FUND
The Duplications Fund is the third enterprise fund created to accommodate the structural
changes outlined above. Due to a fund balance in the Duplications Fund derived from
cost savings, no commission revenues from Food Services or Bookstore will be
transferred into the Fund for FY 2015/16 Duplications operations and planned
expenditures.
42
2015-16 FINAL BUDGET
AUXILIARY SERVICES ENTERPRISE FUNDS
Cabrillo Community College District
Final Budget 2015-16
Auxiliary Services (Bookstore, Food Services, Duplications)
Enterprise Funds (51, 52, 59)
Budget
2014-15
Total Income
Cost of Sales
Actual
2014-15
Budget
2015-16
Gross Profit or (Loss)
539,241
0
539,241
439,506
0
439,506
457,644
0
457,644
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
0
167,263
73,089
50,000
20,000
70,000
380,352
0
172,551
74,888
18,584
61,763
66,975
394,761
0
139,382
72,478
55,000
65,879
75,000
407,739
Excess of Revenues Over Expenditures
158,889
44,745
49,905
136,362
(156,846)
139,034
(156,846)
14,500
(18,366)
Total Other Financing Sources (Outgo)
(20,484)
(17,812)
(3,866)
Net Change to Fund Balance
138,405
26,933
46,039
1,717,248
1,717,248
1,744,181
1,855,653
1,744,181
1,790,220
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
43
2015-16 FINAL BUDGET
BOOKSTORE FUND
Cabrillo Community College District
Final Budget 2015-16
Bookstore Enterprise Fund (51)
Budget
2014-15
Actual
2014-15
Budget
2015-16
Total Income
Cost of Sales
499,191
0
399,436
0
422,574
0
Gross Profit or (Loss)
499,191
399,436
422,574
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
156,563
67,377
0
10,000
161,851
69,480
0
50,000
233,940
281,331
128,042
66,436
10,000
5,517
0
209,994
Excess of Revenues Over Expenditures
265,251
118,105
212,580
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
(131,846)
0
(131,846)
0
(18,366)
Total Other Financing Sources (Outgo)
(131,846)
(131,846)
(18,366)
133,405
(13,741)
194,214
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
44
1,597,629
1,597,629
1,583,888
1,731,034
1,583,888
1,778,102
2015-16 FINAL BUDGET
FOOD SERVICES ENTERPRISE FUND
Cabrillo Community College District
Final Budget 2015-16
Food Services Enterprise Fund (52)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2014-15
Budget
2015-16
40,000
40,000
40,007
40,007
35,010
35,010
10,000
60,000
40,000
100,000
(64,990)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
10,000
11,282
0
11,282
Excess of Revenues Over Expenditures
30,000
28,725
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(25,000)
(25,000)
0
Total Other Financing Sources (Outgo)
(25,000)
(25,000)
0
5,000
3,725
(64,990)
73,385
73,385
77,111
78,385
77,111
12,121
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
45
2015-16 FINAL BUDGET
OTHER ENTERPRISE FUND - DUPLICATIONS
Cabrillo Community College District
Final Budget 2015-16
Other Enterprise Fund - Duplications Fund (59)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2014-15
Budget
2015-16
50
50
63
63
60
60
10,700
5,712
50,000
0
70,000
136,412
10,700
5,408
18,584
481
66,975
102,148
11,340
6,042
45,000
362
35,000
97,744
(136,362)
(102,084)
(97,684)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
136,362
139,034
14,500
Total Other Financing Sources (Outgo)
136,362
139,034
14,500
0
36,950
(83,184)
46,234
46,234
83,184
46,234
83,184
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
46
(0)
Cabrillo College
Bookstore - Historical Trends
FY 2008-09 thru 2015-16
Actual
2008-2009
Actual
2009-2010
Actual
2010-2011
Actual
2011-2012
Actual
2012-2013
Actual
2013-2014
2,065,743
1,208,018
210,080
47,060
111,999
134,414
90,060
256,699
1,810,221
1,073,717
187,232
35,066
124,949
147,638
95,199
382,847
1,606,271
836,031
2,806
24,217
163,100
135,826
99,301
346,430
1,614,273
584,501
5,294
15,610
122,219
133,299
94,613
279,629
1,386,844
439,333
1,574
8,853
82,389
113,652
152,637
278,167
509,838
399,436
422,574
Total Income
4,124,073
3,856,869
3,213,982
2,849,438
2,463,450
509,838
399,436
422,574
Gross Profit or (Loss)
1,254,140
1,218,253
1,112,261
967,058
725,400
509,838
399,436
422,574
519,840
215,789
11,604
280,307
68,634
22,024
494,390
214,579
13,125
334,216
78,460
22,024
452,139
207,014
8,031
306,291
72,801
22,024
275,664
137,556
6,817
315,745
72,801
22,024
180,263
76,687
43,970
152,156
72,801
22,024
165,719
71,819
161,851
69,480
428
50,000
128,042
66,436
10,000
5,517
6,544
7,168
2,630
5,987
5,987
1,163,338
1,078,098
836,594
553,888
237,966
281,331
209,995
Income
New Texts
Used Texts
Hardware
Computer Software
Sundries
General Supplies
Sales Non-Merchandise
Other Income
Cost of Sales
2,869,933
2,638,616
2,101,721
1,882,380
1,738,050
-
Actual
2014-15
Final
Budget
2015-16
-
-
Expenditures
Non-Instructional Salaries
Employee Benefits
Supplies and Materials
Other Oper Expenses
Rent and Utilities
M&O Supplies
M&O Equipment
Bank Loomis
Capital Outlay
Total Expenses
1,118,198
Other Financing Sources
Transfer In
Transfer Out
Sr. Accounting Specialist
Grounds (M&O/Utilities)
Custodian (M&O)
Duplications
Library Reserve Book Fund (ASCC)
Total Other Financing Sources
Net Change to Fund Balance
Beginning Fund Balance
Ending Fund Balance
(75,394)
(19,463)
(19,184)
(73,641)
(22,400)
(22,278)
(77,069)
(24,464)
(28,133)
(200,000)
(72,249)
(20,625)
(23,748)
(71,411)
(20,625)
(23,748)
(15,000)
(15,000)
(15,000)
(15,000)
(15,000)
(129,041)
(133,319)
(144,666)
(331,622)
(130,784)
(60,489)
(131,846)
(18,366)
(78,404)
(110,503)
(201,158)
40,728
211,383
(13,741)
194,213
1,345,518
1,386,246
1,386,246
1,597,629
6,901
1,728,682
1,735,583
1,735,583
1,657,179
1,657,179
1,546,676
1,546,676
1,345,518
47
(25,000)
(23,489)
(12,000)
(25,000)
(24,846)
(12,000)
(18,366)
-
(70,000)
-
1,597,629
1,583,888
1,583,888
1,778,101
2015-16 FINAL BUDGET
ASSOCIATED STUDENTS FUND
VIII. ASSOCIATED STUDENTS OF CABRILLO COLLEGE (ASCC)
OPERATING FUND
Permitted by California Education Code section 76063, the ASCC Operating Fund is
money held in trust by the District for organized student body association activities. The
District has fiduciary responsibility for these funds.
Revenues to the ASCC Operating fund are mostly generated by the sale of student
activity cards (SAC). Cabrillo College students pay a voluntary $10 fee upon registration
during each term of the academic year. Other funds deposited to this account include
vending machine commissions and contributions from the bookstore.
The revenue supports resources for student clubs, cultural events, speakers, college wide
support grants, scholarships, textbook support programs and many other services and
activities to enhance student life and create a sense of belonging.
48
2015-16 FINAL BUDGET
ASSOCIATED STUDENTS FUND
Cabrillo Community College District
Final Budget 2015-16
Associated Students Fund (71)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2014-15
Budget
2015-16
288,000
288,000
271,484
271,484
287,025
287,025
22,250
230,590
27,328
215,025
14,500
238,695
252,840
242,353
253,195
35,160
29,131
33,830
Interfund Transfers
8900: Transfers In
7300: Transfers Out
0
(35,160)
0
(32,310)
0
(33,830)
Total Other Financing Sources (Outgo)
(35,160)
(32,310)
(33,830)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
0
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
49
(3,179)
0
224,872
224,872
221,693
224,872
221,693
221,693
2015-16 FINAL BUDGET
TRUST & AGENCY FUND
IX.
TRUST & AGENCY FUND
The Trust and Agency Fund was established to account for monies held in a trustee
capacity by the college for individuals, student organizations or clubs. Money is
expended in accordance with procedures established by the entity for which the money is
held in trust.
The Trust and Agency Fund contains accounts where the District is the agent for the
funds. These accounts are not funded from the General Fund. Examples include student
clubs and organizations, Cabrillo Stage, Distinguished Artists, Cabrillo Chorus, pottery
fund, athletic ancillary funds and numerous others. The fund balance is an accumulated
balance of the entities, and is not available to the General Fund.
The transfer out represents the support of the Pino Alto and Catering classified positions
on the college payroll, as well as several new Cabrillo Stage and VAPA hourly positions.
Continuing from prior year, there will be a 2% administrative fee charged to all accounts
that is based on actual expenses.
50
2015-16 FINAL BUDGET
TRUST AND AGENCY FUND
Cabrillo Community College District
Final Budget 2015-16
Trust and Agency Fund (79)
Budget
2014-15
Actual
2014-15
Budget
2015-16
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
1,400,273
1,400,273
1,511,441
1,511,441
1,112,310
1,112,310
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
211,999
1,096,090
1,308,089
207,254
1,172,995
1,380,249
176,586
811,825
988,411
Excess of Revenues Over Expenditures
92,184
131,192
123,899
Other Financing Sources (Outgo)
7600: Student Registration Fees
(3,500) -
Interfund Transfers
8900: Transfers In
7300: Transfers Out
(130,928)
(133,546)
(162,701)
Total Other Financing Sources (Outgo)
(134,428)
(133,546)
(162,701)
Net Change to Fund Balance
(42,244)
(2,354)
(38,802)
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
663,933
663,933
661,579
621,689
661,579
622,777
51
2015-16 FINAL BUDGET
SCHOLARSHIP & LOAN TRUST FUND
X.
SCHOLARSHIP & LOAN TRUST FUND
The Scholarship and Loan Trust Fund accounts are for gifts, donations and bequests that
are used for scholarships, grants or loans to students. The majority of income for this
fund comes from the Cabrillo Foundation; the remainder is received from other sources.
The Grove Scholarships were received in the 2008-09 fiscal year. The un-awarded
balance of the Grove Scholarships was returned to the Cabrillo College Foundation on
June 30, 2012. The Osher Scholarship was established through the Foundation beginning
in 2009-10 fiscal year. The High Achievers Scholarship was established in the 2010-11
fiscal year for highly motivated students enrolled in Career Technical Education
programs at Cabrillo.
In the spring of 2012, the Student Emergency Grant was established in the amount of
$20,000. These funds will be disbursed over the next five years (2011-12 through 201516).
In the spring of 2012, two funds were established for Foster Youth: the Foster Youth
Emergency Grant and the Foster Youth Scholarship.
52
2015-16 FINAL BUDGET
SCHOLARSHIP AND LOAN TRUST FUND
Cabrillo Community College District
Final Budget 2015-16
Scholarship and Loan Trust Fund (75)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Actual
2014-15
Budget
2015-16
855,720
855,720
879,069
879,069
1,033,210
1,033,210
0
0
0
855,720
879,069
1,033,210
(855,720)
(773,053) (1,033,210)
(855,720)
(773,053) (1,033,210)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
53
0
106,016
0
16,204
16,204
122,220
16,204
122,220
122,220
2015-16 FINAL BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
XI.
STUDENT FINANCIAL ASSISTANCE FUND
Student Financial Assistance Funds are designated to account for receiving and
disbursing federal and state-funded student financial aid.
PELL GRANTS - A federal program available to undergraduate students who are
participating in an eligible program and enrolled in three or more units. The amount of
the grant is determined by the student's index number. The 2015-16 Final Budget reflects
the 2015-16 amount authorized by the Department of Education. Augmentations are
received throughout the year.
SEOG - Supplemental Educational Opportunity Grant is a federal program that enables
students with verified exceptional financial needs to pursue their studies at institutions of
higher education. The student must be enrolled at least on a half-time basis, (six or more
units), show evidence of academic progress, and be capable of maintaining good
standing.
EOPS - Extended Opportunity Program and Services is a state grant that is awarded
through the Financial Aid Office to students with verified exceptional need who qualify
under the program guidelines.
CARE - Cooperative Agencies Resources for Education is a state program awarded
through the Financial Aid Office for welfare-dependent single heads of households with
preschool age children.
CAL GRANTS A, B, C – A state funded grant given to students to help pay for college
expenses.
DIRECT LOANS - Direct Loans are made through the William D. Ford Federal Direct
Loan Program which is administered by the U. S. Department of Education. Fall 2010
was the first year of participation in the Federal Direct Loan Program.
• Subsidized Loans – Are for students with demonstrated financial need
• Unsubsidized Loans – Are not based on financial need
54
2015-16 FINAL BUDGET
STUDENT FINANCIAL ASSISTANCE FUND
Cabrillo Community College District
Final Budget 2015-16
Student Financial Assistance Fund (74)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Actual
2014-15
Budget
2015-16
17,109,263
938,000
80
18,047,343
15,679,031
1,176,039
59
16,855,129
16,150,367
1,101,848
60
17,252,275
0
0
0
18,047,343
16,855,129
17,252,275
(18,047,343)
(16,855,070)
(17,252,275)
(18,047,343)
(16,855,070)
(17,252,275)
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
7000: Grants/Donations/Scholarships
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
55
0
59
0
24,283
0
24,283
24,283
24,342
24,342
24,342
2015-16 FINAL BUDGET
STUDENT REPRESENTATION FEE FUND
XII. STUDENT REPRESENTATION FEE FUND
Permitted by California Education Code section 76060.5, the Student Representation Fee,
one dollar per student per semester, is charged to all students. The use of this fee is
designated for the purpose of providing leadership training for student representatives
and the cost incurred for them to “state their positions and viewpoints before city, county,
and district governments and before offices and agencies of the state government.”
56
2015-16 FINAL BUDGET
STUDENT REPRESENTATION FEE FUND
Cabrillo Community College District
Final Budget 2015-16
Student Representation Fee Fund (72)
Budget
2014-15
Actual
2014-15
Budget
2015-16
-
-
-
-
-
25,110
18,102
25,017
25,110
18,102
25,017
(25,110)
(18,102)
(25,017)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
27,000
(1,890)
26,379
(1,847)
27,000
(1,890)
Total Other Financing Sources (Outgo)
25,110
24,532
25,110
-
6,430
93
89,888
89,888
96,318
89,888
96,318
96,411
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Other Financing Sources (Outgo)
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
57
2015-16 FINAL BUDGET
STUDENT CENTER FEE FUND
XIII. STUDENT CENTER FEE FUND
Permitted by California Education Code section 76375, the Student Center Fee is charged
to all students and is designated solely for the purpose of maintaining, operating and
remodeling student centers throughout the District. The majority of annual revenues
from this fund have been used to furnish the areas dedicated to ASCC and clubs, as well
as renovate the Cafeteria in Building 900. The fee is $1 per unit for a maximum of $5 per
semester, and cannot exceed $10 per academic year. Some students receiving financial
assistance may have the fee waived.
The 2015-16 Final Budget includes continued support of the transfer out to the General
Fund. This support helps fund the maintenance, operations, and services sponsored by
ASCC.
58
2015-16 FINAL BUDGET
STUDENT CENTER FEE FUND
Cabrillo Community College District
Final Budget 2015-16
Student Center Fee Fund (73)
Budget
2014-15
Revenues
8100: Federal
8600: State
8800: Local
Total Revenues
Expenditures
1000: Academic Salaries
2000: Non-Instructional Salaries
3000: Employee Benefits
4000: Supplies and Materials
5000: Other Operating Expenses
6000: Capital Outlay
Total Expenditures
Excess of Revenues Over Expenditures
Actual
2014-15
Budget
2015-16
1,700
1,700
2,187
2,187
2,020
2,020
12,600
3,400
365,836
381,836
15,580
467
348,748
364,795
19,600
3,600
31,950
55,150
(380,136)
(362,608)
(53,130)
110,000
(104,783)
109,523
(74,048)
110,000
(48,358)
35,475
61,642
(374,919)
(327,133)
8,512
516,885
516,885
189,752
141,966
189,752
198,264
Other Financing Sources (Outgo)
Interfund Transfers
8900: Transfers In
7300: Transfers Out
Total Other Financing Sources (Outgo)
5,217
Net Change to Fund Balance
Beginning Fund Balance
Fund Adjustment
Ending Fund Balance
59
2015-16 FINAL BUDGET
STAFFING SUMMARY - ALL FUNDS
XIV. STAFFING SUMMARY - ALL FUNDS
FULL-TIME EQUIVALENT POSITIONS
(Includes all filled and unfilled budgeted positions)
Fall Sem.
Students
Mgrs/Admin
Contract
Faculty
Adjunct
Faculty
Classified
Staff
Confidential
Staff
Hourly
Employees
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
13,604
14,871
15,231
14,867
14,623
15,157
15,056
16,012
16,900
16,467
15,541
15,030
14,222
13,808
13,330
NA
47
44
43
37
37
36
36
38
39
38.5
36
37
33
35.5
36.8
37.72
227
235
234
227
211
230
226
225
228
216.5
220
213.50
202.95
200.75
192.75
189.50
356
364
405
372
376
367
368
411
436
419
367
377
391
382
383
359*
234
253
238
217
220
223
233
249
246
241
239
226
203.70
200.68
202.58
203.81
12.00
13.75
13.75
12.63
12.63
12.63
12.63
13.50
13.50
12.50
12.50
11.75
11.40
11.40
10.90
10.90
570
574
402
382
386
393
440
405
632
283
341
89
101
102
142
146
Information on this chart is based on the Business Office count of FTE positions for the 2015-16 Final
Budget. This includes position changes approved through the August 2015 Board meeting.
It should be noted that the numbers for adjunct faculty and hourly employees are not FTE,
but a headcount of employees in those categories.
Student count based on information published in the Cabrillo College Fact Book
*Adjunct count based on Fall 2015 semester active assignments
♦ Temporary/hourly and student workers as of the payroll period ending July 19, 2015
Updated 08/26/2015
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