9/4/2015
2015-16 Program Planning Allocation and New Funding Requests
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Funded
Program Strategic
Bdgt.
Program
Department Component
Y/N
Plan Goal # Plan Link
Ctgy.
Dept.
Plan Year
Request
Priority
Priority
Sustainable
Programs/
Affordable Care Act Implementation (Includes software, staff
P
Inst Resp
C
HR/BSO
overtime)
1
Sustainable
Programs/
P
Inst Resp
C
HR/BSO
Affordable Care Act Support- 40% Classified hourly
1
Sustainable
Purchasing/W
New Mail Metering Maching- the old machine cannot be repaired.
P
Programs
H
arehouse
The equipment is needed to sustain mail services
1
Sustainable
P
Programs
C
FPPO
Help Desk Pilot
1
Program
Additional help for Office of VP for peak cycles, digitizing
P
Plan
C
VPAS
documents
1
Sustainable
Phase I- Digitize HR/BSO historical documents to free up office
P
Programs Tech Sol
HR/BSO
space and warehouse storage
2
Sustainable
Purchasing/W
Districtwide annual shredding costs have increased beyond the
P
Programs
C
arehouse
existing budget. The funding is needed to sustain the program
2
Sustainable
TCO- Data collection to assess collegewide maintenance needs and
P
Programs
C/H
FPPO
utilities usage, etc.
2
Partner with MPC to develop an implementation plan for Title IX
P
Inst Resp
C
HR
Compliance
3
Sustainable
Purchasing/W
P
Programs
H
arehouse
Warehouse equipment repairs (forklift)
3
Sustainable
P
Programs Tech Sol
FPPO
Digitize and organize FPPO documents and reorganize digital files
3
Additional support for payroll dept.- implement 2015-16 bargaining
P
Inst Resp
C
BSO
agreements
3
Upgrade room 1524 to a smart classroom for HR technology
Sustainable
training to support HR technology implementation focus including
P
Programs Tech Sol
HR
laptop/projector/wireless access panel/cabling/burglar panel.
4
Sustainable
Purchasing/W
Mailroom and Purchasing supplies- supplies are needed to sustain
P
Programs
S
arehouse
existing services
4
P
Prof Dev
C
BSO
Professional Development- all staff
4
P
Prof Dev
C
FPPO
Professional Development- all staff in FPPO
4
P
Inst Resp
C
HR
Additional support for HR for new compliance mandates
5
Student
Success
P
Initiative
C
BSO
Implement Student Service Finance Module- College Bank/SS
5
Sustainable
Purchasing/W
P
Programs
C
arehouse
Purchasing staff overtime for special projects
5
Sustainable
P
Programs
C
FPPO
FPPO overtime for special projects
5
P
Inst Resp
C
HR
Increase advertising budget for District recruitments
6
Plan
P
S
T
F
Total
Budget Category Key:
Program Plan
F&E: Furniture & Equipment
Strategic Plan
O: Operating
Tech Plan
T: Temporary/Hourly
Facility Master Plan (FMP)
S: Student Employment
P: Professional Development
Strategic Plan
H: Health and Safety
1. Professional Development and Transformational Learning
C: Compliance Mandates
O:\Administrative Services\Admin Services Council\2015-16 ASC Meetings\Director Retreats\ASM Director Retreat 7-17-15\2015-16BudgetRequest7-27-15.xlsx
One Time
Funds--New
Requests
Fund
Name/number
$100,000
$20,000
$17,500
$50,000
$5,000
$160,000
$8,000
$25,000
$12,500
$4,000
$15,000
$10,000
$20,000
$2,000
$7,700
$20,000
$10,000
$35,000
$10,000
$10,000
$5,000
$546,700 $
-
1 of 2
9/4/2015
2015-16 Program Planning Allocation and New Funding Requests
Funded
Program Strategic
Y/N
Plan Goal # Plan Link
Bdgt.
Ctgy.
Dept.
2. Sustainable Programs and Services
Program
Plan Year
Request
Department
Priority
Component
Priority
One Time
Funds--New
Requests
Fund
Name/number
T: Technology solution
O:\Administrative Services\Admin Services Council\2015-16 ASC Meetings\Director Retreats\ASM Director Retreat 7-17-15\2015-16BudgetRequest7-27-15.xlsx
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9/4/2015
Districtwide Budget Reductions for 2016-17
50% LAW COMPLIANCE
CRITERIA
Fiscal Year Effective
2015-16
DATATEL ACCOUNT NO.
DESCRIPTION
Fund 13 Reduct District Match fund
(ASC/DSPS)- Estimate
IMPACT
2016-17
2016-17
Reduce Districtwide postage- reduction
of marketing printing an mailing.
Total
SAVINGS
ASC revenue
increasing/Workstudy
allocation decreasing
Districtwide reduction in Debt ServiceCOP paid off in 2015-16
None
FPPO- Utilities budget reductions- Net
of allocation for Energy
Management/Drought reduction
project allocation- Estimate
2016-17
FTE
CLASSROOM
NON-CLASSROOM
$56,000
$
341,750
$
50,000
$56,000
$
$10,000
$
401,750
EXEMPT
$
341,750
$
341,750
50,000
$10,000
$
-
$
60,000
Component Questions:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Are we providing resources to areas that are not part of our core mission? Specifically
what are those areas and how are they funded? Is there a way to use other monies than
general fund if that is currently being used? Is this program or service necessary for ftes?
Are we asking other services on campus to support this area (custodial, etc.)? Is there any
funding going to that service to help out with non-priority program needs?
Are their sacred cows for the community that may or may not be advisable to change at
this time?
What priorities do we consider core to each mission? What is core to transfer? What is
core to Basic Skills? What is core to Career Technical Education? If we fund all CORE
first is there any resource or restructure that can help us with outside CORE services,
sections, etc.?
How do we evaluate administrative services and president’s office services as part of
CORE?
Do we include attending to legislation, mandates, law or other necessary services to our
college as part of how we meet CORE?
Can we combine any services under the student success act that might better serve our
students through consolidation or at the very least provide more synergy for one stop
shop services?
Is there any way to look at Student Services or instruction or administration to find out
what their workload is and if they have seasonal opportunities to do other work that we
are currently using hourly or students to get done? Is there any other area that has
seasonal workloads that could be converted by job description to do other necessary
tasks?
Can job descriptions be relooked at to include Student Success Act/Equity needs so that
staff members can be retained and retrained and have percentages of salaries used by
categoricals as appropriate?
What are our CORE needs for the Student Success Act? What must we have and what are
extras we don’t need at this time?
What are the technology solutions we can implement that can serve the college in this
area?
Is this the time to review the work that classified can do within counseling?
What are the CORE services from other components within our Student Success act?
Is there a way to consolidate any programs or services between student services and
instruction within the success & equity plans?
Where are there any inefficient programs, services, courses that can be reduced,
combined or eliminated in any component? Where are our staff doing work that may be
redundant?
What efficiencies may be promoted by technology?
O:\Administrative Services\Admin Services Council\2015-16 ASC Meetings\Director Retreats\ASM Director Retreat 7-17-15\Component
Questions.docx
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
Can we restructure any programs or services to leverage funding for what is being offered
as a service?
Can we review what each job does in our components and find any possible synergies
there? Are there redundancies?
With our student equity and student success plans and resources, are there areas we can
consolidate across the college under either of these themes?
Are there any jobs on the campus that can be consolidated?
Do we have redundancies in our administrative unit? Should we consider consolidating
administrative positions?
Are there different offices that provide the same or a similar service or function?
Are there redundancies because the same service or function is provided by more than
one person or office?
Can a service or function be streamlined by consolidation?
Would cross training with mentoring be a mechanism to consolidate services or
functions?
As a result of looking at consolidation, are there functions or services that can be
eliminated?
Would automation or technology solutions eliminate face to face services?
Would an examination of student worker positions, along with the consolidation
considerations above lead to possible elimination of some student workers?
Do phones need to be answered by people or can we do more with technology solutions?
O:\Administrative Services\Admin Services Council\2015-16 ASC Meetings\Director Retreats\ASM Director Retreat 7-17-15\Component
Questions.docx
CMP Goal
Bdgt. Ctgy.
Request
Priority
C
T
Cost
UPS Refresh
Sp 4.1, S.P 2
Sp 4.1, S.P 2
Sp 4.1, S.P 2
Sp 4.1, S.P 2
Sp 4.1, S.P 2
Sp4.1, Sp4.2
$25,000
End of Life Equipment/Health and Safety Provides emergency power to protect hardware and to
keep network phones operational during a power outage.
x
Premise Network Switch Refresh End of Life Equipment Provides network connection to devices
It Professional training. Institutional Responsibility. Provide skills required to implement and
maintain College technology initiatives.
Overtime
Bldg B rewire existing 144 drops, 18 new drops
Implement Colleague LDAP Security Issue Secure method to manage student logins
Sp4.1, Sp4.2
Defer
WIFI Refresh Provides wireless access End of Life Equipment Provides wireless access
ASA Firewall End of Life Equipment Provides network security
Sp4.1, Sp4.2
Defer
Firewall Service Modules End of Life Equipment Provides security for core
Sp4.1, Sp4.2
Defer
Sp4.1, Sp4.2
RDA CAPITAL Replace fiber to 600,1000, 1050 Failing Provides building network connection
Sp4.1, Sp4.2
RDA CAPITAL Voice Gateway Provides VOIP End of Life Equipment Provides VOIP phone
Move 700 IDF & rewire CAT6 Failing Provides building network connection
Sp4.1, Sp4.2
Defer
Sp4.1, Sp4.2
RDA CAPITAL IDF Switch Refresh End of Life Equipment Provides network connection
Student Portal Presidential Provides standard unified College communication
Sp4.1, Sp4.2, S.P 4.11
Defer
x
50000
x
50,000
35,000
75,000
20,000
255,000
x
x
x
x
x
x
x
x
x
x
x
$150,000
350,000
155,500
50,000
75,000
100,000
250,000
500,000
Funding
Source
Timestamp
##############
Postage
Budget
2015-16
Goal/Rec
Number Request Description
Department/Unit
Administrative Services
21 New Mail Metering Machine
- Purchasing
What other departments,
programs, or offices must be
Request engaged to complete this
Amount requests (if any)?
To which plans or mandates does this request relate?
$17,500
Strategic Plan Area 2: Sustainable Programs and
Services
Explanation
Old machine cannot be repaired. Equipment
needed to sustain mail services
##############
Administrative Services
Unfunded - Human Resources
1 Affordable Care Act Implementation includes
software, stafr overtime
$100,000 BSO
Strategic Plan Area 2: Sustainable Programs and
Services
Please see Victoria
##############
Administrative Services
Unfunded - Human Resources
2 Affordable Care Act Support--40% classified
position
$20,000 BSO
Compliance
##############
Administrative Services
Unfunded - Facil Plan & Plant
Operations
Administrative Services
Unfunded - Human Resources
12 Total Cost of Ownership data collection
$25,000
Strategic Plan Area 2: Sustainable Programs and
Services, Strategic Plan Area 5: Institutional
Responsibilities
Strategic Plan Area 2: Sustainable Programs and
Services
13 Title IX Compliance implementation plan
$12,500
Strategic Plan Area 5: Institutional Responsibilities
partner with MPC to develop implementation
plan
##############
Administrative Services
Unfunded - Business Services/IT
14 Implement Student Service Finance Module
$75,000
Student Success and Support Program Plan, Student
Success Initiative- technology implementation
College Bank, Student Services, IT staffing and
support.
##############
Administrative Services
Unfunded - Facil Plan & Plant
Operations
Administrative Services
Unfunded - Human Resources
15 Digitize and organize FPPO documents
$15,000
Strategic Plan Area 2: Sustainable Programs and
Services
Also to reorganize digital files
16 Upgrade room 1524 to smart classroom for HR
technology training
$20,000
Strategic Plan Area 2: Sustainable Programs and
Services
##############
Administrative Services
Unfunded - Human Resources
18 increase advertising budget
Strategic Plan Area 5: Institutional Responsibilities
to support HR technology implementation focus
including laptop/projector/wireless access panel/
cabling/ burglar panel
for District recruitments
##############
Administrative Services
VPAS
- Facil Plan & Plant
Carryover
Operations
VPAS
Administrative Services
Carryover - Purchasing
Administrative Services
VPAS
- Facil Plan & Plant
Carryover
Operations
Administrative Services
VPAS
- Business Services
Carryover
3 Help Desk Pilot
$50,000
Strategic Plan Area 2: Sustainable Programs and
Services
Compliance. See Joe Nugent/Victoria Lewis for
more info
5 Purchasing staff overtime
$10,000
for special projects
6 FPPO staff overtime
$10,000
Strategic Plan Area 2: Sustainable Programs and
Services
Strategic Plan Area 2: Sustainable Programs and
Services
7 Payroll dept additional support
$10,000
Strategic Plan Area 5: Institutional Responsibilities
implement 2015-16 bargaining agreements
VPAS
Administrative Services
Carryover - Purchasing
Administrative Services
VPAS
- Facil Plan & Plant
Carryover
Operations
Administrative Services
VPAS
- Business Services
Carryover
8 Warehouse equipment repairs
$4,000
Forklift
##############
##############
##############
##############
##############
##############
##############
##############
##############
##############
##############
##############
##############
9 Professional development
$20,000
10 Professional development
$7,700
Strategic Plan Area 1: Professional Development
all BSO staff
$2,000 Warehouse
Strategic Plan Area 2: Sustainable Programs and
Services
Strategic Plan Area 5: Institutional Responsibilities
supplies to sustain existing services
Strategic Plan Area 2: Sustainable Programs and
Services
Program Plan
Needed to sustain program
Strategic Plan Area 2: Sustainable Programs and
Services
Phase I
11 Mailroom and purchasing supplies
VPAS
Administrative Services
Carryover - Purchasing
Administrative Services
VPAS
- Vp Administrative
Carryover Services
19 Districtwide annual shredding costs exceed
existing budget
20 Additional help for office of VP during peak
cycles, digitizing documents
Unfunded
Administrative ServicesIT
for special projects
Strategic Plan Area 2: Sustainable Programs and
Services
Strategic Plan Area 1: Professional Development
VPAS
Administrative Services
Carryover - Purchasing
Administrative Services
VPAS
- Human Resources
Carryover
Administrative Services
Unfunded - Human Resources
$5,000
to assess college wide maintenance needs,
utilities usage, etc.
17 additional support for HR
$10,000
$8,000 Warehouse
$5,000
4 Digitize HR/BSO historical documents to free up $160,000 BSO
office space and warehouse storage.
IT Professional Training
$75,000
All FPPO staff
for new compliance mandates
Compliance.
Administrative ServicesIT
Administrative ServicesUnfunded
IT
Unfunded
IT Overtime needed to implement new
technology
Implement Colleague LDAP Security Issuesincrease college-wide system security
$50,000
100000