A.S.C.C. Senate Agenda
3:00 PM, Room 1804
Sesnon House
Aptos Campus
9th of February 2006
While this location is considered accessible to those with ambulatory difficulties, the Associated Students of
Cabrillo College hope to encourage full participation in student government and advocacy. If we can provide
you with disability-related modification or accommodation, including auxiliary aids or services than would
facilitate your attendance at our meetings, please call Nicki or Alta at Disabled Student Program and Services,
at 479-6379. Requests should be made as early as possible, though on-campus transportation can be called for
at any time
I.
ORGANIZATIONAL ITEMS
1.
Call to Order/Roll call
Leflora
David
Nicole
Kristina Absent
Allison
Chante Absent
Cris
Absent
Dawn
Absent
James
Jason
Lysette 3:14 (late)
Luz
Ryan
3:23 (late)
Shannon
William
2.
Voting members:
14
Voting members needed for quorum (1/2 +1): 8
Votes needed to pass budgets/bylaws (2/3): 10
Approval of the Agenda
Senator Shannon Welch motions to add UCSC advocacy group info item #8 black history
month, 3 minutes
Senator Nicole Moreno motions to approve the amended agenda second by Senator
Shannon Welch
Motion carries
II.
PUBLIC COMMENTS
5 Minutes (each)
This portion of the meeting is reserved for those wishing to address the Student Senate on any
matter. No action will be taken. If needed, the item will be placed on the agenda of a future
meeting.
Justin
Skateboard lockers
Justin suggested that skateboard lockers might be installed on campus as it is illegal to ride
skateboards on campus. While there is leniency for a similar ban on bicycle traffic there is none for skateboard
riders because their vehicle is cited as a possible weapon. Installing skateboard lockers would make campus
security feel safer and free skateboard riders from the burden of carrying their skateboards around campus.
John Ellson
John Ellson is the President of the Dig it club for students interested in archaeology and anthropology
at Cabrillo College. The Dig it club is requesting aid in funding a trip to a Society of California archaeologists
meeting in southern California. This trip would help to fulfill a requirement for students pursuing an archaeology
1
degree.
John
Informed Senators of Interest in applying for senate
Laura
Expressed interest in treasurer position
III.
SPECIAL PRESENTATION
Sesario/ Leflora
10 Minutes
Special presentation on new operating system for meeting efficiency will be presented by Sesario and
Leflora. This new system will hopefully generate meetings that are more efficient and a more
productive Senate.
No note passing
No text messaging
Cell phones off
No side conversations
IV.
PRESIDENT’S REPORT
Welcome Back Everyone! I hope you all had a good break (I know I did) and that you are really to
start another great and productive semester! I wish more people had shown up, but the semester is
looking bright regardless.
V.
REVIEW AND VOTE ON APPLICATIONS FOR NEW SENATORS
The Associated Students of Cabrillo College has openings for the following positions:
1 Senator at large
1 Legislative Representative
1 Treasurer
1 ICC Representative
1 Watsonville Center Representative, possibly
VI.
ACTION
There are no action items at this time.
VII.
INFORMATION
1. Welcome Back Week
Nicole
5 Minutes
Information/Action on the allocation of no more than $800 from the Programs account to facilitate a
Welcome Back
Week event for Cabrillo Students in the Second week of the semester. See attached
information/ budget. Monies
used will be used for decorations, food and emergency funds for
unexpected costs which will go back into the account if
they are not used. There will be a complete
Grams will be delivered, on
cost break down presented at the upcoming meeting. On Tuesday (14th) Candy
Wednesday (15th) there will be a barbeque or pizza and on Thursday (16th) there will be live music.
2. Bylaws
C&B Committee
10 Minutes
Information on the revised Bylaws recommended by the Constitution and Bylaws Committee for
adoption by the A.S.C.C. Senate. No substantial changes will be made between now and the next general
meeting of the A.S.C.C. Senate, however
spelling grammar and format changes may occur. See copy of
revised Bylaws.
Motion by Senator James Unger second by Vice President David Stearns to present a Bylaws
document for action
next meeting including the changes made and presented today. There was a
discussion following this motion
concerning the appropriateness of such action.
A motion made by Lysette second Shannon to move to previous question.
Motion to move to the previous question is carried.
Main motion carries item back next week as an action item.
2
3. Visa Debit Card
Sesario
5 Minutes
Information on a Visa Debit Card for the A.S.C.C. Senate. This card would enable Senators to have
direct access
to funds, as apposed to reimbursements, to put on events and buy items for the Senate.
There would be four debit cards each with access to a maximum of $500 dollars for a total of $2000 dollars in
debit card funds available. Initially it would cost two dollars per card. There is no monthly fee for use of the
account or the debit cards.
David: sounds like an excellent idea
Lysette: could you explain the process?
Sesario: The senator sponsoring an event will come to the student affairs office and obtain the debit
card which
will be used to cover expenses. The receipts will be used to fill out a purchase requisition
and the money will be deposited into the
debit card account from the cash account.
4. Senate supplies
Leflora
5 Minutes
Information on reimbursing Leflora no more than $50 from the Student Rep account for supplies for
new Senators and replacement items.
5. Senate Jobs
Review of office jobs, and who will do them.
Fridge Checker - Shannon
Water Cooler - Lysette
Paper Restocker - James
Phone #1 - Shannon
Executive Phone - Nikki
Office #1 - Allison
Office #2 - Lysette
Leflora
5 Minutes
6. Committee
Leflora
10 Minutes
Information on committee vacancies and who will fill them. Postponed until next week due to lack of
information.
7. Secretary Payment
Leflora/Sesario
5 Minutes
Allocation of funds to pay our wonderful secretary Chris. Approximately $1,000 from Student Rep/
other account.
Will be brought back next week as an action item
8. Black History Month
Shannon
3 minutes
A UCSC group wants to put on a performance to raise money to distribute as scholarships. They are
requesting
500 dollars
to perform.
Sesario: reserve the theater and we will negotiate with the group for payment
VIII.
EVENT UPDATES
3 Minutes
IX.
COMMITTEE REPORTS
3 Minutes
AD HOC COMMITTEES
Welcome Back Week
Thank you Allison for all your help
I need help with welcome back week because I’m in class.
Find volunteers for me please.
Black History Month
I’ve made posters and am collaborating with Jennifer Caldwell.
I would like to organize an open mic night.
Several other projects are being discussed.
INTERNAL
SAC
3
Nicole
Shannon
Leflora
none
Budget
none
Vacant
Legislative
There is CalSACC Meeting next week at San Jose City College
Regional meeting February 17th location unknown
Jason (pro temp.)
Networking and Communications
New meeting time
Let me know several times that are good for you
The upcoming Voice article will let students know about CCLC conference
And talk about welcome back week
Also would like to make tentative school bulletin outlining campus wide events, etc.
James
Constitution & Bylaws
Presented bylaws today
Adding changes next week
David
Watsonville
None
Kristina
I.C.C.
None
Vacant
Campus Sustainability
David
Been in contact with Santa Barbara City College
5 UCs have adopted a similar sustainability program
I am starting a club to promote ways to improve sustainability at Cabrillo College and UC Santa Cruz
Wireless Internet
Direct students to library information desk about wireless internet
Cris
Elections
in contact with company Alexburg
They will help us run an online and on-campus election
We will only pay for number of voters who come out
They will help devise a method for identification of students
Elections will be held on May 1-4
Deadline for declaration of candidacy is April 20th, 2006
David
EXTERNAL COMMITTEE REPORTS
Nicole
Board meeting
Went over information items (no quorum)
Very proud of Cabrillo senators for attending conference
Faculty senate are thinking of revising basic skills committee
Voter registration by James and Leflora next month
Measure B bond committee meeting - behind trying to catch up
Luz
Trying to form book buying co-op to get colleges to all buy the same book to reduce prices
Also trying to work out book rental program
James
Found candidates for tech position
They will supervise entire technology department
Leflora
Faculty senate meeting last week during flex week
4
Budget much better this year than in previous years except in basic skills courses
VIII.
SENATOR REPORTS
Nicole
Welcome back everyone
Missing people : (
We do need to fill our positions
Let's follow our new meeting standards
Cannot take on any more responsibility I will stick with the ones I’m on
Luz and William look really cute
Really cute
3 Minutes (Each)
James
Looking forward to semester
Conference we attended was amazing
Every one of our representatives took time to meet with us
Great learning experience
Meeting next month first Monday of March I will be presenting automatic voter registration plan
Allison
Send me your bio for a newsletter
Name, why you joined, and a short paragraph
Jason
None
Shannon
Where is everyone?
It was a good break
Black history month is underway
Good to see everyone who is here
Lysette
Welcome back
Want to concentrate on classes
Enjoyed winter break - went to Canada
I’m all partied out I’m ready for the semester
Excited about scholarship committee applications
Ryan
I gave up my car this semester
Organizing an event at UCSC on the free school calendar
Started an arts org
On display in Cabrillo gallery
William
No report
Luz
No reports
David
Looking forward to semester - it’s my last one
Leflora
Welcome back everyone
Thank you Shannon for everything especially black history month
I'm excited about Senate and people taking responsibility
Sorry if I came across grouchy about bylaws
It’s going to be an excellent excellent semester
If you see people who aren’t here remind them it’s important to be here
5
IX.
ADVISOR REPORTS
3 Minutes (Each)
Sesario
Commend Jason and Nicole for their work over the break
Effort, intention, energy is there it’s great
Encourage one of you to make a meeting availability grid
Beverage contract renewed - winner is Pepsi
Part of deal was several cases of beverages for events
Also gave us basketball tickets 3 or 4 tickets left let me know if you want to go
Welcome back to new semester
Appreciate your professional behavior - be models for each other
Gabe
We will be discussing how to distribute Pepsi money
Be sure to have a student rep at the meeting
Thank you to those of you who went to the conference - you impressed the legislators and did a great job
advocating for your students. Thank you for your professional conduct and your questions.
X.
AGENDA BUILDING
CnB - Dave
Visa Debit Card Nicole
Spring Advocacy Day - Jason
Shannon - Black History Month
Backup Hard drive - Jason
Gabe - ICC money
James - Dig it
William - secretary payment action item
Jason - CalSACC 4 dues
XI.
ADJOURNMENT
Meeting adjourned 5:18
XIII.
EXECUTIVE MEETING
Called to order 5:25
Directly following the general meeting.
1
Organizational Items
i. Call to Order
ii. Roll Call
Nicole
Leflora
David
Kristina
Absent
iii. Approval of the Minutes
iv. Voting Members:
v. Voting Members needed for quorum:
2.
3
2
Public Comments
Jason
Considering applying for legislative rep position
I would like to see a discussion of our role in CalSACC
5 Minutes (Each)
Leflora: your comments are very important. We will have that discussion next week.
3.
6
Action/Information
i. How did the meeting go? What do we think? Any goals for the Semester? Anything we
want to talk about?
Nicole - I’m upset that people weren’t here but otherwise I felt the meeting went well
Sesario - I thought the meeting went well. Brief asides with senators don’t bother me its
ongoing side conversations throughout the meeting. I think William and Luz and Ryan
should be stepping up and doing more.
Nicole - what about conference in Modesto?
Group - no plane tickets, no organization, have to let it go
Sesario - the lack of criticism of your bylaws, I think, is attributable to your excellent 15hrs of
work on the bylaws
Gabe - do we have an election committee?
Dave - me and James
Sesario - I think the automatic voter registration will go through this year because it’s being
advocated for by students with the support of board members. There’s no reason not to
do it.
Sesario - Pepsi Contract. I’m not as worried as Gabe is about the revenues for the student
senate. We will get the remainder of the Commission from Santa Cruz vending. I want at
least as much money as we had before in one time funds which I used this school term
to purchase ID card cameras, and to pay the secretary salary and improve the
graduation ceremony, etc. .
Leflora: how do we cope with multiple applicants for one position?
Sesario - ask if they are interested in being considered for senator at large position.
Leflora - but how do we manage 4 candidates applying for the same position
Sesario - that’s not addressed in your bylaws
Leflora - exactly
Sesario - the ones on the senate already are likely more qualified
Dave - let's have them all present and then create a ballot
Sesario - and the external applicants should be asked if they are willing to be considered
for senator at large position.
Leflora - So we question them individually, discuss the applicants and then vote on a
ballot?
Sesario - come with that plan and make sure its ok with the other members of the senate
ii. Absences and tardies
Leflora - I’m not prepared to excuse any from this meeting except Lysette’s because she
notified me before and drove from Salinas
4.
None
Officers’ reports
3 Minutes (Each)
5.
Advisors’ reports
None
3 Minutes (Each)
6.
Agenda Building
CalSACC discussion
Elections discussion
7.
Adjournment
6:16 adjourned
7