Associated Students of Cabrillo College
Minutes
Student Senate Chamber
SAC EAST Room 225
Thursday, October 30, 2008
3:00 PM – 4:30 PM
‘Note ending time for this and Executive Board meeting’
While this location is considered accessible to those with ambulatory difficulties, the Associated
Students of Cabrillo College hope to encourage full participation in student government and
advocacy. If we can provide you with disability-related modification or accommodation,
including auxiliary aids or services than would facilitate your attendance at our meetings,
please call Nicki or Alta at Disabled Student Program and Services, at 479-6379. Requests
should be made as early as possible, though on-campus transportation can be called for at any
time.
Meeting commences at 3:02
I.
ORGANIZATIONAL ITEMS
1.
Call to Order/Roll Call
President: Rebeca Villafana present
Voting Members:
16
Aleana Zaldana
present
Anthony Garza
excused
Christina Carolus
present
David Duhl
present
Dorothea Arnold
present
Elowyn Corby
present
Eric Barbour
present
Fenix Bedoya
present
Gary Meyer
present
Geoffrey Stanfield
present
Leo Cruz
excused
Lupe Ortiz
present
Maxwell Bay
present
Michelle Giovannari
present
Rebecca Fortune
present
Sophia Forde
excused
Advisors:
1.Gabe Gutierrez
absent
2.Sesario Escoto
present
Liaisons:
Ryan Kaplan
Tully Gibney
Voting Members:
absent
present
13
2.
Voting members needed for quorum (1/2 + 1):
7
Votes needed to pass budgets/bylaws (2/3):
10
Approval of Agenda for 10/16/08
Rebeca: Executive item 2 stricken
Geoffrey: Action item number 4 should be changed $70 is from programs
Rebeca: action item #2 will be taken on by Lupe Ortiz
Dorothea: wishes to post pone action item 5 till next meeting
MG: I would like to have an Info item 5 for MLK day for $2000 from cultural events
for food.
Eric: moves to approve agenda
Michelle: 2nd
Approved 13/0
3.
Approval of Minutes from 10/23/08
Geoffrey moves to excuse Elowyn for absence on 10/23/08
Max 2nds
Approved 13/0
Change minutes Oct 23 to reflects Lupe’s tardy number
Becka: action item 4 should also be moved to info item
Senator reports: strike Elowyn’s counts
Gary: Again, I did not receive meeting minutes.
His correct email address is
pacaqua@pacbell.net
gary.meyer@cabrillo.edu
ascctrus@cabrillo.edu
Approval of the minutes moved by Geoffrey
2nd by Dorothea
Approved 12/1
II.
REVIEW NEW SENATOR APPLICATIONS AND APPOINTMENTS
minutes)
III.
PUBLIC COMMENTS
(5 minutes each)
(10
This portion of the meeting is reserved for those wishing to address the Student
Senate on any matter. No action will be taken. If needed, the item will be placed on
the agenda of a future meeting.
IV.
PRESIDENT’S REPORT
(5 minutes)
Rebeca: I need you to email me your evaluation of me, so I can improve.
There is going to be a gathering in Watsonville at Pajaro Valley Arts council.
Honoring Ancestors for Dia De Los Muertos on Nov 1
V.
VI.
PROCEDURAL ITEMS
(5 minutes)
1.
Purchase water purifier cartridges.
2.
HP Laser Jet Toner Cartridges 27HP C4127X for Senate Office Printer HP 4050n.
Estimated cost is $112 each.
SPECIAL PRESENTATION BY THE BUSINESS OFFICE
Rebeca: before we move on I forgot to add the business office presentation so Becky and
Roary so if we can take some of the items.
Everyone nods
Eric: we can strike info 1
Geoffrey: action 4 next week
Gary: I will sponsor Anthony’s action item 3
Gary: we can table info 4
Becky Sole: I will be preparing your budget
Geoffrey: Can you get trends in spending info for us
Eric: the reason why we have so few questions is we have little knowledge so please
tell us something
Becky: so your budget for this semester was decided by the senate last semester. So
this semester you will be making a spending plan for the next student senate. You
should try to stick to that plan because it has been approved by the board. All budget
transfers must be between the same funds. The Audit process is when Sesario signs
that paper work. It means that you are within compliance. Then we approve. Then
we have an outside auditor. They pull our purchase requisitions to make sure we are
in compliance so it gets checked 3 times.
MG: What would raise a flag ?
Becky: Over spending in one of your accounts will send up a flag. If you only budget
a certain amount you cannot ask for a purchase requisition for over that amount.
Sesario: At the end of every month I’m asking the club to produce a report of their
expenses.
Becka: I just wanted to say in regards to our budget. I show these reports up on the
screen for those of you who don’t ask me about our budget.
Roary: It’s all about enrollment. The more bodies enroll the more funds you have.
Dorothea: There is a rumor on Campus that there maybe 150 classes cut in the next 3
years
Roary: Now there is a lot of thought about that but we haven’t decided anything.
Elowyn: is there anything you would like from us?
Becky: Original receipts are a must we have to have it. Completeness is the key. We
have to have full vendor information for services. And please do not pay a service for
vender out of your pocket and turn around to get your money back from them.
Becky: I did not prepare these budgets because I was just handed these budgets in
July. If you have any questions about what is on here then come and ask me and I
would be more than happy to come back here for you.
Eric: what is the biggest problem?
Becky: Never pay a vendor out of your pocket because you haven’t got your
purchase requisition in on time we can’t do that.
Sesario: You request a check 2-3 weeks before an event. You got the invoice the tax id
from the vendor you got the minutes you get approve and you get the check on time.
Becky: We cannot process emergency checks we are short staff we cannot do that
anymore. If your paper work is in on Friday your check will be cut on Tuesday.
Sesario: When the vendor gives you the credit card voucher they give a receipt so
take that.
Becky: Also no alcohol on a receipt we look for that.
Becky: Anything else? You can email me or ask me back
Rebeca: Thank you Becky and Roary
VII.
ACTION ITEMS
(7 minutes each)
1.
Legislative Rep. Anthony Garza – Request the Student Senate approve $4,500
for the Third Social Justice Conference on May 2 nd, 2009.
Anthony Garza is sick excused absence tabled for next week
2.
Watsonville Rep. Paul Carrillo – Motion to approve $700 from Cultural Events
for the Dia de los Muertos event on November 3 rd.
This item has been carried by Lupe in Paul’s absence
Moved by Lupe
2nd by Fenix
Approved 12/1
Fenix: Just to remind the senate Paul made a presentation for the budget
3.
Legislative Rep. Anthony Garza – Motion to approve $800 from Student Rep
Fee account to cover the full cost of sending 3 students and one advisor to the
SSCCC General Assembly Conference on October 24 th through the 26th.
Moved by Gary
2nd by David
Approved 12/1
Geoffrey: I seem to recall a different amount last week where did this $800 come
from.
4.
Senator Geoffrey Stanfield – Motion to approve up to $70 from Equipment
account to purchase a coffee maker.
Tabled for next week.
5.
Senator Fenix Bedoya – Would like to propose the allocation of funds for the
Sustainability committee members to attend the "This Way to Sustainability
IV, Nov 6-9, 2008, hosted by CSUC.
Postponed till next week
6.
Trustee Gary Meyer – Motion to allocate up to $6,300 from Student Center Fee
for the purchase of a Lobby Television and DVD Player. The future television
network connectivity to be provided by a future ASCC action.
Moved by Gary
2nd by David
Approved 13/0
Moved by Gary to change the wording to “up to $6,300”
2nd by Geoffrey
Approved 13/0
VIII.
INFO ITEMS
(7 minutes each)
1.
Senator Eric Barbour – Concept Adz, Photocopiers and Photocopies at no
charge to the students, staff, faculty or staff.
Stricken
2.
Trustee Gary Meyer – Request the Senate send ASCC Student Senators and an
advisor to the CCLC Annual Convention and Partner Conference, November
20-22nd, 2008, in Anaheim, CA.
Gary: I did here back that Brian king is willing to be our advisor
Becka: I want to talk about the difference between the one in Anaheim and the
one nearby 2 months later so we can eliminate this cost from our budget.
Gary: At the legislative conference in Sacramento you will be learning about
legislation. The conference in Anaheim is different the first part is focused on the
trustees, Board of Governors, and leaders. The second part is focused on
partnership some of the strands are going to be on brown act. They are both very
different. CCLC has 2 main focuses legislation and Education with the advisory
to the Governing Board.
Geoffrey: shouldn’t we just send every one who wants to go to Anaheim on a
bus? Why are we so fixed on the idea of flying.
3.
Treasurer Becka Fortune – Budget Amendment – The Student Senate needs to
make an amendment to the Student Center Fee account. Currently, we cannot
buy ‘supplies’ such as water or toner because the funds are labeled
‘equipment.’
Becka: $400,000 for the café, $35000 for the cafeteria, and $50,000 for equipment.
So we should move $5000 from equipment to a new account called supplies
under student center fee account bringing our $50,000 for equipment down to
$45,000
4.
MG next week there will be an action item for this they will be asking for
$2000 for the food and labor.
Geoffrey: what kind of Food are they going to be purchasing and are they going
to use the SAC card?
MG: I don’t think they are going to be using the sack card. And they will go over
the food next week.
Geoffrey: I would personally like to review the budget for what this food is.
Sesario: What do you mean you $500 for the caterers?
MG: the caterers who get paid to cook the food.
5.
IX.
Trustee Gary Meyer – Request the Senate organize an On-Campus
Parliamentary Procedure Workshop with Bruce Bishop.
SENATOR REPORTS
(3 minutes each)
This portion of the agenda is reserved for senators who have information to report
from internal and external committees. Additionally, if there is a personal
accomplishment or challenge you are facing, feel free to include it in this report.
JUST MAKE SURE TO STICK TO THE 5 MINUTE ALLOTMENT SO
EVERYONE CAN HAVE AN OPPORTUNITY TO SHARE WITH THE GROUP.
Geoffrey: I would like to have a cultural event about the Chinese lunar new year
Michelle: I spoke with Jaime from Taher. We want to improve the food from Taher.
Dorothea: I went the general assembly last week and it was a great benefit. I also
went to a couple meetings about starting a diversity committee on campus to help
promote more cultural events on campus.
Rebeca: we do have a cultural events committee.
Lupe: We all know that there is a Halloween event in Watsonville. It would be great
if you would come to Watsonville and support.
Becka: things are mysteriously disappearing from my mailbox, please put anything
you want to give me on my desk and not on my mailbox.
Gary: There is a governing board meeting at the Sesnon House Monday at 5:30. And
every one is welcome to take the podium during public comments. I m looking
forward to see you there on Monday
Max: a couple things have been going on the 2nd harvest committee. Becka and I had
a meeting with Brian King the other day. We are going to be sending out a email
inviting the professors to participate In collecting food for 2nd harvest. In December
we are looking forward to have our first food distribution event
Elowyn: I need some one to be there for 1st half our to help people get on the right
shuttle. To vote.
Eric: So things like the MLK which is not on the Agenda we can bring it up in public
comments because we are violating the brown act
MG: there were 3 new clubs approved last week. Outdoor club, International
Friends, Crafts
Michelle: Jaime from Taher he wants to come to the events so he does not prepare
more food then necessary.
Rebeca: when clubs who have food sales for this type of event. So when less people
go to cafeteria some of the food that they produced in preparation goes to waste
X.
ADVISOR REPORTS
(5 minutes each)
Sesario: College and Career night you will see a display of a lot of Career
information. I want to support the Watsonville center and the LLN here so if you
want to catch a ride with me. Also I sent you all information about the budget and I
sent you a proposal for the Annual Legislative Conference on Jan 25 so I sent you the
budget for that. When it comes to rumors please lets educate our selves by going to
the meetings. It is projected to be 400 full time units that are going to be cut.
Rebeca: So I think it is important that we show a presence at College and Career
night like staffing the table to make we have full coverage for our table.
XI.
AGENDA
BUILDING
(5 minutes)
Geoffrey: coffee and CPR purchase will be action items
Info item for Chinese lunar new year
Becka: 1.I would like to move info item 3 to Action item and budget amendment to add a
line item blue books for Scotts Valley and Watsonville
Info item for budget committees debit card proposal
Info item for ASCC shirts
Info for campus enthusiasm for comedy event
Michelle info item monthly senate juicing outreach
Gary: I would like to add action item for lobby computer and table computer
to provide a proof of concept
Info to allocate funds for: Opera, Native American Speakers, & Puente
Move info item 2 to Action items to fund attendants
Info on parliamentary procedure workshop
Info on sending legislative rep and Senator Stanfield to CCLC Legislative league
Conference
MG add an action item for cultural events to MLK day