Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Total on Roster: 18
Votes needed for simple
majority vote: 50% + 1 = 10
Votes needed for 2/3 majority: 12
Location:
Aptos Campus
6500 Soquel Dr., Aptos, CA
SAC East, Room 225
Date and Time:
Thursday, February 9th, 2012
3:00 pm – 6:00 pm
Student Senate MINUTES
The Cabrillo College Student Senate held a meeting on Thursday February 9th, 2012. These are the minutes reflective of that meeting.
I.
Call to Order at 3:00pm
A. Roll Call
Executive Officers
Vice President: Oleksii Chuiko-Present
Treasurer: Joseph Gomez-Present
Legislative Representative: Gaby Avila-Present
ICC Chair: Ivan Sumano-Vargas-Present
President: Charlotte Achen-Present
Trustee: Joseph Watkins-Present
Watsonville Representative: Joshua Riparetti-Absent
Scotts Valley Representative: Stephen Venegas-Absent
Senators-At-Large
Stephanie Petrillo-Present
Sharon O’Connor-Present
Jennifer Venegas-Absent
Sage Goncharoff- Absent
Laura Hunerberg- Present
Kathybelle Barlow-Present
Darwin Constantino-Present
Chris Steele-Present
James Williams-Tardy at 5:02pm
Summer Maiorino- Tardy (present 4:21-4:41pm)
Advisors
Sesario Escoto-Present
Flor Chacon- Present
II.
Adoption of the Agenda
3 minutes
Special Item A is going to be postponed; New Business Item B will be presented by Laura, instead of Sharon. Legilslative
Representative Avila moves to approve the Agenda, and Treasurer Gomez seconds the motion, and it is approved
unanimously.
III.
Approval of the Minutes
3 minutes
A. February 2nd, 2012
After appropriate edits were made, Treasurer Gomez moves to approve the Minutes and Senator Constantino
seconds the motion. The Minutes are unanimously approved.
IV.
Public Comments
This time is reserved for members of the public to address the Senate on issues not already appearing on the agenda.
There will be a limit of five (5) minutes per speaker.
Kathybelle Barlow, a previous Senate member, spoke to the Senate to state that she has chosen to resign from her
previous position as Senator. She hopes to still be involved.
A student was also present to state his frustrations about the timeline of the disbursements for financial aid on campus.
He wanted to bring to the attention of the Senate that this is an issue for students and should be addressed. He would like
to see the Senate take action to try to move the disbursement dates earlier in the semester.
V.
Announcements
VI.
Special Items
A. Presentation from Seascape Catering
This item ispostponed.
VII.
5 Minutes
Info. / Discuss.
30 Minutes
Committee Reports
3 minutes per committee
The MLK Committee had a meeting last Friday; Charlotte will be speaking at the event and all of the winners have been
notified. Food has been ordered and Sista Monica will be performing. We also had some buttons made that say “I have a
dream…” that we will be handing out at the event. Joseph Gomez will be the emcee for the event, and currently we are
under budget by $400.
The Furniture Committee met yesterday and decided on some things. A quote will be available as soon as tomorrow and
the items will be ordered very soon.
The Students Oversight Committee had their last meeting for the academic year. There have been many renovations in
the past year and many more are scheduled to be completed this year.
Student Senate MINUTES 2.9.12-1
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
The Constitution and Bylaws Committee will hold a meeting next week. Submit your items for the agenda and your
available days next week to Oleksii.
The March in March Committee will have posters up by Monday for the event. Also, Gaby sent out a doodle-poll; please
respond with your available meeting times. There will also be handouts in your inboxes.
The Governing Board met Monday. Stephanie Steinback was present and voiced concerns about only seven courses
being offered at Scotts Valley and numerous staff cuts. Talk to Joseph Watkins to get more details on this.
The CPC Committee is meeting and the staff wants to make another committee to decide what cuts are being made, and
also to encourage promoting instead of eliminating current jobs and making new ones.
The Welcome Week Committee had their final meeting today. It was decided that there would be a blow up hockey game
available for all 3 days. We are still under budget. On Tuesday there will be pizza, Wednesday we will have burritos, and
Thursday we will have burritos at the Watsonville campus. The event runs each day from 11:30am to 2pm. An email went
out to notify all clubs to partake in the event.
Chris will be taking over the position for Faculty Senate Committee since the former chair has resigned his position as
Senator.
VIII.
Old Business
IX.
New Business.
A. Appointment of New Senators
3 min. for Speech, 3 min. for Questions
1. 2 Senator-at-Large Positions
After considering the Bylaws, which state that an open position must be posted for 5 business days prior to filling
the position, the Senate voted on whether to proceed with appointments of new Senators today. The motion
failed with a vote of 1 yea, 9 nay. Senate appointments will be postponed until the openings have been posted
for 5 business days.
B.
CCLC Presentation
Info. / Discuss.
S. O’Connor/Laura Hunerberg 10 Minutes
This item is up for discussion regarding the CCLC Conference that was held Jan. 29 th and 30th
Those who were present at the CCLC Conference spoke about their experience. Everyone seemed to really enjoy
themselves and learned new things. The Governor’s Tax Initiative was discussed and this is an important issue for
everyone to look into and research because if it doesn’t pass there could be additional budget cuts. We also learned
that the Student Success Task Force has different standpoints from the administration and so we should improve our
communication to try to get on the same page. The differences should be written in a report and given to Sesario to
be addressed. Please be specific in this report and also include any differences with the California Community
College opinions. Joseph Watkins, Laura and Sharon volunteered to create this report. We need to encourage our
constituents to register to vote as well. Senator O’Connor motioned to extend time by 3 minutes and Senator Steele
seconded the motion, which brought it to vote. Time is extended by a vote of 7 yeas, 2 nays. If you have an opinion
on something, come to Joseph Watkins or Gaby so that it can be presented to the appropriate parties. Also keep in
mind that starting this July, if you do not have a diploma, you cannot receive Financial Aid.
C.
Re-Usable Bag Media Event
Info. / Discuss.
F. Chacòn
10 Minutes
This item is up for discussion regarding the Re-Usable Bag Media Event on Feb. 14th at 10am in front of the
bookstore and how the Student Senate can be a part of this.
Joseph Gomez tabled during the first day of school and the bags were handed out. Tuesday of Welcome Week there
will be an event when the Sentinel will come to the bookstore to ‘follow the recycling of the plastic bags.’ Joseph
Watkins volunteered to e present at this event at 10am on Tuesday, February 14 th, 2012. Joseph Watkins also
passed out these bags to members at the board meeting and they were very appreciative. The bookstore has
decided to purchase additional bags to sell for $1. They will not say “Student Senate” on them, but they otherwise will
be the same.
D.
Welcome Week Sign Ups
Info. / Discuss.
K. Barlow
5 Minutes
This item is up for discussion regarding the signups for Welcome Week.
We are really short on volunteers for this event. If you are available, please sign up to help. This is a Senate
sponsored event and it is important to contribute.
E.
Brainstorm on Being a More Efficient and Effective Senate Info. / Discuss. J. Watkins
15 Minutes
This item is up for discussion regarding brainstorming how we can be a more efficient and effective Student Senate
this semester.
Some improvement ideas that were discussed included: Read the agenda ahead of time and research the items to
decide your standpoint on the issues. Speak to the presenters or the Senate member responsible for an agenda item
Student Senate MINUTES 2.9.12-2
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
and ask your questions ahead of time. Put into your event planning what the faculty can do to help as well. Be more
consistent with absences, including those from Committee meetings. Keep your binders up to date and bring them
with you to your meetings. Act more professional. Trustee Watkins motions to extend time by 5 minutes, and ICC
Representative Sumano-Vargas seconded the motion. By unanimous approval, time is extended by 5 minutes. Pay
more attention to each other. Involve more people from outside the senate. Have faculty or staff attend our meetings
even on a monthly basis. Legislative Representative Avila moves to extend time indefinitely, and Senator Petrillo
seconded the motion. By a vote of 8 yeas, 2 nays, time is extended indefinitely. Present an email or document to the
ICC Chair if you would like an event discussed with the clubs at the ICC meetings. Committee meetings need to have
minutes recorded with absences monitored and send to the Vice President. Multiple motions are not necessary on
one agenda item. It was advised by Sesario that the Senate should focus on 3 or 4 of these improvements, identify
some benchmarks and monitor your improvement. Try to talk more to students, write on the board in classrooms and
notify more people of events. Careful of the monetary amounts approved as we are down to 30% of our budget for
this academic year. An updated Committee list will be sent out to everyone. There are 7 positions available in the
senate, and an updated Senate list will be sent out. For the next meeting, there will be 2 vacancies to fill.
F.
When to Have “Bring Buddy Day” and Outside Meetings Info. / Discuss
C. Achen
15 Minutes
This item is up for discussion regarding when to have a day where we bring a buddy to a Senate Meeting and also
when to have meetings outside.
Bring a Buddy Day was discussed but no final decision was made on this issue. Some members of the senate would
like to make March 1st the Bring a Buddy Day, yet other members of the senate found it unnecessary to require a
specific day when we should constantly be inviting people to attend our meetings. It was considered that should a
one-day-event be put in place, we should offer something to the students coming, such as a nice dinner, and then
ask them to provide feedback to us following the conclusion of the meeting. As for Outdoor Meetings, it was
discussed that more meeting should be held outside. It was informally unanimously approved to hold the remaining
meetings outdoor weather-permitting. It was discussed to consider hosting these meetings in different locations
across the Aptos campus, including the quad, stairs and the VAPA buildings. We also need to consider Watsonville
and Scotts Valley, and not leave any area of campus out. The senate members that volunteered to arrive by 2:30pm
for set up of the outdoor meetings were Ivan, Olesksii, Laura, Charlotte, Joseph Gomez, Chris, and Joseph Watkins.
In addition, some members of the senate would like to still hold one indoor meeting each month.
G. Guest Speaker Brainstorm
Info. / Discuss.
C. Achen
15 Minutes
This item is up for discussion on who the Student Senate would like to come speak to us this semester as a guest
speaker.
The following people were briefly discussed to be guest speakers at future meetings. Please research these people
so you are prepared to vote on whether you would like to see this person present to us during the spring semester.
Some brief information on the candidates has been provided where available:
*Stephanie Steinback; Library Faculty member; speak to Joseph Watkins for details
*Paul Harvell: Cabrillo College Federation of Teachers
*Michael Mangin: Financial Aid/Statistics
*Craig Hayward: Financial Aid/Statistics
*Dennis Bailey-Fougnier: Cabrillo College Vice President of Student Services
*Virginia Coe: Is retiring this semester; last opportunity to have her come and speak to you
*Luis Alejo Oraids: Assemblyman who represents our district
*Brian King: Cabrillo College President
Be prepared to vote on whether you would like to see the above people present to you during a senate meeting in the
spring semester, at our next meeting. Consider differing and opposing views and whether you are hearing all sides of
an issue or opinion. You do have a responsibility to hear all sides of an issue.
In addition, the senate unanimously informally approved the Board of Trustees candidates to speak to the senate for
five minutes followed by five minutes of questioning at next week’s meeting.
H.
Review and Edit Meeting Norms
Info. / Discuss
C. Achen
30 Minutes
This item is up for discussion regarding reviewing and possibly changing our meeting norms.
It was discussed that the meeting norms are insignificant if there are not consequences, and that it is important to
clarify what some of the items mean. The first item was discussed being removed, as the first half of the statement is
cancelled out by the second part. It was discussed that, when a motion has been made to extend time, to state before
the motion has been voted on, “By extending time for ___ (3,5) minutes, this meeting end time will now move to
____(6:05pm).” By a show of hands, the senate decides to strike the first item from the norms. This vote was 7 yeas,
3 nays. It was considered to develop benchmarks for the senate and then provide feedback consistently to monitor
success. It was also discussed about having the senate member responsible for an agenda item to provide
documentation or email to all senate members prior to the meeting to assist in research, and whether to hold senate
Student Senate MINUTES 2.9.12-3
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
members accountable if they do not research the topics ahead of time. The senate then voted on their preference on
keeping the meeting norms. When asked to consider keeping the norms, 1 yea and 9 nays were reported. This vote
states the senate has decided to no longer use the meeting norms. (This was an informal vote.)
X.
Reports (Every other name is Bold for Easy Reading)
Executive Officers, Senators, Advisers report on Senate Activities.
3 minutes ea.
A.
Executive Officers
President: Charlotte Achen Welcome Week and MLK are coming up, but March in March is less than 4 weeks
away and we need to encourage more students to sign up! Great job Sharon for already getting 20 people to sign up!
I am even skipping class myself to go. Research should be done prior to the meetings on agenda items. A total of 7
senators will no longer be a part of the senate. They are thanked for all they have done.
Vice President: Oleksii Chuiko What happened in the last half hour of this meeting is exactly what we were talking
about earlier in regards to being an effective senate. We have been very counter-active. Why are we talking about
things we aren’t interested in? Do your homework and come prepared to these meetings.
Treasurer: Joseph Gomez no report
Legislative Representative: Gaby Avila Please treat each other with respect and not poorly, and consider how you
are wording things in emails.
Student Trustee: Joseph Watkins There is information in our agenda book on our guidelines. We had a good
meeting. I hope you come to the executive meeting to voice your concerns.
Inter-Club Council Chair: Ivan Sumano-Vargas The first ICC meeting is next week, February 15th at 3:00pm.
Watsonville Representative: Joshua Riparetti absent
Scotts Valley Representative: Stephan Venegas absent
B.
Senators-at-Large
Stephanie Petrillo no report
Jennifer Venegas absent
Sharon O’Connor no report
Darwin Constantino Thank you PR committee for helping advertise Welcome Week. Thank you everyone who is on
the AdHoc committee with me and who have helped me out. AdHoc committees are big committtees and take a lot of
grunt work. For the chairs of future events- come to me! You are not alone for advertising for March in March or
Elections; please see me about those events.
Laura Hunerberg With regards to having a benchmark; it would be interesting for the people chairing an agenda item
to see how many people came to you and asked about an item ahead of time so we can see how many people are
actually doing this.
Chris Steele It is going to be a great school semester! The days are getting brighter and longer and warmer!
James Williams I agree with Chris!
Sage Goncharoff absent
Cynthia Maiorino “Summer” absent
C.
Advisors
5 minutes ea.
Sesario Escoto I was very surprised that you passed an action item to extend time indefinitely on the topic of having
an efficient meeting, and then when you got to the meeting norms you threw the item out. Bring your binders; your
bylaws are in there. Metro Passes- the program is working really well but we need to increase the amount we are
purchasing. I am proposing to you to make an action item for $26000 that we can use from your savings account to
purchase 500 of these passes. You should bring the information you have on the Brown Act to your meetings. On
February 21, the Board of Trustees is going to interview the candidates and at that time Rebecca Garcia, who
recently resigned, will be present. The budget for 2012-2013 will meet soon. Elections committee- you need to move
into high gear and get your timeline out. The stress is about being a leader; take a step back and take a deep breath.
You are doing great and keep going!
Flor Chacòn Payments are done for Welcome Week. You are starting the semester with a lot of focus. You are
becoming stricter and I like that but I do not like the passive-aggressiveness. I think it is so rude so please do not do
this. It doesn’t fit into positive communication. Let’s think of how we say things and try to make things constructive in
the future, and not destructive. If you are going to start calling on the committees and verifying attendance, make sure
you do that in the same way for each committee; have agendas and minutes and report those. If you need help with
this let me know. Next week is Welcome Week and if you haven’t signed up yet, please do! The following week is the
MLK event and we really need help on that. Look into the tax incentives and what is going on the ballot and inform
yourselves and encourage students to vote. Young people don’t vote much and in the end your voice is not
represented. I hope to see everyone next week!
Student Senate MINUTES 2.9.12-4
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
D.
Delta Representative Report
5 minutes
XI.
Agenda Building
3 minutes
CCFT director (push to following week by a show of hands- 8 yeas, 3 nays)
Guest speakers; purchasing bus passes; recognition for Rebecca Garcia; online voting system action; next meeting is
OUTSIDE in WATSONVILLE
XII.
Adjournment
6:15 pm
Student Senate Executive Meeting Agenda
(To be held after the Student Senate Meeting)
XIII.
Call to Order
A. Roll Call
6:23pm
Executive Officers
President: Charlotte Achen- Present
Vice President: Oleksii Chuiko- Present
Treasurer: Joseph Gomez- Present
Trustee: Joseph Watkins- Present
Legislative Representative: Gaby Avila-Prebsent
Watsonville Representative: Joshua Riparetti- Absent
ICC Chair: Ivan Sumano-Vargas- Present
Scotts Valley Representative: Stephan Venegas- Absent
Advisors
Sesario-Present
Flor-Present
XIV.
XV.
XVI.
Adoption of the Executive Agenda
Approval of the Executive Minutes
Regular Business
A.
B.
C.
XVII.
Defining what is an Excusable or Unexcused Absence or Tardy
10 Minutes
It was discussed to be more consistent with excusing absences and follow the current bylaws. Legislative
Representative Avila motions to allow 2 absences without reason, and that any absence after that will be counted
as unexcused. No one seconds this motion. There are 3 senators that have resigned due to class conflictions during
the meeting times. Some additional senators did not complete 5 units and will not be able to hold a senate position for
this semester. These people have been notified via email. Trustee Watkins moves to remove the individuals from
our senate roster and declare the vacancies immediately, and ICC Representative Sumano-Vargas seconds the
motion. It is requested that these individuals have their desks cleared out within one week. In addition, those who do
not qualify will be eligible to join the senate in the fall semester. This motion passes by a unanimous vote of 5 yeas.
Attendance from Last Meeting
5 Minutes
The last meeting was not mandatory, so there are no attendance issues to discuss today.
Discussion of Meeting
30 Minutes
The passive-aggressiveness in here is very clear and it is not constructive. This is not a behavior of a leader. Be
respectful of others and remain professional. Do not attack each other. There are two executive board member spots
open as well this semester. Sesario advises the senate to be careful with informal voting.
Advisors Reports
Sesario Escoto Enjoy your holiday tomorrow!
5 Minutes ea.
Flor Chacòn Sesario has been going to Costco two weeks in a row and is going again next weekend, so be sure to thank
him. Have a great holiday weekend. Don’t forget Welcome Week next Tuesday, set up starts at 10am. Whenever you can
between classes, stop by and talk to your constituents.
XVIII.
XIX.
Executive Agenda Requests
6 items on next weeks agenda; discuss where you are with the efficiency and norms; senate housekeeping
Adjournment
7:23 pm
Student Senate MINUTES 2.9.12-5