Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q1 For which committee are you
completing this survey? (If you serve on
more than one of the committees below,
please complete a separate survey for
each.)
Answered: 56
Skipped: 0
100%
80%
60%
40%
20%
16%
20%
13%
5%
16%
9%
9%
13%
0%
Assessme
nt
Review
Commi...
Classifi
ed
Prioriti
zatio...
College
Planning
Council
(CPC)
Faciliti
es
Planning
Commi...
Answer Choices
Institut
ional
Effectiv
eness...
Professi
onal
Engageme
nt an...
Technolo
gy
Committe
e
Student
Equity
and
Succe...
Responses
Assessment Review Committee (ARC)
16%
9
Classified Prioritization Committee
5%
3
College Planning Council (CPC)
20%
11
Facilities Planning Committee (FPAC)
13%
7
Institutional Effectiveness Committee
9%
5
Professional Engagement and Transformational Learning Committee (PETL)
16%
9
Technology Committee
9%
5
Student Equity and Success Committee
13%
7
Total
56
1 / 12
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q2 For this Committee, how often do (did)
you attend meetings this academic year?
Answered: 56
Skipped: 0
100%
80%
50%
60%
30%
40%
14%
20%
5%
0%
I attended all
scheduled
meetings.
I attended more
than 75% of the
meetings.
Answer Choices
I attended
50-75% of the
meetings.
I attended less
than half of the
meetings.
Responses
I attended all scheduled meetings.
50%
28
I attended more than 75% of the meetings.
30%
17
I attended 50-75% of the meetings.
14%
8
I attended less than half of the meetings.
5%
3
Total
56
2 / 12
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q3 Do you feel you have a clear
understanding of this Committee's
structure and purpose?
Answered: 56
Skipped: 0
100%
77%
80%
60%
40%
20%
20%
4%
0%
Yes
Somewhat
Answer Choices
No
Responses
Yes
77%
43
Somewhat
20%
11
No
4%
2
Total
56
3 / 12
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q4 Frequency of Meetings:
Answered: 53
Skipped: 3
100%
74%
80%
60%
40%
19%
20%
6%
4%
0%
Annually
Quarterly
Monthly
Answer Choices
Weekly or
Bi-Weekly
Ad Hoc
(for brief
period of
time)
Other
Responses
Annually
0%
0
Quarterly
4%
2
Monthly
74%
39
Weekly or Bi-Weekly
19%
10
Ad Hoc (for brief period of time)
0%
0
Other
6%
3
Total Respondents: 53
4 / 12
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q5 Agendas
Answered: 56
Skipped: 0
100%
80%
61%
45%
41%
32%
40%
20%
55%
54%
60%
4% 2%
2%
2%
2% 2%
0%
1. Agendas and
minutes were provided
electronically to all
participants prior...
Strongly Disagree
2. Agenda items
were appropriate for
this group at this
type of meeting.
Disagree
3. The meeting and
discussions usually
followed the agenda.
Agree
Strongly Agree
NA/Don't Know
Strongly
Disagree
Disagree
Agree
Strongly
Agree
NA/Don't
Know
Total
1. Agendas and minutes were provided electronically to all participants prior
to all Committee meetings.
4%
2
2%
1
32%
18
61%
34
2%
1
56
2. Agenda items were appropriate for this group at this type of meeting.
2%
1
0%
0
45%
25
54%
30
0%
0
56
2%
1
2%
1
41%
23
55%
31
0%
0
56
3. The meeting and discussions usually followed the agenda.
5 / 12
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q6 Meeting Type/Space/Size/Composition
Answered: 56
Skipped: 0
100%
94%
91%
80%
60%
40%
20%
7%
2%
4%
2%
0%
1. The size of the group is
appropriate.
Too Small
Just Right
2. The meeting room was of
appropriate size and
arrangement.
Too Large
Too Small
1. The size of the group is appropriate.
2. The meeting room was of appropriate size and arrangement.
6 / 12
NA/Don't Know
Just Right
Too Large
NA/Don't Know
Total
2%
1
91%
51
7%
4
0%
0
56
4%
2
94%
51
2%
1
0%
0
54
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q7 Is the membership of the committee
appropriate to the goals?
Answered: 55
Skipped: 1
100%
80%
80%
60%
40%
20%
20%
0%
Yes
Somewhat
Answer Choices
No
Responses
Yes
80%
44
Somewhat
20%
11
No
0%
0
Total
55
7 / 12
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q8 Meeting Process
Answered: 56
Skipped: 0
100%
80%
60%
54%
45%
59%
48%
39%
46%
45%
49%
57%
48%
43%
56%
29%
23%
13%
9%
2%
50%
43%
33%
30%
40%
20%
52%
14%
13%
11%
9% 9%
5%4% 5%
2% 2%2%
29%
46%
32%
14%
13%
5%
2%4% 4%4%
0%
1.
The
meetin
gs...
2.
Time
utiliz
ati...
3.
It
was
clear
who...
Strongly Disagree
4.
Commit
tee
mem...
5.
Discus
sions
wer...
Disagree
6.
7.
8.
All
All
Discus
member member sions
s...
s
wer...
w...
Agree
9.
The
Commit
tee...
Strongly Agree
Strongly
Disagree
10.
I
regula
rly...
11.
The
Commit
tee...
NA/Don't Know
Disagree
Agree
Strongly
Agree
NA/Don't
Know
0%
0
0%
0
45%
25
54%
30
2%
1
56
0%
0
13%
7
48%
27
39%
22
0%
0
56
0%
0
9%
5
46%
26
45%
25
0%
0
56
4. Committee members were given adequate information to make informed
recommendations and decisions.
2%
1
14%
8
52%
29
30%
17
2%
1
56
5. Discussions were data-informed and supported by sound evidence.
2%
1
11%
6
49%
27
33%
18
5%
3
55
4%
2
23%
13
59%
33
9%
5
5%
3
56
0%
0
9%
5
48%
27
43%
24
0%
0
56
0%
0
0%
0
57%
32
43%
24
0%
0
56
9. The Committee charge was understood, and the members worked toward
fulfilling the charge.
0%
0
13%
7
56%
31
29%
16
2%
1
55
10. I regularly communicated with the members of the constituent group I
represented regarding key items discussed and actions taken during Committee
meetings.
4%
2
14%
8
50%
28
29%
16
4%
2
56
11. The Committee has a website with minutes, agendas, and membership.
4%
2
5%
3
46%
26
32%
18
13%
7
56
1. The meetings started and finished on time.
2. Time utilization was effective.
3. It was clear who was responsible for carrying out the action items.
6. All members attended regularly.
7. All members were encouraged to be actively involved.
8. Discussions were collegial, and differing opinions were respected.
8 / 12
Total
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q9 Facilitator/Recorder
Answered: 56
Skipped: 0
100%
80%
54%
60%
54%
41%
52%
45%
50%
45%
36%
54%
39%
40%
20%
5%
11%
2%
2%
5%
4%
4%
0%
1. The
facilitator
kept the
group focu...
2. The
facilitator
kept the
meeting...
Strongly Disagree
3. The
facilitator
brought the
Committee ...
Disagree
Agree
Strongly
Disagree
4. The
facilitator
was
effective.
Strongly Agree
5. The
recorder
captured the
basic idea...
NA/Don't Know
Disagree
Agree
0%
0
5%
3
41%
23
54%
30
0%
0
56
0%
0
11%
6
36%
20
54%
30
0%
0
56
3. The facilitator brought the Committee to closure, agreeing on
action items.
0%
0
2%
1
45%
25
52%
29
2%
1
56
4. The facilitator was effective.
0%
0
5%
3
50%
28
45%
25
0%
0
56
0%
0
4%
2
39%
22
54%
30
4%
2
56
1. The facilitator kept the group focused on the common task.
2. The facilitator kept the meeting moving.
5. The recorder captured the basic ideas of the meeting.
9 / 12
Strongly
Agree
NA/Don't
Know
Total
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q10 Please select your constituency
group(s).
Answered: 56
Skipped: 0
100%
80%
60%
43%
29%
40%
20%
27%
9%
2%
0%
Adjunct
Faculty
Administrat
or/Manager
Classified/
Confidentia
l Staff
Answer Choices
Contract
Faculty
Governing
Board
Student
Responses
Adjunct Faculty
9%
5
Administrator/Manager
43%
24
Classified/Confidential Staff
29%
16
Contract Faculty
27%
15
Governing Board
0%
0
Student
2%
1
Total Respondents: 56
10 / 12
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q11 In which College component do you
primarily work?
Answered: 54
Skipped: 2
100%
80%
54%
60%
40%
19%
17%
20%
7%
4%
0%
Administrativ
e Services
Instruction
President's
Office
Answer Choices
Student
Services
Other
Responses
Administrative Services
19%
10
Instruction
54%
29
President's Office
7%
4
Student Services
17%
9
Other
4%
2
Total
54
11 / 12
Cabrillo Participatory Governance Survey - For Members of Committees Reporting to the College Planning
Council (CPC)
Q12 Additional Comments:
Answered: 17
Skipped: 39
12 / 12
Cabrillo Participatory Governance Committee Survey, Spring 2015 For Members of Committees Reporting to the College Planning Council (CPC) Open‐Ended Written Comments Q3. Do you feel you have a clear understanding of this Committee’s structure and purpose? 1. I'm fairly new so feel like I am still finding my way. The "inside baseball" is sometimes a little dense. I find there is a lot of assumed knowledge. 2. Is it an advisory cmt.? Is it as decision making body? Is it a cya cmt for administrators? A bit of all the above perhaps. 3. Once we have clearer processes on how we work with the subcommittees that will be helpful. Also, having funding and thus more opportunities for all constituencies through PETL. 4. This committee has become a venue for IT to report only what IT has been working on and not a committee to discuss and decide future technology for the college and its implications. Worthless going. Send us a report via email. 5. Tendency towards expanding purpose beyond charter. Q4. Frequency of Meetings. Comments: 1.
2.
3.
4.
5.
6.
7.
8.
Monthly or as needed. Twice a month and as needed. As needed. Twice a month. As required 3‐4 per semester. 3‐4 times per semester. As needed. There is a sub‐committee handling the management of research and student focus groups that meets more frequently. I'm on that as well. Q7. Is the membership of the committee appropriate to the goals? How could the composition of the Committee be improved? College Planning Council (CPC) Member Comments: 1. More faculty than needed. 2. Union rep appropriate? 3. Very management and full time faculty heavy. Students, classified, confidentials, and adjuncts are visiting many of the conversations that faculty should leave on the negotiations level. Institutional Effectiveness Committee (IE) Member Comments: 1. More representation from faculty. 2. Need all three VPs for accreditation purposes. Professional Engagement and Transformational Learning (PETL) Member Comments: 1. My understanding is that students will be added in the fall. 2. Perhaps the SLO coordinator should be there. 1 How could the composition of the Committee be improved, continued. Student Equity and Success Committee 1. The committee members should have a focused goal and outcome. Right now, it seems more about a college wide dialogue on equity, and not how to implement a plan for equity. There are too many interested parties who attend and want a voice which prevents instead of relying on their representatives. 2. Include ASC. Q12. Additional Comments: Answered: 17 Skipped: 39 Assessment Review Committee (ARC) Member Comments: 1. I recognize that the one issue represented above (with a Strongly Disagree) is my own failure and no one else's. 2. My favorite committee! 3. I don't think all the members have the same sense of value of the committee or fully understand the purpose and function of the committee. Many of the committee members do not conduct SLO assessments and that may be a contributing factor. 4. Marcy is really the heavy lifter of this committee. The rest of us primarily serve as an advisory committee to her, but the action items and reports that this committee produces come primarily from her. The college is lucky to have her. Classified Prioritization Committee Member Comments: 1. Information provided to the committee by components was, at times, very limited. Very few made a clear linkage to SLO's/AUO's, or Strategic Planning. This in turn made it more difficult for the committee to evaluate and assign prioritization. 2. Written justifications were inconsistent in demonstrating links to strategic planning and outcomes. Might want to re‐work instructions to emphasize importance. College Planning Council (CPC) Member Comments: 1. Difficult to answer question 8.9 because charge of cmt is not perfectly clear. But perhaps that's how it must be‐‐ambiguous‐‐when it comes to cpc 2. I would appreciate the primary questions that are going to be asked at the meeting be put on the agenda. It seems that the presenters usually know the main question that they are going to ask for each agenda item and I think it would be helpful if that question was clearly included in the agenda that is sent out prior to the meeting. I understand that the question is usually implied by the topic and that the presentation is meant to give us context, but especially as a new member, I would like it to be a little clearer and to do some research and attempt to get additional context beforehand. Facilities Planning Committee (FPAC) Member Comments: 1. There have been items on the agenda which have been discussed without the benefit of providing committee members with fully transparent intentions surrounding the measures. 2 Additional Comments, continued Professional Engagement and Transformational Learning Committee (PETL) Member Comments: 1. I think PETL has some great potential. It is the first semester that it has existed so we are still defining its scope. 2. With the membership all members should be required to attend. We are all very busy. Maybe we could meet quarterly? Maybe we could skip having an ice breaker at each meeting, although nice to bond, because they are not a good use of busy people's schedules. 3. I am a new member and only attended one meeting where I had to leave early. Student Equity and Success Committee Member Comments: 1. The room set up is like a classroom making discussion difficult. I should be a horseshoe arrangement. 2. I recently joined as a replacement for an original committee member. 3. The group has a good split between faculty, staff, and management. The only groups that seem small are students and adjunct faculty. Last meeting I counted 8 faculty (1 adjunct), 7 staff, 4 managers, and 1 student. There were visitors present whom I did not count. Technology Committee Member Comments: 1. 8.4, 8.5, 8,6 ‐ There is no decision taking place in this meeting. It's a "reporting" mechanism only. 2. The last meeting was especially informative, allowing for interesting perspectives and clarifications from the members. Cabrillo Planning and Research Office, Spring 2015 3