SPRAC Minutes
Jan 27, 2012
Attending:
Absent:
Dan Rothwell, Alta Northcutt, Ben Ten Cate, Marcy Wieland, Charlotte Achen
(guest)
Teresa Macedo
1. Alta Northcutt replaced Kip Nead on the committee due to scheduling difficulties.
2. Summary of the January 25, 2012 CPC meeting in regards to SPRAC was provided for
folks who couldn’t attend.
a. Managers are working on Reduction Plans now. The hope is to have all plans
reviewed and sent to the Board for the March and April Board meetings.
b. SPRAC distributed the summary of the survey completed by the thirteen rotating
managers as part of SPRAC’s Self-Evaluation. CPC discussed the first three
questions of the survey:
i. Question 1 dealt with the word “realistic.” Some folks felt that the other
suggested terminology, “unintended consequences”, was missing the mark
on the original intent of the question as well. Ultimately, Renée suggested
and CPC approved: “Is the Plan workable from an employee perspective?
If not, what specifically has been overlooked.” Clarification was made that
the “employee” perspective was that of the affected unit member(s) and
not SPRAC employees.
ii. Question 2 dealt with SPRAC membership. CPC voted to add a standing
manager to the SPRAC membership. Admin Council will appoint
someone.
iii. Question 3 dealt with the weekly scheduled SPRAC meeting. It was
announced again that this meeting would be every Friday through June
from 9:00am-11:00am in Room 825 as needed. SPRAC asked CPC to help
with some logistical questions regarding these meetings. Brian suggested
that Marcy work with Dominique to come up with a process for
scheduling meetings with the affected unit managers.
iv. The other logistical items and the remainder of the survey were deferred to
next CPC meeting.
v. Brian wonders if the entire survey should be sent to CPC members. Kristin
will work with Brian on that.
3. Results from Survey of Rotating Managers
a. The results of the survey had been sent to SPRAC members for review before the
meeting.
b. Many of the themes had been acknowledged and discussed at our meetings
before. The group felt that many changes have been made that will create a better
environment this year.
c. One comment that was new dealt with fact checking. After review of this point,
SPRAC decided that if an assertion is made that something in the Plan is against a
regulation or law it is up to the person(s) making the claim to provide the Ed
Code, regulation, or other legal evidence to SPRAC.
4. The Role of SPRAC in the Reduction Process
a. The managers may be combining the Work Plan and the Reduction Plan into one
document this year to increase efficiency. The managers group has a
subcommittee working on this.
b. The Work Plans and Reduction Plans go through many steps before they get to
SPRAC. At each step the plans are vetted and sent back for adjustments, if
necessary. NOTE: SPRAC was a little confused about the steps these Plans go
through, so the chair requested the actual steps from Victoria Lewis. Here are the
steps for the Reduction Plan:
i. Department develops plan
ii. Department presents plan to staff
iii. Department presents plan to component VP or Pres.
iv. Component sends it to Cabinet/Admin. Council
v. Plan is presented to Managers and CPC
vi. Reduction Plans (the SPRAC template) are saved to the S drive for
SPRAC review by the component VP or Pres.
vii. SPRAC reports back to CPC
viii. Reduction plans go to the Governing Board first as information and then
as action items
The Work Plans, at this point, have another route through HR and CCEU.
5. New Charter and Review Template
The latest of these documents is dated January, 26, 2012. Please be sure that you have
the correct one.
6. Reduction Plans
Sixty seven percent of the rotating manager in the survey last week felt that it would be
helpful for the Work Plan to be submitted with the Reduction Plan. The documents may
be combined into one document. A subcommittee of the managers group is looking at
this idea. More later.
7. Logistical Aspects of Meeting with Units
a. After discussion we decided that the 9:00-11:00 meetings will generally be
scheduled:
i. 9:00-9:10 assemble SPRAC and unit to be reviewed
ii. 9:10-9:30 get feedback from unit including manager
iii. 9:30-9:50 SPRAC draft a Review with unit manager
iv. 10:00-10:20 get feedback from next unit including manager
v. 10:20-10:40 SPRAC draft a Review with unit manager
vi. 10:40-11:00 cushion for running over and for SPRAC business
b. Plans smaller in scope may need less time, larger scope may need more time.
c. If many Plans come in at once, we may need to extend a few meetings past 11:00.
d. Marcy will contact Dominique to see how this will be implemented.
e. The team discussed the “Guide to SPRAC” concept that we have briefly touched
on before. We talked about the elements of the purpose of this Unit Meeting.
8. Next Meeting: February 17, 9-11, Rm 825
No meeting on Friday, the 3rd because of division/department Flex meetings for our
faculty members, and no meeting on Friday, the 10th due to the holiday.