SPRAC Minutes
1/4/12
Attending: Teresa Macedo, Charlotte Achen, Dan Rothwell, Ben Ten Cate, Marcy
Wieland
Absent: Kip Nead
1. Challenges in 2012
a. Management made to feel on the hot seat - how can we approach our task
in a more collegial fashion? Dan - concentrate on global staffing picture
rather than particular personnel issues. Charlotte - commit to impartiality.
Marcy - not only unbiased, but the "appearance" of bias should be dealt
with (see new membership). All agreed that managers are not looking
forward to cutting their staffing.
b. Potentially many more cuts for 2012-13 - Marcy had heard from Stephanie
that cuts would be deeper and more painful this next year.
2. Proposed Change to Membership - In an effort toward a shared governance
approach, we decided TO add a permanent management member to SPRAC. This
person will be appointed by the management group and will not represent his/her
unit, but rather the management perspective. This will replace the "manager of the
unit." The administrator or a designee from the area will still be part of the
committee. If an administrator needs to send more than one management person
from ITS area, that is fine with the committee. All present approved this change.
It will be shared at CPC on Jan 11.
3. Draft SPRAC Self-Evaluation - The self-evaluation with one minor change was
approved by the committee and will be shared with CPC on Jan 11.
4. Draft Advisory (Review) Template - One way to establish uniformity in SPRAC
advisories is to work from an agreed upon template. Marcy shared a draft
template that was based on the SPRAC Charter. The template was approved with
a minor change. It will be shared with CPC on Jan 11.
5. CPC Meeting Dates Through June 2012 - Marcy brought a printout of the CPC
meeting dates for the first half of the year. Dan suggests that all members of
SPRAC attend CPC, if possible. Neither Teresa or Charlotte will be able to do so
due to schedule conflicts. Charlotte has arranged for another senator to attend
CPC in her stead. Marcy will send brief notes on SPRAC items at CPC to Teresa.
Ben suggests that it would be good to attend CPC even if SPRAC is not on the
agenda in order to get a better understanding of what's going on at the college as a
whole. Attending CPC when SPRAC is not on the agenda is an individual option
of each SPRAC member and subject to approval of their manager.
6. SPRAC Weekly Meeting Day/Time Through June 2012- Another approach to
achieve uniformity is to ensure that all SPRAC members are assembled to hear
the same information for each reduction plan. Establishing a regular meeting time
where managers and members of each unit could meet with all of us will
accomplish this. The committee decided on Fridays from 9:00am-11:00am
beginning January 20. Managers/unit members wishing to meet with SPRAC will
need to make and appointment within this time frame by contacting the Chair
(Marcy). If no appointments are made and SPRAC has no other business to
discuss, the meeting will be canceled by the preceding Thursday.
7. SPRAC Revisit Round 1 and 2 Plans - Several SPRAC reviews from 2011 had a
"revisit in 6 months" notation. At one CPC meeting, Brian made the statement
that all of the plans should be reviewed in 6 months. Revisiting the plans seems
like a critical part of the work Cabrillo does to ensure that positions that have
been reduced or eliminated have had commensurate reductions or eliminations in
services. SPRAC members decided that they need to talk to CPC about who will
do this important work? SPRAC is willing, but is not sure it is part of the charter.
We need direction.