12.17.14 CPC Minutes
Committee Name: CPC
Date: 12/17/2014
Time: 2:00pm – 4:00pm
Facilitators/Location/Chair: SAC 225E
Attendees:
Guests:
Topic,
Info/Action
Approval of Agenda
Action
Approval of 12/3/14
Minutes
Action
Maker’s Factory
Proposal
Action
CPC Members
Click here to enter text.
Topic
Lead
Laurel
Laurel
Victoria
Time
on
topic
Discussion
10 Min
Primary
Effectiveness
Link
 Add Constituency updates to the agenda
 Approved with
changes
None
 Approved with 3 abstaining – were not in attendance on
12/3/14.
 Approved
None
Victoria presented a draft proposal from Makers Factory. Same
information was presented at FPC. They are interested in
leasing space for a fab lab, offices and classrooms. Benefits to
Cabrillo: long term potential to create a partnership that could
bring middle and high school students on campus to increase
enrollment. Access to $130K of state of the art equipment. FPC
recommends that we pursue this and present to the board in
January. VAPA faculty are in support. Kudos to John, Scott and
Michael for their hard work with this last minute project. When
we have firmer details we will send them to the group.
Questions/Comments:
 Possible to use the old theater?
Not viable – but a good point. We will talk about total cost of
ownership in the spring with regard to our facilities. Will also
begin updating our facilities master plan in spring.
 Intent to move forward?
Approved but move slowly.
 Approved
draft plan.
Need final
details before
January Board
meeting.
Institutional
Effectiveness
3 Min
3 Min
Action Items
and Timeline
1
12.17.14 CPC Minutes
Topic,
Info/Action
Governance Manual
Action
Communication
Strategies
Info/Discussion
Topic
Lead
Laurel
Laurel
Time
on
topic
10 min
10 in
Action Items
and Timeline
Discussion
 Handbook approved.
 Will be reviewed every three years as an entire document but
updated annually for committee charges.
Comments:
 Good work.
 Kudos to Paul Harvel for getting this started.
 Faculty Senate agreed with governance principles.
Request to work hand in hand with Faculty Senate. They are
doing wonderful work on communication strategies. Would like
to use their model; learn from them.
Questions/Comments:
 Need a communication process college wide.
 Begin a process in the spring.
 Effective two way communication is happening with CCFT.
Senate will implement something along those lines.
 Concern over lack of face to face meetings. Some faculty
don’t have much interaction with their colleagues. Would
like to have something more than flex week. Checking in with
colleagues every 6 weeks or so?
 Perhaps a webpage with google docs to share info?
 Working with research to establish a campus digital
repository.
 AB86 consortium has regular meetings at Cabrillo – when
searching wasn’t able to find anything on our website.
 This is a regional group, which is why they aren’t stored at
Cabrillo. Rock would have minutes, etc., available. There are
google docs, but they are accessible only with permission.
 Should make a decision college wide about what type of
process we have to share information – google docs or
something else? Time to have this discussion. Needs to be
consistent.
 Extension has great trainings for use of google docs.
Primary
Effectiveness
Link
 Approved
Institutional
Effectiveness

Institutional
Effectiveness
2
12.17.14 CPC Minutes
Topic,
Info/Action
January Board
Agenda
Info
Constituency
Updates
Info
Topic
Lead
Laurel
All
Time
on
topic
10 Min
Action Items
and Timeline
Discussion
 Appropriate use for google docs. Need to decide what the
appropriate use is and develop college parameters.
 Google docs are great for word docs, not so great for spread
sheets.
 Benefit from talking to IT – what will they support? Sharing,
accessibility, etc.
 Start discussion in spring – consistency for committees. Make
a proposal to IT, get their feedback with what they could
support.
 CPC/IT tech committee meeting? Get people together to
discuss. Broader discussion.
 Consistency with committee communications will be key.
 Common agenda format is good. Helps with minutes. Very
consistent.
 Laurel will ruminate on this topic and bring back
recommendations in the spring.
 Draft agenda at this point.
 Equity plan is up for approval. If there are questions, get
them in now.
 Outreach is the special presentation.
Questions:
 Is the Makers Factory proposal an action item?
Yes, this is required by law.
Student Senate:
 Approved funding to buy green books and scantrons.
Students can get 3 green books and 2 scantrons free.
 Thanksgiving event was wonderful – for some this is their
main meal for the week.
 Second harvest - not sure if we will meet our goal but will
update next meeting.
Primary
Effectiveness
Link

Board Goals

Institutional
Effectiveness
3
12.17.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
Action Items
and Timeline
Primary
Effectiveness
Link

Final stages to decide what to do with the student center
monies. Different views from senators as to where money
should go.
 Will announce grant awards during flex week.
 Last meeting for Martin. Thanks to all for the experience
and knowledge shared.
Faculty Senate:
 AB86 meeting on Friday – 35 folks attended. Non-credit
opportunities, can be funded at the full credit rate in 15-16.
Transition from adult school to basic skills and then to
transfer. Lots of energy.
 Meeting yesterday with interested folks from the O2 group,
administrators and Alta. Talked about how the equity plan
grew out the student success steering committee. How it
will transition to be a more cohesive steering committee
around the issues of success and equity. Hopeful about the
direction it is going to take.
 Moving forward with a study on repeatability – working
with CCFT. Will be a session in April to share ideas. Will be
revisited in one year at the state level.
 Elections: 4 positions were termed out. 11 candidates for
at 4 at large seats. Michael will continue to serve as
president for one more semester. Robin MacFarland will
serve as VP. Calais will let us know in spring what level she
would like to serve in. Will have orientation for new
members.
CCEU: Lori Amato, sitting in for Alta
 Elections: Alta, President: Lori Amato, first VP: Tasha Sturm
and Noah Parker, Directors at Large: Sarah Doub, CPC rep.
Treasure position is vacant, will be appointed at a later
date. Thanks to Jeff Hancock, Olga Diaz and John Welch for
their previous service.
4
12.17.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items
and Timeline
Discussion
Primary
Effectiveness
Link
Administrators:
 Kathie shared the news of David Winters’ passing. Will be
missed by all.
 Jim Weckler will be leaving CPC – Ian Haslam will be
replacing.
CCFT:
 Repeatability and working together. Getting up to speed on
AB86.
Laurel: There is still no money allocated for AB86. If we choose
to be a consortium, the community college will not be the fiscal
agent, the consortium will be. There are no clear outcomes for
this. They will most likely use the plan to decide what outcomes
will be appropriate at the state level. Plans are due the end of
March. No decision on how the plans will be implemented.
BP’s/AP’s
Info/Action
Agenda Building &
Summary Takeaway
Info
Laurel
Laurel
10 Min
Laurel thanked the council for their hard work and dedication
this year. Happy holidays and happy new year to all.
Attached for review.
 There were some clarifying questions. Answered by
division/VP’s. All have gone through appropriate channels
before coming to CPC.
 AP2712: noted that consultants need to complete form 700.
Michael Robins to add a note to our Independent
Contractor form that states this and attach the form 700.
 Approved.
 Next meeting date: January meeting to be advised.
 Approved
Board Goals

None
5 Min
Parking Lot:
5
12.17.14 CPC Minutes
Information Requested
1.
To be added during the meeting
Meeting Summary or Take Away:
1.
To be added during the meeting
Effectiveness Links
1.
Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
2.
3.
4.
5.
6.
7.
8.
9.
Student Success
Enhance Institutional Effectiveness
Board Goals
Education Master Plan
Facilities Plan
Technology Plan
Program Plans
Student Equity Plan
6