11.5.14 CPC Minutes
Committee Name: CPC
Date: 11/5/2014
Time: 2:00pm – 4:00pm
Facilitators/Location/Chair: SAC 225E
Attendees:
Guests:
Topic,
Info/Action
Approval of Agenda
Action
Approval of
10/15/14 Minutes
Action
Governance
Handbook
Info/Action
CPC Members
Click here to enter text.
Topic
Lead
Laurel
Laurel
Laurel
Time
on
topic
Discussion
Action Items and
Timeline
Primary
Effectiveness
Link
 Approved.
 Approved
None
 Approved.
 Approved.
None
Would like to hear from each representative about
having “Authentic Conversations”
Conclude what our role is:
Confidentials: primary role is to participate in the
conversations about planning for the college. Looking
forward to hearing the outcomes from the subcommittees. We are a small group; we are grateful for
the opportunity to participate.
 Laurel to bring decision
making bullet point
statement at next
meeting for edits.
Institutional
Effectiveness
3 Min
3 Min
45 Min
Administrators: Guide the overarching conversations
and planning in the realm of the instruction area and
carry the information back to faculty. Here to serve
students. Represent issues in our component area,
but also as a VP to share the breadth of knowledge in
our area of expertise to the committee. Glad we have
11.5.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
passed along some decision making to the committees
that report to CPC. Sometimes it is difficult for one
group to make all the decisions. As a rep on the
committee here as part of a group, but wear two hats.
If there is information gleaned from other areas, it is
important to pass that along
CCEU: still learning what role is – bring a unique
perspective as classified. Bring info back to our
constituents. Appreciating the information sharing.
Would like to see a process that tells outsiders how
CPC makes decisions.
CCFT: Think about the college as a whole; information
gathering – not a place to take positions but to take
information as presented to constituencies.
Comments:
Perhaps it would be good to have an annual
orientation for committee members. Would be happy
to sit with new members and discuss what decisions
were made in the retreat last year.
 Develop values/principles for decision making
Laurel: let’s talk about trust. Is there an expectation
that when you come to CPC that things are not
trustworthy? Do we trust each other as a group?
Comments:
 Feel that the info shared is trustworthy.
Action Items and
Timeline
Primary
Effectiveness
Link
11.5.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion

Don’t sense any distrust. Some interests have
conflicts. Fake authenticity or fake interest? Trust
the information.
 A lot comes up regarding budget. Dialog around
resource allocation and how we make those
decisions. If people have concerns in this area,
they should feel comfortable bringing it up. This
isn’t the bargaining table.
 Sometimes the information that is presented feels
like the decision has already been made. Many
times we don’t feel that we have input with
decision making.
 We are just an advisory body – it could help when
our new committees bring recommendations.
 Sometimes it feels as if we are forgotten; might
not have been intentional, but feel that way none
the less.
 Sometimes it feels like there is a lack of trust;
there are different priorities.
 This is the most open, collaborative CPC I have
had the pleasure of watching.
 Some websites have this information very clearly
spelled out, which is very helpful.
Laurel: sometimes we’ve been hurtful to each other –
not the intent. We need to be able to speak frankly
with each other. We could be more clear.
Representation: the number one issue that always
comes up is communication. Would it be helpful to
Action Items and
Timeline
Primary
Effectiveness
Link
11.5.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
know who your reps are and where people can get
information? Would like to figure out a way to take
the pulse of the group when past practices come up to
build trust as we go. This group is so important with
making sound decisions. Perhaps we embed in our
agenda some pulse taking time.
Will come up with a decision making bullet statement
and bring back to the group for review at next
meeting for edits/changes. Then take back to
constituency groups and then finalize.
Summary:
 Consider ourselves the higher level institutional
review decision making body
 Believe in collegial responses from stakeholders
 Prove and agree that communication to and from
constituents is part of the work of the group
 Working with other on process of decision making
in the best of the institution is part of our charge
 Information sharing is a piece of what we do, the
experts in the room cull out what is best for the
college.
Action Items and
Timeline
Primary
Effectiveness
Link
11.5.14 CPC Minutes
Topic,
Info/Action
Values Task Force
Info
Budget Calendar
Info
Topic
Lead
Laurel/
Alta/
Conrad
Victoria
Time
on
topic
10 Min
15 Min
Action Items and
Timeline
Discussion
Update on Values Task Force: Conrad
Looked at terms that have come up most often from
Flex activities. Talked about how some of those might
go together. Thought about what these terms meant
with respect to Cabrillo. Thought about ways of
presenting values that will move institution forward.
Rich discussion. Provided lots of food for thought.
About half way through the list. Cull out what we feel
are the top values and how we would put that
together.
Question/Comment:
 Respect: how do you present that? Respect as a
verb; real not fake.
Group is going to come back with overarching topics
for discussion. Need to be very thoughtful about what
we want on a values statement. Not only what is
important to the institution but what we feel as well.
Come back in the Spring.
This is a new draft template of the budget calendar.
 Will be talking about faculty hires at the next CPC
meeting – will need to go to the December board.
 Added classified prioritization timeline to the
calendar. Will come to CPC as a separate item.
 Would like to get feedback on the draft calendar.
Would like to take it to the board in January.
 Terrence to ask the IE committee for a draft
template for the classified prioritization committee
– an effectiveness template.
Primary
Effectiveness
Link
 Report back in the
spring.
Institutional
Effectiveness

Institutional
Effectiveness
11.5.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link
Questions/Comments:
 Will that be expanded?
Keep it as is for one more year.
Good news: a little peak of 15-16 budget; expected to
be a good budget year. State revenues are up; likely
to continue to allocate one time funding. Being
cautious with on-going funding. Performance based
funding based on SSSP and student equity.
Commitment for these to be on-going and to increase.
Not clear what the cola will be. Working on STRS and
PERS as well. We have back fills that the state is still
reconciling from 12-13. That impacts our base going
into the next year – a rippling effect.
Budget Update –
Growth Formula
Info
Victoria
30 Min
Questions/Comments:
 Any talk about ftes increase?
Some discussion about it. Non-credit enhancement
will be paid at the same rate in 15-16. State is hesitant
to give us funding to help with STRS. Could be in the
form of mandate reimbursements.
 Performance based funding - SSSP & Equity funds
– timeline?
Funding will be based on measureable outcomes; very
clear requirements for that funding. Need to show we
are making an impact on target populations. Will be
scrutinized.

Institutional
Effectiveness
11.5.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
Action Items and
Timeline
Primary
Effectiveness
Link
 Draft report at 12/3 CPC
meeting
Student Equity
Plan
Growth formula: Factors are basically the same as is
for Student Equity, (5) factors. Districts have some
control over the Pell students. Each district should
receive at least a minimum of 1% of growth and would
continue to receive it until we are made whole.
Looks like there is a clear link to disadvantaged
students, students with an ed plan, etc.
14-15 state revenues are up
Will not be bringing any budget updates until January.
Student Equity
Info
Dennis
15 Min
Questions/Comments:
 Should we not do any scenarios on this since we
are only likely to get 1%?
Yes. This needs to be thought through. The intent is
to equalize districts.
Met twice this week. Still have one area the
committee is working on for consensus. Shared a
handout with a list of target populations. Need to
come up with overarching goals. PD: would like to
focus on the math area. Use some of this money to
increase proficiency in math. Pretty close. Great
conversations. Staff training is key.
Questions/Comments:
 Difficulty with stipends? Flex credit? If we are
asking people to do extra work, they need to be
compensated for that.
11.5.14 CPC Minutes
Topic,
Info/Action
BP’s/AP’s
Info/Action
Agenda Building &
Summary Takeaway
Info
Topic
Lead
Laurel
Laurel
Time
on
topic
Min
5 Min
Parking Lot:
Information Requested
1.
To be added during the meeting
2.
3.
Discussion
Part of the changing landscape. We can’t continue to
process stipends through the foundation. Need to
have discussions that are fruitful and legal. Need to
concentrate on our best opportunities.
 When would CPC like PETL to bring a
recommendation to CPC?
At the 12/3 meeting. Will concentrate this meeting
on the PETL recommendation and the Student Equity
Plan.
 CPC will be the reviewing body for all BP’s & AP’s
until the PPFT meets in Spring.
Next Meeting:
 Decision making draft - back for edits
 FON; prioritization
Action Items and
Timeline
 Will continue to bring
updates & New
BP’s/AP’s throughout
the year

Primary
Effectiveness
Link
Board Goals
None
11.5.14 CPC Minutes
4.
Meeting Summary or Take Away:
1.
To be added during the meeting
2.
3.
4.
Effectiveness Links
1.
Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
2.
3.
4.
5.
6.
7.
8.
9.
Student Success
Enhance Institutional Effectiveness
Board Goals
Education Master Plan
Facilities Plan
Technology Plan
Program Plans
Student Equity Plan