10.15.14 CPC Minutes
Committee Name: CPC
Date: 10/15/2014
Time: 2:00pm – 4:00pm
Facilitators/Location/Chair: SAC 225E
Attendees:
Guests:
Topic,
Info/Action
Approval of Agenda
Action
Approval of 10/1/14
Minutes
Action
Governance
Handbook
Info
Board Policy Review
Procedure
Action
CPC Members
Click here to enter text.
Topic
Lead
Laurel
Laurel
Laurel
Laurel
Time
on
topic
3 Min
3 Min
30 Min
15 Min
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link
Approved with changes: Laurel requested to move the
Governance Handbook item to the end of the agenda.
 Approved with changes.
None
Approved with changes:
 Page 4: change counseling position description to
“Student Services Assistant”.
 Page 4: add “Job Developer” to the Fast Track to
Work job description
 Page 6: add “Task Group” to the end of the salary
comparison paragraph under CCFT.
 Approved with changes;
one absentia.
None
Did not get to this item – move to next meeting.

Institutional
Effectiveness
 Laurel will ask task force
reps if they would like to
continue serving.
 Will need to create an
“Ad-Hoc” group to meet
on an as needed basis.
Board Goals
Would like to hear from each representative about
having “Authentic Conversations” and what our role is
at CPC
Laurel explained how we got here and asked the
group for recommendations moving forward.
 CPC recommended that the task force members
continue if they still chose to do so.
 Council is fine with the technology process as it is
currently structured.
Questions/Comments:
1
10.15.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
Action Items and
Timeline
Primary
Effectiveness
Link

Scope Development
Info/Action
Laurel/
Melinda
15 Min
The AP’s & BP’s have been vetted through each
component sector before going to the PPTF: what
does the “next set of eyes” give us?
Sometimes other components bring up issues that
others might not be aware of. We have had some
good questions come forward.
Laurel and Melinda explained the donor process for
 Council members
items that require facilities changes. Topic points:
recommended moving
 Some projects require us to bring in outside
forward on this item.
consultants to ascertain the full cost of any
 Facilities committee will
facilities upgrades/changes, etc.
make recommendations
on specific scope
 In some cases, our staff are able to cost out a
project.
actions.
 Donor’s are hesitant to include soft costs in a
grant.
 We will create a checklist to help with the process.
Questions/Comments:
 In the past many projects have had cost overruns,
even though the project was well thought out
before hand – what’s to stop that from happening
again?
We will do our best to mitigate this, but there
sometimes things come up that are out of our control.
 Would we be using general funds for this?
We have funds to use for approx 65% of these
projects, also possible use of categorical funds. In
some cases we can include it as a line item in the
grant.
 What is the estimate on the Welding project?
Budgeting approx $250K. This project might not
require any outside help.
 Will this be part of our integrated planning
process?
Institutional
Effectiveness
2
10.15.14 CPC Minutes
Topic,
Info/Action
Student Success
Plan
Info
Topic
Lead
Margery
Time
on
topic
10 Min
Discussion
Yes, the program planning process bubbles up the
requests and needs. Typically a faculty member with
a request would contact Melinda to see about
options. Have models from other institutions which
are good. We will develop a model and bring to CPC.
Margery presented an overview of the SSSP. Topic
points:
 Different that Student Equity Plan
 Cannot pay for instruction
 8 focus areas: Core Services; Assessment &
Placement; Counseling, Advising & Ed Planning;
Follow up for At Risk Students; Related Direct
Program Services; Technology; Transitional
Services and Professional Development.
 Movement to common assessment; large focus on
multiple measures
 Ed Plan is a big component
 Having Ed Plan workshops has been a major
success – were able to serve over 1200 students
last year.
 Utilizing Classified staff to help with this process
 Follow up is a challenge. Students without an ed
goal or a major creates a problem. Need to
identify those students and bring them in.
 Many great ideas out of the RP conference last
week.
 SSSP Budget was cut 50% in 2008 – much has
been restored now.
 Renovating SAC W 202 to be an Ed Plan computer
room.
 Will use student ambassadors to deliver messages
to new students.
Action Items and
Timeline
 Info only.
Primary
Effectiveness
Link
Student
Success
3
10.15.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
Action Items and
Timeline
Primary
Effectiveness
Link
 3 counselors are retiring this year.
Questions/Comments:
 What about the new classified position – why isn’t
that referenced?
This was already in an earlier budget.
 When will the student portal be available?
Not for a while. It will take some time to figure out
which product we want. Part of this is an IT support
person, which wasn’t funded. The IT dept is in
transition now.
 What is the sense of moving toward funding
based on IT data? What would be funded based
on our MIS data?
Don’t know – the Chancellor’s office is out on that
right now.
 Will the computer lab be the same as others on
campus?
There will be about 30-40 stations with VDI’s.
 How much will be replicated at Watsonville?
Many of our at-risk students are in that area, so we
will be concentrating there. The new classified
position will be in Watsonville 50%.
 What would be an example of Professional
Development?
Current approved legislation for staff development
includes language that faculty, classified and
administrators must all take part in student success
development.
Have Leadership training in spring – 6-10 people will
be trained. Will also provide money to train faculty in
the 4 areas. Classified staff will also be included.
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10.15.14 CPC Minutes
Topic,
Info/Action
Accreditation
Update
Info
Values Task Force
Info
Efficiencies Group
Info
Topic
Lead
Terrence
Laurel
Karen
Reyes
Time
on
topic
10 Min
Action Items and
Timeline
Discussion
Terrence provided an update on the Accreditation
progress. Topic points:
 Using the Smartsheet to track progress in each
area.
 We are moving along and on target.
 ARC and Admin Council are a big help.
Questions/Comments:
 How does data effect our decision making rather
than “here’s the data and that’s what we’ve
done”?
Can make the connection that in our ed master plan,
using demographics data, we are moving toward
concurrent enrollment.
When decisions are made it might help if we come up
with metrics to evaluate the use of data.
 Did not get to this item. Move to next meeting
 Info only
Institutional
Effectiveness

Institutional
Effectiveness
Karen Reyes shared a power point presentation and
updated the council members on the first meeting of
the Efficiency group. Topic Points:
 Where do we lose students? How do we retain
them? How can we support them? This dialog is
happening state wide.
 We have many support systems on campus and
have a nurturing environment – where is the
disconnect?
 Signage is a problem. Need a welcoming
atmosphere. Visual ways to guide students.
 Need to have a consistent message.
 Financial need is the greatest barrier.
 Info only.
Institutional
Effectiveness
10 Min
10 Min
Primary
Effectiveness
Link
5
10.15.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link

Board Vacancy
Update
Info
Outreach Update
Info
Have identified problems – how do we find the
solutions? The group will be meeting again next
semester.
Questions/Comments:
 Will we be identifying our redundancies and gaps?
Yes that is the plan.
 Are the SSSP and Equity Plan feeding into these
discussions? If we are talking about low income
the equity plan specifically addresses this.
Yes.
 Alta has requested to be a part of this group.
 Conrad would like to have more discussion on this
topic.
 Did not get to this item. Move to next meeting.
Laurel
Michelle
Donohue

Board Goals
 Info only
Strategic Plan
5 Min
15 Min
Faculty Senate and others have recommended
increased high school outreach. As part of our
strategic plan this was prioritized and this information
provides the first 7 weeks of follow up.
Leslie De Rose and Dejon Weldon provided an update
on Outreach and shared a power point presentation.
Topic points:
 Visiting all local high schools
 Reaching out to all prospective students
 Updating the outreach website. Will have an
online request form. Everything will be in English
and Spanish.
 College awareness week is 10/28 – 11/3
 Hiring 4 student ambassadors; funded by ACE
grant.
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10.15.14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
 Partnering with the Community Foundation.
Questions/Comments:
 Explain concurrent enrollment?
High school student with 11 units or less can have
their enrollment fees waived. Will be marketing it in
South county as a pilot.
 To be added during the meeting
BP’s/AP’s
Info/Action
Agenda Building &
Summary Takeaway
Info
Laurel
Min

Laurel
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link
 Will continue to bring
updates & New
BP’s/AP’s throughout
the year
Board Goals

None
5 Min
Parking Lot:
Information Requested
1.
To be added during the meeting
2.
Meeting Summary or Take Away:
1.
Create an ad-hoc for Board Policy and Admin Procedure review – ask current task force members if they will continue.
2.
3.
Facilities committee to make recommendations on specific scope actions for scope development
Agenda items not covered – moved to next meeting: Governance Handbook, Values Task Force, Board Vacancy Update
7
10.15.14 CPC Minutes
Effectiveness Links
1.
Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
2.
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10.
Student Success
Enhance Institutional Effectiveness
Board Goals
Education Master Plan
Facilities Plan
Technology Plan
Program Plans
Student Equity Plan
Strategic Plan
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