9/17/14 CPC Minutes
Committee Name: CPC
Date: 9/17/2014
Time: 2:00pm – 4:00pm
Facilitators/Location/Chair: SAC 225E
Attendees:
Guests:
Topic,
Info/Action
Approval of Agenda
Action
Approval of 9/3/14
Minutes
Action
Budget
Info
CPC Members
Click here to enter text.
Topic
Lead
Time
on
topic
Discussion
 Approved
Laurel
3 Min
 Approved
Laurel
Victoria
3 Min
60 Min
Victoria shared several handouts:
1) FTES reserve:
Will be taken to the October board meeting for
approval. Final balance $312K to move into operating
reserve. Information only.
Questions/Comments:
 Is $1.8M allocated to generate FTES?
Yes, we’ve restored and reallocated out for different
reasons.
 As we try to make our cap one more year – why
didn’t we allocate some of the 312K for the wait
listed classes, i.e., in math?
Ran out of instructors for math; hiring adjuncts as
much as possible – some areas are harder to find than
others. We are continuing to fund wait list sections as
we can.
 Can we use it for spring?
Action Items and
Timeline
Primary
Effectiveness
Link
 Approval as presented
unless there are
requested changes
 Approval as presented
unless there are changes
None
 Need an approval from
the members for one
time requests associated
with institutional
planning to move
forward to Board. Did
not get this at the
meeting. Will email
group for a response.
 Alta will connect with
Kathie Welch to discuss
the CCEU’s concern
regarding students
replacing staff positons.
 Calais will check in with
Technology regarding
the VDI for staff request.
Institutional
Effectiveness
None
9/17/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
We are using them everywhere there is demand.
In 15-16 we will eliminate all one time tus – 232
remaining. When we get to our sustainable cap – we
can use one time tu’s for our growth. Some tu’s are
being reallocated based on demand.
Having some operating reserves will help us when we
receive less apportionment.
We don’t have the population base to sustain our cap.
 Does this new structure sustain us if we do
experience a growth?
Yes, we can use one-time money if this occurs.
We need to figure out where we are going to spend
our money - how we can best meet student demand
and need. Building on 10887 is not feasible.
Laurel shared a reminder of how we got here;
including honoring the faculty request to give the
college 2 years to reach the enrollment target. We
have been serving students with the additional
sections bust the method to do so is no longer
sustainable.
Hard for some to think of this as a certainty – we have
seen these cycles before.
There is a shift in budget allocations from state level –
more going to student success, etc., instead of
enrollment.
 What is the process for reductions?
Conversations are happening now at the faculty level.
2) One Time Money for Institutional planning
requests - spreadsheet:
Covered the carryover & one-time fund requests. We
have taken requests and reallocated them according
to priorities. We have also shown how the college is
leveraging funding.
Action Items and
Timeline
 Calais also noted
concern in the cost of
the software package for
marketing.
Primary
Effectiveness
Link
9/17/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
Instruction: We are funding the top 1/3 requests; all
programs are represented. Not all are being fully
funded. Leveraged as much as possible to fulfill
requests.
Questions/Comments:
 Are we planning on replacing staff positions with
students? There are conversations happening in
some departments regarding this topic.
No, this is one time for this year.
 How will we address the need for the future?
Should be handled using the Classified Prioritization
process.
Students cannot be assigned a bargaining position.
 Tutoring? Is this more than what we’ve got now?
This is for additional tutoring opportunities – will
augment what students are receiving now.
Student Services: Most of program plan requests are
for bodies, on-going new staffing; that is not here
because they are not filled with one-time money. A lot
for outreach – we’ve never had a permanent budget
for this type of program. SAVE Act: all new students
and new staff members have to undergo training.
President’s office: We are funding everything from
PRO and Marketing and Strategic Plan goals:
allocating $25K for Professional Development and
$10K for Economic Development. The spreadsheet
will be updated to reflect this. The Grant’s manager
position will be funded through CEED revenues. We
don’t have that budget line yet so it is not included.
Kristin explained her request for a work flow software
package. This is an online system that is tailored for
marketing; includes proof review and approval. Will
help to queue projects that come into the
Action Items and
Timeline
Primary
Effectiveness
Link
9/17/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
department.
 Calais expressed reservations regarding the price
for the workflow software package and wondered
if there is a better solution.
Admin Services: Focused on compliance and
mandated items. We must implement the affordable
care act. Proposing to add a classified hourly position
to help with this task.
- Facilities: training staff on maintaining systems and
increase in facilities maintenance and PD.
All are linked to the strategic plan. Facilities is a work
in progress. Many projects are funded through other
sources. Will take this workbook to FPC.
- IT Priority List:
Two key items this year: Identity management project
and windows 7 update.
 Calais expressed reservations regarding the VDI
for staff @ $35K. It is unfunded for now. She
would like to check in with Technology about this
item.
3) Strategic Plan:
Laurel gave an overview of the document and noted
that it is a draft.
4) PowerPoint Presentation by Graciano:
Prepared graphs to respond to previous questions
from CPC.
 Comparison between undesignated fund balance
and projected deficit
Our borrowing costs us about $50K/year in interest.
Need to qualify to borrow. We have an excellent
credit rating because we have managed our funds.
 SSSP funding
This funding is very specific and can only use funds for
Action Items and
Timeline
Primary
Effectiveness
Link
9/17/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
Action Items and
Timeline
Primary
Effectiveness
Link
core services. Salaries for Dean and Administrative
assistant have been moved over to general fund. We
have added counselors and adjuncts. This fund will get
more funding during the year, which will help.
Student Equity Plan
Info
Governance
Handbook
Review/Action
Dennis
Laurel
30 Min
20 Min
 Did not have time to get to this item. Dennis will
send a draft of plan out to members and will bring
back to next meeting.
 Bring back at next
meeting.
Student Equity
Plan
Decide on new sections:
 Structures for Participation
 Good Faith Effort
 Decision Making Guiding Principles
 Laurel asked that
everyone think about
having authentic
conversations and come
back next meeting with
thoughts.
 Trust: discuss next
meeting.
Institutional
Effectiveness
Laurel spoke about having authentic conversations.
Meaningful outcomes and team building is key.
Members have struggled with roles & responsibilities.
Group was ok with having authentic conversations.
Questions/Comments:
 What does CPC do and what is their role?
 Does this group provide input to the President
or do they make formal recommendations?
 What are the nuts and bolts of how decisions
are made?
Laurel explained that if you look at Board Policies and
Board of Trustee expectations, CPC is the highest most
important committee on campus. Hope that when we
make decisions or recommendations that we have a
consensus. If there is a recommendation that she is
unable to support, she will put her reasoning in
writing. A lot of time is taken up with budget and
there are other topics CPC topics. Asked each of the
groups this question: Are we doing everything that the
9/17/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
constituency groups need us to do?
Faculty Rep: What am I doing here? Come with a bit
of skepticism to the table; there is a natural tension
between Administrator and representatives.
Tension with all the roles or just one?
CCFT vs senate for example - not a lot of tension
between the two. Occasionally tensions with CCEU;
but are more aligned than with Administrators.
Natural tensions are usually centered around money.
CPC can include budget – but doesn’t have to. If
budget is what is driving the group, there is a different
tenor.
 If budget is not discussed at CPC – where
would we get the information?
Are we talking about budget for planning or budget
for bargaining? Bargaining should not take place in
this room.
CCEU: Try to serve this committee as a conduit for
both sides. We have a different philosophy but still
function the same way. Natural for CPC to be an
outlet for all voices.
Faculty Senate: See that budget and planning might
be separate functions. Cabrillo culture and spirit has
kept us strong. CPC has been administrative driven.
Constituencies respond to items mostly. Reactive.
CCFT: Authenticity is a bit fraught and divided term.
Can be situational. Role at Cabrillo is to think about
the college as a whole but to sometimes to interject
and “spy” and see what others are doing. Don’t
understand being held to what is negotiable and what
Action Items and
Timeline
Primary
Effectiveness
Link
9/17/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link
is not.
Student Senate: Each group should define what their
role is. His is to make sure students are involved in
decision making and make sure they are heard and
distribute info. In the past students felt that they were
not heard at CPC. Compromise is important.
A comment was made that when students make
comments or ask questions, they are sometimes met
with laughter; feels this is inappropriate.
The committee will continue to try and make people
feel welcomed and valued.
 To be added during the meeting
BP’s/AP’s
Info/Action
Agenda Building &
Summary Takeaway
Info
Laurel
5 Min

Laurel
5 Min
Parking Lot:
Information Requested
1.
To be added during the meeting
 Will continue to bring
updates & New
BP’s/AP’s throughout
the year
None

None
9/17/14 CPC Minutes
2.
3.
4.
Meeting Summary or Take Away:
1.
To be added during the meeting
2.
3.
4.
Effectiveness Links
1.
Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
2.
3.
4.
5.
6.
7.
8.
9.
Student Success
Enhance Institutional Effectiveness
Board Goals
Education Master Plan
Facilities Plan
Technology Plan
Program Plans
Student Equity Plan