8/20/14 Minutes
Committee Name: CPC Participatory Governance Committee Workshop - Minutes
Date: 8/20/2014
Time: 2:00pm – 3:00pm
Facilitators/Location/Chair: SAC 225E
Attendees:
Guests:
Topic,
Info/Action
CPC Members, Committee Chairs and Committee Members
Click here to enter text.
Topic
Lead
Time
on
topic
Welcome: Meet,
Greet & Eat
All
15 Min
Overview of
Committee Tool Kit
Laurel
30 Min
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link
Laurel gave an overview of committees and why we
are here today. Many are the outcomes of
accreditation; some are mandated and some are new.
We are here to support your committees.
 Gave an overview of draft governance manual
 Each committee needs to have a website with
places for agenda, minutes, etc.
 The Accreditation team recommended that we
institute this process.
 Gives members and others an opportunity to let
everyone know what the committees were doing
 Provides information to the President which allows
her to receive recommendations that she might not
know about.
 There is also an opportunity to attend a workshop
on either 9/26 or 9/12 to learn how to run an
effective meeting. The workshop will be hosted out
of our CE division.
 Cheryl will send out an email to see if anyone is
interested.

None
Laurel provided an explanation and overview of
templates, forms and other materials
 Explained that this first year we would like to have

Institutional
Effectiveness
8/20/14 Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Info
Q&A
Info
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link
two updates from each committee; one in the fall
and one in the spring.
All
15 Min
 What is the expectation for web sites?
Don’t have a consistent brand for web sites at this
point.
 Available to internal visitors and external visitors?
Location?
 Should have a link from CPC for all committees
IT dept is willing to help get this up and organized.
 PD should be front and center; available to
everyone
 PD is going to take a look at thematic things for
Cabrillo which would include branding.
 What about Ad-Hoc committees?
Intent today is to have these 6 committees be front
and center as part of our strategic plan.
 Will there be other committees?
Yes, but our focus is on these 5 operational
committees which comprise all areas of the college.
 Martin thanked President jones for this workshop;
makes things easier for him with planning for
student reps.
 Classified prioritization: timeline for activities?
Will be sending out a doodle invitation to the
members soon to begin sorting through the new
positions. We will need a student rep.
 Student Equity? Does it comprise all of student
success?
Not everything; some things went to PD for example.
 Student Equity is working on a draft plan now; will
be convening the committee soon – it is not as far

Institutional
Effectiveness
8/20/14 Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
along as we would like.
 Diversity: would like to have the equity committee
see if this should be incorporated into student
equity. We don’t have a committee group for this
currently; only for faculty through HR. New
mandates are coming our way on this topic.
 Some student success items are mandated – would
be nice to see what the overlaps are between this
and student equity.
 Don’t understand charge of student equity
committee. Concerned that student success and
student equity are not the same. Concerned that
what was happening with student success will be
lost in the change of new committee. Can we
amend the title to be student equity & success?
Dennis: very broad committee – once we get going
feels that they both have same goals & objectives. The
committee has not been organized yet. Has a list of
names (15-20) and will be in touch soon. Will still
have a cross component between student services
and instruction.
 Classified prioritization: timeline? Thought it was
today, how did some requests come in before?
These were grant timeline issues.
 What is the role of committee members and their
role to report out to their constituency members?
Should always have minutes available; people can
read them if they choose. Looking for feedback.
When decisions are made it is important to let group
members know.
Action Items and
Timeline
Primary
Effectiveness
Link
8/20/14 Minutes
Topic,
Info/Action
Take-away
Info
Topic
Lead
Time
on
topic

Laurel
Action Items and
Timeline
Discussion

Primary
Effectiveness
Link
None
5 Min
Parking Lot:
Information Requested
1.
To be added during the meeting
2.
3.
4.
Meeting Summary or Take Away:
1.
To be added during the meeting
2.
3.
4.
Effectiveness Links
1.
Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
2.
4.
Gait A: Student Success
Gait B: Enhance Institutional Effectiveness
Board Goals
5.
Education Master Plan
3.
8/20/14 Minutes
6.
Facilities Plan
7.
Technology Plan
Program Plans
Student Equity Plan
8.
9.