8/20/14 CPC Minutes
Committee Name: CPC Meeting Minutes
Date: 8/20/2014
Committee workshop time: 2:00-3:00pm
Regular meeting time: 3:00pm – 5:00pm
Facilitators/Location/Chair: SAC 225E
Attendees:
Guests:
Topic,
Info/Action
Approval of Agenda
Action
Approval of 5/21/14
Minutes
Action
New Position
Recommendations
Info
CPC Members
Click here to enter text.
Topic
Lead
Laurel
Laurel
Laurel &
Kathie
Time
on
topic
3 Min
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link
 Introductions and welcome to new members:
Martin Vargas-Vega new Student Senate President
and Aleah Kropholler, new CCEU rep.
 Approved
 Approved
None
 Approved
None
Kathie and Laurel provided an overview of three new
positions: CEED, Stage Manager and Grants Manager.
Reasons behind the request:
 compliance mandates
 affordable care act
 IRS guidelines
 Revenue generating
CEED & Stage Manager: (History): previously we have
been using contractors for CEED and Stage. These are
not new positions. We need a better structure for
both.
All positions will be self-funded, some are revenue
generating. No general funds will be used for these
positions. Each will be noted as self-sustaining on the
job announcement and position.
Grants manager: had already approved this in the
strategic plan. This is a new position. Looking at CEED

Institutional
Effectiveness
3 Min
15Min
8/20/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
grants and revenues to fill this position, it will not be
funded out of the general fund. What do we gain by
having our own Grants Manager?
 Bring in additional outside resources for the
college and programs
 Coordinate needs by looking at program plans for
faculty.
 We would like to bring in as many resources this
year as we can and provide a synergy between
our private grant opportunities and public grants.
 Have a central location for this type of position
that works with data collection and consistent
funding needs for grant procural.
Questions:
 #4 on handout: discussed how the college gets
revenue
Stage and CEED get revenue from ticket sales and fee
based learning/contract education.
 3 new managers hired; not a lot of new faculty
being hired and no raises – how will this be
perceived?
These positions have already had contracted
temporary employees doing the work.
 Don’t want to be in a position that the grants are
writing the curriculum
The program plans should indicate grant interest.
 Improved resources for faculty will have access to
this immediately; integrated goals with PIO and
marketing.
These are not new expenditures – would be
combining resources that have been spent in other
ways.
 Many other colleges have this type of position
Action Items and
Timeline
Primary
Effectiveness
Link
8/20/14 CPC Minutes
Topic,
Info/Action
14-15 Annual Plan
Info/Review
Enrollment Update
Info
Topic
Lead
Laurel
Kathie
Time
on
topic
15 Min
40 Min
Action Items and
Timeline
Discussion
 We have been successful in finding CTE grants; but
have not looked at other public, government grants.
 The Grant Manager would be a year-to-year
position. Determined by the amount of grant
money that is brought it.
 Will report to the President’s Office and provide
grant support to faculty, strategic planning and
institutional effectiveness.
 Presented strategic plan and focus area document.
 Question about the cover document - Can we make
changes? No, it’s already been board approved.
Laurel didn’t realize the spreadsheet had not been
sent instead of the cover document
 Going to board in September as an information item
and will be posted on the CPC site and PRO site.
Kathie presented enrollment data from 2006 to
present. Also presented a handout which listed two
scenarios, A & B. Terrence also presented the data in
chart form for easier viewing.
General Statements:
 Cabrillo started to decline in 2009. Big drop in 2012.
 2012-13 we were flat. 13-14 small decline.
 Clear pattern is we are trending down.
 Repeatability has been an impact.
 Have to keep 10000 ftes total and 1000 of that at
Watsonville or lose $1M in funding, both for the
college and the center.
 Moving summers to meet cap is risky; this is what
we are doing to try and reach our cap.
 Summer 8 week sessions were popular.
 15-16 numbers are close to the 10K mark; very risky
Primary
Effectiveness
Link
 Send strategic plan to
CPC members
Institutional
Effectiveness

Institutional
Effectiveness
8/20/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
to be too close to 10K with no buffer.
 14-15 is the last year of one time funding. Assumes
that we are in budget stability in 14-15 and 15-16.
 Projecting a 5% decline. Fall 14 gap is narrowing.
Flat student base.
 We will need to reduce our schedule
Goal: we need to get to a sustainable place.
Discussion:
 In fall of 15 BOG waiver will change; students need
to keep a 2.0 GPA to keep their BOG – we might
lose students because of this.
 Are non-credit courses funded at a credit rate? Will
be considered in 15-16.
 Using the new ed plan could increase student
population. If we make the class sections clearer,
we could get more students.
 Borrow a book has changed; not only offered to
BOG students. Available to anyone if you are full
time and have 12 units.
 Not everyone is sure that this is an unrealistic
number. There could be resistance to this.
Laurel presented the following regarding what her
message will be to the Board:
 We did our best to try and reach our target.
However we are borrowing from two summers to
make a goal that we might not be able to achieve.
Gives a false sense of security. Can’t keep
borrowing from summer to summer, etc.
 Our ftes reserves have gone from 1M to $312K.
What is the return on investment if we are still not
making our target? Our faculty & administrators
have done what they can for the last 2 years but we
are not sustaining enrollments without borrowing
Action Items and
Timeline
Primary
Effectiveness
Link
8/20/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
Action Items and
Timeline
Primary
Effectiveness
Link
and using one time monies.
 How do we continue to manage this? We need to
tell the board what our plan is as part of our request
to try for our cap one more time.
Planning
Assumptions for
2014-15 Budget
Info/Review
Victoria
40min
Victoria provided an overview of how the budget is

prepared.
 Always looking at two years.
 Next meeting she will bring the ending balance from
13-14.
 Good news is our structural deficit number is lower.
 14-15 projecting a loss of 500K; loss of RDA $$ is a
factor and could increase the deficit.
 COLA is killing us. It is .85% now less than 500K
 FON, we are 9 positions over; we will be eliminating
some vacant positions – mostly retirements.
 Facilities costs are flat – which is good.
 Water: we have our own well. But we have
sprinklers in athletics; we’ve been asked to reduce
our usage.
 Two areas that are significant: STRS and PERS. Will
get worse in future years.
 Managing our operating budget well – but there are
things that are out of our control.
 In 14-15 we will be funded for whatever we report.
Following year we will be on budget stability.
 Could see a 2M drop in funding in 16-17; permanent
loss of apportionment.
 Projecting a loss of 6 faculty positions in 15-16.
 Between loss of enrollment and increase in
expenditures we are looking at a huge deficit. Need
to have discussions about reductions.
Are we going to start promoting our DE programs?
Institutional
Effectiveness
8/20/14 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link
 Yes, we are looking at ways to increase all of these
programs.
Agenda Building &
Summary Takeaway
Info
Laurel
Parking Lot:
Information Requested
5 Min
 Enrollment message presented – will be sending to
board.
 Can’t continue to have 10887 – will try one last time
 In 15-16 we need to re-balance
 Maximize revenues & efficiencies
 Welcome thoughts – being very transparent with
data.
Questions & Answers:
 What is the plan for Watsonville? Increase DE’s in
Watsonville?
Need to have more conversations about what is
needed in south county. Laurel has been spending
quite a bit of time in Watsonville.
 Can we offer classes at High Schools in Santa Cruz
county?
Principals would welcome this – most popular are
languages.
 Scotts Valley; lease is up at the end of this year –
need to talk about this as well.

None
8/20/14 CPC Minutes
1.
To be added during the meeting
2.
3.
4.
Meeting Summary or Take Away:
1.
To be added during the meeting
2.
3.
4.
Effectiveness Links
1.
Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
2.
8.
Gait A: Student Success
Gait B: Enhance Institutional Effectiveness
Board Goals
Education Master Plan
Facilities Plan
Technology Plan
Program Plans
9.
Student Equity Plan
3.
4.
5.
6.
7.