9.2.15 CPC Minutes
Committee Name: CPC
Date: 9/2/2015
Time: 2:00pm – 4:00pm
Facilitators/Location/Chair: SAC 225E
Attendees:
Guests:
Topic,
Info/Action
Approval of Agenda
Action
Approval of 6/3/15
and 8/19/15
Minutes
Action
CPC website
walkthrough
Info
CPC Charge/Mission
Statement
Info/Action
CPC Members
Click here to enter text.
Topic
Lead
Laurel
Laurel
Laurel
Laurel
Time
on
topic
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link
 Approved
 Approved
None
 Approved
 Approved
None
Overview of website
Questions/comments:
 Agendas and minutes are a long way down on the
webpage.
 When we transition to board docs they will be
front and center.
Work to develop a CPC charge/mission statement
 Reviewed BP2510, Participation in Local Decision
Making. This is the overarching policy which
describes the purpose for CPC.
Questions/comments:
 Do we want to have a CPC charge?
 Define Charge: Purpose/definition of the
committee. Gives people who might want to be
on the committee a good overview. Would need
to be reviewed and/or updated on an annual or

Institutional
Effectiveness
 Unearth charge from
2013 and bring back for
review.
Mission
Statement
Core 4
3 Min
3 Min
10 Min
15 Min
1
9.2.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items and
Timeline
Discussion
bi-annual basis.
Every committee should have a charge. Describes
the purpose.
 Former committee members pointed out that CPC
does have a charge. Was established many years
ago and was updated before our accreditation
visit in 2013. They will send to the President’s
office.
Review proposed committee goals for 15-16
 Goals are from the strategic plan
 Committees can add more goals if they wish
Questions/Comments:
 Classified prioritization committee: Is it a task
force or an as needed committee? Currently is
“as needed”. Flor is the chair. Work with her and
Alta.
 ARC: These are big goals. Mid-term report hinges
on this.
 IE: When will CPC review program planning
requests?
 Hope to review in October.
 Change ARC to OARC
 PETL: One goal is to create pathways from K-12,
focus on common core. English and math
departments are working on that goal as well.
 Where should the goals be housed? PRO website
with the strategic plan? Part of the Governance
manual? Add to the CPC website? All?
 Student portal funding? What is this exactly?
 Everything is in one place with a single sign on;
email, web advisor & blackboard. Servers will be
able to handle capacity. Will have an IT person
Primary
Effectiveness
Link

Committee Goals
15-16
Info/Action
Laurel/
Terrence
15 Min
2


PRO to send goals to
committee chairs with
a cover letter
describing.
Committee goals will
be posted on CPC and
PRO websites.
Institutional
Effectiveness
9.2.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic

Brown Act best
practices review
Info/Action
Employee Climate
Survey: responses
Info
Budget Planning
Assumptions for
2015-16 Final
Budget
Info
Laurel
Terrence
Victoria
10 Min
Action Items and
Timeline
Discussion
dedicated to the portal.
Student Equity: Goal two, should read: Implement
student success and support program
Review best practices document
Questions/Comments:
 Everyone doesn’t have access to “All Cabrillo”
email. How do people get notified? Have one of
the VP’s send out notifications?
 Will look at board docs to see what’s possible.
 List all college meetings on google calendar –
publish monthly. Use board docs and college
calendar.
Terrence presented a summary report.
20 Min
15 Min
Primary
Effectiveness
Link
Presented a draft report.
Topic Points:
 Have had challenges in the Business office due to
staffing issues.
 Focusing on 15-16 final budget.
 Enrollment is part of the planning assumptions;
anticipating our cap to be 10400.
 State has released the budget info for new funding;
base allocation and COLA, but hasn’t release the
funding schedule yet.
 STRS and PERS are large increases
 All employee retirements in 15-16 have been
accounted for in the “Estimated Budget Reductions”
column.
3
 Update document with
edits and place in
committee tool kit on
CPC website.
Institutional
Effectiveness
 Summary report will be
posted on the website,
longer version will be
sent out to council
members
 Will send the final
budget next week.
 Will advise trustees of
CPC members concerns.
Institutional
Effectiveness
Institutional
Effectiveness
9.2.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items and
Timeline
Discussion
 Pretty close to a balanced budget.
Question/Comments:
 Were there any retirements that are not included
here?
 No, they’ve all been included – all employee
groups. Also included is the re-org in A&R and the
movement of 5 counselors off the general fund.
 What about the $75M from state to increase
faculty?
 Concept is increasing faculty positions. State is
working on a formula of how many positions that
would be. It is unrestricted general fund money.
If a district has already met the requirement,
there is nothing needed to do. Don’t have all the
info from the state on this.
 Aren’t most colleges above their FON?
 Not all – it’s different for every college.
 Ftes and ratio part time to full time?
 We will issue that report in the fall.
 Is the reduction target still $2M?
 Yes, the actual number might be different, but it is
the target. Most of the reductions that have been
put forward so far is in personnel.
 Hope to have the final budget document next
week.
One time operating reserves – topic points:
 Projecting an increase of $2.4M.
 $950K to pay off a debt.
 Transfer $1.5M to retiree benefit fund – this is in
addition to what is already allocated in the
budget. This is an unfunded liability to the
college.
4
Primary
Effectiveness
Link
9.2.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link




Digital Nest
Info
Michael
10 Min
Transfer $2.0M to STRS/PERS
Compensation agreements: $1.5M
Technology infrastructure: $1.0M
Program Planning: in review now. Trying to take
component VP money to pay for many of these
requests. Intend to bring a report to CPC in the
near future.
 Prioritization process will help us if we have needs
that are not funded.
Member Concerns:
 Concern about raising the reserve from 5% to 7%.
 Concern about $1.5M to retiree benefits.
Will be asking board to approve a 5 year lease to
Digital Nest for at our Watsonville Center. They will
be adding $150-200K in improvements to the center.
They operate a google like working environment for
12-24 year olds. Have over 400 participants. Great
opportunity for concurrent enrollment. Could
possibly use Digital Nest staff as computer science
adjunct instructors.
Questions/Comments:
 Some of the videos the students are making now
are being done using Digital Nest equipment.
 Great learning environment for students.
 Will this take students away from Cabrillo?
 No, have partnerships with our CES departments.
Like an incubator.
 Create some non-credit classes in some of these
disciplines?
 Create a digital media presence in Watsonville.
 Big implications for student equity. This is what
we are trying to do for our students.
5

Institutional
Effectiveness
9.2.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic



September Board
Agenda
Info
Values Statements
Info/Action
BP / AP Process
Info
Housekeeping items
Info

Laurel
Laurel
Laurel
Laurel
10 Min
10 Min
10 Min
5 Min
Action Items and
Timeline
Discussion
What do we get from them? What is our
contribution?
Our leases are generally successful to Cabrillo.
Specific to Digital Nest: Will be a draw for
enrollment, creating excitement in the
community. Better space utilization of square
footage. We will get market rate per square foot.
Will be on the Sept board agenda – if members
have concerns please feel free to come to the
board meeting or send communication to the
President’s office.
Review September 14th board agenda. Didn’t get
to this. Members to review on their own.
Primary
Effectiveness
Link

Institutional
Effectiveness
Review feedback from All College Day. Didn’t get to
this – next meeting.
 Esteem: “Unrecognized journeys”… seems
confusing – could refer to the destinations
 Collaboration: “As we demonstrate”… does not
modify differences.
 Review new process for BP’s & AP’s. Didn’t get to
this – next meeting.

Mission
Statement
Core 4

Board Goals
Review fall CPC meeting dates:
 9/16, 10/7, 10/21, 11/4, 11/18, 12/2, 12/16

None
6
9.2.15 CPC Minutes
Topic,
Info/Action
Agenda Building &
Summary Takeaway
Info
Topic
Lead
Time
on
topic
Action Items and
Timeline
Discussion

Laurel

Primary
Effectiveness
Link
None
5 Min
Parking Lot:
Information Requested
1.
Makers Factory Update: The company is going through a transition to see if they can be sustainable. They are not going to stay with us, but are
going to give us all of their equipment. It did generate a lot of young student traffic than we had seen previous. We did not lose any money on
the deal.
2.
3.
4.
Meeting Summary or Take Away:
1.
To be added during the meeting
2.
3.
4.
Effectiveness Links
1.
Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
7
9.2.15 CPC Minutes
2.
3.
4.
5.
6.
7.
8.
9.
Student Success
Enhance Institutional Effectiveness
Board Goals
Education Master Plan
Facilities Plan
Technology Plan
Program Plans
Student Equity Plan
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