Cabrillo College
2015-16 Budget Development Calendar
Approved by the Board of Trustees: June 8, 2015
Event
August 2014
20
September 2014
8
17
October 2014
1
6
November 2014
5
19
26
SeptemberNovember
December 2014
8
Review 2014-15 Budget Planning Assumptions
Responsible Party
CPC
Approve 2014-15 Final Budget Planning
Parameters and Budget
Review:
 FTES Reserve
 Technology Refresh Project for One-Time
 Budgeted State Instructional Equipment
 Lottery and Carryover Funds
Approve (Action Item):
 2014-15 One Time Budget Allocations to
fund Program/Strategic Planning priorities
 Transfer FTES Reserve Balance to
Operating Reserve
Board of Trustees
Review Classified Prioritization Allocations for
Non-General Fund programs
Approve (Action Items)
 Classified Prioritization Allocations for
Non-General Fund Programs
 Transfer FTES Reserve Balance to
Operating Reserve
 2014-15 One Time Budget Allocations to
fund Program/Strategic Planning priorities
CPC
Review Draft 2015-16 Budget Timeline
 Classified Prioritization Committee Reports
to CPC on evaluation process
 Review faculty prioritization results;
discussion of counseling categorical
positions
Administrative Council Meeting
 Faculty Prioritization Process
 Determine FON requirements for fall 2015
Approve Academic Staffing (Action Item)
CPC
Board of Trustees
CPC
CPC
Faculty Senate
CPC
Board of Trustees
O:\Administrative Services\VP Administrative Services\2015-16 Budget Planning\2015-16 Preliminary Budget\2015-16 Budget Development
Timeline.docx
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January 2015
9
14
15
February 2015
2
11
18
25
March 2015
4
4 & 18
March-June
April 2015
13
15
29
May 2015
14
Event
Responsible Party
2015-16 Governor’s January Budget Released
January Budget Workshop-Sacramento
2014-15 First Period (P-1) Apportionment
Attendance Report Due
CPC email update
Managers
Enrollment Education: Pam Deegan, speaker
Budget Planning
Strategic Plan Review/Fund Balance Review
Administrative Council Meeting
CP
CPC
CPC
First Principal 2014-15 Apportionment and
2013-14 Recalculation
Managers meeting
2015-17 College Restructure Process presentation
and Discussion
Negotiations—All Groups
Board Information Item:
 2015-16 Budget Planning Parameters and
Assumptions
 Preliminary Review of Allocation of OneTime Operating Reserves
 College 2015-17 Restructuring Process—
review from constituency groups
 Component Questions—review draft questions
 2014-15 Second Period (P-2) Apportionment
Attendance Report Due
Presentation to CPC:
 Overview 2015-16 budget changes to date
 Review updated 2015-16 Budget Calendar
 Review Budget Reduction Spreadsheet—
changes will be incorporated into 2015-16
preliminary budget as appropriate
A&R
CPC
VPAS
VPAS/
Board of Trustees
A&R
CPC
Governor’s May Revise for 2015-16 Released
6
Review estimate of 2015-16 ending Fund Balance
20
CPC Meeting
27
Administrative Council Meeting
CPC
O:\Administrative Services\VP Administrative Services\2015-16 Budget Planning\2015-16 Preliminary Budget\2015-16 Budget Development
Timeline.docx
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June 2015
3
8
24
July 15, 2015
July-August
August 2015
3
19
26
September 2015
14
Event
Second Principal Apportionment 2014-15 received
Budget Update- Review funding implications of
Governor’s May Revise
 Review updated Budget Planning Parameters
and Assumptions based on the May Revise
 Allocation of One-Time Operating Reserves to
bridge deficit
Board Action Items:
 2015-16 Preliminary Budget
 Approve updated Budget Planning Parameters
and Assumptions based on the May Revise
 Allocation of One-Time Operating Reserves
Administrative Council Meeting
2014-15 Annual Apportionment Attendance Report
Due
Responsible Party
CPC
VPAS/
Board of Trustees
A&R
Component Restructure plans and reduction
spreadsheets emailed to and/or reviewed by CPC.
Reductions incorporated into 2015-16 Final Budget
as appropriate
CPC
Approve (Action item):
 Approve updated Budget Planning Parameters
and Assumptions based on the 2015-16 state
approved budget
 Allocation of One-Time Operating Reserves to
bridge deficit
CPC Meeting
Administrative Council Meeting
Board of Trustees
Approve (Action Item):
 2015-16 Final Budget
Board of Trustees
O:\Administrative Services\VP Administrative Services\2015-16 Budget Planning\2015-16 Preliminary Budget\2015-16 Budget Development
Timeline.docx
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College-wide Restructure Plan
Student Services
CPC 4-29-15
50% LAW COMPLIANCE
CRITERIA
Budget Reduction Phase I
eliminate position
eliminate position
eliminate position
Position Control No.
PCN 820501
PCN 820501
PCN 813118
DATATEL ACCOUNT NO.
11-0-8205-6200-521200-000
11-0-8205-6460-521200-000
11-0-8131-6460-521200-000
DESCRIPTION
IMPACT
FTE
SAVINGS
CLASSROOM
NON-CLASSROOM
Director Enroll Svcs
Director Enroll Svcs
This will eliminate one manager from Student Services and reverse
bringing A&R and financial aid closer together. The two offices will
have to work harder to maintain working relationships
see above
0.50
0.50
$
$
84,126
84,127
X
X
Asst Dir Fin Aid
Will eliminate an asst. director of FA position. They traditationlly
have only had one management position. We will return to an
organization structure that exisited 4 years ago.
1.00
$
115,333
X
1.00
$
103,083
X
1.00
1.00
$
$
(121,071)
(121,071)
X
X
eliminate position
PCN 821016
11-0-8210-6200-521200-000
Asst Dir A&R
reinstate position
reinstate position
PCN 813104
PCN 821010
11-0-8131-6460-521200-000
11-0-8210-6200-521200-000
Director Fin Aid
Director A & R
Will eliminate an asst. director of A&R. A&R has traditionally had this
position. The office has shrunk over the last few years, there is less
need for two manager, especially as we move to a Welcome Center
model and reorganize other operation that traditionally lie within
A&R
Returns to a organizational structure we had 4 years ago and gives
Financial aid a higher profile on campus.
reallocate funding 100% off GF
PCN 831015
11-0-8310-6310-512500-100
Counseling
Leverages SSSP funds and reduces General fund commitment
0.75
$
71,033
X
reallocate funding 100% off GF
PCN 831003
11-0-8310-6310-512500-100
Counseling
Leverages SSSP funds and reduces General fund commitment
0.75
$
71,033
X
reallocate funding 100% off GF
PCN 831004
11-0-8310-6310-512500-100
Counseling
Leverages SSSP funds and reduces General fund commitment
0.75
$
71,033
X
eliminate to adjunct
PCN 831021
11-0-8310-6310-512500-100
Counseling
$
75,768
X
Adjunct replacement Costs
PCN 831021
Adjunct TU Budget-add 24 units
Counseling
Leverages SSSP funds and reduces General fund commitment
0.80
Backfill for a retirement. What was a mostly GF position is now
adjunct. Reduces flexibility and how we can respond to the
requirements of the SSSP. Counseling will request a full-time position
in the faculty prioritization process in fall 2015.
NA
$
(56,064)
$
377,330
EXEMPT
Description
All counselors may have a classroom
component. Not sure Non-classroom X
is completely accurate for counselors.
X
Budget Reduction Phase II
Budget Reduction Phase III
Total Savings/(Additional Cost)
S:\President_Cabinet\CPC\CPC 2015\04.29.15 CPC\Copy of 042915 Budget Reduction Template 2015-16 PrelimStudent Services
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CPC Membership Change Notification
Please submit this document to the President’s Office whenever there is a change in
membership
Today’s Date:
Name:
Representing:
Person Replacing:
Email address:
Term: