4.29.15 CPC Minutes
Committee Name: CPC
Date: 4/29/2015
Time: 2:00pm – 4:00pm
Facilitators/Location/Chair: SAC 225E
Attendees:
Guests:
Topic,
Info/Action
Approval of Agenda
Action
Approval of 4/15/15
Minutes
Action
Resource page for
Restructure
Document
Info
CPC Members
Click here to enter text.
Topic
Lead
Laurel
Laurel
Terrence
&
Kevin
Time
on
topic
3 Min
Discussion
Action Items and
Timeline
Primary
Effectiveness
Link
Approved.
 Margery Regalado proxy for Dennis
 Skie Gentile proxy for Alex
 Approved
None
 Approved.
 Approved.
None
Cabrillo Restructuring Site: (Live page is not up yet)
 Access through the CPC page and other links, tbd
 Google site, controlled access, only employee
access
 Mission will be posted
 Reference documents will be posted/linked
 Request Forms section:
o Very particular to this process
o Request from components
o Accessible only by component chairs and their
designee
o Formatted, printable version of request will
be available.
 Budget information – link to Business Office web
page
1
 Think Tank names by
next week, 5/6.
 Thoughts on web site –
email Spring and/or
Terrence
 Go live after next CPC
meeting.
All
3 Min
20 Min
4.29.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion

Oriented around the component councils – will
show membership in the councils
 Not anonymous, will need Cabrillo log in
 Forms for feedback
 Agenda and minutes
 Minutes from component councils
Questions/Comments:
 Who is monitoring the content?
Something for the think tank to look at.
 What is the process for adding documents?
Approved by CPC?
 Grouping of documents would be helpful.
 One page for documents and a separate page for
links.
 Deadline for think tank representation names?
Get names by next CPC meeting.
 When will the Think Tank begin meeting?
Very soon.
 Good place to document activities for next
accreditation visit.
 Should data drive our conversations?
There will be department discussions that will bubble
up. They will have access to data to make their
decisions.
Summary:
 Think Tank names by next week, 5/6.
 Thoughts on web site – email Spring and/or
Terrence
 Go live after next CPC meeting.
2
Action Items and
Timeline
Primary
Effectiveness
Link
4.29.15 CPC Minutes
Topic,
Info/Action
Classified
Prioritization
Committee
Info
College Mandated
Timelines
Info/Action
Topic
Lead
Alta
Laurel
Time
on
topic
10 Min
10 Min
Discussion
Alta served in Flor’s absence as Chair of committee
this semester. 3 hourly positions, priority:
 Box Office Specialist
 Facilities Use Coordinator – out of Extension
 Veterans PC
Process comments:
 Documents, forms and process are on the CPC
website.
 Misunderstanding of information requested.
Committee found that people were not following
the requested information. Criteria is listed, but
not always followed. Hard to rank the jobs
without all the information.
Questions/Comments:
 Next two meetings are a review of committee
feedback. Bring this information to CPC.
 Had the same feedback last fall. Concerned that
the process is not being followed.
 Need to clarify the process and procedure.
Perhaps would be useful to have a checklist.
 Need more training on the process
Alta will see the process through for this semester.
Originally just formulated for Grants and Institutional
Resources
Questions/Comments:
 Make it larger – include all college timelines?
 Business office has many mandated timelines –
maybe rename this document because it doesn’t
include all timelines.
 Suggest: “Institutional Planning Timelines”
 Include some pieces of budget? Not HR?
3
Action Items and
Timeline
Primary
Effectiveness
Link
 Review and add
comments to
Participatory
Governance Committee
at May 20, 2015
meeting
Program Plans
 Change title to
Institutional Planning
Template
 Post on CPC web page as
a draft
 Send out to all college
 Add other component
pieces in summer
 Final draft in the fall
Institutional
Effectiveness
4.29.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion

JPA Resolution for
Public Safety Inservice
Info
Adding Grant
Interest to Program
Plans
Info
Kathie
Laurel
15 Min
10 Min
Include the kind of mandates that CPC is
responsible for reviewing? Related to budget
development.
Summary:
 Change the title to Institutional Planning
Timelines.
 Post on CPC as a draft – send it out to the college.
 Add other component pieces in the summer ready for a final draft in the fall.
Public Safety Program at Cabrillo provides in-service
training for law enforcement and emergency services.
Recommend that we be part of a South Bay JPA
consortium.
Questions/Comments:
 Will provide more flexibility
 Submit non-credit curriculum
 Classified support will not be needed – layoff
notices will go to May board
 There is some concern from the agencies as far as
support.
 Contract is year by year – can change depending
on enrollment
Process to allow faculty and others to consider grant
requests as part of their program plan needs, i.e.,
checkbox.
Questions/Comments:
 Have Terrence work on.
 Program plans are a challenge.
 Timeline?
Part of the annual updates.
 Will also have a resource site on the Grants Office
web page.
4
Action Items and
Timeline
Primary
Effectiveness
Link
 President’s Office,
5/20/15
 Board item, 5/4/15
Student
Success and
Program Plans
 PRO office – needs to go
out to respective
committees once
completed
Program Plans
4.29.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
Action Items and
Timeline
Primary
Effectiveness
Link
 Would the grant’s director write the grant?
The new office has been inundated with requests –
we will figure this out. Some are easy and others are
more complex. Federal grants are more complex.
Budget
Assumptions/
Timeline
Info
Victoria
20 Min
Presented several handouts:
 Assigned to VP Lewis
Budget Development Calendar - draft
 July/Aug items – CPC meet? If not, will send out
information electronically.
 Hope to have restructure items complete in Spring
2016.
 Take to board in June
Questions/Comments:
 Timeline for reduction planning?
Already started – will continue to bring updates to
CPC as they are completed. Hope to have a lot of
planning done in the fall.
 In the fall we will look at a more structured
timeline. Like to see what has been submitted –
will help guide us as we move forward.
Change in planning assumptions
Overview of revenue changes since January 2015
 State revenues are up – more funding will come to
community colleges – will see in the May revise
 COLA will be 1.02%
 Growth formula is still pending – will be
implemented as of 7/1/15.
Expenditure changes since January 2015:
 Increase in expenses; two faculty retirements
versus six. $160K
 Fiscal impact of new Sick Leave Law effective 7/1:
$30K – applies to employees who are paid
5
Institutional
Effectiveness
4.29.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
through district payroll only – need to follow up
on work study students – reporting process needs
to be worked out.
 Affordable care act – 10/1/15: TBD – will report
back as we know more.
 Total increase in expenditures to date: $190K
Decrease in expenditures:
 Medical plan increase 1.9% versus 8% (50%-50%
cost share) = $191K
 PERS Rate increase for 15-16 below estimate: rate
increase estimated at .83 current increase is .08 =
$56K
 Total decrease is expenditures to date: $247K
 Overall decrease in expenditures since January
2015 not including budget reductions = $57K
Budget Reduction Template:
This is the type of spreadsheet we would like to use –
perhaps share on a quarterly basis.
Questions/Comments:
 When we previously had budget reductions, it
looks like we’ve spent more money on
management and less on the front line workers?
Helpful to know the costs of positions.
Will get that information.
 Only general fund savings?
 Don’t put down categorical pieces – have this on a
separate sheet?
 Have a notes column?
 Have another tab?
 Information needs to be clear.
 Use something similar to the program planning
worksheet?
6
Action Items and
Timeline
Primary
Effectiveness
Link
4.29.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items and
Timeline
Discussion
Primary
Effectiveness
Link


Add effective dates?
Have the experts look at the sheet and report
back?
Summary:
Add a “Notes” column for next go around
CPC Membership
change template draft
Info/Action
May 4th board
agenda
Info
Agenda Building &
Summary Takeaway
Info
Laurel
Laurel
Laurel
5 Min
5 Min
5 Min
Send to constituency groups?
Add a line that says who they are replacing.
Terrence can help with this template.
 PRO Office/Pres Office
Items to note:
 CTE enhancement grant – almost $1M – Gerlinde
has been very involved in this.
 JPA item for Public Safety consortium.
 Disposal of surplus equipment: not giving away to
the students at this time due to a lack of space.
Have student senate look at list and if anyone
wants anything, let us know.
 Scorecard and IE metrics
 BP7218: Certificated Employee Tenure policy –
suggest archive – questions? No questions.
 Committee review
 Effectiveness templates
 Participatory governance – moving forward with the
Brown Act
 Estimate of ending balance 14-15

Parking Lot:
7

Institutional
Effectiveness
None
4.29.15 CPC Minutes
Information Requested
1.
To be added during the meeting
2.
3.
Meeting Summary or Take Away:
1.
To be added during the meeting
2.
3.
Effectiveness Links
1.
Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
2.
3.
4.
5.
6.
7.
8.
9.
Student Success
Enhance Institutional Effectiveness
Board Goals
Education Master Plan
Facilities Plan
Technology Plan
Program Plans
Student Equity Plan
8