4.15.15 CPC Minutes
Committee Name: CPC
Date: 4/15/2015
Time: 2:00pm – 4:00pm
Facilitators/Location/Chair: SAC 225E
Attendees:
Guests:
Topic,
Info/Action
Approval of
Agenda
Action
Approval of
3/18/15
Minutes
Action
College
Restructure
Plan
Info/Action
CPC Members
Click here to enter text.
Topic
Lead
Laurel
Laurel
Cabinet
Team
Time
on
topic
3 Min
Discussion
Action Items
and Timeline
Primary
Effectiveness
Link
 Approved.
 Isabel O’Connor proxy for Kathie Welch
 John Govsky proxy for Barbara Schultz-Perez
 Approved
None
 Approved.
 Approved
None
Reviewed comments from constituency groups
Classified comments:
 Clarify that the percent reductions are from the general fund.
Suggest: “reductions of 2%, 5% and 7%”. Replace 2nd sentence with
“Leveraging of non-general fund programs may be considered as part
of our restructure process.”
 What technology will be used?
Wanted to leave it open, gives us some options. Suggested changing
sentence to read: “Survey’s forums and alternate technology
deliveries”
 Clarify “deemed necessary by the component”.
Suggest: “compiled by the component councils”
Faculty Senate comments:
 Would like to have some experienced reps as well as new folks.
 Approved with
edits
Institutional
Effectiveness
3 Min
40 Min
1
4.15.15 CPC Minutes
Topic,
Info/Action
Think Tank
Action/Info
Topic
Lead
Laurel
Time
on
topic
Discussion
Regarding representation on Think Tank: Intent was to try to get new
people involved in the process.
 Suggested edit: “The President and respective constituent
representatives to the CPC will agree upon those chosen to serve
on the think thank”.
Agreed to scratch this edit. Laurel also recommended including new
faces as part of the representation.
 “Don’t take things personally” – both groups had a problem with
this statement.
Agreed to use: “Maintain an all college perspective, focus on
function”
No comments from the other groups.
Approved with above edits.
Comments on Think Tank document:
 Clarify membership numbers.
 Include full names for subject matter experts.
 Faculty Senate: Would like more participation from both CCFT and
Senate, but not make it a huge committee – perhaps 4 members.
Have the largest group on campus representing a large amount of
content areas – would like to feel we are heard. Proportional
representation.
 Confidentials: Have a primary and alternate rep in case one is not
available.
 Student Senate: Maximum of 4 for each group – 21 people plus
SME’s? Not opposed to a max cap, but 4 seems a bit high. The
group needs to be efficient.
 Classified: Happy medium to have 3 with 2 main and 1 alternate.
Should be a small group that brings forth the questions – not a
numbers game. Would not like this to be centered around one
group
 CCFT: Originally we had 3-4 and then changed to 1-2, what was the
rationale behind this? Political process campus wide.
2
Action Items
and Timeline
 Each group to
have 3 reps
with one
alternate
Primary
Effectiveness
Link
4.15.15 CPC Minutes
Topic,
Info/Action
Component
Questions
Info
Values
Statements
Info/Action
Topic
Lead
Cabinet
Team
Laurel
Time
on
topic
20 Min
Action Items
and Timeline
Discussion
 Concern that the process will be held up if everyone is not there.
Need to be realistic. Using alternates is a good plan.
 The purpose of the think tank group is to come up with questions
not recommendations.
Outcome: each group have 3 reps with one alternate.
 Reviewed draft questions – only to spark discussion – examples for
component councils and think tanks.
Review draft values statement. Decide on process for vetting.
 These 5 words were those that rose to the top from the All College
Day exercise. The Values Task Force has been working on this
document for a year.
 Do we want to include equity or remove?
Questions/Comments:
 Equity definition is different than what the state has given us.
 Equity is above and beyond what the student equity committee is
about. Message should be “we are here for everyone”.
 Could go back to “diversity”.
 Include the word “diversity” somewhere.
20 Min  The word “diverse” is a tag line – if you say you are diverse, you
most probably are not.
 Could include in Learning: college’s community of “diverse”
learners.
Action: Ask Student Equity Committee to look at our definition and
provide feedback.
If we vet in the fall, we have time to get this definition clarified.
Would like to have it complete and ready for publish in Spring ’16.
Process for vetting:
 Forum option for feedback
 Suggestion Box option: Place them up in random locations and have
people comment.
3
Primary
Effectiveness
Link
 Committee
given example
page
Institutional
Effectiveness

Mission
Statement
Core 4
4.15.15 CPC Minutes
Topic,
Info/Action
Re-organization
of Enrollment
Services
Info
Topic
Lead
Dennis
Time
on
topic
10 min
Action Items
and Timeline
Discussion
 Use technology – survey model.
 Bring to constituency groups for feedback and then back to the
values task force to review.
 Question regarding equity statement and equity processes
occurring on campus.
Dennis presented a reorganization of Enrollment Services due to the
fact that Tama Bolton, Director of Enrollment Services is retiring, her
last day is 6/30/15.
Proposed to go back to an organizational structure the college had
several years ago.
Current Organizational Structure:
 Director of Enrollment Services
 Assistant Director of Financial Aid
 Assistant Director of Admissions and Records
Proposed:
 Director of Financial aid
 Director of Admissions and Records
 Eliminate Dir, Enroll. Ser. & both Assist Dir. positions
Go from 3 management positions – to two, save approx $100K per
year.
Questions/Comments:
 Do the current staff feel this is a good model for the department?
Yes, have met with the departments. A&R has shrunk with technology
increases and other new technology solutions will increase
efficiencies in the department. Financial aid is now paperless.
These reductions will be part of the 2, 5, 7% target.
 Will this affect staffing? Increase in staffing down the line?
No
 Don’t want to lose synergy that we had by combining the two
departments.
 Have new positions been created using Student Equity funds?
4

Primary
Effectiveness
Link
Institutional
Effectiveness
4.15.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
Action Items
and Timeline
Primary
Effectiveness
Link
We added a Systems Support Coordinator position using SSSP funds,
but doesn’t impact these departments.
 There has been cross training between the managers – will that
continue to happen?
Yes and both will report to VP Student Services.
Will need to change the title of the department from Enrollment
services to A&R and Financial Aid. That decision will be made as we
move along.
Student Senate: Questioned why the Facilities Committee included an
agenda item to move student government out of SAC East building
and into building 900.
Response: The Facilities Committee had this as a “tba” item and
asked for feedback. CPC members questioned the relevancy of this
comment at this meeting. Determined this was not relevant to the
topic at hand.
Strategic Plan
Goals
Action
Terrence
10 Min
Terrence reviewed what was accomplished in 14-15, what is new for
15-16 and what is carried over from 14-15 to 15-16.
1.1. Create and implement a Professional Development Shared
Governance Committee with a reporting relationship to College
Planning Council (CPC) (current Flex and other training to be
considered through subcommittees, which report to this
committee) [14-15 carry over]
1.1.1 Create, implement and evaluate a professional development
plan for all employee campus constituencies including cross
training and change management
1.1.1.1 Evaluate the visioning workshop priorities to determine an
annual plan for each year through 2019
5
 Approved
Strategic Plan
4.15.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
1.1.1.2 Provide incentives for employees to become involved such as
the employee meritorious award process
1.2 Review and improve current Professional Development websites
1.4 Update job expectations and skills for all employees to support
equity and success
2.1 Identify and prepare for anticipated growth areas to address
student needs [14-15 carry over]
2.3 Consider acceleration or other transformational changes for our
basic skills programs to more quickly prepare students for
transfer and completion of certificates and degrees (2.2, 2.8) [1415 carry over]
2.4 Provide for the growth of distance education courses and
sections as determined by student demand [14-15 carry over]
2.5 Support efforts to articulate pathways from K-12s through
Cabrillo to universities and employment (see Professional
Engagement and Transformational Learning (PETL) committee
goals) [14-15 carry over]
2.5.1 Enhance assessment to support more accurate placement of
incoming students [14-15 priority]
2.5.2 Improve orientation and education planning for students
(5.5) [14-15 priority]
2.5.3 Structure and schedule program offerings to maximize
student completion of their educational goals [14-15 priority]
2.8 Increase and centralize tutorial services and supplemental
instruction (2.3) (note consolidation into HUB)
3.2 Enhance partnerships with community businesses to develop
internships [14-15 carry over]
3.4 Integrate student equity and basic skills planning to create
opportunities for marginalized populations
6
Action Items
and Timeline
Primary
Effectiveness
Link
4.15.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Discussion
3.5 Create marketing plan that promotes Cabrillo as a comprehensive
college to educate our community, K-12, and parents about all
Cabrillo offers and does (2.5, 3.1) (completed and ongoing) [14-15
carry over]
3.7 Find a sustainable alternative to the traditional lifelong learning
program (in progress and ongoing) [14-15 carry over]
3.8 Continue to provide the community with arts, entertainment, and
educational opportunities
3.9 Enhance opportunities for regular community input
3.10 Seek innovative partnerships and opportunities with
businesses, K-12s, and universities
4.1 Provide students with state of the art technology that supports
learning and positive outcomes [14-15 carry over]
4.2 Provide employees with technology, services and related
education to support a successful college environment [14-15
carry over]
4.2.1 Complete smart classroom implementation [14-15 carry over]
4.3 Work on partnerships with community resources for donations or
equipment designed to meet program goals (3.1) [14-15 priority]
4.4 Consider and implement responses to Total Cost of Ownership
Report [14-15 priority]
4.6 Complete expenditures of bond funds [14-15 priority]
4.7 Update campus signage [14-15 priority]
4.11 Improve students’ ability to access registration and account
information (e.g. student portal)
4.15 Develop technology to enhance community partnerships (3.1)
(in progress) [14-15 priority]
4.18 Create opportunities for innovation within the framework of
a sustainable budget
7
Action Items
and Timeline
Primary
Effectiveness
Link
4.15.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items
and Timeline
Discussion
Primary
Effectiveness
Link
4.20 Standardize processes for resource requests based on
program planning (in progress) [14-15 carry over]
5.1 Meet and comply with accreditation standards (in progress,
planning agenda and recommendations) [14-15 carry over]
5.4 Complete mandatory reporting accurately and on time
5.5 Continue implementation of Student Success Act and Task Force
requirements and recommendations (in progress) [14-15 carry
over]
IE Indicators
Info
Terrenc
e
10 Min
Approved
New mandates from the state: This document needs to be submitted
by 6/15/15. Need to set goals for 4 out of the 18 indicators. Next year
we will need to set goals for all 18.
Required Goals:
1) Fund Balance: recommend 20% (average over 5 years is 22%)
2) Audit findings: No
3) Successful course completion: meet or exceed our prior 5
year average – be relatively steady with a slow increase;
recommend 73% short term and 77% long term.
4) Accreditation status: FAN – fully accredited, no action
Questions/Comments:
 Can have a more robust dialogue at another CPC meeting, with
opportunity to get more input from Business office.
 Will bring back in the fall.
 Chancellor’s office has told us we are not held accountable if we
don’t meet these initial goals.
 There are a lot of inconsistencies with this data.
 Need to get feedback to the Chancellor’s office about how this
impedes the college.
 20% fund balance seems high, with our current ftes decline,
maybe 10% seems better.
8

Institutional
Effectiveness
4.15.15 CPC Minutes
Topic,
Info/Action
Topic
Lead
Time
on
topic
Action Items
and Timeline
Discussion
Primary
Effectiveness
Link

Next CPC
Meeting Date
Action
College
Mandated
Timelines
Info
Agenda Building
& Summary
Take-away
Info
Laurel
Laurel
Laurel
5 Min
This information is coming to us very late – nobody is happy with
this. We don’t have a lot of time to respond.
 Feel more comfortable rather than just a general understanding
that this is just a stop gap and not a basis to site precedence.
 Consider that the IE committee has made a recommendation and
follow through
 The legislative numbers were requested for an upcoming trip to
Sacramento by Faculty. Laurel will get that info to John Govsky.
 Need another April CPC meeting: 4/29
 May meeting date: 5/6
 June meeting dates: 6/3, 6/17
Electronic process for restructure process on 6/17
 July and August? - TBA
 Didn’t get to this topic – next meeting

Institutional
Effectiveness

Institutional
Effectiveness

None
10 Min
5 Min
 Next CPC TBD, initial IE committee results for discussion
 John Govsky brought up that the Cabrillo website isn’t very user
friendly. Information is not consistent. Some committees are using
google docs for example.
 Laurel asked John to send an email to Spring & IT committee, with
this concern. She will follow up with Spring.
 Victoria commented that there is a need for intranets – we need to
address this.
Parking Lot:
9
4.15.15 CPC Minutes
Information Requested
1.
To be added during the meeting
2.
3.
4.
Meeting Summary or Take Away:
1.
To be added during the meeting
2.
3.
4.
Effectiveness Links
1.
Mission Statement and Core 4 Competencies (Communication, Critical Thinking, Global Awareness, Personal and Professional Responsibility)
2.
3.
4.
5.
6.
7.
8.
9.
Student Success
Enhance Institutional Effectiveness
Board Goals
Education Master Plan
Facilities Plan
Technology Plan
Program Plans
Student Equity Plan
10