MEASURE D CITIZEN’S OVERSIGHT COMMITTEE
January 14, 2009
Minutes
The meeting of the Measure D Citizen’s Oversight Committee was held at, 6500 Soquel Drive,
room 804A, Aptos, CA on Wednesday, January 14, 2009 at 10:00 am.
Present:
Michael Bethke, John Fry, Bob Petersen
Staff:
Paul Anderson, Pegi Ard, Doug Deaver, Brian King
Absent:
Diane Craddock, Gary Meyer, Helen Palmer, Bud Winslow.
Guests:
None.
Lou called the meeting to order at 10:05 am.
I.
Introductions:
The committee members introduced themselves.
II.
Agenda Modifications
Add under project status update: sale of state bonds, cash flow, stadium seating and
campus signage.
III.
Approval of Minutes of September 23, 2008:
The minutes of September 23, 2008 were postponed to the next meeting due to a lack of
quorum.
IV.
Comments from the Public: Bob asked if there were any comments from members of the
public. There were none.
V.
Project Status update: Doug distributed the January Facilities Master Plan Update to the
committee. He explained that this monthly Board report summarizes the projects that
remain to be completed with Measure D funds. Twice a year, usually February and
August, there is a semi-annual update that is submitted to the Board that has even more
detail about the projects. Bob asked whether the major projects will be completed within
the next two years. Yes, Arts Education Classrooms and Allied Health projects will be
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completed. The Watsonville Industrial Technology Education Center (ITEC) will be
very close to completion within two years time.
•
Arts Education Classrooms. Three classroom buildings opened for classes in
September, 2008. The Theater and Music recital hall are scheduled to be completed
in June and open in fall 2009. The project is one year behind schedule. There will be
issues with contractor delays. John asked about why the punch list is taking so long
to complete. Brian replied that when taking partial possession of a project, it takes
longer to get through the punch list.
•
Allied Health Classrooms. The steel is up on one building and more steel will be
delivered on 1/19/09. John asked who set the schedule. A general contractor
developed the schedule based on the contract timeline of 600 days. John suggested
having an architect and scheduler do a peer review. Michael asked to clarify what
programs will be housed in the Allied Health complex: the stroke center, radiology,
nursing, dental hygiene, etc.
•
Watsonville Library Acquisition: The Library has been demolished and a new
building will be built in a year. 99% of the materials will be recycled rather than the
projected 95%. The flat roof with tar couldn’t be recycled so it will be chipped. All
of the metal was recycled, the wood burned in cogeneration plant. Michael noted that
will help future LEED certification. A Board information item will be presented in
February; currently plans are for the platinum level with a breakdown of costs for
achieving each level. John asked it the LEED coordinator is separate from the
architect? Yes, Liz Cordero, the LEED coordinator, has done numerous projects in
Massachusetts and five in California. John asked whether the additional LEED costs
are within or outside of the bond. Pegi replied that the discussion that will take place
when the analysis is ready in a few weeks. Key players will review whether it should
be part of the bond funds or should additional funds be raised for LEED certification.
•
Space Reallocation: As space is vacated on campus, new space will become
available. bfgc Architects, Inc. has worked with departments and divisions to
prioritize their needs and desires for space, taking into consideration adjacencies and
other factors. Building 300 has been awarded $3 million of state funds, bringing a
total of $6 million available for this renovation project. Plans are currently at DSA
with the goal of going to bid in April and start construction in June. This schedule
could be impacted if the state is unable to provide timely funding for their portion.
•
Stadium seating: The Office of Civil Rights (OCR) cited Cabrillo for inadequate
wheelchair seating in the stadium. Currently, the bottom row of seats is being
removed to improve accessibility. The total project budget is $270,000; $350,000
with soft costs. The Department of the State Architect (DSA) approved a plan at the
community college level that didn’t go through a structure review. A compromise
was reached. The OCR audited Cabrillo and stadium seating and campus signage are
the final two projects to be completed. It was noted that the campus is amazingly
accessible given that the campus on a hillside.
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•
Campus signage: This is a $130,000 project to improve signage across campus
required by the OCR was awarded to Kate Keating out of San Francisco. This
company also just completed an upgrade on signage for the Santa Cruz Medical
Foundation. Way-finding signs will be professionally printed on a replaceable vinyl.
Signs on buildings will include numbers and names. John asked if the signs will be
Braille as well. Yes, some signs will be in Braille but not the way-finding signs.
There was discussion of the history of the Measure D projects already completed and
where bottlenecks in the process exist today. It was noted that while that mandatory DSA
approval was eliminated in November of 2008, no process has been put into place to
replace it. Suggestions from the committee members include maximizing the
effectiveness of the annual report, using it to educate our elected representatives and
other stakeholders, for example, and looking more closely at the risk management plan
for current projects.
Next meeting: Thursday, April 9, 2009 at 10:00 am in room 804A. A tour will be held prior to
the meeting at 9:00 am; meet in 804A.
The meeting adjourned at 11:30 am.
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