MEASURE D CITIZENS’ OVERSIGHT COMMITTEE
April 16, 2015
Minutes
The meeting of the Measure D Citizens’ Oversight Committee was held at, 6500 Soquel Drive,
room 2030, Aptos, CA on Thursday, April 16, 2015 at 9:00 am.
Present:
Kathy Blackwood, Blaine Brokaw, Ceil Cirillo, Carter Frost, Ronald Kaplan,
Georgia Acosta
Staff:
Laurel Jones, Victoria Lewis, Joe Nugent
Absent:
Sharon Gray
Notetaker:
Tatiana Bachuretz
Ms. Cirillo called the meeting to order at 9:00.
I.
Introductions
II.
Agenda Modifications: None.
III.
Comments from the Public: None.
IV.
Minutes: The minutes of December 4, 2014 were approved (Blackwood/Frost) with a
correction made at the table.
V.
2013-14 Audit Report:
The committee reviewed the draft letter, report and financial report. There are two typos
to be corrected: “nor” instead of “not” in the letter, column 2, second to the last
paragraph and on page 2, “expenditures thru June 30, 2014” instead of 2013.
Ms. Cirillo suggested adding that the AEC space is also used as performance space. The
committee agreed to add the following text in the center of the paragraph on page 6: “The
space also allows for community participation, partnership and events.”
It was moved (Brokaw/Blackwood) to accept the annual report draft as amended.
Dr. Jones and Ms. Lewis noted that the College Planning Council and Facilities Planning
Committee thank the committee for their service.
Ms. Cirillo noted the generous support of the community for facilities listed in the annual
report that augmented the bond funds. Mr. Carter asked if the Foundation could fund
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mailing a hard copy of the last Citizens’ Oversight Committee annual report to the
community. An announcement should also be made in the newspapers. Dr. Jones noted
the final annual report could be included in the second Cabrillo Annual Report that will
be mailed out to each household in the community.
VI.
Project Status Update: Mr. Nugent reviewed the status of the remaining bond projects:
Most of the projects have substantially completed and are in close out phase – those
projects include:
 Bldg 1400,1500 HVAC Design – this project design is complete will be on hold
pending a funding source.
 Smart Classrooms (2013-2014) - is substantially complete
 480V Switch Gear Transformer Maintenance – This project was completed in
March 2014
 Bldg. 600 Cadaver Lab Renovation – This project is complete and occupants are
very happy with the end result
 Watsonville Bldg. “A” stair treads repairs – This project included numerous repairs
and is substantially complete.
 Watsonville Security Systems – This project is substantially complete with some
minor punchlist items remaining prior to final closeout.
 Building 1550/1600 HVAC & Lighting renovation project – This project is also
substantially complete and has some minor changes effecting the 1550 building
with the relocation of HR into this space.
VII.
Final Audit, Annual Report and meeting: The committee members were polled about
serving for one final meeting to review the draft final audit and draft final annual report.
The committee agreed that it does not make sense to appoint new members for one
meeting. Ms. Lewis reviewed the final steps needed to close out the committee’s work.
Since bond funds have been expended, she has contacted the auditors and will determine
when they can begin to work on the final audit. Once a draft audit is available, staff will
draft a final annual report, send it to the committee for review, and a final meeting date in
the fall will be determined.
Next meeting: fall, 2015.
The committee took a tour of facilities.
Action items:
1. Draft audit and final annual report
2. Determine final committee meeting date-fall 2015
3. Mail final COC annual report with second Cabrillo Annual
Report to community
Lewis/Nugent
Lewis
Staff
The meeting adjourned at 9:25 for the tour.
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