Understanding Net Position – Job Aid
COA-214
MyReports provides a Net Position calculation on all Management Reports and on some Operational and Faculty
Portfolio reports. The term Net Position was previously known as “Equity”, “Fund Balance”, “Unexpended Balance” or
“Net Assets”.
Net Position is calculated as follows:
Net Position
Beginning of Period
1
Net Position is carried forward
at the Fund/DeptID/Project/
Activity Period level from the
previous fiscal year
2
3
2
Change in Net Position, or
1
Increase/(Decrease) in Net Position
1
Calculated as:
Revenues (4XXXX & 74XXX accounts)
Less Expenses (5XXXX & 75XXX)
Plus Other Changes (526XX, 575XX,
78XXX & 79XXX)
1
Net Position
End of Period
1
Net Position in MyReports
 Daily calculation and update:
Net Position is reported down to the Fund/DeptID/Project/Activity Period/Function/Flexfield level, and is updated
daily in MyReports
 Year-end calculation and carry forward balances:
At fiscal year-end, Net Position is calculated at the Fund/Dept ID/Project/Activity Period level, and the balance is
carried forward to the beginning of the next fiscal year.
 Chartfields that do not carry forward balances:
Function and Flexfield are rolled up to the Fund/DeptID/Project/Activity Period level at year-end for all business
units, except for (SFMED) Medical Center.
 Net Position and the Medical Center:
For business unit SFMED, Net Position is calculated and carried forward at the Flexfield level.
Sample Report with Net Position Calculation
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2
1
1
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2
1
1
COA-214 02/11/2013
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Understanding Net Position – Job Aid
COA-214
Net Position Carry Forward at Year-End Considerations: Function and Flexfield
Because Function and Flexfield are not carried forward in the year-end calculation of Net Position for all business units
except SFMED, this may create some reporting anomalies. Management or Operational reports that are run for
chartstrings that include Function or Flexfield will not show a Beginning Net Position balance at the start of each fiscal
year. Please be aware that this is due to the year-end close process for Net Position rather than an error in the report.
Departments using Flexfields as a multi-year tracking tool for financial reporting can track all general ledger Revenue,
Expense, and Other Change transactions across fiscal years. However, the Net Position balances at the Function and
Flexfield level will roll up to Fund/Dept ID/Project/Activity Period at fiscal year-end, and will always revert to zero at the
beginning of each fiscal year period.
MyReports extracts its information from the Data Warehouse. The following table illustrates Net Position
Calculation data sources.
Item
PeopleSoft
Data Warehouse (source of MyReports data)
Calculation of Net Position
At year-end only
Daily, monthly, quarterly, and year-end
Net Position – Beginning of Fiscal Year
 Available in Accounting Period 0
Sourced from PeopleSoft (PS) at the beginning of
the fiscal year
 Carry forward balances from the
previous fiscal year at Fund/
DeptID/Project/Activity Period level
for SFCMP and SFFDN
 SFMED will carry forward at the
Flexfield level
Revenues – 4XXXX and 74XXX Accounts
Updated daily for all chartfields
Sourced from PS nightly for all chartfields
Expenses – 5XXXX and 75XXX Accounts
Updated daily for all chartfields
Sourced from PS nightly for all chartfields
Income/(Loss) from Operations
Not calculated in PeopleSoft
Revenues less Expenses, calculated nightly for all
chartfields
Other Changes –
526XX and 575XX Accounts
78XXX and 79XXX Accounts
Updated daily for all chartfields
Sourced from PS nightly for all chartfields
Change in Net Position, or
Increase/(Decrease) in Net Position
Not calculated in PeopleSoft
Revenues less Expenses plus Other Changes,
calculated nightly for all chartfields
Net Position – End of Period
Not calculated in PeopleSoft
Beginning Net Position plus Increase/(Decrease) in
Net Position for all chartfields.
Net Position – Beginning of Period
(any period other than July 1)
Not calculated in PeopleSoft
Carry forward Net Position from the previous
period (daily, monthly, or quarterly) in the current
fiscal year
Net Position – End of Fiscal Year
At year-end, balances in Function and
Flexfields are rolled up to
Fund/DeptID/Project/Activity Period
Beginning Net Position plus Change in Net Position,
or Increase/(Decrease) in Net Position for all
chartfields
COA-214 02/11/2013
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