Road Map to Bond Docs
Background:
Four “Facilities” documents and one “Information Technology” document have been provided
in order to inform and communicate to the Cabrillo College Community the details of the
proposed $310M bond measure presented at numerous college committees, multiple open
forums, and the March 7, 2016 Board of Trustees meeting.
The four Facilities documents and one Information Technology document are titled as follows:
1 20 Year Bond Project Cost Estimates
2 Summary of Sub-List Facilities Projects
3 Summary of Facilities Estimated Needs – High Priority – Bond and
Beyond
4 Facilities Needs by Type (Estimate)
5 IT Needs Assessment (Estimate)
These documents are part of the estimates used to develop the identified needs of the college
facilities and are intended to provide an understanding of the estimated costs associated with
the projects list presented.
1 20 Year Bond Project Cost Estimates
This is a high level document overview of the bond project list with breakdowns by category for
infrastructure buildings and site work information technology, classrooms and buildings and
secondary effects. This document helps to inform document #2, 3, 4 and 5. Please note that
the cost estimates exceed the $310M bond request. Additional dollars necessary will be
prioritized and/or matched by the college through donations, grants, and available state
funding.
2 Summary of Sub-List Facilities Projects
This unprioritized list identifies renovation and energy management projects such as:
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Library
Tutorial expansion
Culinary
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Veterans/Foster Youth/Mental
Health
Stem Labs
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Large Lecture Rooms
 Drought Resistant Artificial Turf
Solar and Water Conservation
Projects
This summary of project estimates were informed by architectural estimates and/or the Space
Allocation cost estimates.
3 Summary of Facilities Estimated Needs – High Priority – Bond and
Beyond
The Summary of Facilities Estimated Needs - High Priority – Bond and Beyond document
provides a comprehensive list of facilities components and cost estimates that are prioritized in
stages of work, that correspond to the scope of the project. This document was a public records
act request that required background information that included several type of facilities needs
and costs that the college has reviewed not only in its bond projects but also in its repair and
response to facilities emergencies. Projects may be low range, mid range, high range,
depending on estimates given to the college by building and architectural professionals. As an
example, pages four through six summarize all HVAC projects. It is assumed the college will
replace HVAC units for a total of $77 Million (page 6). In addition to the ranges the college has
also created stages for these estimated needs based on building age, urgency, etc. Please note
that this is a document with cost estimates only and to the best of our ability reflects what we
know today.
4 Facilities Needs by Type (Estimate)
The Facilities Needs by Type (Estimate) spreadsheet provides a detailed building by building and
room by room cost estimate of various components most often in need of replacement,
renovation, or repair. This spreadsheet helps to inform all of the facilities related documents
presented.
5 IT Needs Assessment (Estimate)
The IT Needs Assessment (Estimate) projections document provides an outline of IT needs
beyond the requested $100M identified in the Board approved projects list. This list informs the
long range technology needs of the college as well as the potential grant and state support
funding.
For its bond needs projections ("Project List: Information Technology Improvements Districtwide") IT employed a "two-thirds/one-third" method of projection. In that IT has significant
opportunities to achieve or leverage existing allocated funds, grant funds, donations,
"categorical funds", special State allocations toward project costs, as well as unforeseen
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efficiencies (such as technological innovations reducing equipment costs over the next 10-13
years), IT estimates that 1/3 of the Grand Total suggested in this spreadsheet may be
achievable from sources or savings outside of bond funding. The 33% reduction in estimated
funds needed yields a macro-approximate total of $100 million in estimated bond funds
required (i.e. $100million of $150million in Grand Total projections). However, not every
category is equally suited to such estimated reductions. For example, it is unlikely that an
outside funding source will be achievable as a partial match for the "Collaboration/Phones"
project; for that reason its estimate was left at $8 million. The same is true for "Network
Closets," "Generated Buildings," and "Identity/Access One Solution." Adjustments of the other
7 project categories were incorporated into the "Project List." For example,
"Data/Storage/Blades/Chassis" was estimated at $10million instead of $11million. A more
profound adjustment was made to "Computer Equipment Upgrades", which were estimated at
$10million instead of $20million (2/3 of $29,981,944); the ability to identify general fund and
categorical sources to pay for equipment upgrades through the annual "IT Refresh" process
could significantly reduce bond funds required. Also, electing to refresh on a four or five year
cycle, instead of the industry standard of three, is another area that could reduce projected
bond funding required for this category. "Wireless" upgrades were estimated for the project list
at $10million instead of $14million based on a 4.5 year schedule instead of a 3 year refresh
cycle.
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