East Lothian Leavers’ Unit East Lothian Council 2 0 Ju n e 20 0 0 Contents ________________________________________ 1. Introduction Page 1 2. The Leavers’ Unit Page 1 3. How well does the unit perform overall? Page 9 4. How well is the unit performing in the aspects of the curriculum inspected? Page 11 5. How well are pupils supported? Page 14 6. How well is the unit managed? Page 16 7. What are the unit’s key strengths? Page 18 8. Main points for action Page 18 Appendix Inspection of Standards and Quality in the East Lothian Leavers’ Unit East Lothian Council ________________________________________ 1. Introduction The inspection of the East Lothian Leavers’ Unit took place in March 2000. HM Inspectors evaluated learning, teaching and attainment, examined pupils’ work and visited pupils on work experience placements and at off-site activities. Members of the inspection team interviewed staff and pupils and examined school documentation and records. They also interviewed headteachers, relevant guidance teachers and learning support teachers in all of the pupils’ secondary schools, social workers, education welfare officers and representatives of the education authority. English and mathematics were inspected, together with personal and social education (PSE) and aspects of physical education and art and design. Support for pupils and cross-curricular activities, resource provision and management were also inspected. Results of questionnaires issued to all pupils, staff and parents were taken into account during the inspection. Members of the inspection team also met with some parents. 2. The Leavers’ Unit East Lothian Leavers’ Unit provides for pupils who are in their last few months of statutory education and who have had a history of non-attendance and behavioural and emotional difficulties at their secondary schools. Under the education authority’s inclusion 1 policy, pupils are admitted to the unit through a multi-agency advisory group after strategies to retain pupils in mainstream education have been found to be unsuccessful. The unit has a maximum roll of 12 young people. It forms part of the education authority’s Outreach Teachers Service and serves the six secondary schools run by the authority. The unit is situated in part of a former residential school on the outskirts of Tranent. It had been relocated to that site in August 1999. At the time of the inspection there were nine boys and three girls on the roll. Pupils remain on the roll of their secondary school whilst attending the unit. Parents’ views Five parents responded to a questionnaire issued to all parents. These parents were generally positive about a number of aspects of provision made for their children at the unit. They were of the view that: • their children enjoyed being at the unit and would be helped if they had a difficulty; and • staff treated children fairly, knew the children well as individuals and kept parents regularly informed as to their performance in the unit. Parents had a high regard for the staff, whom they felt were committed, caring, and working hard to provide pupils with an interesting range of activities to improve their attendance, despite often difficult circumstances. In responding to the questionnaire and in discussions with members of the inspection team, most parents expressed concerns about aspects of the unit. 2 • They were worried about poor pupil behaviour but credited the staff for doing their best to deal with this as effectively as they could. • They said that they received little information about the courses and activities their sons or daughters would be undertaking. • They would have welcomed more advice from support services on how best to help their children, and more opportunities to meet with unit staff. Pupils’ views Eight pupils completed a questionnaire. Most felt that: • they enjoyed being at the unit and knew what to do if they had a worry or complaint; • work experience placements were beneficial but were too few; • if they were unwell or had an accident that they would be well looked after; and • the unit had helped to prepare them better for some aspects of life after school. Pupils raised a number of serious concerns in response to the questionnaire and/or through interviews or written comments. • Most said that they did not feel safe in the unit owing to the abusive language and bullying behaviour of others. • Most felt that staff were not able to deal effectively with bullying. In discussion with inspectors, pupils said that the work set for them was often too simple and that there was little choice in the activities 3 they had to participate in. The girls were of the view that the activities favoured boys. All complained about the high temperature in the classrooms and the quality of the lunches on offer in the unit. Staff views The five members of staff who regularly or occasionally delivered an element of the programme within the Leavers’ Unit were issued with a questionnaire. All responded and were positive about several aspects of the work of the unit. Much admiration was expressed by others for the patience and perseverance of the two teachers who worked full time in the unit. All felt that: • staff worked very hard to promote and maintain good relationships with parents; • unit rules were fair and sensible, and pupils’ successes were regularly celebrated; and • staff showed a high degree of commitment to the care and welfare of pupils. Staff also raised serious concerns about: 4 • the management of the unit; • the safety of pupils and staff, and a lack of effective action by the education authority in addressing concerns; • a lack of involvement by unit staff in decision-making about pupils; • the lack of access to subject specialists and facilities for teaching and specialist support for pupils. Most staff felt that standards set for pupil behaviour were not upheld consistently and that there was not always effective communication amongst staff about care and welfare issues concerning pupils. Ethos There were important weaknesses in the ethos of the unit. The teachers worked hard to establish good relationships with pupils. Most of the young people had made a good start to their placement but several had stopped attending. Staff were trusted by the pupils but were regularly subjected to unacceptable language. The general climate of the unit was one of low expectation and pupil motivation. On a few occasions pupils showed that they could settle to work but for the most part, lessons were disrupted by poor pupil behaviour. Pupils regularly took breaks to smoke cigarettes. The pupils formed a volatile group. There was a high level of aggression between pupils, and occasional violent incidents. Several pupils had been excluded formally from the unit for periods of time for unacceptable behaviour and many had been informally excluded to allow them to reflect on their actions before returning to the unit. There were few opportunities for communal events, and religious observance did not feature in the work of the unit. Staff took steps to encourage pupils to give of their best through a simple reward system but, unfortunately, this was not seen as important by some of the pupils. The unit and the community Staff took some good steps to communicate with parents. Commendably, teachers visited pupils’ homes prior to young people taking up a placement at the unit. They also took very good steps to keep parents informed of how their children were performing at the unit by mailing a weekly report to them. This 5 focused largely on pupils’ attitudes and behaviour, and further attention should be given to providing information on pupils’ progress. Teachers made good use of the telephone to keep in touch informally with parents and to check on pupils’ nonattendance. The teachers had organised an open day for parents to visit the unit. Overall, however, there were too few opportunities for parents to meet with staff to discuss pupils’ progress. Written information for parents, pupils and staff did not describe the aims and curriculum of the unit fully enough. Links with other schools and agencies had important weaknesses. 6 • There were no joint meetings between unit teachers and other agencies before, during or at the end of a pupil’s time at the unit. Critically, where placement in the unit was clearly not succeeding, there was no system for promptly calling a review meeting and referring the case back to the multi-agency advisory group for consideration of other options. • Secondary school guidance teachers did not receive regular feedback on pupils’ progress and did not monitor the progress of their pupils in the unit. Guidance staff were not aware of any expectations that they should continue to have an oversight of the attendance and progress of pupils placed in the unit although these pupils remained on the roll of the secondary school. • Links with associated secondary schools in terms of access to specialist subject teaching were poor, and this seriously restricted the pupils’ opportunities to progress academically. Successful arrangements had been made for pupils to participate in home economics at Dunbar Grammar School. • Links with care staff for pupils in the Council’s residential homes were patchy and informal. There were no regular meetings of unit teachers and care staff to review the educational targets for looked after young people. • Some links had been established with colleges of further education but there was a limited range of courses on offer and these were seldom well tailored to the needs, aptitudes and interests of the pupils. Most college placements had soon broken down. • Pupils had gained much from the good input by the Council’s specialist careers service, and this had been effectively extended by unit staff. Unit teachers had been proactive in finding work placements for their pupils. Maintaining the good will of such providers was not easy given the poor attendance and behaviour records of previous pupils whilst on placement. The work placements had not been subject to risk assessment and were not monitored and evaluated by the education authority’s staff. Accommodation There was uncertainty as to how long the unit would be at its current site, which it had only occupied for 8 months. The accommodation had a number of positive features. The building occupied an attractive setting and provided good space in the form of a number of rooms of varying size for formal and informal work. Furniture for pupils was appropriate and at leisure breaks pupils had access to a pool table and television. Staff made good use of some local and more distant facilities such as the nearby sports centre to augment provision. However, there were many significant weaknesses which gave cause for concern. • The unit was in a relatively isolated position, distant from secondary schools and facilities such as shops. This led to pupils and staff feeling socially excluded from their peers. • The building was austere and unwelcoming. There was no display of pupils’ work. Security was unsatisfactory, but this was being attended to at the time of the inspection. There was no means whereby staff in the main teaching area could readily 7 summon assistance if necessary. The heating required urgent attention as the temperatures in rooms were too high. • There was insufficient access to specialist facilities, including those for art, science and craft and design, to enable pupils to experience key aspects of the curriculum in appropriate settings. • Space with an appropriate degree of privacy, for example to give pupils ‘time out’ from others or to allow specialist staff to engage with individual pupils, was very limited. • The arrangements for pupils travelling in staff cars to off-site locations needed to be reviewed. Staffing and resources The overall staffing of the unit was unsatisfactory. There had been several changes in staffing over the last 18 months. Insufficient staff were available to ensure the safety and well-being of staff and pupils. No member of staff could be spared to visit pupils on work experience placements or attend meetings about pupils. Teachers lacked the necessary qualifications to deliver a suitably broad curriculum to meet the needs of pupils. Responsibility for the work of the Outreach Service and the Leavers’ Unit lay with the education authority’s Principal Officer, Pupil Support, who reported to the Manager, Pupil Support. The time allocated to the management of the unit required to be increased. Resources were fair overall. There was a good range of materials available to support personal and social education, health and careers education. Resources for mathematics were generally good. There was a very limited supply of materials to support a suitably broad programme in English. There was no library to encourage pupils to read for pleasure or to browse for information. There was an over-reliance upon worksheets and workbooks. The unit had a good supply of computers, including Internet access, but 8 a greater range of appropriate software was required. There were no resources within the unit for important areas of the curriculum including home economics, technical education, science and physical education. Further mobile telephones and first aid kits were required for reasons of safety. 3. How well does the unit perform overall? Quality of attainment The quality of pupils’ attainment in their coursework was fair. Few individuals were making sufficient progress in areas targeted in their individualised educational programmes (IEPs). The unit staff were to be commended for enabling some of the young people to complete folios of work in English and investigations in mathematics. Weakness in the structure of the curriculum and in aspects of learning and teaching resulted in pupils not reaching their full potential. Attainment in national examinations was unsatisfactory. Fewer than half of the pupils were being presented for Standard Grade English and mathematics. Other than a work experience national qualification, pupils were not being presented for any other form of certification. Curriculum The curriculum was unsatisfactory. It was limited by the relatively short pupil week, the expertise of unit staff and lack of ready access to specialist teachers and facilities. Pupils had no choice as to what they studied in the unit. The activities included English, mathematics, PSE, art and crafts, careers education, information and communications technology (ICT), study skills, enterprise activity and physical education in addition to off-site visits and occasional work experience placements. Taken together, however, the activities did not provide a suitably challenging, purposeful and 9 motivating programme to prepare these vulnerable young people for the world of work, leisure and life-long learning. The programme did not allow pupils to achieve high enough levels of attainment. There was insufficient time given to developing pupils’ skills in key areas of the curriculum, including English and mathematics. The unit offered a much narrower range of opportunities to gain national qualifications than did the pupils’ secondary schools. Links with secondary schools to allow individual pupils to continue studying for Standard Grade qualifications, where appropriate, were very poor. The curricular needs of several pupils whose placements in the unit were extending beyond the normal one term should be reviewed. Learning and teaching Teachers faced particular challenges in teaching these young people, whose concentration spans were short and recall of previous work was very uneven. Pupils’ study skills were poor and they were reluctant to take responsibility for their own learning. The quality of lessons observed ranged from very good to unsatisfactory. Teachers made good use of praise to encourage pupils to give of their best. In the best lessons pupils were challenged effectively by interactive, direct teaching. Too often, however, the tasks were routine and simple, lacked relevance to pupils’ lives and did not promote pupil interaction. The overreliance upon workbooks and worksheets did not meet pupils’ individual needs. Overall the quality of teaching and learning was fair. Teachers’ planning was very limited. The lack of detailed programmes of study and specific teaching and learning points restricted the effectiveness of teachers’ efforts. Assessment procedures were unsatisfactory and little evidence was kept of pupils’ progress over their time spent in the unit. 10 4. How well is the unit performing in the aspects of the curriculum inspected? English The following were features of pupils’ attainment in English. • Several pupils had made good progress in a short space of time in completing their Standard Grade folio work. • Most demonstrated an ability to listen well to talks or media programmes which interested them but most were easily distracted from set tasks. • Most could talk readily if the topic motivated them but they were reluctant to take turns in a conversation or to take account of the views of others. • Most could read for information. When reading aloud they lacked emphasis and several had difficulties with fluency. • A few could write descriptive short pieces but many had difficulties with basic spelling and grammar. Overall, pupils’ progress in English was fair. The English course was fair overall. Fewer than half of the pupils were following a Standard Grade course with others pursuing a course which did not lead to the award of a national qualification. Pupils’ experienced too little time in English lessons to follow a balanced programme. The programme lacked sufficient structure to ensure the systematic development of pupils’ skills and did not identify specific targets to improve their learning. There were insufficient opportunities for pupils to read for pleasure and to experience a wide range of texts. Too little attention was paid to developing writing, particularly of a personal and imaginative type. Pupils’ abilities to listen to and talk to each other in a socially 11 acceptable manner should play a much higher profile in the programme. Mathematics The following were features of pupils’ attainment in mathematics. • Several pupils who were capable and interested in completing investigations leading towards Standard Grade had done this successfully. • Most pupils’ skills in mental calculations were insecure but they could use a calculator well to perform basic arithmetical calculations. • The majority could handle money well in practical situations. Overall, pupils’ progress in mathematics was fair. The programme for mathematics was fair. There was insufficient planning to ensure that pupils systematically developed necessary mathematical skills. Whilst a few pupils followed a course leading to the award of Standard Grade, others followed a course which did not lead to any national qualification. The programme needed to give greater attention to applying mathematics in real life situations, and skills required for independent living, such as budgeting, should have a much higher profile. Direct teaching methods should be used regularly to engage pupils in mental calculations and problem-solving activities. Personal and Social Education (PSE) Overall, pupils’ progress in PSE was fair. Most of the pupils were knowledgeable about aspects of their current topic work but were unable to recall details of previous work. All had considerable difficulty in relating well to others. 12 While it had some strengths, the PSE programme also had some important weaknesses. The activities included opportunities for college and work experience and a well-planned approach to careers education. A specialist careers adviser visited the unit to provide advice to pupils. In addition, pupils visited the local careers office, had a mock interview and benefited from a range of visiting speakers. The PSE programme did not give sufficient attention to the development of skills for work, independent living, and parenting. There was no comprehensive programme for health education and insufficient attention was given to healthy eating and the dangers of smoking. Overall, the programme required to be improved in order to prepare the young people more effectively for life after school. Physical education In physical education, some pupils demonstrated a good standard of performance in badminton and football skills. Most had a good grasp of basic orienteering rules and some were developing their swimming skills. Most showed a reluctance to be part of a team. Overall, the quality of pupils’ attainment in physical education was fair. There was no detailed programme of study to guide the progressive development of pupils’ skills in PE. Instruction from suitably qualified staff was seldom available. Art and design In art and design, most pupils responded well to the specialist sessions delivered by an instructor at the North Berwick Community Education Centre where they followed a course in working with clay. Pupils demonstrated good skills in making models and pots. The drawing and painting skills of most pupils remained under-developed. Overall, pupils’ attainment in art and design was fair. There was no defined programme to develop pupils’ skills and knowledge in art and design. 13 Information and communications technology (ICT) Inspectors observed very little use of ICT by pupils in the unit. Some pupils were able to demonstrate independent use of wordprocessing, databases, spreadsheets and the Internet. Staff should build on this good basis to improve the use of ICT across the curriculum to enhance learning and teaching. Pupils’ keyboarding skills required to be developed. Overall, pupils had too few opportunities to develop and use their ICT skills systematically. 5. How well are pupils supported? Care and welfare The staff in the unit worked hard to promote the care and welfare of the pupils. Pastoral care was good. However, a risk assessment of the unit, including work experience placements, had still to be carried out. A comprehensive framework of school policies and procedures to cover relevant issues had not been established. Staff kept a log of the most serious incidents but many minor incidents went unrecorded. The authority’s child protection guidelines required to be followed more rigorously, including the recording of any allegations. Procedures for logging child protection matters, incidents and complaints should be improved. Staff had access to few sanctions which pupils took seriously. As a result, pupils were often sent home to ‘cool off’. This practice of informal exclusions should be reviewed. Pupils’ attendance at the unit was erratic. At the time of the inspection half of the pupils were present on a regular basis. Since attending the unit the attendance of some pupils had shown improvement. However, a number of pupils had had very high levels of absence over many weeks and not all had been traced despite referral to the Education Welfare Officer service. There was inadequate monitoring of pupils’ attendance at extended work placements. Urgent steps should be taken to ensure that the whereabouts of each pupil are known. 14 Guidance The two teachers in the unit took responsibility for providing pupils with guidance and advice. Pupils’ progress and attainment were not being effectively monitored and reviewed. The poor links with pupils’ secondary guidance teachers restricted the ability of secondary guidance and learning support staff to monitor pupils’ progress and provide further advice. Arrangements were not in place to allow pupils to continue to complete their Records of Achievement/Progress Files. The respective roles and responsibilities of staff in the unit, secondary schools and support services needed to be spelt out much more clearly. Support for learning The unit’s links with a range of external agencies required to be strengthened in order to provide a more satisfactory level of support. Educational psychologists had not visited the unit to observe pupils at work and to provide unit teachers with advice on teaching and learning strategies. The use of their time should be reviewed to allow them to provide more advice and consultancy for unit staff. Pupils’ IEPs needed to contain short-term targets which should be agreed with pupils and shared with parents and all other adults engaging with them. These targets should address, where relevant, pupils’ learning difficulties in literacy and numeracy. No specialist support was available to enable pupils to address learning difficulties or social, emotional and behavioural difficulties. Further attention required to be given to raising pupils’ self-esteem. The management of statutory requirements in relation to special educational needs was unsatisfactory. Staff in the unit were not aware that, in two cases, pupils’ special educational needs had been formally recorded and so they were not in a position to address the particular needs of these pupils fully. Despite several attempts to convene a Future Needs Assessment for one pupil, this had not yet taken place. 15 6. How well is the unit managed? Overall management and leadership There were major weaknesses in the education authority’s arrangements for the management of the unit. Insufficient time had been given to supporting the staff in the unit, developing the curriculum, and monitoring and evaluating the operations and effectiveness of the unit. Pupil Support Division staff had insufficient knowledge of how the unit was operating. Neither of the two regular teachers held a promoted post. The senior teacher in the outreach team had not been given designated responsibility for overseeing the work of the unit, although she visited the unit regularly to offer support. The day-to-day management decisions were taken jointly by the two unit teachers who were already over-stretched with keeping the unit running as effectively as they could. No education authority officer was monitoring unit teachers’ plans or the implementation of procedures such as the logging of incidents. Co-ordination of the work of the various agencies involved with the pupils in the unit was not effective. The unit lacked clear, strategic leadership. This was an unsatisfactory situation. Staff development and review The unit teachers had not undergone a recent review and were awaiting the implementation of the education authority’s revised scheme for staff review. Staff in the unit found it difficult to access development opportunities owing to the demands made of them in the unit and difficulties in providing cover for them in their absence. The part-time temporary auxiliary had not received training for working with young people with social, emotional and behavioural difficulties. 16 Development planning There was no development plan for the Leavers’ Unit. A brief reference to the work of the unit was included in the education authority’s development plan for pupil support services but this did not provide an adequate basis for development. During the inspection, education authority staff began to prepare a detailed plan for improvement for the unit. Approaches to improving quality Arrangements for quality assurance were unsatisfactory. The lack of monitoring and evaluation systems and scrutiny of teachers’ planning and assessment by a promoted post holder were significant shortcomings. There was inadequate monitoring and evaluation of the work experience programme. Overall, the Leavers’ Unit had much to do before it would be providing a very disaffected and potentially volatile group of young people with suitable preparation for the world of work, continuing education and leisure. Links between the Education Authority, the unit, its associated secondary schools and other key agencies were not strong enough, and this was having a serious impact on the quality of education being experienced by the pupils. Effective management and quality improvement procedures needed to be put in place to improve key aspects including the arrangements for care and welfare of pupils and staff, the programmes provided by the unit, the quality of support and the levels of pupils’ attainment. The education authority was planning a major review of the work of the Outreach Teaching Service, including the Leavers’ Unit. This should primarily focus on how all those with responsibility for the education of these young people can operate effectively together to provide a much more purposeful and high quality of education within a socially-inclusive framework. 17 7. 8. What are the unit’s key strengths? • The teachers, who were working in a very difficult context, were committed and hard working. They had established good relationships with pupils and tried hard to offer enjoyable experiences for the young people. • The teachers provided a generally good standard of pastoral care for pupils. They took good steps to keep parents abreast of how their sons and daughters were engaging in the activities of the unit. • Some good attempts were made to broaden pupils’ experiences through careers education, college and work placements. • There were good resources for information and communications technology. Main points for action The education authority, working closely with the Leavers’ Unit, secondary schools, other departments of the Council and support agencies, should act on the following recommendations. 18 • The matters of safety and security of pupils and staff raised in this report should be addressed as a matter of urgency. Steps should be taken to ensure that the whereabouts of each pupil are known. • The specific roles and responsibilities of all those involved in supporting these young people should be clarified and joint working strengthened. • Appropriate support should be provided to address the significant social, emotional, behavioural and learning difficulties of these pupils. • The curriculum should be improved to allow the young people to achieve the highest possible levels of attainment and enable them to be better prepared for life beyond school. Appropriate staffing, facilities and resources should be made available to deliver this. • Rigorous procedures should be put in place for assessing and reviewing the progress of individual pupils and acting promptly on the findings of reviews. • Steps should be taken to provide effective leadership and management for the unit. The provision should be subjected to much more rigorous monitoring and evaluation, and an effective development plan should be drawn up to guide future developments. • The education authority should use the findings of this report as the basis of its planned review of provision for disaffected young people who are reaching the end of their school careers. HM Inspectors have asked East Lothian Council to provide, by September 2000, a progress report on immediate action taken on the Leavers’ Unit. We will return in May 2001 to assess progress in meeting the recommendations listed in the report. 19 Copies of this report have been sent to the Leavers’ Unit staff, the Director of Education, local councillors and appropriate Members of the Scottish Parliament. Subject to availability, further copies may be obtained free of charge from the office at the address below or by telephoning 0131 244 8437. Copies are also available on our web site: www.scotland.gov.uk/hmis Should you wish to make a complaint about any aspect of the inspection or about this report, you should write in the first instance to Archie McGlynn, HMCI whose address is given below. If you are unhappy with the response, you will be told in writing what further steps you may take. HM Inspectors of Schools Saughton House Broomhouse Drive EDINBURGH EH11 3XD Alistair F Marquis HM Inspector of Schools on behalf of HM Chief Inspector of Schools Eastern Division Crown Copyright 2000 Scottish Executive This report may be reproduced in whole or in part, except for commercial purposes or in connection with a prospectus or advertisement, provided that the source and date are stated. 20 June 2000 20 HM Inspectors use published criteria when making judgements about the work of a school. These performance indicators relate judgements to four levels of performance. This report uses the following word scale to make clear the judgements made by Inspectors: very good good fair unsatisfactory major strengths more strengths than weaknesses some important weaknesses major weaknesses This report also uses the following words to describe numbers and proportions: almost all most majority less than half few over 90% 75-90% 50-74% 15-49% up to 15% 21 Appendix Curriculum, resources and management We judged the following to be very good No aspects were found to be in this category We judged the following to be good • • Communication with parents Pastoral care We judged the following to be fair • • • • • • • • • • • • • Ethos Partnership with parents Links with other schools, agencies, employers and the community Provision of accommodation and facilities Provision of resources Attainment in coursework Quality of teaching Meeting pupils’ needs Personal and social development Quality of curricular and vocational guidance Effectiveness and deployment of staff Organisation and use of resources and space Unit management of devolved finances We judged the following to be unsatisfactory • • • • • • • • • 22 Provision of staff Attainment in national examinations The curriculum Quality of courses and programmes Quality of teachers’ planning Quality of learning Assessment as part of teaching Guidance role in monitoring progress and attainment Effectiveness of learning support • • • • • • • Implementation of SEN legislation Placement in the unit of pupils with special educational needs Effectiveness of leadership Staff development and appraisal Self-evaluation The development plan Implementing the development plan Quality of lessons observed HMI also evaluated the quality of the lessons observed. The overall quality of lessons was very good in 8% of cases, good in 38%, fair in 46% and unsatisfactory in 8%. 23