UCL Estates
Engineering & Maintenance & Infrastructure
Standard Operating Procedure
Fluorinated Greenhouse Gases (F-gas) Regulations
and
Ozone Depleting Substances (ODS)
SOP EM&I-SOP- 00103-1
Jan 2016 – Document Reference
changed to C016
Supersedes:
None
Author(s):
P. Julien
Effective Date:
14th November 2013
Date: 14th Nov 2013
D. Stevens
Approved by
Position:
Date: 14th Nov 2013
……………………………
Deputy Head of Engineering (E,M&I)
Review Date: Annually
Date: 14th November 14
Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
Contents
1.0
INTRODUCTION ............................................................................................................ 3
2.0
PURPOSE ...................................................................................................................... 3
3.0
SCOPE ........................................................................................................................... 3
4.0
RESPONSIBILTY ........................................................................................................... 3
5.0
4.2
Head of E,M & I ................................................................................................... 5
4.3
Deputy Head of Engineering, (E,M &I): – F-gas & ODS Governance................... 5
4.4
Responsible Person – F-gas & ODS Operation ................................................... 5
4.5
Responsible Person – F-gas & ODS Review ....................................................... 8
4.6
Responsible Person – F-gas & ODS Change ...................................................... 9
4.7
Certified/Qualified Persons ................................................................................ 10
PROCEDURE ............................................................................................................... 12
5.1 Identifying equipment / installations that contain an F-gas ...................................... 12
5.1.1
Table 1 Pure Fluids .......................................................................................... 12
5.1.2.
Table 2 Blended Fluids Used in RAC Market ................................................... 13
5.1.3
Trade Names ................................................................................................... 13
5.1.4
Table 3 Trade Names for HFC Refrigerants ................................................... 14
5.1.5
Table 4 Trade Names for Fire Protection Fluids ............................................. 14
5.2 Complying with the EU F-gas Regulation ................................................................ 14
5.2.1
Table 5 Summary of EU F Gas Regulation Obligations for RAC Systems ........ 15
5.2.2
Table 6 Leak Testing Frequencies. .................................................................. 16
5.3 Complying with the EU Ozone Depleting Substances Regulations ......................... 18
5.3.1
Table 7 Summary of EU Ozone Regulation Obligations for RAC Systems. ...... 19
5.4
Planned Preventative Maintenance Procedures ................................................ 22
5.5
Changes to Existing F-gas & ODS Systems ..................................................... 22
5.6
Records ............................................................................................................. 22
5.6.1
Computerised Maintenance Management System ........................................... 22
5.7
Training ............................................................................................................. 22
5.8
Monitoring and Review ...................................................................................... 23
6.0
DEFINITIONS ............................................................................................................... 23
7.0
GLOSSARY .................................................................................................................. 23
8.0
REFERENCES ............................................................................................................. 25
9.0
REASON FOR CHANGE .............................................................................................. 26
9.1 Version 1.0 ............................................................................................................. 26
10.0
APPENDICES .............................................................................................................. 27
10.1
Task Lists ..................................................................................................................... 27
10.2
Sample Letter of Appointment....................................................................................... 28
10.3
F-gas & ODS Register .................................................................................................. 30
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1.0 INTRODUCTION
Fluorinated greenhouse gases (F-gases), are a group of chemicals that contain fluorine.
F-gases are powerful greenhouse gases that trap heat in the atmosphere and contribute
to global warming. In the EU, the use and emissions of F-gases are regulated by EU
Regulation 842/2006. In Great Britain, the Fluorinated Greenhouse Gases Regulations
2009 (Statutory Instrument No. 261) applies.
Ozone-depleting substances (ODS) are a group of man-made chemicals that can cause
damage the earth’s stratospheric ozone layer. They are being phased out, but can be
found in older equipment. In the EU, the use and emissions of ODS is regulated by EU
Regulation 1005/2009. In Great Britain, Statutory Instruments 2009 No.219 and 2011
No.1543, apply.
2.0 PURPOSE
This document provides guidance on how UCL Engineering, Maintenance and
Infrastructure (EM&I) will comply with the EU Regulations relating to F-gases and ODS. It
will detail the standards that UCL (E,M&I) require of its staff and Contractors to show
compliance with statutory regulations and recognised best practices, across the entire
UCL UK Estate.
The University, specifically EM&I, has a responsibility to ensure that any PPM regime is
robust, resilient and fit for purpose. Therefore, it is not appropriate to simply state the
regulations to which the Certified/Qualified Person and/or Certified Company must
adhere and to expect compliance to be achieved without further guidance. This
document is the instrument for that guidance. The requirements within this document
shall be used when procuring contractor services to perform PPM and reactive functions
and shall be used as Key Performance Indicators to hold both Maintenance staff and
Contractors accountable. Excellence in Customer Service is an expectation from all UCL
Maintainers.
This document supports the provision, by UCL, of world-class facilities for its students,
staff and visitors.
3.0 SCOPE
This document details how UCL will contain, use, recover, dispose and record F-gas and
ODS activity. The University has a duty of care to all Students, Staff and Visitors across
its entire Estate and as such, this Standard Operating Procedure (SOP) shall be
applicable to all UCL UK buildings, as listed on the UCL Building Register.
The only exception to this is with regards to leasehold buildings, where UCL does not
hold the maintenance or repair obligations. In such areas, UCL Responsible Person – Fgas & ODS Operation shall ensure that the Landlord is carrying out such tasks to the
same level of conformity and diligence.
4.0 RESPONSIBILTY
UCL (E,M&I) shall set the Procedures, PPM requirements and create the F-gas & ODS
PPM Task Lists for action by maintenance staff and contractors. This document contains
those requirements. It is the responsibility of UCL (E, M&I) to ensure that the F-gas &
ODS PPM is carried out over the entire UCL UK Estate. General roles and
responsibilities for management of Health and Safety within UCL and general
responsibilities for F-gas & ODS are detailed in this SOP. This document shows specific
responsibilities for staff within the UCL (E,M&I) department.
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
4.1
Principal Roles and Responsibilities
UCL Council
Denotes a Requirement for the
Role Holder to be technically
competent with respect to F-gas
Regulations & ODS
President & Provost
‘The Operator’
Statutory Responsibility
Information
Line Management
Health & Safety Committee
Chair
Technical Management
Vice Provost (Operations)
‘The Operator’
‘The Operator’
‘the natural or legal
person exercising actual
power over the technical
functioning of the
equipment and systems’
Director of UCL Estates
‘The Operator’
Head of Engineering, Maintenance & Infrastructure
‘The Operator’
Deputy Head of Engineering
Governance (for The Operator)
F-gas Regulations & ODS
Responsible Person
Responsible Person
Responsible Person
F-gas Regulations & ODS
F-gas Regulations & ODS
F-gas Regulations & ODS
Operation
Review
Change
Maintenance
Operations Team
Leader
Performance &
Compliance Team
Leader
Mechanical
Technical Services
Team Leader
Certified/Qualified Person
F-gas Regulations & ODS
The Certified/Qualified Person has the necessary knowledge,
training, experience, qualifications and abilities to carry out the Fgas, ODS & PPM tasks. Will hold a certificate for the safe handling
of refrigerant and is employed by a DEFRA designated certified
company.
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
4.2
Head of E,M & I
Line Manager for Deputy Head of Engineering (E, M & I).



4.3
Appoints, in writing, ‘Responsible Persons’ to be responsible for the day-to-day
management of UCL’s F-gas and ODS, for compliance with current regulations, UCL
standards and this SOP.
Ensures that the Responsible Persons are aware of their roles and responsibilities
and that they are competent to carry them out.
Accepts the ‘The Operator’ responsibilities devolved from The President and
Provost.
Deputy Head of Engineering, (E,M &I): – F-gas & ODS Governance
Is responsible for managing the governance of F-gas and ODS compliance, on behalf of
the Head of E, M & I.
4.4

Assist the Head of E,M &I with the appointment of Responsible Persons.

Oversees the activities of the Responsible Persons, on a day-to-day basis, to
ensure UCL compliance with the relevant F-gas and ODS regulations.

Sets the UCL SOP for the design, installation, commissioning, handover,
verification and maintenance and testing of F-gas & ODS Systems.

Ensure the Responsible Persons – F-gas & ODS carry out their allocated duties
and agree procedures for delegation and to cover periods of absence and leave.

Chair annual meetings with UCL Safety Services, Responsible Persons –F-gas &
ODS (Operation, Change and Review) to review the F-gas and ODS SOP and
other related matters in respect to F-gas & ODS.

Chair monthly meetings with the Responsible Persons– F-gas & ODS (Operation,
Change and Review)
Responsible Person – F-gas & ODS Operation
The Responsible Person – F-gas & ODS Operation, shall be aware of and fully comply
with, the requirements of all relevant legislation, best practices and HSE guidance notes.
Refer to the ‘References’ Section of this document.
Role can be delegated, as long as limits of delegation are clearly defined by Head of E, M
&I. ‘Responsible Persons – F-gas & ODS, may delegate their duties to Certified/qualified
Persons and/or Companies, however they remain responsible for the completion of these
duties and ensuring the competency of those delegated to.
The Responsible Person is to ensure compliance with the F-gas and ODS regulations and
must:

Maintain and implement the UCL standard operation procedure for F-gas and ODS.

Carry out a formal review of the SOP, annually, with the Deputy Head of
Engineering, Safety Services and Responsible Person – F-gas and ODS (Change
and Review) including the PPM Task Lists.
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP

Maintain a register of all F-gas and ODS installations, to also include all required Fgas and ODS records for Fire Installations and High Voltage switchgear
maintenance, repairs and additions/recovery.

Liaise with designers, project managers and contractors to provide the pertinent Fgas information, for all new installations, to be added to the register.

Produce and update, a register for all F-gas and ODS information and activity, in
accordance with the regulations listed in 1.0 Introduction, as detailed in the
Appendices.

Ensure that all relevant personnel, employed to work on UCL’s F-gas and ODS
systems are appropriately qualified for the activities they carry out.

Ensure that every company undertaking any activity on UCL’s F-gas and ODS
systems holds a company certificate. DEFRA has designated three Company
Certification bodies. Others may be designated at a later date.
Body
Website
Telephone
Bureau Veritas
www.bureauveritas.co.uk/fgas
0207 661 0726
Quidos
www.fgasregister.com
01225 318 400
Refcom
www.refcom.org.uk
01768 860 409

Ensure that the procedures listed in 5.0 Procedures, in this SOP are carried out.

Ensure that only recycled and reclaimed HCFCs for ODS systems are used until
31st December 2014.

Ensure that no HCFCs for ODS are used for maintenance from 1st January 2015.

Identify all UCL systems that contain HCFCs and
replacement/removal of the systems prior to 1st January 2015.

Ensure any new buildings added to the UCL portfolio of properties are checked for
F-gases and ODS and any found, added to the F-gas/ODS register.

Adhere to the UCL Standards and Procedures for the design, installation,
maintenance, commissioning, handover, verification and testing of F-gas & ODS
systems, as instructed by the - F-gas & ODS Governance.

Ensure that only Certified/Qualified Persons (Staff, Consultants and/or Contractors)
are appointed/employed to design, install, commission, handover, maintain, verify
and/or test F-gas & ODS systems.

Ensure that only UCL Approved Contractors are permitted to work on UCL F-gas &
ODS Systems.

Ensure that all staff and contractors carrying out F-gas & ODS PPM and Testing,
are familiar with all relevant documents (See ‘References’ below), and specifically
the Fluorinated Greenhouse Gases Regulations 2009 (Statutory Instrument No.
261) and Statutory Instruments 2009 No.219 and 2011 No.1543.

Ensure that all Contractors have completed the necessary UCL Safety
Questionnaires and that their responses have been assessed.
plan
a
phased
http://www.ucl.ac.uk/estates/procedures/new-project-management/forms/
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP

Ensure that all staff and contractors comply with the UCL Contractors Handbook
Safety Policy ‘Safety Rules for Contractors employed on UCL Premises’, and sign
the document accordingly.
http://www.ucl.ac.uk/estates/safety-arrangements/

Ensure that UCL Estates Computerised Maintenance Management System
(CMMS) PPM Work Order Tickets are issued to the UCL Maintenance Staff or
Contractors (Certified/Qualified Persons) are then signed and returned to E,M&I
(CMMS) upon satisfactory completion.

Ensure that Access Permits and Permits to Work are provided to Staff / Contractors
where required.

Ensuring that prior to any works being carried out on F-gas & ODS Systems, that
the Maintainer and Building Manager are advised of the reasons and dates that the
systems will be worked upon.

Ensure that suitable Risk Assessments & Method Statements created and
received, from the Certified/Qualified Person, where required and where
appropriate.

Authorise remedial works to F-gas & ODS systems as required.

Ensure that any instructions and/or ‘Child’ Work Order Tickets to carry out remedial
works must be recorded upon the original Work Order Ticket and then signed and
returned to E,M&I (CMMS) upon satisfactory completion.

Ensure that the Responsible Person – F-gas & ODS Change is consulted with and
advised of all proposed changes, additions to, or replacements of F-gas & ODS
Systems.

Ensure that where remedial work or replacement is required to any part of an F-gas
& ODS system, steps are taken to ensure safety, until the system is rectified and
the building managers/occupiers consulted.

Ensure that all records are kept as instructed by Deputy Head of Engineering - Fgas & ODS Governance.

Ensure that periods of leave and absence are covered with respect to their
Responsible Person duties.

Chair review and progress meetings with Certified/Qualified Persons – F-gas &
ODS.

Attend monthly compliance review / progress meetings with Responsible Persons
Change/Review and the Deputy Head of Engineering- F-gas & ODS Governance.

Carry out sample reviews of the Task Lists completed by the Certified/Qualified
Persons for accuracy and satisfactory completion.

Maintain a documented record of appropriate training of staff and retain for 5 years.
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
4.5
Responsible Person – F-gas & ODS Review
The Responsible Person – F-gas & ODS Review, shall be aware of, and fully comply with,
the requirements of all relevant legislation, best practices and HSE guidance notes. Refer
to the ‘References’ Section of this document.
Role can be delegated, as long as limits of delegation are clearly defined by Head of
Engineering (E, M &I). ‘Responsible Persons – F-gas & ODS, however they remain
responsible for the completion of these duties and ensuring the competency of those
delegated to.
The Responsible Person is to ensure compliance with the F-gas and ODS regulations and
must:

Carry out a formal review of the SOP, annually, with the Deputy Head of
Engineering, Safety Services and Responsible Person – F-gas and ODS( Change
and Operation), including the PPM Task Lists.

Review the record of all F-gas and ODS installations.

Review the register for all F-gas and ODS information and activity, in accordance
with the regulations listed in 1.0 Introduction, as detailed in the Appendices.

Audit the certification of all relevant personnel, employed to work on UCL’s F-gas
and ODS systems to confirm that they are appropriately qualified for the activities
they carry out.

Audit the company certificates held by every company undertaking any activity on
UCL’s F-gas and ODS systems to confirm that they hold a. DEFRA designated
Company Certification.

Review the certification of Certified/Qualified Persons (Staff, Consultants and / or
Contractors) appointed or employed to design, install, commission, handover,
maintain, verify and / or test F-gas & ODS Systems.

Review the UCL Estates Computerised Maintenance Management System (CMMS)
PPM Work Order Tickets to ensure that they are issued to the UCL Maintenance
Staff or Contractors (Certified/Qualified Persons) and signed and returned to E,M&I
(CMMS) upon satisfactory completion.

Review the ‘F-gas & ODS Register’.

Audit records kept, as instructed by Deputy Head of Engineering - F-gas & ODS
Governance.

Attend review and progress meetings with Certified/Qualified Persons – F-gas &
ODS.

Chair monthly compliance review / progress meetings with Responsible Persons
Change and Operations.

Audit sample reviews of the Task Lists completed by the Certified/Qualified Persons
for accuracy and satisfactory completion.
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
4.6
Responsible Person – F-gas & ODS Change
The Responsible Person – F-gas & ODS Change, shall be aware of, and fully comply with,
the requirements of all relevant legislation, best practices and HSE guidance notes. Refer
to the ‘References’ Section of this document.
Role can be delegated, as long as limits of delegation are clearly defined by Head of
Engineering (E, M &I). ‘Responsible Persons – F-gas & ODS, may delegate their duties to
Certified/qualified Persons and/or Companies, however they remain responsible for the
completion of these duties and ensuring the competency of those delegated to.
The Responsible Person is to ensure compliance with the F-gas and ODS regulations and
must:

Ensure compliance with the UCL standard operation procedure for F-gas and ODS.

Produce and review Design Standards, Specifications, and Client Requirement
Documents (as appropriate) to prevent leakage of F-gas refrigerants within
installations of all RAC systems.

Produce and review Design Standards, Specifications, and Client Requirement
Documents (as appropriate) for adequate Leak Detection Systems for all RAC
systems above 300kg of F-gases, with adequate remote monitoring and alarming
provision.

Carry out a formal review of the SOP, annually, with the Deputy Head of
Engineering, Safety Services and Responsible Person – F-gas and ODS (Operation
and Review) including the PPM Task Lists.

Add to the records of all F-gas and ODS installations, to include all required F-gas
and ODS records for Fire Installations and High Voltage switchgear maintenance,
repairs and additions/recovery.

Liaise with designers, project managers and contractors to provide the pertinent Fgas information, for all new installations.

Ensure that all relevant personnel, employed to work on UCL’s F-gas and ODS
systems are appropriately qualified for the activities they carry out.

Ensure that every company undertaking any activity on UCL’s F-gas and ODS
systems to confirm that they hold a. DEFRA designated Company Certification.

Ensure that the procedures listed in 5.0 Procedures, in this SOP are carried out.

Ensure that only recycled and reclaimed HCFCs for ODS systems are used until 31 st
December 2014.

Ensure that no HCFCs for ODS systems are used for maintenance from 1st January
2015.

Adhere to the UCL Standards and procedures for the design, installation,
maintenance, commission, handover, verification and testing of F-gas & ODS
systems, as instructed by the - F-gas & ODS Governance.

Ensure that Certified/Qualified Persons (Staff, Consultants and/or Contractors) are
appointed or employed to design, install, commission, handover, maintain, verify
and/or test F-gas & ODS systems.

Ensure that only UCL Approved Contractors are permitted to work on UCL F-gas &
ODS systems.
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
4.7

Ensure that all staff and contractors carrying out F-gas & ODS PPM and Testing, are
familiar with all relevant documents (See ‘References’ below), and specifically the
Fluorinated Greenhouse Gases Regulations 2009 (Statutory Instrument No. 261)
and Statutory Instruments 2009 No.219 and 2011 No.1543.

Ensure that all Contractors have completed the necessary UCL Safety
Questionnaires
and
that
their
responses
have
been
assessed.
http://www.ucl.ac.uk/estates/procedures/new-project-management/forms/

Ensure that all staff and contractors comply with the UCL Contractors Handbook
Safety Policy ‘Safety Rules for Contractors employed on UCL Premises’, and sign
the document accordingly.
http://www.ucl.ac.uk/estates/safety-arrangements/

Ensure that Access Permits and Permits to Work are provided to Staff / Contractors
where required.

Ensuring that prior to any works being carried out on F-gas & ODS Systems, that the
Maintainer and Building Manager are advised of the reasons and dates that the
systems will be worked upon.

Ensure that suitable Risk Assessments & Method Statements are created and
received, from the Certified/Qualified Person, where required and where appropriate.

Ensure that all records are kept as instructed by Deputy Head of Engineering - F-gas
& ODS Governance.

Ensure that periods of leave and absence are covered with respect to their
Responsible Person duties.

Attend monthly compliance review / progress meetings with Responsible Persons
Operation and Review.
Certified/Qualified Persons
The Certified/Qualified Person has the necessary knowledge, training, experience,
qualifications and abilities to carry out the F-gas, ODS & PPM tasks and holds a certificate
for the safe handling of refrigerant and is employed by a DEFRA designated certified
company.
The Certified/Qualified Person shall carry out the design, installation, handover,
commissioning, certification, handover, maintenance, verification and or testing of the Fgas & ODS
Systems on behalf of the Responsible Person – F-gas & ODS
Operation/Change, any UCL Project Manager and the local Building Manager.
The Certified/Qualified Persons must be familiar with the regulations relating to F-gases
and ODS. This is to enable the Certified/Qualified Person to give advice on how to provide
systems compliant with the requirements of the relevant codes of practice for F-gas &
ODS, and to identify any shortcomings with regards to existing F-gas & ODS Systems.
The Certified/Qualified Person shall:
 Undertake this role only if they have the necessary knowledge, training, experience and
abilities to carry out the tasks.
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
 Be fully conversant with their activities pertaining to the F-gas and ODSs regulations.
 Adhere to the UCL Standards and procedures for the design, installation, maintenance,
commission, handover, verification and testing of F-gas & ODS Systems, as instructed
by the Responsible Person – F-gas & ODS .
 Comply with the UCL Safety Policy ‘Safety Rules for Contractors employed on UCL
Premises’, and sign the document accordingly. Only UCL Approved contractors are
permitted to work on UCL F-gas & ODS Systems, and who have received specific
training with regards to the specific UCL Automatic Testing Systems (See ‘Training’
section below).
 Receive and comply with the tasks and instructions contained on the CMMS PPM Work
Order Tickets and upon completion sign and return them to E,M&I (CMMS).
 Be in possession of Access Permits and Permits to Work (where required).
 Supply Risk Assessments & Method Statements, where required and where appropriate
to the Responsible Person –F-gas & ODS Operation/Change. All works within HV areas
will require additional prior approval of an ‘Authorised Person (High Voltage Electrical)’.
 Ensure that any instructions and/or ‘Child’ Work Order Tickets to carry out remedial
works are recorded upon the original Work Order Ticket, are then signed and returned
to E,M&I (CMMS) upon satisfactory completion.
 Ensure that the Responsible Person – F-gas & ODS Change is consulted with and
advised of all proposed changes, additions to, or replacements of F-gas & ODS
systems.
 Ensure that where remedial work or replacement is required to an F-gas & ODS
system, that steps are taken to ensure safety until the system is rectified and the
building managers / occupiers consulted.
 Ensure that the use, on UCL systems, of non-refillable containers for transporting or
storing ODS refrigerants is banned.
 Ensure that only Recycled or Reclaimed HCFC’s are used in UCL systems until
December 2014 and ensure that a label is fixed to the equipment stating the following:
• The type of refrigerant, and
• The total quantity contained in the system, and
• The label elements set out in Annex I to Regulation EC/1272/2008 for
substances or mixtures classified as Hazardous to the Ozone Layer.
 Ensure that all records are kept as instructed by the Responsible Person – F-gas &
ODS Operation (See ‘Records’ section below).
 Attend compliance review / progress meetings with Responsible Person – F-gas & ODS
Operation.
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
5.0
PROCEDURE
5.1 Identifying equipment / installations that contain an F-gas
All equipment or installations that contain an F-gas are subject to the general requirements
of the Regulations.
All refrigeration systems should be labelled with the refrigerant type, usually on a
nameplate mounted on the equipment. It will also be contained in an O&M manual, if there
is one or in the handbook supplied with the equipment when purchased. Refrigerants are
generally identified by an “R” number or by a trade name. The following two tables show
refrigerants to which the Regulations apply.
5.1.1
Table 1 Pure Fluids
Fluids
Formula
HFC 23
CHF3
Fire protection, electronics manufacture
HFC 32
CH2F2
Blend component
HFC 41
CH3F
HFC 43-10mee
C5H2F10
Main Markets

Solvent
HFC 125
C2HF5
HFC 134
C2H2F4
HFC 134a
CH2FCF3
HFC 143
C2H3F3
HFC 143a
C2H3F3
Blend component
HFC 152a
C2H4F2
Blend component
HFC 227ea
C3HF7
Fire protection, aerosols
HFC 236cb
CH2FCF2CF3

HFC 236ea
CHF2CHFCF3

HFC 236fa
C3H2F6
HFC 245ca
C3H3F5
HFC 245fa
CHF2CH2CF3
HFC 365mfc
Blend component. Fire protection

RAC, aerosols, foam

Some use in Portable Fire Extinguishers

Foam blowing
CF3CH2CF2CH3
Foam blowing, solvent
PFC 14 - Perfluoromethane
CF4
Aluminium, electronics
PFC 116 - Perfluoroethane
C2F6
Aluminium, electronics
PFC 218 - Perfluoropropane
C3F8
Blend component, electronics
PFC 3110 - Perfluorobutane
C4F10
Electronics
PFC 4112 - Perfluoropentane
C5F12

PFC 5114 - Perfluorohexane
C6F14

PFC 318 - Perfluorocyclobutane
c-C4F8

SF6 - Sulphur Hexafluoride
SF6
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Magnesium, HV switchgear
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Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
5.1.2.
Table 2 Blended Fluids Used in RAC Market
Refrigerant
Composition
Variants*
Composition Components
Type
R401
R402
A, B, C
A, B
R22/152a/124
R22/125/290
HCFC + HFC
HCFC + HFC + HC
R403
A, B
R22/218/290
HCFC + PFC + HC
R404
R407
R408
R410
R411
R413
R416
R417
R422
R423
R424
A
A, B, C
A
A
B
A
A
A
A, D
A
A
R143a/125/134a
R32/125/134a
R22/143a/125
R32/125
R22/152a /1270
R134a/218/600a
R125/134a/600
R125/134a/600a
R134a/227
R134a/125/600/600a/ 601a
HFC
HFC
HCFC + HFC
HFC
HCFC + HFC + HC
HFC + PFC+ HC
HFC
HFC + HC
HFC + HC
HFC
HFC + HC
R427
R428
R434
R507
A
A
A
R134a/125/32/143a
R125/143a /600a /290
R125/143a/R134a/600a
R143a/125
HFC
HFC + HC
HFC + HC
HFC (azeotropic)
R23/116
HFC + PFC (azeotropic)
R508
* Composition Variant: Each blend in the table above contains 2 or 3 components.
For example R401 contains a mixture of R22, R152a and R124. R401 is available in
three different composition variants as follows:
5.1.3

R401A is 53% R22, 13% R152a and 34% R124

R401B is 61% R22, 11% R152a and 28% R124

R401C is 33% R22, 15% R152a and 52% R124
Trade Names
The fluids listed in Tables 1 and 2 above may be referred to using the “R-number”.
R-numbers are a standardised nomenclature developed and managed by ASHRAE
(the American Society of Heating Refrigeration and Air-conditioning Engineers).
Refrigerants are often sold under trade names, sometimes in association with the
relevant R-number and sometimes with a completely different numerical designation.
Table 3 gives some examples of trade names for F-gases commonly used as
refrigerants and Table 4 provides some trade names for fluids commonly used in fire
protection equipment.
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5.1.4
Table 3 Trade Names for HFC Refrigerants
Trade Names for HFC Refrigerants
Trade names are sometimes used with the relevant R number (e.g. Harp 134a) or
with another number (e.g. R 401A is also Suva MP39)
The following trade names are for refrigerants that contain F gases:
AZ-20, AZ-50, Forane (FX56, FX80, FX100), Greencool 411B, Harp, Isceon
(MO29, 39TC, MO49, 59, MO79, MO89), Klea, RS-24, RS-44, Suva (MP39, MP66,
HP80, HP81)
5.1.5
Table 4 Trade Names for Fire Protection Fluids
F Gas
Trade Names
HFC 23
FE-13
HFC 125
FE-25, ECARO, NAF-125
HFC 227ea
FM-200, FE-227, NAF-227
HFC 236fa
FE-36
These different compositions are chosen by the fluid manufacturers to provide
performance characteristics to suit different RAC applications.
Some HFC refrigerant blends contain both HFCs and HCFCs e.g. R401A and
R408A. These HCFC blends fall under the EU Ozone Regulations. However,
whether they are subject to the requirements of the F-gas Regulations will depend on
the precise nature of the blend and the combined global warming potential of the
mixture.
R22 is a very common HCFC refrigerant used in air conditioning. As an HCFC it is
not covered by the F-gas Regulations, but does fall under the EU Ozone
Regulations.
5.2 Complying with the EU F-gas Regulation
As ‘The Operator’ of systems that contain F-gases, UCL must comply with the obligations
in the EU F-gas Regulation.
The actual obligations depend on the amount of refrigerant in each separate system. Two
plants are considered to be separate if there is no interconnection between their
refrigerant circuits (i.e. refrigerant cannot flow from one system to the other).
Table 5 summarises UCL’s obligations for each separate RAC system containing F-gas
refrigerant. The text following the table provides more detail about each obligation.
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5.2.1
Table 5 Summary of EU F Gas Regulation Obligations for RAC Systems
Section
Obligation
Applicability to RAC Systems
(for systems using F gas
Refrigerants)
5.1
Take steps to prevent F gas leakage and repair
detected leakage as soon as possible.
All stationary systems
5.2
Regularly check for leakage, see Table 2 for details.
Stationary systems 3 kg or more (or if
hermetic and labelled 6 kg or more)
5.3
Fit automatic leak detection system.
Stationary systems above 300 kg
5.4
Keep certain records about refrigeration plant that
uses F gases.
Stationary systems 3 kg or more
5.5
Recover F gases during plant servicing and
maintenance, and at end of plant life.
All stationary systems
5.6
Use appropriately qualified personnel to carry out
installation, servicing and maintenance, and leakage
checking.
Have company certification if employing personnel to
undertake installation, maintenance or servicing of
RAC systems.
Further obligations for companies employing these
personnel or wishing to take delivery of containers of
F gas.
All stationary systems
Table 5 Sections:
5.1 General obligation to prevent leakage
Article 3.1. Applicable from 4th July 2007 to all sizes of RAC system.
Using all measures which are technically feasible and do not entail disproportionate cost,
UCL must: (a) prevent leakage of F gas refrigerants and (b) as soon as possible repair
any detected leakage.
UCL shall comply with this requirement by ensuring all RAC systems are installed and
maintained in accordance with all appropriate Standards and Specifications, as
instructed by the Responsible Person – F-gas & ODS Change. All maintenance requests
for break downs of RAC systems shall be dealt with expeditiously and recorded on the
UCL CMMS System.
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5.2 Regular leakage checking
Article 3.2. Applicable from 4th July 2007 to RAC systems containing 3 kg or more.
Equipment containing 3 kg or more of F gas refrigerant must be checked for leakage by
certified personnel on a regular basis. This threshold rises to 6 kg for hermetically sealed
systems that are labelled.
5.2.2
Table 6 Leak Testing Frequencies.
Hermetically
sealed systems
Frequency
Normal systems
None
<3kg
<6kg
Annual
3 – 30kg
6 – 30kg
6 monthly
(Annually*)1
30 – 300kg
30 – 300kg
6 monthly²
>300kg
300kg
Note 1 : Annual check are required if a Leak detection System is fitted
Note 2 : All Systems >300kg will be fitted with an Automatic Leak
Detection System.
To ensure compliance with the leak testing frequencies listed in Table 6, and to meet the
general obligation to prevent leakage, UCL shall employ DEFRA designated certified
companies to inspect appropriate RAC systems containing F-gas refrigerant as detailed
within the appropriate PPM Task List contained within the Appendices. UCL shall inspect
the Leak Detection systems at least annually, as detailed within the PPM Task List
contained within the Appendices.
The Task Lists detail the necessary minimum standards of PPM required by UCL, at the
appropriate statutory intervals, for the various types of RAC systems installed throughout
the UCL Estate.
The Task Lists shall be incorporated into the UCL CMMS System and issued to the
appropriate Certified / Qualified Person at the appropriate intervals. The Certified /
Qualified Person shall ensure that these are returned at the completion of the
appropriate maintenance operation.
5.3 Automatic Leak Detection Systems
Article 3.3. Applicable from 4th July 2007 to RAC systems above 300 kg.
Equipment with 300 kg or more of F-gases must be fitted with an automatic leakage
detection system. The detection system must be checked twice a year to ensure proper
functioning.
The UCL Responsible Person – F-gas & ODS Change shall ensure that any system
installed with more than 300kg of F-gas, shall be installed with a calibrated mechanical,
electrical or electronic device for detecting leakage. This device shall be remotely
monitored and alarmed to alert the UCL Maintenance Staff
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The Task Lists shall be incorporated into the UCL CMMS System and issued to the
appropriate Certified / Qualified Person at the appropriate intervals. The Certified /
Qualified Person shall ensure that these are returned at the completion of the
appropriate maintenance operation.
5.4 Maintaining Records
Article 3.6. Applicable from 4th July 2007 to RAC systems containing 3 kg or more.
Records must be kept on each system with more than 3 kg of HFC refrigerant. The
records must include:

The quantity and type of F- gas refrigerants installed in each system,

Any quantities of refrigerant added,

The quantity of refrigerant recovered during servicing, maintenance and
final disposal.

The identity of the company or personnel who performed the servicing
or maintenance, as well as the dates and results of leakage checks and
leakage detection system checks.
This record will be known as the UCL F-gas & ODS Register and maintained/updated by
the Responsible Person Operation or their delegated nominee.
The Certified / Qualified Person must ensure that the UCL F-gas & ODS Register is
updated after each relevant maintenance operation.
Sample pages of the UCL F-gas & ODS Register are contained within the Appendices.
5.5 Gas Recovery
Article 4.1. Applicable from 4th July 2007 to all sizes of RAC system.
If refrigerant needs to be removed from a system (e.g. to gain access to part of a system
for maintenance or during system decommissioning at the end of life) it must be properly
recovered by appropriately certified personnel. After recovery the refrigerant can be
reused or sent for reclamation or destruction. Recovered refrigerant is classified as
Hazardous Waste and comes under the UK Hazardous Waste Regulations. Waste
producers have a “duty of care” for the waste they handle and must ensure they use the
appropriate documentation and consign and transfer waste appropriately.
Documentation reference numbers shall be provided to the Responsible Person – F-gas
& ODS Operation by the Qualified/Certified Personnel and documentation to be
produced on request.
The UCL Responsible Person – F-gas & ODS Operation shall ensure compliance by
permitting only UCL Approved Qualified/Certified and Competent Personnel to be
appointed/employed to design, install, commission, handover, maintain, verify and/or test
F-gas & ODS systems.
This process shall be audited for compliance by the UCL Responsible Person – F-gas &
ODS Review.
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5.6 Use of appropriately trained personnel; Personnel and Company Certification
Article 5. Applicable from 4th July 2007 to all sizes of RAC system.
Personnel carrying out leak checking, gas recovery, plant installation, maintenance or
servicing on equipment that contains or is designed to contain F-gas refrigerant must
have an appropriate qualification. Copies of qualifications to be presented to the
Responsible Person- F-gas & ODS Operation, by the Certified/Qualified Person and/or
Certified Company, as soon as practically possible.
Businesses that handle F-gases for the purpose of installation, maintenance or servicing
of RAC equipment need to hold a Company Certificate. DEFRA has designated three
Company Certification bodies. Other certification bodies may be appointed at a later
date. The certification bodies are – Bureau Veritas, Quidos and Refcom.
To take delivery of containers of F-gas, for the activities described above, an
organisation needs to employ appropriately certificated personnel.
The UCL Responsible Person – F-gas & ODS Operation shall ensure compliance by
permitting only UCL Approved Qualified / Certified and Competent Personnel to be
appointed/employed to design, install, commission, handover, maintain, verify and/or test
F-gas & ODS systems.
This process shall be audited for compliance by the UCL Responsible Person – F-gas &
ODS Review.
5.3 Complying with the EU Ozone Depleting Substances Regulations
All RAC systems that use refrigerants containing ODS, for example refrigerants R22 and R408A,
must comply with obligations in the EU Ozone Regulation. The actual obligations depend on the
amount of refrigerant in each separate system. Two plants are considered to be separate if there
is no interconnection between their refrigerant circuits (i.e. refrigerant cannot flow from one
system to the other).
The obligations for each separate RAC system containing ODS refrigerant are summarised in
Table 7.
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5.3.1
Table 7 Summary of EU Ozone Regulation Obligations for RAC Systems.
Section
Obligation
Applicability to RAC
Systems
(for systems using F gas
Refrigerants)
7.1
Stop using virgin HCFC refrigerant for plant maintenance from
31st December 2009.
Only use recycled or reclaimed HCFCs for plant maintenance
from 1st January 2010 until 31st December 2014.
All systems
7.2
Stop using recycled and reclaimed HCFC refrigerant for plant
maintenance from 1st January 2015.
All systems
7.3
Take steps to prevent HCFC leakage and repair detected
leakage as soon as possible and at any event within 14 days.
All stationary systems
7.4
Regularly check for leakage, see Table 2 for details.
Please note there is no requirement to fit automatic leak
detection on systems containing HCFC refrigerants and if
fitted the leak checking frequencies are not reduced.
Stationary systems 3 kg or
more (or if hermetic and
labelled 6 kg or more
7.5
Record Keeping
There are a number of record keeping requirements which
depend on the size of the system and whether recycled or
reclaimed HCFC refrigerants have been added.
All systems
7.6
Label equipment to which recycled or reclaimed HCFCs have
been added
All systems
7.7
Recover ODS during plant servicing and maintenance and at
end of plant life.
All systems
7.8
Use appropriately trained personnel to carry out servicing and
maintenance, leakage checking and recovery.
All systems
7.9
The use of non-refillable containers for transporting or storing
ODS refrigerants is banned.
All systems
Table 7 Sections;
Section 7.1 Phase-out of Virgin HCFCs
Article 5 and Articles 11.4 and 11.5. Applicable from 1st January 2010 to all sizes of RAC
system.
The use of virgin HCFCs in UCL systems shall not employed for plant servicing and
maintenance. This shall be recorded on all PPM Task Lists. After 2009 virgin HCFCs
cannot be used for plant servicing and maintenance. This applies to all virgin HCFCs, even
if purchased and stockpiled before the deadline. The UCL appointed DEFRA designated
certified company to ensure that no virgin HCFCs are used in UCL systems
UCL shall ensure that only Recycled or Reclaimed HCFC’s (see definitions below) until
31st December 2014.
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
Use means the utilisation of HCFC refrigerant in the production, maintenance or servicing,
including refilling of products or equipment. After the ban on the use of virgin comes into
place only recycled or reclaimed HCFCs may be used in servicing and maintenance of
refrigeration and air-conditioning equipment. The UCL appointed DEFRA designated
certified company to ensure that only recycled/reclaimed HCFCs are used in UCL
systems. The following definitions apply:

Recycled HCFC – is recovered HCFC gas that has been subject to a basic cleaning
process (this might include mechanical filtering and moisture removal).

Reclaimed HCFC – is recovered HCFC gas that has been chemically
reprocessed to a specified standard.
Recycled HCFCs may only be used by either the undertaking which carried out the
recovery (in most cases the refrigeration contractor) or the undertaking for which the
recovery was carried out (the owner). Recycled HCFCs may not be placed on the
market.
Reclaimed HCFCs may be placed on the wider market and used by undertakings other
than the original contractor and owner. Reclaimed HCFCs must be held in containers
labelled as such, with information on the batch number and name and address of the
reclamation facility.
Section 7.2 Phase-out of recycled and reclaimed HCFCs
Articles 11.4 and 11.5. Applicable from 31st December 2014 to all sizes of RAC
system.
UCL shall not employ the use of recycled and reclaimed HCFCs for plant servicing and
maintenance after 31st December 2014. This shall be recorded on all PPM Task Lists
After 31st December 2014, recycled and reclaimed HCFCs cannot be used for plant
servicing and maintenance of any UCL RAC system. This applies to all recycled
HCFCs, even if purchased before the deadline. The DEFRA designated certified
company to ensure that no recycled/reclaimed HCFCs are used in UCL systems after
31st December 2014. The DEFRA designated certified company to inform the
Responsible Person – F-gas & ODS Operation, if they cannot use reclaimed/recycled
HCFCs in UCL systems they have been asked to repair/maintain. This to be recorded
on all applicable PPM Task sheets returned.
The ban on the “use” of HCFCs specifically means use for servicing and maintenance.
It will remain legal to continue using RAC equipment containing HCFCs beyond the
phase-out dates providing they do not require maintenance that involves the servicing
and maintenance of the HCFCs in the system.
The Responsible Person – F-gas & ODS Operation shall Identify all UCL systems that
contain HCFCs and plan a phased replacement/removal of the systems prior to 1st
January 2015.
Section 7.3 Preventing/minimising HCFC leakage
Article 23.1. Applicable from 2010 for all systems containing HCFC refrigerant.
Undertakings should take all practical precautionary measures to prevent and
minimise any emissions of HCFCs. UCL shall comply with this requirement by
ensuring all RAC systems that contain HCFCs are maintained in accordance with all
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appropriate Standards and Specifications, as instructed by the Responsible Person –
F-gas & ODS Operation. All maintenance requests for breakdowns of RAC systems
shall be dealt with expeditiously and recorded on the UCL CMMS System.
Section 7.4 Check for leakage
Article 23.2. Applicable from 2010 for systems with 3 kg or more
The leak checking requirements for stationary RAC systems now mirror those for Fgases. See Section 4.2 for details and Table 2 for leak checking frequencies. The
exception is there is no requirement to fit automatic leak detection on systems of 300
kg and over. For equipment where this is fitted, there will be no reduction in the leak
checking frequency.
Section 7.5 Record keeping
The record keeping requirements will depend on whether mobile or stationary
equipment is operated and on the refrigerant charge in that equipment. This record will
be known as the UCL F-gas & ODS Register and maintained/updated by the
Responsible Person - F-gas & ODS Operation or their delegated nominee.
Section 7.6 Labelling
Article 11.6. Applicable from 2010 for all systems containing HCFC refrigerant
When Recycled or Reclaimed HCFC’s are used on any UCL RAC system, then the
Qualified/Certified person must fix a label to the equipment stating the following:
• The type of refrigerant, and
• The total quantity contained in the system, and
• The label elements set out in Annex I to Regulation EC/1272/2008 for
substances or mixtures classified as Hazardous to the Ozone Layer.
An example of a label is shown below:
This equipment contains RECYCLED/ RECLAIMED refrigerant
Type of Refrigerant…...……………………………………………………….
Total Refrigerant Charge (kg)…………………………………………………
DANGER
EUH059: HAZARDOUS TO THE OZONE LAYER
AVOID RELEASE TO THE ENVIRONMENT
DISPOSE OF THIS REFRIGERANT AS HAZARDOUS WASTE
This shall be recorded on all applicable PPM Task Lists and the responsible Person – Fgas & ODS Operation notified
Section 7.7 Gas recovery
Article 22.1. Applicable from 2010 to all sizes of RAC system.
If an ODS refrigerant needs to be removed from a system (e.g. to gain access to part of a
system for maintenance or during system decommissioning at the end of life) it must be
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properly recovered by certified personnel. After recovery, the refrigerant can be reused or
sent for reclamation, recycling or destruction.
Section 7.8 Use of appropriately trained personnel
Article 22.5 and 23.4. Applicable from 2010 for all sizes of systems.
Personnel carrying out leak checking, gas recovery or other refrigerant handling
activities, such as plant maintenance, must have a suitable refrigerant handling
qualification. Copies of qualifications to be presented to the Responsible Person- F-gas &
ODS Operation, by the Certified/Qualified Person and/or Certified Company, as soon as
practically possible.
Section 7.9 Use of Non-refillable containers
Article 5.2. Applicable from 2010
The use of non-refillable containers for transporting or storing ODS refrigerants is
banned.
5.4 Planned Preventative Maintenance Procedures
All Certified/Qualified Personnel, carrying out F-gas & ODS PPM, must be familiar with the
UCL PPM Task Lists.
Certified/Qualified Personnel must check the equipment records or F-gas & ODS Register,
to determine any previous issues prior to commencing any maintenance operation.
5.5 Changes to Existing F-gas & ODS Systems
Any changes to existing F-gas & ODS systems, by Certified/Qualified Persons, must be
notified to the Responsible Person – F-gas & ODS Operation.
5.6 Records
Comprehensive records shall be kept and maintained with regards to UCL F-gas & ODS
systems by the Responsible Person – F-gas & ODS Operation or their delegated
nominee. Items to be recorded are detailed in Table 5, Section 5.4 Maintaining Records.
These records will be known as the ‘F-gas & ODS Register’. These records will be
reviewed by the Deputy Head of Engineering and Responsible Person – F-gas & ODS
Review, as and when they deem necessary.
The Certified / Qualified Person must ensure that the UCL F-gas and ODS Register is
updated after each relevant maintenance operation. Any Certificates or Log Books must
be provided electronically.
5.6.1 Computerised Maintenance Management System
PPM Task Lists will be generated via the UCL Estates Computer Aided Facilities
Management Software (currently, FAMIS) and the relevant Ticket will be closed upon
successful completion.
5.7 Training
All persons who are required to be technically competent with respect to F-gas & ODS
(see ‘Principal Roles and Responsibilities’ section) shall have the necessary knowledge,
training, experience and abilities to carry out their duties.
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It shall be the responsibility of UCL Maintenance Staff and UCL appointed DEFRA
designated certified companies, to identify any training needs that are required to
effectively carry out their obligations with respect to F-gas & ODS. They shall be
responsible for identifying their own Continual Personal Development needs in respect of
F-gas & ODS and to keep abreast of training and changes in applicable Regulations and
Good practice.
DEFRA designated certified companies shall ensure that all of their staff employed at
UCL in any F-gas & ODS PPM/installation role shall undertake this role only if they have
the necessary knowledge, training, experience and abilities to carry out the tasks.
Training records should be provided by Consultants, Contractors and UCL Maintenance
Staff as evidence of competence, to the Responsible Person– F-gas & ODS –
Operation/Review.
A record of appropriate training of staff must be documented and retained for 5 years by
Responsible Person – F-gas & ODS –Operation.
5.8 Monitoring and Review
This Standard Operating Procedure will to be reviewed annually by the following:
 Deputy Head of Engineering
 A nominated representative from UCL Safety Services
 Responsible Persons – F-gas & ODS (Operation, Change and Review)
to ensure that the SOP remains up to date and relevant.
6.0
DEFINITIONS
CMMS
DEFRA
E, M & I
FAMIS
PPM
UCL
7.0
Computerised Maintenance Management System
Department for Environment, Food and Rural Affairs
The UCL Estates, Engineering Maintenance and Infrastructure
Department
The brand name of the current UCL Estates Computerised Maintenance
Management System (CMMS)
Planned Preventive Maintenance
University College London
GLOSSARY
Air-conditioning systems:
Equipment to cool buildings to a comfortable ambient temperature, ranging from small
units to cool a single room to large chillers that cool a whole building.
Certified/Qualified Person:
Has the necessary knowledge, training, experience, qualifications and abilities to carry
out the F-gas, ODS & PPM tasks and holds a certificate for the safe handling of
refrigerant and is employed by a DEFRA designated certified company.
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Certified Company:
Any company, undertaking any activity on UCL’s F-gas and ODS systems, holding a
company certificate obtained from a DEFRA Company Certification body.
Destruction:
The process by which all or most of a fluorinated greenhouse gas is permanently
transformed or decomposed into one or more stable substances, which are not
fluorinated greenhouse gases.
FAMIS
The brand name of the current UCL Estates Computerised Maintenance
Management System (CMMS)
Fluorinated greenhouse gases:
Hydrofluorocarbons (HFCS), perfluorocarbons (PFC’s) and sulphur hexafluoride (SF6)
and preparations containing these substances but excluding substances that deplete the
ozone layer.
Global Warming Potential:
Expresses the climatic warming potential of a greenhouse gas relative to that of carbon
dioxide. The standard Global Warming Potential (GWP) is calculated in terms of the 100
year warming potential of one kilogram of a gas relative to one kilogram of CO2.
Heat pumps:
Heating devices that use a refrigeration machine to extract energy from a waste heat
source and deliver useful heat.
Hermetically sealed system:
Means a system in which all refrigerant containing parts are made tight by welding,
brazing or a similar permanent connection which may include capped valves and capped
service ports that allow proper repair or disposal and which have a tested leakage rate of
less than 3 grams per year under a pressure of at least a quarter of the maximum
allowable pressure.
Hydrofluorocarbon:
An organic compound consisting of carbon, hydrogen and fluorine and where no more
than six atoms are contained in the molecule.
Maintainer:
The Maintainer is any person or persons carrying out maintenance function. i.e. UCL
Maintenance Staff or Contractors.
Maintenance or servicing:
All activities, excluding recovery and checks for leakage, which entail breaking into the
circuits containing or designed to contain fluorinated greenhouse gases, in particular
supplying the system with fluorinated greenhouse gases, removing one or more pieces of
circuit or equipment, re-assembling two or more pieces of circuit or equipment, as well as
repairing leakages.
Operator:
The EU F gas Regulation defines the operator as follows: “Operator means the natural
or legal person exercising actual power over the technical functioning of the equipment
and systems covered by this Regulation”
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ODS:
Ozone depleting substance
Various chemicals, including CFCs and HCFCs that damage the ozone layer.
Perfluorocarbon:
An organic compound consisting of carbon and fluorine only and where no more than six
carbon atoms are contained in the molecule.
RAC:
Stationary Refrigeration, Air-conditioning and heat pump equipment.
Recovery:
The collection and storage of fluorinated greenhouse gases from, for example,
machinery, equipment and containers.
Recycling:
The reuse of a recovered fluorinated greenhouse gas following a basic cleaning process.
Reclamation:
The reprocessing of a recovered fluorinated greenhouse gas in order to meet a specified
standard performance.
Refrigeration systems: Equipment to cool products or storage spaces below ambient
temperature, e.g. retail refrigerated displays, cold stores etc.
8.0 REFERENCES
Compliance with all relevant legislation, best practice and HSE guidance notes shall be expected at
all times. The lists below should not be deemed to be exhaustive
Statutory
Instrument
Statutory
Instrument
Statutory
Instrument
Guidance
2009
261
The Fluorinated Greenhouse Gases Regulations
2009
216
The Ozone-Depleting Substances (Qualifications)
2011
1543
2012
The Environmental Protection (Controls on OzoneDepleting Substances Regulations)
https://www.gov.uk/managing-fluorinated-gases-andozone-depleting-substances
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9.0 REASON FOR CHANGE
9.1 Version 1.0
First Issue.
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10.0
APPENDICES
10.1
Task Lists
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10.2
Sample Letter of Appointment
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Name
Address
Date
Ref: your initials/
Dear Name,
Responsible Person - F-Gas & ODS Regulations: Letter of Appointment
You are nominated as the Responsible Person - F-gas & ODS Operation / Review / Change
(EDIT) F-Gas & ODS regulations.
You must undertake the duties attributed to your role as listed within the enclosed Standard
Operating Procedure for Fluorinated Greenhouse Gases (F-gas) Regulations and Ozone
Depleting Substances (ODS), reference XXXX
Yours sincerely,
Geoff Prudence
Head of Engineering, Maintenance & Infrastructure
UCL Estates
CC Personnel file
Deputy Head of Engineering, (E,M &I): – F-gas & ODS Governance
……………………………………………………………………………………………………………….
I accept the appointment detailed above and acknowledge receipt of the Standard Operating
Procedure reference XXXX
……………………………………………………………
Name & Title
Version 1.0 14-11-13
Date:.......………………..
29
Engineering, Maintenance and Infrastructure: F-gas & ODS SOP
10.3
F-gas & ODS Register
Version 1.0 14-11-13
30
Engineering, Maintenance and Infrastructure : F-gas & ODS Standard Operating Procedures
F-gas & ODS Register
Ref
Asset
No.
Unit
Ref
Building
Building
No.
Unit Location
Manufacturer
Type
Version 3.0 14 11 13
Model
Year
Serial Number
Refrigerant
Weight of
Refrigerant in
System
31
Engineering, Maintenance and Infrastructure : F-gas & ODS Standard Operating Procedures
F-gas & ODS Register (Maintenance)
Waste Disposal
Number
Asset
No.
Unit
Ref
Serviced by
Contract Expiry
Date
Quantity of fluid
added
Version 3.0 14 11 13
Quantity of Fluid
recovered
Date of leakage
Test
Pass / Fail
Date of leakage
Re-test
Pass / Fail
32