Overview and Scrutiny Date: 26th June 2012
Agenda Item No____16________
DRAFT ANNUAL REPORT 2011/12
Summary:
This report outlines the key elements of the Annual
Report 2011/12 to be published in July 2012 for
discussion and eventual approval and presents the key
contents of the report. The Annual Report will present
the key activities carried out during 2011/12 and show
achievement against targets.
Conclusions:
The Annual Report 2011/12 concludes that North
Norfolk District Council continues to deliver good
performance.
Recommendations:
It is requested that Overview and Scrutiny provide
comments on the draft Annual Report 2011/12 to be
considered prior to publication.
Cabinet Member(s)
Ward(s) affected
Cllr Keith Johnson
All
Contact Officer, telephone number and email:
Helen Thomas, 01263 516214, helen.thomas@north-norfolk.gov.uk
1.
Background
1.1
The key element of the draft Annual Report 2011/12, the performance against
targets, is attached as Appendix A. This represents the culmination of the
annual planning and reporting process which ensures that we manage the
performance of the Council in a robust way. Publishing the Annual Report
ensures that we comply with our Performance Management Framework and
presents information to the public to demonstrate the Council’s performance.
2.
Context
2.1
This Annual Report 2011/12 is the final Annual Report against the service
priorities as set out in ““Changing Gear: Corporate Plan 2008-2011”. The
targets set for 2011/12 were built into the Service Development Plans for
2011/12. These were designed to run for one year only in anticipation of the
revised priorities for the Council set in 2011 in the new “Corporate Plan 20122015: small government, big society”.
2.2
2.2.1
2.2.2
As a key part of the Performance Management Framework an Annual Report
provides the opportunity to;
Assess the overall impact of our actions over the past year, and
Assess the progress in achieving targets and delivering service
development plans.
3.
Managing Performance – the process for producing the Annual Report
3.1
Service Managers are continually monitoring delivery of service development
plans and have provided an annual overview of key developments in their
service. These service development plans can be viewed on the Performance
Management system which is accessible through the Intranet and Website.
3.2
Our performance in achieving targets and delivering plans has been
monitored on a regular basis by the Performance and Risk Management
Board and action taken to improve performance where necessary.
3.3
The Performance and Risk Management Board will review the final draft of
the Annual Report and any comments from Overview and Scrutiny Committee
at their meeting in July 2012 prior to sign off for publication.
4.
Content of the Annual Report
4.1
The Annual Report will consist of four elements:
4.2
Leaders introduction (to be included in the final published version) – The
Annual Report presents an introduction from the Leader of the Council
highlighting key developments and issues encountered during 2011/12.
4.3
Performance against targets (see Appendix A) – The results for all the key
performance indicators over the past year.
4.4
Financial summary appendix (to be included in the final published version) –
this will include information on the Councils spend on revenue and capital for
the year as will be reported to Cabinet, along with the source of funds for the
previous year.
4.5
Workforce profile statistics 2011/12 appendix (to be included in the final
published version) – we are required by statute to publish these statistics and
this is done through publishing them as an appendix to the Annual Report.
5.
Publishing
5.1
The Annual Report is published on our website and the performance
information is embedded on the appropriate service pages on the site.
5.2
We will not print hard copies except on request. Provision will be made to
make versions of the report available in alternative formats on request.
5.3
There is no longer a statutory requirement to publish an Annual Report and
Best Value Performance Plan on or before 30th June. However, it is still
considered to be best practice to do so and make the information available to
the public in a timely way. To this end the Chief Executive in conjunction with
the Leader of the Council will authorise the final version of the report for
publication as early as possible in July 2012.
6.
Implications and Risks
6.1
6.1.1
6.1.2
6.1.3
6.1.4
Failure to implement a robust performance management framework including
an annual report that provides evidence of performance improvements,
identifies areas that require corrective action, acknowledges achievements
and builds on good practice could have a number of consequences. These
may include:
Inaccurate or less effective decision-making
Inappropriate resource allocations
Reduced reputation arising from poor quality data or inaccuracy
Adverse comments from internal and external auditors
7.
Financial Implications and Risks
7.1
There are no direct financial implications associated with this report.
However, there are performance measures and targets, and activities
included in the annual report, that are specifically related to finance. In
addition, corrective action may have financial implications that would need to
be made clear at the time any action is agreed.
8.
Sustainability
8.1
There are considerable actions being taken as a part of the delivery of
services both to promote sustainable activity and to ensure that the Council
delivers services in a sustainable way. In addition, the Annual Report itself
will only be distributed in electronic form to reduce the need for printing.
9.
Equality and Diversity
9.1
There are no direct equality and diversity implications from this report.
10.
Section 17 Crime and Disorder considerations
10.1
There are no direct Section 17 Crime and Disorder implications from this
report.