DEMOCRATIC SERVICES WORK PROGRAMME 2012/2013
The items below have been notified for consideration by at the meetings indicated.
Please advise Democratic Services of any additions or alterations to the programme
as soon as possible. Please also specify if the report concerns a key decision.
Decisions which have been notified as key decisions are indicated on the
plan by a key symbol
Items on the Forward Plan are indicated by an organiser symbol
Month
October
2012
Item of Business
Lead
Officer
Committee(s)
Financial Strategy
2013/14
Karen Sly
Cabinet 15
October
Housing Strategy
(Supporting
Independence) and
Housing Enforcement
Policy Part 3
Karen Hill
Cabinet 15
October
Empty Homes Policy
Karen Hill
Cabinet 15
October
Tony
Brown
Cabinet 15
October
Treasury Management
– Investing in Pooled
Property Funds
Notes
Deferred from
September
Overview and
Scrutiny 23
October
Overview and
Scrutiny 23
October
Full Council
24 October
4 Market Street and
Butchery Public
Conveniences, North
Walsham
Rob Young
Cabinet 15
October
Gypsy and Traveller
Protocol
Mark
Whitmore
Cabinet 15
October
North Walsham Sports
Centre
Karl Read
Cabinet 15
October
The Big Society Fund:
Consideration of
Applications for
Grants above £10,000
Rob Young
Cabinet 15
October
28 September 2012
Deferred from
September
Month
October
2012
Item of Business
Lead
Officer
Committee(s)
North Walsham Town
Centre Enhancement
Scheme – Funding
Rob Young
Cabinet 15
October
Public Transport Joint
Scrutiny
Mary
Howard
Overview and
Scrutiny
23 October
Health Strategy
Update
Sonia
Shuter
Overview and
Scrutiny
23 October
6 monthly
update
Deferred from
July
Review of Outside
Bodies
Mary
Howard
Overview and
Scrutiny
23 October
Overview and Scrutiny
Committee Annual
Review
Mary
Howard
Full Council
24 October
Council Tax Discounts
Determinations
Tony
Brown
Cabinet 15
October
Full Council
24 October
November
2012
TBA
Mark
Ashwell/
Philip
Godwin
Planning Policy
and Built
Heritage
Working Party
8 October
Review of Progress on
Member Charter Work
Julie
Cooke/
Mary
Howard
Member
Training
Development
and Support
Group
16 October
Recommendations of
Task and Finish Group
Mary
Howard
Overview and
Scrutiny
Committee
23 October
Maxine
Collis
Cabinet 5
November
Reception
Refurbishment Project
Estelle
Packham
Cabinet 15
October
Planning Application
Performance
Steve
Oxenham
Overview and
Scrutiny
21 November
CCTV
28 September 2012
Notes
Approval by Full
Council will be
subject to the
appropriate
legislation
being passed.
Deferred from
May
Month
November
2012
Item of Business
Lead
Officer
Committee(s)
Shared Services
Update
Louise
Wolsey
Overview and
Scrutiny
21 November
Big Society Fund
Update
Sonia
Shuter
Overview and
Scrutiny
21 November
Performance
Management
Helen
Thomas
Cabinet 5
November
Notes
Requested by
Members
Overview and
Scrutiny
21 November
Housing Renewal
Policy
Karen Hill
Cabinet 5
November
North Walsham Retail
Demand and Capacity
Study
Rob Young
Cabinet 5
November
Karen Sly
Cabinet 5
November
Budget Monitoring
Period 6
Overview and
Scrutiny 21
November
Community Asset
Transfer Policy
Martin
Green
Cabinet 5
November
Full Council 19
December
TBA
Julie
Cooke
JSCC
12 November
TBA
Mark
Ashwell/
Philip
Godwin
Planning Policy
and Built
Heritage
Working Party
12 November
TBA
Julie
Cooke/
Business
Manager
(Corporate
and
Democratic
Services
Member
Training,
Development
and Support
Group
20 November
28 September 2012
Deferred from
September
Cyclical
Month
Item of Business
Lead
Officer
Committee(s)
November
2012
Treasury Management
Half Yearly Report
2012/13
Tony
Brown
Cabinet 5
November
Overview and
Scrutiny 21
November
Full Council
19 December
December
2012
2012/13 Revised
Budget
Karen Sly
Cabinet 3
December
Notes
Annual
Overview and
Scrutiny 18
December
Full Council 19
December
(1) Annual Audit Letter
(E)
(2)Progress report on
internal audit activity
(I)
(3) Report on followup work(I)
(4)Self-assessment (I)
(5) Risk (NNDC)
(6) Business
Continuity Plan review
(NNDC)
(7) Performance
Management
Framework Review
(NNDC)
Council Tax Support
Scheme (Final)
PWC,
External
Audit (E)
Audit
Committee
6 December
Sandra
King,
Internal
Audit (I)
Karen Sly,
Richard
Cook
Helen
Thomas
(NNDC)
Louise
Wolsey
Cabinet 3
December
Allocations Policy and
Local Lettings
Agreement
Karen Hill
Cabinet 3
December
Programme of
Meetings 2013 – 2014
Business Full Council 19
December
Manager
(Corporate
and
Democratic
Services)
Council Tax Base
Setting
28 September 2012
Items identified
by Members on
the Audit
Committee
Work
Programme
Tony
Brown
Full Council 19
December
Deferred from
September
Annual
Annual
Month
December
2012
January
2013
Item of Business
TBA
Mark
Ashwell/
Philip
Godwin
Committee(s)
Overview and
Scrutiny
23 January
Steve
Oxenham
Overview and
Scrutiny
23 January
Shared Services
Update
Louise
Wolsey
Overview and
Scrutiny
23 January
Waste Contract
Barry
Brandford
Overview and
Scrutiny
23 January
Big Society Fund –
consideration of
applications for grants
above £10,000
Sonia
Shuter
Notes
Planning Policy
and Built
Heritage
Working Party
10 December
Helen
Dixon
Environmental
Sustainability Update
Planning Fees
February
2013
Lead
Officer
Cabinet 7
January
TBA
Mark
Ashwell/
Philip
Godwin
Planning Policy
and Built
Heritage
Working Party
14 January
Treasury Strategy
2013/14
Tony
Brown
Cabinet 4
February
Performance
Management
Helen
Thomas
Cabinet 4
February
Overview and
Scrutiny 20
February
Budget and Council
Tax Setting 2013/14
2013/ 2014 Base
Budget and
Projections for 2014/
15 to 2016/17
28 September 2012
Karen Sly
Karen Sly
Full Council 27
February
Cabinet 4
February
Overview and
Scrutiny 20
February
Full Council 27
February
Annual
Month
February
2013
March
2013
Item of Business
Lead
Officer
TBA
Mark
Ashwell/
Philip
Godwin
TBA
Julie
Cooke
Big Society Fund –
consideration of
applications for grants
above £10,000
1)2011/12 Audit Plan
(E)
2) Annual Grant
Certification Report
2010/11 (E)
3)Progress on Internal
Audit Activity (I)
4)Internal Audit Terms
of Reference, Code of
Ethics, Strategy,
Strategic and Annual
Audit Plans and
Summary of Internal
Audit coverage for
2013/14 (I)
5) Self-Assessment
Action Plan
6)Business Continuity
Update (NNDC)
7) Risk
Budget Monitoring
Period 10 (12/13)
Sonia
Shuter
PWC,
External
Audit (E)
Committee(s)
Planning Policy
and Built
Heritage
Working Party
11 February
JSCC
11 February
Cabinet
4 March
Quarterly item
hereafter
Audit
Committee
19 March
Items identified
by Members on
the Audit
Committee
Work
Programme
Cabinet 4
March
Cyclical
Sandra
King,
Internal
Audit (I)
Karen Sly
Richard
Cook
(NNDC)
Karen Sly
Overview and
Scrutiny
20 March
Health Strategy
Update
Sonia
Shuter
Overview and
Scrutiny
20 March
TBA
Julie
Cooke/
Business
Manager
(Corporate
and
Democratic
Services)
Member
Training,
Development
and Support
Group
5 March
28 September 2012
Notes
Month
Item of Business
Lead
Officer
March
2013
TBA
Mark
Ashwell/
Philip
Godwin
April 2013
TBA
Mark
Ashwell/
Philip
Godwin
May 2013
Car Park Charges
June 2013
Committee(s)
Planning Policy
and Built
Heritage
Working Party
11 March
Planning Policy
and Built
Heritage
Working Party
22 April
Overview and
Scrutiny TBA
TBA
Mark
Ashwell/
Philip
Godwin
Planning Policy
and Built
Heritage
Working Party
TBA
1. Annual Review of
the Effectiveness
of Internal Audit (I)
2. Annual Report and
Opinion (I)
3. Status of Agreed
Actions (I)
4. Corporate Risk
Register (NNDC)
5. M O Report (NNDC)
6. Local Code of
Governance
update (NNDC)
7. Annual
Governance
Statement – update
(NNDC)
8. Business
Continuity(NNDC)
PWC,
External
Audit (E)
Audit
Committee
TBA
Performance
Management – Annual
Report
Helen
Thomas
RIPA and Surveillance
Steve
Hems
Big Society Fund –
consideration of
applications for grants
above £10,000
28 September 2012
Notes
Sandra
King,
Internal
Audit (I)
Review
requested by
Members
Items identified
by Members on
the Audit
Committee
Work
Programme
Karen Sly,
Monitoring
Officer
Richard
Cook
(NNDC)
Cabinet TBA
Overview and
Scrutiny TBA
Sonia
Shuter
Overview and
Scrutiny TBA
Annual report
Cabinet TBA
Quarterly Item
Month
July 2013
September
2013
Item of Business
TBA
Big Society Fund –
consideration of
applications for grants
above £10,000
Budget Monitoring
Period 4
(13/14)
Lead
Officer
Mark
Ashwell/
Philip
Godwin
Committee(s)
Notes
Planning Policy
and Built
Heritage
Working Party
TBA
Sonia
Shuter
Cabinet TBA
Karen Sly
Cabinet TBA
Quarterly Item
Cyclical
Overview and
Scrutiny TBA
Happisburgh Beach
Access Steps
Monitoring Report
Brian
Farrow
Overview and
Scrutiny TBA
TBA
Mark
Ashwell/
Philip
Godwin
Planning Policy
and Built
Heritage
Working Party
TBA
Reports
for future
meetings
CNC Building Control
Steve
Blatch
Cabinet
To be discussed
at a forthcoming
Cabinet preagenda meeting
after a period of
consultation
Introduction of fees
for the Street Naming
and Numbering
Service
Mark
Ashwell
Cabinet
Deferred by
Cabinet from
March meeting
Estelle
Packham
Overview and
Scrutiny
Customer Access
Strategy
28 September 2012
To be discussed
further