Please contact: Tessa Gilder-Smith Please email: Tessa.Gilder-Smith@north-norfolk.gov.uk Please direct dial on: 01263 516047 14 July 2014 HOUSING SCRUTINY MEETING A meeting of the Overview and Scrutiny Committee of North Norfolk District Council will be held in the in the Council Chamber at the Council Offices, Holt Road, Cromer on Tuesday 22 July 2014 at 9.30am. At the discretion of the Chairman, a short break will be taken after the meeting has been running for approximately one and a half hours. Members of the public who wish to ask a question or speak on an agenda item are requested to arrive at least 15 minutes before the start of the meeting. It will not always be possible to accommodate requests after that time. This is to allow time for the Committee Chair to rearrange the order of items on the agenda for the convenience of members of the public. Further information on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263 516010, Email: democraticservices@north-norfolk.gov.uk Sheila Oxtoby Chief Executive To: Mrs A Claussen-Reynolds, Ms V R Gay, Mrs A Green, Mr B Jarvis, Mrs B McGoun, Mr P Moore, Mr J H Perry-Warnes, Mr R Reynolds, Mr E Seward, Mr R Shepherd, Mr N Smith, and Mr P Terrington. All other Members of the Council for information. Members of the Management Team, appropriate Officers, Press and Public. If you have any special requirements in order to attend this meeting, please let us know in advance If you would like any document in large print, audio, Braille, alternative format or in a different language please contact us. Chief Executive: Sheila Oxtoby Corporate Directors: Nick Baker & Steve Blatch Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005 Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org AGENDA 1. TO RECEIVE APOLOGIES FOR ABSENCE 2. SUBSTITUTES 3. PUBLIC QUESTIONS To receive questions from the public, if any 4. ITEMS OF URGENT BUSINESS To determine any other items of business which the Chairman decides should be considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government Act 1972. 5. DECLARATIONS OF INTEREST Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda. The Code of Conduct for Members requires that declarations include the nature of the interest and whether it is a disclosable pecuniary interest. 6. PETITIONS FROM MEMBERS OF THE PUBLIC To consider any petitions received from members of the public. 7. CONSIDERATION OF ANY MATTER REFERRED TO THE COMMITTEE BY A MEMBER To consider any requests made by non-executive Members of the Council, and notified to the Monitoring Officer with seven clear working days’ notice, to include an item on the agenda of the Overview and Scrutiny Committee. 8. RESPONSES OF THE COUNCIL OR THE CABINET TO THE COMMITTEE’S REPORTS OR RECOMMENDATIONS To consider any responses of the Council or the Cabinet to the Committee’s reports or recommendations 9. HOUSING ASSOCIATION QUESTION AND ANSWER SESSION (9.35 – 10.20) For local housing associations to receive questions from members regarding provision of housing in the district 10. PASSIV AND SUSTAINABLE HOUSING (10.20 -10.50) To receive information from Andrew Savage, Executive Director of Partnerships at Broadland Housing Group, regarding the provision of passiv and sustainable housing in the district 11. UPDATE ON THE HOMELESSNESS STRATEGY AND HOMELESSNESS IN THE DISTRICT (10.50 -11.10) (Page 1) To note an update from the Customer Services Team Leader regarding the Homelessness Strategy and homelessness in the district 12. HOUSING ALLOCATIONS SCHEME – UPDATE (11.10 – 11.30) (Page 9) Summary: In December 2012, Full Council approved a new Allocations Scheme for implementation which reflected the need to review the previous allocations policy in light of the Localism Act 2011 and changes in statutory instruments. The new scheme was designed to meet statutory requirements for an allocations scheme whilst also meeting the Council’s requirement that the number of affordable dwellings let through the scheme should maximise the number which are occupied by households with local connections to towns and villages in North Norfolk. The new Allocations Scheme went live on 18 October and this report reviews whether the Allocations Scheme is meeting the objectives it was required to meet. It concludes that the Allocations Scheme is operating well, it is meeting statutory requirements and has increased the number of properties let using the Local Allocations Agreement, however, a further review at the first anniversary of the scheme implementation is required to be clear whether the scheme does maximise the number of applicants housed who have local connections to towns and villages in North Norfolk. LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW (Papers relied on the write the report and which do not contain exempt information) Cabinet paper: Housing Allocations Scheme. 13 December 2012 Cabinet Member(s) Ward(s) affected All Contact Officer, telephone number and email: Nicola Turner, 01263 516222, nicola.turner@north-norfolk.gov.uk 13. EXCLUSION OF THE PRESS AND PUBLIC To pass the following resolution, if necessary: “That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph _ of Part I of Schedule 12A (as amended) to the Act.” 14. TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE PUBLIC BUSINESS OF THE AGENDA Paper for Scrutiny – 22 July 2014 Homeless Strategy – Currently being updated and will include a review of service and aspirations for the future. Paper is due to go out for consultation via the website and to key partners in August 2014 Key findings from review of homelessness services With continuing demands and challenges and following recent changes to the Welfare Reform and the Localism Act the team have worked extremely hard to ensure that the customer has been the main focus whilst striving to improve the service and implement the aspirations and aims from the last strategy. Homelessness within North Norfolk is still relatively low with 90 households being accepted in 2013/14 compared to 201 in 2003/2004, the reason for these numbers decreasing is due to the amount of work the team are putting into the prevention of homelessness and early advice being offered to individuals that approach the service. You will see from the charts below that the number of households approaching the service is steadily increasing. Households Approaching the Service for Advice 800 700 600 500 400 300 200 100 0 Advice Homeless Housing Options/Prevention total 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 Homeless Applications Number of homeless applications taken compared with decision reached and full duty accepted 250 200 150 100 50 0 Applications taken Full Duty * 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 * Full Duty – means where the authority has accepted a duty to rehouse under Part VII of the 1996 Housing Act (as amended) 1 The main reason for homelessness has remained consistent with the loss of private rented accommodation being the main reason for homelessness followed by family/friends being unable to accommodate. This supports the recent news article in June 2014 which reported ‘The number of people made homeless when a private tenancy ends has trebled in the past five years. It is now the single biggest cause of homelessness in England and most have been thrown out by private landlords. According to government figures, the end of a tenancy has been the most common cause of homelessness every quarter for the last two years. In the final quarter of 2009, 1,060 households in England became homeless after their private tenancies were ended, while the latest figure for the first quarter of 2014 is 3,330’. 50 45 40 35 30 25 20 15 10 5 0 2009/2010 2010/2011 2011/2012 Asked to leave by parents Breakdown of relationship Violent Other Violence Rent Arrears - LA/public sector Rent Arrears - Private 2012/2013 2013/2014 Asked to leave by relatives/friends Breakdown of relationship - non violent Mortgage arrears Rent Arrears - RSL Loss due to ASH termination Most clients being accepted as homeless are still the 25-44 age group with the 60 plus age group being negligible. This could be considered as unusual given the high proportion of elderly people in the district; however the majority of such households are owner occupiers with no mortgage commitment which is reflective of the local census carried out in 2011. 100 16-24 80 60 25-44 40 45-59 20 60-64 0 2009/2010 2010/2011 2011/2012 2 2012/2013 2013/2014 65-74 Priority need for homelessness has remained consistent in that households with dependent children or are pregnant followed by those that have a mental health issue are the main reason for the authority accepting a duty to rehouse a household. Priority Need for Homelessness 80 70 60 50 40 30 20 10 0 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 Households with dep children Pregnant no other children Vulnerable - old age Vulnerable - physical disability Vulnerable - mental health illness Vulnerable - young person (now Priority Need) Domestic Violence Other Households h'less in emergency Successes ‘Aim 1 – To deliver customer focused service to standards influenced by the customer’ The aim was to deliver an excellent customer focused service, to achieve this aspiration as a service the following has been achieved: 2009 – Integrated ICT system which housed ‘Your Choice Your Home’ choice based lettings and Housing Options data base 2009 – Changes were made to the Housing Reception, moved away from counter style barriers to more relaxed and welcoming open desk environment. 3 2009 – Launch of ‘What and Where’ interactive map showing customers stock profile and lets within parishes to enable customers to make informed choices when bidding 2013 – Targeted Housing Options launched, providing customers with focused support and options when logging into Your Choice Your Home. 2013 – Main council reception was updated and the changes made to the housing reception were duplicated across the whole reception area. ‘Aim 2 – To increase the accessibility of the Housing Service ensuring equity of access for all’ North Norfolk is a rural authority and there is a lack of public transport between main towns and villages, with the increasing cost of fuel the Housing Team have had to ensure that the service is still accessible by all; the decision was made to focus its resources by offering a personal service via the telephone. Each household that joins ‘Your Choice Your Home’ receives a personal phone call, officers are at this initial stage able to offer the household individual housing options advise and are able to identify potential homeless clients and start to work with them at an earlier to stage with the main focus being on prevention of homelessness. ‘Aim 3 – To increase the range of housing options available and to provide a service that enables customers to make informed choices about their housing options and which empowers customers to pursue their chosen housing option’ It was identified in the last strategy the challenges that households would face in finding affordable housing within the district. Working with five housing associations Victory Housing Trust, Broadland Housing Association, Orbit East, Hastoe and Saffron Housing Trust, NNDC provided 153 new affordable homes across the district during 2013/2014. This is the highest ever number of affordable dwellings delivered in the district in a single year and the first time that the number of new affordable homes completed by housing associations has exceeded 150 homes. The completion of 153 affordable homes places North Norfolk at the top of the table for affordable home completions in Norfolk for 2013/14 2009 – Launch of ‘What and Where’ interactive map showing customers stock profile and lets within parishes to enable customers to make informed choices when bidding A recent news article has highlighted the current need for more affordable housing schemes across Norfolk. The highest average house price in Norfolk is North Norfolk at £204,267 followed by South Norfolk at £204,096. While North Norfolk is the highest, the average house price in the rest of rural Norfolk is between 9.85 and 11.4 times the average annual income 4 ‘Aim 4 – To reduce the incidence of homeless through effective homelessness prevention services’ As detailed in ‘Aim 2’ the team works hard to provide an excellent and informative service to the customer. Key to this delivery is providing the customer with the effective housing options and paramount to this is the prevention of homeless. To assist the team with this delivery we have available key tools, these consist of a prevention fund, mainly used to secure rent in advance and deposits with private landlords this money can also be used to clear small rent arrears if this prevents a household becoming homeless. We work with landlords with more vulnerable clients to ensure that the best outcome is reached for both the household and the landlord. As a service we are also work with key agencies being Registered Providers, Adult & Children services, and support agencies being Stonham Homestay, Together, CAB, and Shelter, in house services. We offer move on interviews and housing surgeries with the local supported housing hostels within the area being Leeway, Benjamin Foundation, Flagship Housing and Genesis, and Argyle House. These surgeries/interviews explain to residents how ‘Your Choice Your Home’ works how it is important to work with the support providers, the types of properties to be looking for and the chances of securing housing both with a Registered Provider or private rented landlord. The team works closely with the housing benefits team. The two teams make joint decisions with regard to applications made to the discretionary housing benefit fund, by housing being involved in the decision the team are able to ensure that a focus on preventing someone from becoming homeless is considered. The monies can also be used to secure damage deposits for housing benefit claimants on low incomes to secure private rented accommodation when facing homelessness. ‘Aim 5 – to reduce the use of temporary accommodation for households accepted as homeless and where temporary accommodation has to be used to ensure that it is a reasonable standard and in a location which enables the household to maintain stability’ The government set a target for all local authorities to reduce its temporary accommodation portfolio and over the last 6 years we have successfully achieved this by reducing the council’s portfolio of temporary accommodation from 44 in 2008/2009 to 5 units in 2013/2014. As an authority we still do have clients in temporary accommodation and because of the nature of the service means this will always be the case, however we work more closely with landlords and families to persuade the household to remain in the home they are being evicted from as this is more cost effective for the landlord and the household. Within the last strategy coastal erosion and flooding was seen as something that was the future however in December 2013 the authority was impacted by a tidal surge which affected a number of 5 locations across the North Norfolk coast, in particular Walcott and Bacton – in total over 100+ households were impacted in some way. The service worked very closely with residents and other agencies to ensure that accommodation was provided to those in need and they were supported until such a time as insurance companies took over. The team was also instrumental in the delivery of the Norfolk and Lowestoft Flood Recovery Fund. Aspirations for taking the service forward Through carrying out the review of homelessness within the district we have identified that there have been significant number of achievements, however to ensure service continues to provide an excellent customer service we need to ensure that the team continues to challenge service delivery. Taking this on board there are some key areas of work that have been identified to improve the service delivery but also to continue with the strong working relationship we have with both statutory and voluntary agencies. Aim 1 – Work with Registered Providers Work with registered providers to deliver targeted welfare advice to residents whom are of a low income. With the welfare reform Housing Benefit payments will be rolled into a single Universal Credit (UC) payment for recipients to manage. It is anticipated that UC may start to affect residents of North Norfolk from the autumn of 2015, although DWP have not confirmed the roll out date. We need to ensure that as a service we are able to support both registered providers with this transition in a planned and managed process, but also support tenants that are affected and ensure that they understand the key message on how to manage their money and pay their rent, as failure to do so could result in eviction. Aim 2 – Improve Housing Advice/Option/Solutions As a service we are aware that service delivery doesn’t stand still, we need to ensure that our customers are at the forefront of our service delivery. To do this we need to understand what the customer needs and ensure that we have the expertise to deliver this in the way of front line staff and technology. Review technologies with current IT provider – move to text alerts and mobile apps Review current letters Review landlords guide Review Rent in Advance and Damage Deposit Scheme Work with the Housing (Health and Wellbeing) Lead to develop processes to assist those that are disabled or living in difficult housing Aim 3 – Not to place any families in Bed & Breakfast accommodation unless in an emergency and for no longer than 6 weeks and Provide suitable Temporary Accommodation. 6 The combination of early effective homelessness preventions services and provision of good quality suitable accommodation is key to the delivery of our services. As an authority we try to avoid the use of bed & breakfast unless in an emergency, we are now in a position where we have reduced our portfolio of accommodation, however with an increase of applications we now need to ensure that as a service we are looking ahead and will need to reconsider our options and look to identify other suitable solutions for families other than bed and breakfast. As an authority we accept that living in bed and breakfast is not a good option for families with children, young people or those with a mental and physical disability. Aim 4 – Aspiration to deliver the challenge set to deliver ‘A Gold Standard Service’ The challenges set are as follows: Adopt a corporate commitment to prevent homelessness which has buy in across all local authority services Actively work in partnership with voluntary sector and other local partners to address support, education, employment and training needs Offer a Housing Options prevention service, including written advise to all clients Adopt a No Second Night Out model or an effective local alternative Have housing pathways agreed or developed with key partner and client group that includes appropriate accommodation and support Develop suitable private rented sector offer for all client groups, including advice and support to both clients and landlords Actively engage in preventing mortgage repossessions including through the Mortgage Rescue Scheme Have a homelessness strategy which sets out a proactive approach to preventing homelessness and is reviewed annually so that it is responsive to emerging needs Not place any young person aged 16 or 17 in Bed & Breakfast accommodation Not place any families in Bed & Breakfast accommodation unless in an emergency and then for no longer than 6 weeks Aim 5 – Deliver Customer Focused Service Standards The Council has an aspiration to deliver an excellent customer focused service. The best way to achieve this is to consult and work with the customer. One of the key aims of the authorities Business Transformation programme is to improve the overall customer experience. 7 Work with the Customer Service Manager to implement changes and improvements through Business Transformation programme. Work with the Customer Service Manager to develop service standards Encourage feedback from customers through the corporate complaints and compliments processes Design quarterly questionnaires using targeted Housing Options with Your Choice Your Home to applicants and report feedback to Partnership Board for Your Choice Your Home. It is proposed that the strategy once signed off will be reviewed on a yearly basis to ensure that the aims are still relevant, actions are being met and to incorporate any changes in legislation as necessary. 8 Agenda Item No____12________ Housing Allocations Scheme – update Summary: In December 2012, Full Council approved a new Allocations Scheme for implementation which reflected the need to review the previous allocations policy in light of the Localism Act 2011 and changes in statutory instruments. The new scheme was designed to meet statutory requirements for an allocations scheme whilst also meeting the Council’s requirement that the number of affordable dwellings let through the scheme should maximise the number which are occupied by households with local connections to towns and villages in North Norfolk. The new Allocations Scheme went live on 18 October and this report reviews whether the Allocations Scheme is meeting the objectives it was required to meet. It concludes that the Allocations Scheme is operating well, it is meeting statutory requirements and has increased the number of properties let using the Local Allocations Agreement, however, a further review at the first anniversary of the scheme implementation is required to be clear whether the scheme does maximise the number of applicants housed who have local connections to towns and villages in North Norfolk. LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW (Papers relied on the write the report and which do not contain exempt information) Cabinet paper: Housing Allocations Scheme. 13 December 2012 Cabinet Member(s) Ward(s) affected All Contact Officer, telephone number and email: Nicola Turner, 01263 516222, nicola.turner@north-norfolk.gov.uk 1. Introduction 1.1 In December 2012, Full Council approved the adoption of a new Allocations Scheme for the Council. The Allocations Scheme would be used for the allocation of all properties advertised through the Council’s choice based lettings scheme Your Choice Your Home. This scheme is a partnership with 7 Housing Association Partners and the vast majority of all housing association properties are allocated through the scheme. 1.2 A new Allocations Scheme was produced in order to respond to freedoms introduced by the Localism Act 2011 in how housing registers can be operated and also to reflect an updated version of statutory guidance on the operation of housing registers. In developing a new Allocations Scheme, the Council was clear that it 9 wanted to maximise the number of affordable dwellings which are allocated to households with strong connections to towns and villages in North Norfolk. As a consequence a new Local Allocations Agreement was produced which provides a priority cascade for local connections to towns and villages. 1.3 The new Allocations Scheme proposed a move away from one housing register to three housing registers within an overall housing list. The Housing Register contains all those households with a reasonable preference, these are households which the Council must give a reasonable preference to over those that do not have this preference. The Transfer Register contains all existing tenants of affordable housing in North Norfolk who are not eligible for the Housing Register. The Housing Options Register contains all applicants who are not eligible for the Housing or Transfer Registers. 1.4 The new Allocations Scheme introduced a two stage allocation process, where all general need properties under Stage One are prioritised initially for applicants on the Housing Register, but if the property remains unlet, it is let through Stage Two to someone on the Housing Options Register or Transfer Register with priority given through the Local Allocations Agreement to households with a local connection to the parish in which the property is located or the adjoining parishes. Properties on Exception Housing Schemes are only let through Stage Two. In addition the scheme allows for up to 20% of all properties advertised to be advertised as priority for existing Housing Association tenants in North Norfolk, if there is no suitable tenant, the property is then let in accordance with the two stage process. 1.5 The Local Allocations Agreement contains 7 criteria with criteria A to E representing households who have a local connection through residence, employment, family residence or previous residence in the parish or adjoining parishes. Criteria F and G represent households who do not have a local connection and are included to ensure that the Housing Associations which deliver affordable homes on Exception Housing Schemes can secure loan funding and any shared ownership dwellings will be mortgagable. The Local Allocations Agreement treats towns slightly differently to villages, so that where a property subject to an allocation under Stage Two is in a town, anyone with a local connection to the town and its surrounding parishes will be prioritised. However, if the property subject to a local connection let is in a parish which adjoins a town, anyone who only has a local connection to the town would not have a local connection to the parish. 1.6 The new Allocations Scheme went live on 18 October 2013, following a period of re-registration, where all applicants on the old housing register were required to re-apply. The re-registration process was carried out for two reasons: Firstly to ensure that up to date information was available on all applicants. Secondly to capture information on all applicants local connections to towns and villages across North Norfolk. 10 The Council’s IT system was updated to reflect the new Allocations Scheme and to enable the system to shortlist properties in accordance with the new two stage allocations process. In addition, Housing Association staff were trained in the new shortlisting process and how to carry out an allocation of a property subject to the Local Allocations Agreement. The Council had previously shortlisted all properties on Exception Housing Schemes but as more properties were expected to be let in accordance with the Local Allocations Agreement, the Housing Associations needed to be able to carry out this work themselves. 1.7 To create a clear differential between the old allocations policy and the new Allocations Scheme, a bidding cycle was missed, with the first properties which would be let under the Allocations Scheme advertised on 25 October 2013. 2. Analysis of Lets 2.1 During the period 25 October 2013 to 17 May 2014, 248 properties were identified as having been let across the district. An analysis of these lets showed that they were let as: Type of Let Number Percentage of all lets 69.4% 5.2% 11.7% 14.1% Stage One 172 Stage Two 13 Transfer Priority 29 Exception Housing Scheme 35 Total 249 Please note, one property was advertised as priority for transferring tenants, but was let at Stage Two and so appears as a Stage Two and Transfer Priority let in the table above. 2.2 There were a total of 48 lets which were let using the Local Allocations Agreement (Stage Two and Exception Housing Scheme lets shown at 2.1 above), this represents 19.4% of all lets. 2.3 The 48 lets using the Local Allocations Agreement were let to households with the following local connections: Connection A B C D E Total 2.4 Number 41 0 5 1 1 48 Percentage 85.4% 0.0% 10.4% 2.1% 2.1% 100.0% An analysis of all 248 lets showed that 121 households had a local connection to the parish or adjoining parish in which the property they were housed in is located. The 121 households had the following types of connection: 11 Connection A B C D E Total Number 71 6 28 9 7 121 Percentage of all lets 28.6% 2.4% 11.3% 3.6% 2.8% 48.8% It should be noted that where a property is located in a parish which adjoins a town, if the household who was rehoused had a local connection to the town not the parish, this is recorded as not having a local connection to the parish. 2.5 The breakdown by housing register and band of the 248 lets is: Register Band Number Percentage of all lets 8 153 52 3.2% 61.7% 21.0% Housing Options Register 22 8.9% Transfer Register 13 5.2% Housing Register Priority Card Band 1 Band 2 Total 248 100.0% It should be noted that some Housing Association tenants will be on the Housing Register due to their level of housing need. 3 Conclusions 3.1 The analysis at section 2 above shows that the majority of properties let in the 7 months following the launch of the new Allocations Scheme were let to applicants on the Housing Register. This means that the Allocations Scheme is meeting the requirement that it provides reasonable preference to households who meet the statutory reasonable preference criteria over those that do not. 3.2 In addition, 48.8% of all lets were to households who had a local connection to the parish in which the property was located or an adjoining parish. 48 properties were let using the Local Allocations Agreement, with 35 lets of properties on Exception Housing Schemes and 13 properties let through Stage Two. Whilst it might be considered disappointing that only 13 properties were let through Stage Two of the allocation process, overall when properties on Exception Housing Schemes are considered, 19.4% of all lets were allocated using the Local Allocations Agreement. 3.3 It is too early to draw any firm conclusions as to whether the Allocations Scheme is maximising the number of households who are allocated a property which is located in a town or village to which they have a local connection. However, it is clear that the two stage allocations process does increase the number of properties which are 12 allocated using the Local Allocations Agreement. It is therefore concluded, that the Allocations Scheme is working well. Further monitoring will take place after the scheme has been in operation for one year. 13