Please contact: Lydia Hall
Please email: lydia.hall@north-norfolk.gov.uk
Please direct dial on: 01263 516047
09 March 2015
A meeting of the Overview and Scrutiny Committee of North Norfolk District Council will be held
in the in the Council Chamber at the Council Offices, Holt Road, Cromer on Wednesday 18th
March 2015 at 9.30am.
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516010, Email: democraticservices@north-norfolk.gov.uk
Anyone attending this meeting may take photographs, film or audio-record the proceedings and
report on the meeting. Anyone wishing to do so must inform the Chairman. If you are a member
of the public and you wish to speak on an item on the agenda, please be aware that you may be
filmed or photographed.
Sheila Oxtoby
Chief Executive
To: Mrs A Claussen-Reynolds, Ms V R Gay, Mrs A Green, Mr B Jarvis, Mrs B McGoun, Mr P
Moore, Mr J H Perry-Warnes, Mr R Reynolds, Mr E Seward, Mr R Shepherd, Mr N Smith, and Mr
R Wright.
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order to attend this
meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative
format or in a different language please contact us.
Chief Executive: Sheila Oxtoby Corporate Directors: Nick Baker & Steve Blatch
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
SUBSTITUTES
3.
PUBLIC QUESTIONS
To receive questions from the public, if any
4.
MINUTES
(Page 1)
(9.30-9.35)
To approve as correct records the minutes of the meeting of the Overview and Scrutiny
Committee held on the 11th February 2015.
5.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
6.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a disclosable pecuniary
interest.
7.
PETITIONS FROM MEMBERS OF THE PUBLIC
To consider any petitions received from members of the public.
8.
CONSIDERATION OF ANY MATTER REFERRED TO THE COMMITTEE BY A MEMBER
To consider any requests made by non-executive Members of the Council, and notified to
the Monitoring Officer with seven clear working days‟ notice, to include an item on the
agenda of the Overview and Scrutiny Committee.
9.
RESPONSES OF THE COUNCIL OR THE CABINET TO THE COMMITTEE’S REPORTS
OR RECOMMENDATIONS
To consider any responses of the Council or the Cabinet to the Committee‟s reports or
recommendations.
10.
UPDATE ON RESIDENTIAL PARKING AND PAY & DISPLAY IN CROMER AND
SHERINGHAM
(9.35-10.35)
To receive an update on the parking proposals from Norfolk County Council following the
issuing of the questionnaire to businesses and residents.
11.
BUDGET MONITORING – PERIOD 10
(Cabinet papers - page 14)
(10.35-10.45)
Summary:
This report summarises the budget monitoring position for the
revenue account and capital programme to the end of January
2015.
Options considered:
Not applicable
Conclusions:
The overall position at the end of January 2015 shows a year
to date variance of £2,826,265 to date for the current financial
year on the revenue account, before taking into account
commitments £2,792,723. This is currently expected to deliver
a forecast full year underspend of £376,624.
Recommendations:
It is recommended that:
1) Cabinet note the contents of the report and the
current budget monitoring position.
2) Cabinet note the contents of the Revised Capital
Appendix C.
3) Cabinet agree that the Head of Finance in
consultation with the portfolio holder be able to
approve the most financially advantageous loan
repayment option for NNDC with Broadland
Housing Group.
Cabinet Decision
Reasons for
Recommendations:
Cabinet member(s):
Ward member(s)
Contact Officer,
telephone
and e-mail:
12.
To update Members on the current budget monitoring position
for the Council, and make all amendments to the capital budget
as appropriate.
Councillor W Northam
All
Karen Sly
01263 516243
karen.sly@north-norfolk.gov.uk
OUTSIDE BODIES REPORT
(Page 13)
(App A – p. 18, App B – p.24, App C – p.26, App D – p.27, App E – p.44 & App F – p.56)
(10.45-11.05)
To receive a full report on Outside Bodies
13.
NORTH NORFOLK BIG SOCIETY FUND
(Cabinet papers - page 38)
(11.20-11.40)
Summary:
This report provides an annual update on the operation of the
Big Society Fund and the Enabling Fund. It also includes
recommendations on the future use of the funds following the
decision by Norfolk County Council to halve the allocation to
the District to twenty five per cent of County Council second
homes Council Tax receipt.
Conclusions:
The North Norfolk Big Society Fund has successfully achieved
its expected outcomes following its third year of operation. The
current management arrangements, administrative and
decision making process are considered effective, and this has
been confirmed by a recent audit report. The Fund has helped
a wide variety of valuable community projects to be
implemented, helping to establish and nurture the ethos of „the
Big Society‟ in North Norfolk.
The enabling Fund has also helped a number of significant
community projects to deliver successful outcomes. There is an
opportunity, however, to maximise the value of the budget
committed to the Enabling Fund by aligning it to the emerging
LEADER funding programme and focussing it on themes that
would bring more value locally.
Recommendations:
Cabinet Decision
Reasons for
Recommendations:
Cabinet are requested to note the success of the Big Society
Fund and to recommend to Council:
1. to agree to continue the Big Society Fund grant scheme
at the current level of funding (£225,000) for another
year and to delegate authority to the Head of Economic
& Community Development, in Consultation with the
portfolio holder, to make appropriate revision to the
grant terms and conditions to address the matters
raised in this report;
2. that £200,000 of the underspend from the budget
allocated to the Enabling Fund in 2014/15 be carried
forward from this year into next financial year, to be
used as potential match-funding for projects relating to
investment, development, regeneration, revitalisation,
promotion or marketing of the District‟s seven (market
and resort) towns, bidding for funds under the LEADER
programme;
3. Delegate authority to Cabinet to agree the details and
the „prospectus‟ for the new grant scheme (to replace
the Enabling Fund) - which will be brought to Cabinet at
an appropriate future meeting, for approval); and
4. That applications for funding under this new grant
scheme be brought to Cabinet for decision at the
appropriate time.
To ensure Cabinet are informed about the operation of the Big
Society Fund during its third year.
To align financial resources to leverage additional funds to
support initiatives aimed at development, investment and
improvement in the District‟s towns.
Cabinet member(s):
Ward member(s)
Contact Officer,
telephone
and e-mail:
14.
Councillor J Lee
All
Robert Young
01263 516162
robert.young@north-norfolk.gov.uk
HOMELESSNESS STRATEGY
Summary:
(Cabinet papers - page 51)
(11.40-12.00)
The Homeless Act 2002 requires all Local Authorities to
undertake a review of homelessness in their area and
publish a Homelessness Strategy based on its findings
every 5 years.
Options
considered:
1. Do nothing. This option was discounted as the Act
requires a review is carried out and published every 5
years
2. Review the homelessness within the area. This option
was adopted as it ensures the Council carries out its
duties as per the Homeless Act 2002.
Conclusions:
A review of homelessness has been undertaken and the
key findings from the review of the current services have
identified 5 Aims to carry forward to improve and enhance
the service.
Recommendations:
That Cabinet adopts the Homelessness Strategy 20142019
Cabinet
Decision
Reasons for
Recommendations:
To ensure that the Councils Homelessness Strategy is
reviewed and published as determined by the Homeless
Act 2002.
LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW
(Papers relied on to write the report, which do not contain exempt information and which are not published
elsewhere)
Homeless Act 2002 & The Homelessness Code of Guidance
Localism Act 2011
Making Every contact Count 2012
Cabinet member(s):
Ward member(s)
Contact Officer, telephone
and e-mail:
15.
Councillor R Oliver
All
Lisa Grice
01263 516164
lisa.grice@north-norfolk.gov.uk
THE CABINET WORK PROGRAMME
(Page 61)
(12:00-12:05)
To note the upcoming Cabinet Work Programme.
16.
OVERVIEW & SCRUTINY UPDATE
(Page 64)
(App G – p. 65 & App H – p.66)
(12.05-12.10)
To receive an update from the Scrutiny Officer on progress made with topics on its agreed
work programme and to receive any further information which Members may have requested
at a previous meeting.
17.
EXCLUSION OF THE PRESS AND PUBLIC
To pass the following resolution, if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following items of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraph _ of Part I of
Schedule 12A (as amended) to the Act.”
18.
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA
Agenda item no._______4_______
OVERVIEW AND SCRUTINY
Minutes of a meeting of the Overview and Scrutiny Committee held on 11 February
2015 in the Council Chamber, North Norfolk District Council, Holt Road, Cromer at
9.30 am.
Members Present:
Committee:
Mr P W Moore (Chairman)
Mrs A Claussen-Reynolds
Ms V R Gay
Mrs A Green
Mr R Reynolds
Officers in
Attendance:
Members in
Attendance:
Mr J Perry-Warnes
Mr R Shepherd
Mr B Jarvis
Mr E Seward
The Head of Finance, the Policy and Performance Management Officer, the
Democratic Services Team Leader and the Democratic Services Officer
Mrs A Moore, Mr G Williams, Mr P Terrington, Mr G Jones, Miss B Palmer,
Mr W Northam, Mrs A Sweeney and Mr P High.
107. APOLOGIES FOR ABSENCE
Mr N Smith, Mr R Wright and Mrs B McGoun.
108. SUBSTITUTES
None.
109. PUBLIC QUESTIONS
None.
110. MINUTES
The minutes of the Overview and Scrutiny Committee held on 14th January 2015 were
accepted as an accurate record and signed by the Chairman with the following
amendment:
Mr B Hannah had given his apologies.
Overview and Scrutiny Committee
1
11 February 2015
111. ITEMS OF URGENT BUSINESS
None.
112. DECLARATIONS OF INTEREST
None.
113. PETITIONS FROM MEMBERS OF THE PUBLIC
None.
114. CONSIDERATION OF ANY MATTER REFERRED TO THE COMMITTEE BY A
MEMBER
None.
115. RESPONSES OF THE COUNCIL OR THE CABINET TO THE COMMITTEE’S
REPORTS OR RECOMMENDATIONS
None.
116. MANAGING PERFORMANCE QUARTER 3 2014/15
Mr G Williams, Cabinet Member, introduced the report and informed Members that the
council was meeting the targets set. He said that plans were in place to correct previous
issues and that they were on target.
Mr P Terrington asked whether there was a target on producing the energy strategy as
the topic should have come to Overview and Scrutiny in January but was no longer on
the work programme. Mr Terrington also asked about the use of Wells Harbour in
connection with this and the Sheringham Shoal development and asked that the entire
issue came to the committee as soon as possible.
The Chief Executive agreed that the whole of the energy infrastructure of North Norfolk
should be looked at. She said that the issues that Mr Terrington had mentioned were not
all in the energy strategy but were issues as part of the plan of infrastructure. She added
that she was happy to discuss these with Mr Terrington.
Mr Terrington said that they were important issues and if the council was going to
implement and look at these issues then they needed to maintain levels of openness
and transparency.
The Chairman agreed and said that the issues should be discussed even if they were
not the responsibility of the council.
The Chief Executive said that she was happy for a draft report to come to Overview and
Scrutiny before Cabinet so that any energy issues not currently planned for could be
highlighted.
Ms V Gay, referring to page 20 of the report, asked what the planning figures were for
major applications: the lost capacity as a result of lost resources in particular. She added
that the recruitment into particular planning posts had been unsuccessful in November
2014 and said that she had asked for an organisational structure that included vacant
posts and had been told that the full information would come to Committee in March
Overview and Scrutiny Committee
2
11 February 2015
which made it difficult to fully analyse the information they had been given.
The Chief Executive, in reference to the planning posts, said that the vacant planning
posts were a part of the restructure and that the adverts had been published before
Christmas for two team leaders but that no appointments had been made. She said that
the posts had been re-advertised and that the deadline was imminent and that they had
received a better response and that they were optimistic that appointments would be
made. The Chief Executive commented that they were also looking at how they
advertise living and working in North Norfolk and that Human Resources were currently
revitalising how posts were advertised to attract people as a career opportunity.
Ms Gay asked how long the posts had been vacant.
The Chief Executive said that the two posts were created as part of the restructure so
they were new posts since November 2014.
The Chairman informed Members that the Head of Organisational Development had
been contacted and that she would bring the details of the structure during the course of
the meeting.
Mr G Jones, referring to page 33, specifically items HB01 and HC01 of the report, asked
about the 74 additional dwellings. He asked how these targets were fixed and
commented that it had been a shocking situation with Hopkins Homes. He asked how
they had arrived at the figure of 74 in HB01 and said that HC01 was a nothing
statement.
The Chief Executive said that 74 was not a target and that there wasn't a target for
affordable homes but that in the last year the council had provided 152 homes which
was the highest figure in Norfolk. The Chief Executive said that there was no longer any
grant funding available and that they had to secure the housing through other means
like the section 106 agreements and marketing housing on exception sites and said that
they were in active discussions with land owners and parish councils.
The Chief Executive said that they were actively looking at a number of schemes and
that the 106 agreement was one way of delivering affordable housing and that a huge
amount of work had been done by good officers including the Team Leader of Housing
Strategy whose work was exceptional.
To address Mr Jones‟ concerns over item HC01, the Chief Executive clarified that they
had worked on the Community Infrastructure Levy (CIL) but not implemented it but
instead would review section 106 agreements to create a standardised process and
added that they wanted to be more pro-active and deal with the issues upfront before
the application.
The Chairman said that sometimes applicants could wait months for a section 106 that
took 15 minutes to write if it was a simple one.
The Chief Executive said that they were looking to have models for some section 106
papers and that the work would be moving from planning into legal.
The Chief Executive said that the Housing Incentive Scheme in Holt and Blakeney had
meant early completion on site through the relaxations provided through the section
106. She said that affordability under the scheme where set at 20% and that 45% would
never have been viable in those areas. She added that 20-30% was viable but that 20%
was a compromise that resulted in early delivery on site.
Overview and Scrutiny Committee
3
11 February 2015
Mr Jones asked whether the New Homes Bonus meant that the council got homes to
mitigate against the argument for affordable homes and asked what qualifications
officers had to make the decision regarding Hopkins Homes. Mr Jones asked whether
the Council had sought independent advice as 176 homes had been built and not one
was an affordable home.
The Chief Executive said that in terms of qualifications, the officers were qualified and
experienced and both financially and commercially aware. In regards to the Hopkins
Homes in North Walsham, independent advice had been sought and the viability had
been looked at by officers and externally. The Chief Executive said that the information
was available for Members to look at but that it was commercially confidential.
The Chief Executive said that the officers had worked hard and that all of their findings
were evidenced and that all of the decisions and recommendations made were not
without an evidence base. She added that the individual planning decisions were made
by the Development Committee.
Mr R Reynolds said that due to an expected sharp increase in population growth, that
housing was important.
Mr Reynolds, referring to page 5 of the report, asked officers to illuminate the points 1.
and 2.
Mr Williams said that they were small business grants given and that events such as the
recent one at Thursford showed that they provided a small allowance of support.
The Chief Executive said that this was the North Norfolk Enterprise Scheme and that it
had helped 100 new business start-ups. She said they wanted to track how successful
they were. She added that the target for the end of quarter 3 had been 30 and that they
had supported 60 with funding for another six months. The Chief Executive said that the
joint funding from Norfolk County Council had ended but that the funding had been
secured from NNDC.
Mr Reynolds said that this was an excellent idea and should continue.
Mrs A Claussen-Reynolds said that she was pleased that so many things were on track
or successfully completed.
Mrs Claussen-Reynolds asked for an update on customer services which was on page
38 of the report (ref VB01).
The Chief Executive said that it wasn‟t specifically about the customer services
department but about developing a digital approach. She also informed Members that
they were still looking to employ a Communications Manager. The Chief Executive
explained that the daily queries received by the Media and Communications team had
been moved to Customer Services as they were general and non-political queries. She
added that they would also be moving the social media queries to Customer Services as
well, with any queries that were more complex still being dealt with by Media and
Communications. She added that this was all progressing but not as quickly as they
would prefer.
The Chairman, referring to the empty post for the Communications Manager, said that it
was difficult recruiting to Norfolk.
Overview and Scrutiny Committee
4
11 February 2015
The Chief Executive said that Norfolk had so much to offer and that the posts that were
currently vacant were not due to the pay offered, but that perhaps there was not enough
paid for relocation. She said that they would look at the relocation package and
emphasise the quality of life that Norfolk offered. She added that this had been
discussed at the Staff Focus Group and that the Council were also struggling to recruit a
web developer, especially as the UEA did not specialise in this area and so they were
looking at other universities across the Country to advertise an internship.
Mr W Northam said that North Norfolk was an excellent place to live.
Mr Williams said that the Housing Incentive Scheme exemplified that Cabinet were
committed to building new homes including affordable houses. He said that the
concerns voiced by Mr Jones were understandable but that developers needed to make
a profit. He added that there were regular reviews in place and that the scheme would
be reviewed again in 12 months. Mr Williams said that the scheme could not be perfect
but that they were achieving the target of making housing available.
Mr P Terrington said that 74, on the surface, was disappointing but that they were in a
transition period. He said that the price of the land did not come into the viability
considerations and that the Housing Strategy Team Leader worked hard. He added that
the „Homes for Wells‟ had opened in the past weekend and that ten new tenants had
moved in. Mr Terrington said that the council should develop affordable housing and
then there would be no profit issues.
The Chairman said that the industry was reinventing affordable housing which was
council houses.
Mr Jones said that it was a myth that North Norfolk was a great place to live. Referring
to page 23 of the report, under empty homes (ref HA05), he asked what a base rate of
456 meant.
The Chief Executive said that 456 homes were empty as of October 2014. She said that
at the comparable time in 2011-12, there were 828 empty homes and that in October
2009, the figure had been 973. The Chief Executive said that the scheme had been
incredibly successful and that a levy of 150% council tax had been introduced on the
long-term empty properties.
The Chief Executive also commented that the cost of the land was taken into account
for viability and that the housing need was not just for affordable housing and that it
included people moving into North Norfolk. She said that they had to deliver housing for
market assessment.
Mr Reynolds commented that the five year land supply was fragile.
The Chief Executive said that it was dependent on what had been delivered previously
and that the five year supply was at risk. She said that there had to be a balance and
that there was a shift to delivery rather than just affordable housing.
Ms V Gay said that it was good news on the empty homes and asked whether the
figures were an estimate by the council.
The Policy and Performance Management Officer said that the figures had been
submitted and confirmed to be accurate.
The Committee NOTED the report
Overview and Scrutiny Committee
5
11 February 2015
117. 2015/16 BUDGET REPORT
Mr W Northam, the Portfolio Holder for Finance, introduced the report and said that the
information was the financial projections for the year. He said that they recommended a
0% increase in council tax and that since 1974, the current administration was the only
one not to have increased council tax in their term. He added that the budget was fair
and that the Head of Finance and her team had worked very hard.
The Head of Finance said there was a reduction of 14% in the Council‟s Settlement
Funding Assessment which includes Revenue Support Grant and Business Rates
Retention Baseline funding, other figures quoted nationally are in relation to the
“Revenue Spending Power” which takes into account other funding sources, for
example the New Homes Bonus and Council Tax Income raised locally. . She said that
the headline figures were a national reduction of 1.9% in spending power, the
comparative figures for district Councils being 3.1% reduction and for North Norfolk a
reduction of 4.4% compared to 2014/15.
Mr E Seward, referring to page 57, paragraph 1.5 of the report, asked whether there had
been any changes.
The Head of Finance confirmed that there had been no significant changes from the
final settlement.
Mr Seward, referring to page 67, paragraph 7.4 of the report, said that parts of the
2015/16 service had been moved to general reserves to make £2m and asked whether
in 2016/17 they would reach the „pinch point‟. Mr Seward asked that when the figures
were more significant in 2017/18 and 2018/19, why the original reserve was £1m in the
past and now nearly £2m.
The Head of Finance said that the recommended level of general reserve was increased
from 2013/14 due to the changes in the funding system for local authorities and the
introduction of the system of business rates retention to mitigate some of the risks
around funding. The financial projections for future years are currently forecasting a
larger deficit in later years and that allowing for some funding from reserves in 2016/17
could assist with the longer term budget planning and transition to reducing the future
budget deficits.
Mr Seward expressed his concerns over an increase in publicity about local authorities
holding too much in reserves and prioritising 2017/18 and 2018/19 difficulties when they
should be continuing the reduction in financial streams now.
The Chief Executive said that it was prudent to have a certain level of reserves as
income streams were not as certain as they were previously and that they needed to be
able to deal with uncertainty and emergency issues. She added that they were looking
for savings and additional income to ease the issues and that this was all taken into
account when setting the 2015/16 budget.
Mr Williams said that the whole process was a dynamic one and that pages 61 to 62 of
the report showed the range of initiatives and that having reserves was a part of this
process.
Ms Gay informed Members that she had great respect for Cllr Northam. She said that
the council tax freeze was subsidised by central government. Ms Gay, referring to page
75, paragraph 8.13 section d) in the report on borrowing, asked what the status of
capital bids was and whether the council had any notions of becoming a council that
Overview and Scrutiny Committee
6
11 February 2015
was no longer debt free.
The Head of Finance said that this was a way off and there were no current plans to
enter external borrowing. She added that they had treasury investments of around £20m
and that they could internally borrow in the first instance to finance capital expenditure
which would incur a revenue cost without the need to borrow externally. She said that
the report was recommending new capital bids as part of the budget report. .
Ms Gay commented that this had been agreed in principle. She asked about the
decision when it comes to the actual spending.
The Chief Executive said that a full business case would be needed for Cabinet to
release the funds for the more significant projects for example over £100,000.
Ms Gay asked about the drainage problems and that no money had been allocated.
Mr Seward asked for clarification on paragraph 8.81 as it was an accounting entry. He
said that the majority of the funding was from Norfolk County Council.
The Chief Executive said that when Norfolk County Council agreed funding, officers felt
it wouldn‟t be significant and additional funding was added. She said this was a short
term solution and that it was to give residents confidence in the short term and that a
long term discussion was needed.
Mr Jones asked about the recommendations and commented that without £1.69million
from the new homes bonus there would be a deficit of £1.2m in the current year. He said
that this was not a guaranteed income and that it was a precarious situation. He said
that following a meeting with external auditors, they would raise the issue with the Chief
Executive and the Head of Finance of the car parking income. He asked how many
posts would be lost to achieve objectives for income maximisation and if there was no
web developer, he asked how likely the savings were and asked whether this was the
reason they were selling the Town Council building in North Walsham to Wetherspoons.
The Head of Finance replied that the £1.6million was the gross amount of New Homes
Bonus allocated for 2015/16 of which 75% was being used in the year and 25%
allocated to an earmarked reserve to mitigate the risk of future changes to funding. The
risk around the future of the New Homes Bonus had been flagged within the risks in the
report. . The Head of Finance said that the earmarked money allowed for mitigation.
The Chief Executive said that when the Government made announcements of spending
power for authorities that this included the New Homes Bonus and that it had to be
treated as part of normal income but that some authorities didn‟t.
The Chief Executive said that the money was already here and that they were
comparing the projection for land supply and the figures used by the council were to
scale back. She said that the New Home Bonus was a financial incentive.
In relation to Car Parking income, the Head of Finance said that it was a significant
income stream and that the general reserve allows for fluctuations in demand led
income streams for example car parking and planning income along with other factors
for example cashflow and emergencies . She said that there was an element in the
general reserve to mitigate this.
The Chief Executive said that through the Business Transformation Programme, the
equivalent of nine full time employees posts would go over the coming four years but
Overview and Scrutiny Committee
7
11 February 2015
that they couldn‟t identify which posts before the programme had been completed. She
said that the Business Transformation Programme had started with a digitalising
process and that they were making changes in a sensible way.
The Chief Executive said that property investment was better than other types of
investment and gave a better return. She added that community assets like Cromer Pier
had a value of £1 and would never make a profit.
Mr Jones said that it was not just a financial responsibility but that they needed to have
a community responsibility.
The Chief Executive said that they looked at social, economic and environmental factors
and that property investment was the commercial ideal but that they did need to take
account all of the issues and duties.
Mr Northam said that £5m had produced a return of £1.2m and a total of £4.5m since
2014.
The Chief Executive said that to clarify the point about borrowing that this would not be
from the market but would be internal borrowing and said that this could be confusing.
She reiterated that the council would not be borrowing from the market and that in the
region of £10m would have to be used before they needed to go to public work loans
board.
Ms Gay commented that a briefing in advance would have been beneficial.
The Chairman said that Members had been asked to submit any questions in advance
of the meeting.
The Chief Executive said that she would be happy to arrange briefings or any
workshops on viability and other topics should the Members express a need for them.
Mrs Claussen-Reynolds, referring to page 73, paragraph 8.55 in the report, said that
there was no Staithe Street in Fakenham.
It was PROPOSED by Mr J Perry Warnes and SECONDED by Mr R Reynolds THAT:
The Committee AGREED recommendations to Cabinet.
Six in favour with two against.
Motion CARRIED.
The meeting stopped for a break from 11:22 am and resumed at 11:40 am
118. TREASURY MANAGEMENT STRATEGY STATEMENT 2015/16
Mr W Northam, the Portfolio Holder for Finance introduced the report and said that the
council was legally bound to produce it. He informed Members that the council was debt
free.
It was AGREED to accept the report.
Overview and Scrutiny Committee
8
11 February 2015
119. ANNUAL ACTION PLAN 2015-16
Mr G Williams said that the Leader had sent his apologies for not being able to introduce
the item. Mr Williams introduced the report to Members and gave an overview of its
contents.
Mr E Seward asked about the funding on second homes and commented that the
agreement had now reached for three years and said that the outsourcing of
Sheringham toilets had been helpful but questioned whether it needed to be addressed
in a community right to bid application.
The Chief Executive said that the interest had been dealt with in a transparent way and
that they had advertised for expressions of interest. She said that other organisations
had the same opportunities to submit an interest and that a community bid process was
a good one to follow.
Mr Williams agreed that it was a process that allowed for checks as to whether other
parties were interested.
Mrs A Claussen-Reynolds said that there was a section on the report previously where
the figures were collected on the help received by people being discharged from
hospital and that this had been a regular update.
The Policy and Performance Management Officer said that this was in regard to the
disabled peoples grants and that these figures were reported monthly to the
management team and that the grants were still given.
The Chief Executive said that the management report had more indicators and that they
looked at the disabled peoples grants and the turnaround time. She added that there
was no target but an annual budget that was set and that they had spent all of the
annual budget but that there was no back log.
The Chairman asked that this information was circulated.
The Policy and Performance Management Officer said that the updates were published
in the Members' Bulletin.
Mrs Claussen-Reynolds asked about mobile phone signal and said that the information
regarding broadband speeds had been provided but wanted to know the latest
information regarding signal coverage and black spots in the district.
The Democratic Services Team Leader said that the latest information they had was
from 2012 and that they needed to go back to Norfolk County Council to get more up to
date data which would then be circulated to Members.
The Chairman asked whether any of the Members present who were also County
Councillors were able to comment.
The Chief Executive said that Karen O'Cane would be able to assist in the matter and
said that £150m had been given for mobile coverage in the area.
Mr Seward said that the updates were always about broadband and not mobile phone
coverage and asked whether they should approach the mobile phone companies.
The Chief Executive advised that Members should contact Karen O'Cane in the first
Overview and Scrutiny Committee
9
11 February 2015
instance.
Ms V Gay said that there wasn't much in the way of quantitative analysis and that there
was not much for Members to focus on.
Mr Williams said that the measures used needed to be meaningful and that targets were
set as a means to measure performance and that there had to be a mixture. He added
that they were constantly looking at how they could improve and the best ways of
measuring.
The Chief Executive said that the trend analysis was to give direction and that targets
were preferable but that there were concerns over how targets are achieved. She said
that the volume of waste had increased by 2% according to Norfolk County Council and
that lots of factors had to be considered and that they would be monitoring this regularly.
Mr R Shepherd, referring to sections a) and e) of the report, and referring to jobs and
local economy asked whether Members supported the northern distributor road and
commented that it would be worth a huge amount of money.
Mr Seward said that he was a strong supporter of it and that it would add value to North
Walsham. He said that the Norfolk County Council Liberal Democrat party supported it,
and that the Conservatives and Labour supported it. Mr Seward said that the
reservations had come from UKip and the Green Party.
Mr Williams said that the dualling of the A11 and the distributor road were both
significant.
Mr Seward said that the matter was reserved for the planning inspector with a report for
the Secretary of State. He said that they were expecting a decision soon and that they
were optimistic. Mr Seward said that two thirds of the cost would be covered by central
government but that £60m needed to be funded by Norfolk County Council and CIL with
building funds to pay their share.
Mr Terrington said that energy was not just about renewable resources but also about
fracking. He said that small businesses were not being catered for in DMO for small
tourist places like Wells. He added that they were looking at the neighbourhood plans
and it was not being promoted.
The Chief Executive said that they were supporting it, but not promoting it.
Mr Terrington said that on page 48 of the report, under maintaining landscape that there
was nothing about conservation in the item itself. He said that they needed to show they
were an authority that took conservation seriously.
Mr Terrington said that on page 49 the report mentioned maintaining dialogue with
parish and town councils and that Wells had received no contact.
The Democratic Services Team Leader said that the Standards Committee had been
running Wider Engagement Events - in 2012 and in 2014/15. All of the parishes had
been invited to attend these sessions and if they had been unable to attend that the
Standards Committee were happy to do individual sessions. She added that all of the
information packs were sent out to all of the parishes whether they attended a session
or not. The Democratic Services Team Leader said that the last standards event had
been held the evening previously in Fakenham and that Wells had been invited but had
not attended.
Overview and Scrutiny Committee
10
11 February 2015
The Chief Executive said that there had also been three planning forums at the end of
2014 and that when they contacted Wells the parish clerk informed them that no one
was interested in attending.
The Chief Executive said that the emerging energy policy would take on board Members
comments and that they would be discussed with Cabinet.
It was AGREED to note the report.
120. THE CABINET WORK PROGRAMME
The Democratic Services Team Leader said that the work programme was missing from
the agenda but that she would circulate this to Members. The Cabinet work programme
had been included and was up to date.
121. OVERVIEW & SCRUTINY UPDATE
The Democratic Services Team Leader informed Members that the issues raised about
parking in the Councillors' Call for Action would be returning for an update in the March
meeting.
An update from the Norfolk Health Overview and Scrutiny Committee (NHOSC) had
been included with information supplied by Mrs Claussen-Reynolds.
The Democratic Services Team Leader said that the Outside Bodies report would come
to Overview and Scrutiny in March and that it usually went to full council in May. The
annual review was being prepared which included information on grants given by
finance. Therefore a detailed report would be received by the committee next month
with the summary going to full council.
The Democratic Services Team Leader reminded Members that any Member could
attend the Constitution Working Party's meetings and that the agenda would be
circulated.
The Democratic Services Team Leader concluded that the Head of Organisational
Development would speak on the vacant posts but that a detailed report would be sent
to the Committee for their next meeting.
Mrs A Green said that there were five representatives on an Outside Body concerning
planning but that the meetings were on a Thursday and clashed with Development
Committee and asked whether there was a possibility that the outside body could
change their meeting day to accommodate Members.
Mr Shepherd commented that they would not change the day.
Ms Gay asked whether they still received a levy from the council and could they be
persuaded to look at the day again terming it reciprocal consideration.
Mrs Claussen-Reynolds asked about the visit to the Ambulance Service Control Hub.
The Chairman said that Members were very well received and that they had been
tremendously impressed; with the efficiency and calmness of staff.
Mr Shepherd agreed and said that the visit was marvellous and that they were a highly
Overview and Scrutiny Committee
11
11 February 2015
underrated service and commented that people did not realise that the Norwich hub took
calls for the whole of East Anglia.
Mrs A Moore said that the visit was compelling and exciting and very interesting.
Mr R Reynolds added that it was a complete fallacy about response times and that he
could not fault the service. He said that an eight minute response time in Norfolk was
ridiculous.
The Chairman thanked the Ambulance Service Control Hub for accommodating
Members.
The Chairman asked Members whether they had any questions for the Head of
Organisational Development regarding the vacant posts.
Ms Gay thanked the Head of Organisational Development for the additional information
she had brought with her and said that it would be really useful to have an
organisational chart for each part of the organisation up to date with a picture of the
teams, their locations and how they fit into the organisation as a whole. Ms Gay asked
whether the two vacant posts were out of a team of ten or a team of three - she said that
this was important to determine the impact of the vacant posts.
The Head of Organisational Development said that all of that information would be
available in the March report.
Mrs Claussen-Reynolds asked why when using laptops and dongles, they could not
access the intranet.
The Chief Executive said that this was being worked on but that a deadline had not
been agreed. She said that at the May Council meeting, all newly elected and re-elected
Members would be issued with a tablet that would have a lot of information pre-loaded
onto it. This would include organisational charts, consultations, etc. She said that the
devices would automatically update and sync with the latest version of this information.
The Chairman thanked Members and Officers for a hard working meeting and said that
he had received tremendous feedback from the public on their recent meetings where
the public attended.
The meeting concluded at 12.40 pm
__________________
Chairman
Overview and Scrutiny Committee
12
11 February 2015
Agenda Item No___12___
APPOINTMENTS TO OUTSIDE BODIES
Summary:
At the meeting of Council on 21 May 2014, a request
was made for a report to be presented to the Overview
and Scrutiny Committee reviewing appointments to
Outside Bodies and whether they reflected the
requirements of the Council and of the bodies
concerned.
Conclusions:
The current process of presenting a review of
appointments to outside bodies to the annual council
meeting does not allow sufficient time for a full
assessment of the value of the appointment – to both
the council and the outside body. If the Overview and
Scrutiny Committee are able to consider the review prior
to Council, the will have the opportunity to make
recommendations before the appointments are made in
May.
Recommendations:
To make the following recommendations to Council:
1. That future annual reviews of appointments to
outside bodies be presented to the Overview
and Scrutiny Committee in March each year so
that recommendations can be made to the
Annual Council meeting regarding process or
positions.
2. That a financial summary of payments to OB’s
should be included within the annual review
3. That all members appointed to outside bodies
are required to report back at least annually on
the outcome of meetings attended
Reasons for
Recommendations:
To ensure that appointments to outside bodies benefit
both the Council and the body and in cases where this
does not happen, they are removed from the list of
approved appointments.
Cabinet Member(s)
Ward(s) affected
Benjie Cabbell Manners
All
Contact Officer, telephone number and email:
Emma Denny, 01263 51601, emma.denny@north-norfolk.gov.uk
13
1.
Introduction
1.1
Appointments to Outside Bodies
The Constitution states that appointments to outside bodies is a power
reserved to Council. On 26 February 2014 Council resolved as follows:‘To include the following criteria for appointments to Outside Bodies within
North Norfolk District Council’s Constitution:






1.2
Is the appointment relevant to any Council responsibilities (portfolio,
chairmanship, for example)?
Does the appointee bring skills and experience to the appointment?
Does the appointee have the time and resources to devote to the role
Does the appointee have a low likelihood of conflicts of interest
Has there been any expression of preference / approval from the
outside body?
What is the term of appointment - long or short term? Is appointee
able to commit to this length of term?”
The procedure for appointments to outside bodies, as outlined in the
Constitution is ‘Prior to the Annual Meeting of the Council in each year the
Democratic Services Manager will send a list of outside body appointments to
the Council’s Party Group Leaders and to any members not in groups.
The Council’s Party Group Leaders shall respond to the Democratic Services
Manager marking on the list those outside appointments for which they wish
to put forward a nominee. Next to each such nominee the Council’s Party
Group Leaders will address each of the criteria above and state how they
believe their nominee fulfils those criteria.
At the Annual Meeting of the Council the nominations are reported and dealt
with as follows:In relation to each appointment:
If there is one nominee then a motion proposes appointment and is
seconded. Members may speak on the motion. Votes for and against are
then taken. If the motion is passed the appointment is thus confirmed. If
not, no appointment is made to that outside body.

If there are two or more nominees then firstly a motion is proposed and
seconded for the appointment of nominee A. Members may speak on the
motion
The Chairman then calls for votes for the motion only.
(NB - no votes against and no abstentions need be called for.)
Secondly a motion is proposed and seconded to vote for nominee B.
Again, the Chairman calls for votes for only.[ and so on and on if there is
a nominee C, D, etc]
The candidate with most votes is confirmed by the Chairman as the
appointee. In the event of a tie (an equality of votes for each candidate) the
Chairman has a second or casting vote.
14
The appointee holds the post until the next following Annual General Meeting
of the Council unless before that date he or she resigns from the outside body
or ceases to be a councillor.
1.3
In May 2012, following a request from Council to review the number of
appointments made to outside bodies, a report was presented to the
Overview and Scrutiny Committee proposing that 5 outside bodies were
removed from the approved list. A copy of this report is attached at Appendix
A.
1.4
The Council currently makes appointments to 37 outside bodies. This does
not include joint committees with other authorities. The total number of
members appointed, including substitutes is 69. Of those 69, the number of
portfolio holder appointments is 22. Appointments are made on an annual
basis at the May Council meeting. However, we do receive requests
throughout the year to make appointments and these are done at the next
scheduled Council meeting.
2.
Annual review of appointments to Outside Bodies
2.1
In January of each year, Democratic Services sends out a questionnaire to
the outside bodies and to members appointed to Outside Bodies asking for
their feedback. In previous years this information has been collated and a
report is presented to the May meeting of Council.
2.2
All outside bodies are sent a questionnaire to confirm contact details, terms of
reference and aims, the number of Members appointed to each body, the
numbers of meetings and attendance. Confirmation is also sought that the
organisation is requesting appointment for the forthcoming municipal year
(see Appendix B).
2.3
Members appointed to outside bodies are sent a questionnaire requesting
confirmation that they were invited to meetings, the number of meetings
convened and the number attended (see Appendix C). They are also asked
to comment on the following

The value contributed by the organisation to the quality of life in North
Norfolk and to the Council’s priorities.

Whether representatives had received a briefing from an Officer or
outgoing Member before attending the first meeting.

The best method for reporting on the work of the organisation.

The reason for representing the Council on the organisation, that is,
specific interest/knowledge or relevance to Ward.
Democratic Services consults both the outside body and the member
representative in order to gain a more complete picture of the work of the
Body and its value to the District.
15
3
Annual review 2015
3.1
In preparation for the Members Induction 2015, additional questions were
added to the form sent to outside bodies to ensure that as much information
as possible could be provided to new members, with a particular focus on
clarifying their role on the body. This information will also enable Council to
review the requirements of the Council and the outside body and whether an
appointment is still required. The additional questions were:






Does this appointment require a Portfolio Holder or Cabinet Member?
What is the representative’s role? - member, observer, director
Can the representative(s) vote?
Do you have Articles of Memorandum or a Constitution? If so, please
attach a copy.
Does NNDC give any funding to your organisation such as grants?
It would also be helpful if you could list any Officers from North Norfolk
District Council who attend the meetings.
3.2
The responses received to date from the Outside Bodies are attached at
Appendix D. A summary of responses from members is attached at
Appendix E. In previous years all of the responses are appended to the
annual Outside Bodies report that is presented to the May meeting of Council.
It is proposed that in future the responses are considered by the Overview
and Scrutiny Committee at their March meeting each year so that the
committee can make recommendations to the annual Council meeting
regarding appointments to outside bodies.
3.3
There is an expectation that members who are appointed to outside bodies
will report back on a regular basis on the meetings that they attend to ensure
that other members are kept informed. This information can be provided in the
form of minutes from the meetings, a short information piece in the Members’
Bulletin or a longer report to a committee or council meeting. In reality very
few members report back regularly – with only one member providing
information on a monthly basis. It is proposed that from May 2015, all
members appointed to outside bodies will be given an information pack and
this will include details on reporting back, with a suggested route.
4
Outside Bodies funding
4.1
A breakdown of the financial impact of appointments to outside bodies is
attached at Appendix F. It is proposed that in future this information is
incorporated within the annual review of outside bodies and presented to the
Overview and Scrutiny Committee for consideration ahead of the May annual
council meeting. It should be noted that some of the payments are required by
statute.
5
Future approach
5.1
As outlined previously, it is proposed that a full review of outside bodies is
presented to the Overview and Scrutiny in March each year, enabling the
committee to make recommendations to the annual Council meeting regarding
16
the appointments process and where applicable, whether bodies should be
added to or removed from the approved list.
5.2
Financial information should be included as part of the annual review of outside
bodies. This will ensure that the Overview and Scrutiny Committee is able to
consider all of the information available before making any recommendations to
Council.
5.3
Members appointed to outside bodies will be expected to report on any
meetings attended, at least annually to ensure that all members are kept
informed of the work of the body.
6
Conclusion
6.1
The current process of presenting a review of appointments to outside bodies
to the annual council meeting does not allow sufficient time for a full
assessment of the value of the appointment – to both the council and the
outside body. If the Overview and Scrutiny Committee are able to consider the
review prior to Council, the will have the opportunity to make recommendations
regarding process or positions before the appointments are made in May at the
annual meeting of Council.
7
Implications and Risks
7.1
By introducing an additional opportunity for members to review appointments to
outside bodies on an annual basis, any risks to the authority should be
reduced. The current process takes place at the annual council meeting and
members to not have sufficient opportunity to consider the benefits or
otherwise of the proposed appointments.
8
Financial Implications and Risks
8.1
By including information regarding financial payments to outside bodies within
the annual review, a full overview can be provided to members, ensuring they
are able to make informed recommendations about the value of the
appointments to the authority.
17
Appendix A
Agenda Item No_____15_______
REVIEW OF OUTSIDE BODIES
Summary:
Conclusions:
This report provides the Committee with information on
five Outside Bodies referred for review from Full Council
on 30 May 2012. It was due for discussion at the
meeting of Overview and Scrutiny of 24 July 2012 but
was deferred because of other items on the agenda.
This version of the report includes additional information
requested by Members.
Norfolk Tourism and the North Norfolk Community
Transport Partnership should be removed from the
Council’s schedule of approved Outside Bodies.
Representation on the Norfolk Playing Fields
Association, Norfolk Rural Community Council and the
North Norfolk Skills Partnership requires further
consideration.
Recommendations:
1. To recommend to Full Council that the North
Norfolk Community Transport Partnership and
Norfolk Tourism should be removed from the
Official List.
2. To further consider the value to the Council of
continued representation on the Norfolk Playing
Fields Association, Norfolk Rural Community
Council and the North Norfolk Skills Partnership.
Cabinet Member(s)
Ward(s) affected
Mr K Johnson
All
Contact Officer, telephone number and email:
Mary Howard, 01263 516047, mary.howard@north-norfolk.gov.uk
1.
Introduction
1.1
At Full Council on 30 May 2012 a report on Outside Bodies was presented by
the Legal and Democratic Services Manager. She identified five Bodies
where responses from Members (or a lack of response from the Outside
Body) indicated that it would be useful for representation to be reviewed by
the Overview and Scrutiny Committee. The purpose of the review would be to
18
decide if continued representation was of value and in the best interests of
the Council. This was agreed by Members.
1.2
The five Bodies referred to the Overview and Scrutiny Committee were the
Norfolk Playing Fields Association, the Norfolk Rural Community Council,
Norfolk Tourism, the North Norfolk Community Transport Partnership and the
North Norfolk Skills Partnership.
1.3
In preparing this report, reference has been made to the information already
on file from a review undertaken annually by Democratic Services.
Information on funding has been obtained from the Accountancy Team and
lead officers have been interviewed, where applicable. Reference has also
been made to the Corporate Plan. Further information was requested by
Members in July 2012 and is included in this report.
2.
The process undertaken by Democratic Services before the Annual
Meeting of Full Council
2.1
Each year Outside Bodies are sent a questionnaire to confirm contact details,
terms of reference and aims, the number of Members appointed to each
body, the numbers of meetings and attendance. Confirmation is also sought
that the organisation is requesting appointment for the forthcoming municipal
year.
2.2
Members are sent a questionnaire requesting confirmation that they were
invited to meetings, the number of meetings convened and the number
attended. They are also asked to comment on the following

The value contributed by the organisation to the quality of life in North
Norfolk and to the Council’s priorities.

Whether representatives had received a briefing from an Officer or
outgoing Member before attending the first meeting.

The best method for reporting on the work of the organisation.

The reason for representing the Council on the organisation, that is,
specific interest/knowledge or relevance to Ward.
Democratic Services consults both the Outside Body and the Member
representative in order to gain a more complete picture of the work of the
Body and its value to the District.
3.
Information gathered in the 2012 review
3.1
Norfolk Playing Fields Association
The Organisation did not respond to the questionnaire or subsequent
reminder. The NNDC representative said that he had never been invited to a
meeting.
19
3.2
Norfolk Rural Community Council
The Organisation responded that the Council was entitled to appoint a
representative. Meetings were held quarterly and there was also an Annual
General Meeting. No information on the attendance of the NNDC
representative was provided. The NNDC representative said that he received
information about the organisation but had never been invited to a meeting.
3.3
Norfolk Tourism
The Organisation did not respond to the questionnaire or subsequent
reminder. The NNDC representative said that she had not yet been invited to
a meeting.
3.4
North Norfolk Community Transport Partnership and North Norfolk
Skills Partnership
No appointment had been made to these organisations in 2011 – 2012
because it had been understood that they were linked to the North Norfolk
Community Partnership, the future of which was under review. As part of the
2012 review there had been attempts to seek clarity, but these had been
unsuccessful.
4.
Links to the Corporate Plan

Norfolk Playing Fields Association: tenuous link to Coast, Countryside and
Built Heritage.

Norfolk Rural Community Council: Localism

Norfolk Tourism: Jobs and the Local Economy D

North Norfolk Community Transport Partnership: tenuous link to Jobs and
the Local Economy

North Norfolk Skills Partnership: Jobs and the Local Economy B
5.
Further Information gathered for the purpose of this report
5.1
Norfolk Playing Fields Association
The Norfolk Playing Fields Association receives no funding from the Council.
The aims of the Norfolk Playing Fields Association are “to support the saving
of threatened recreational facilities and to extend the benefits of playing fields,
playgrounds and open spaces to all members of the community. Grants are
for capital projects and priority is given to projects that involve children’s play.”
Applicants for grant funding must be members of the Norfolk Playing Fields
Association. North Norfolk District Council is a member. Grants are for small
amounts.
Meetings are essentially Member Forums and the Lead Officer believes that
NNDC should continue to be represented by an Elected Member. He has
recently had correspondence from the Norfolk Playing Fields Association
20
urging that a Member should attend meetings and has written to confirm that
NNDC has a representative, with contact details for that individual.
5.2
Norfolk Rural Community Council
The Norfolk Rural Community Council has not received funding from the
Council since January 2008. Its stated aims are:

Community Support - helping Communities all the way from identifying
needs to delivering solutions with friendly support and genuine
expertise.

Rural Advocacy - to provide a voice to rural communities to ensure
that decisions on services, policies and strategies do not discriminate
against them and adequately serve and reflect their needs.

Developing Solutions - to research, consult and develop initiatives to
solve the problems faced by our communities.
These aims are encapsulated in North Norfolk District Council’s Corporate
Plan 2012 – 2015, “To empower individuals and local communities to have a
greater say in their own futures” therefore the work of this organisation is
clearly in line with the aims of the Council. However Members are asked to
consider if the Council should continue to be represented on this body or
whether it would be sufficient to receive information by other methods, e.g.
the Members’ Bulletin.
5.3
Norfolk Tourism
Norfolk Tourism last received funding from the Council in 2003. The
Economic and Tourism Development Manager has explained that Norfolk
Tourism is the governing body for tourism in Norfolk and is under the
auspices of Norfolk County Council. It is a partnership of tourism businesses
and local authorities from across the county who also work closely with
regional and national bodies. Local authorities are represented by the
relevant portfolio holder.
Norfolk Tourism is, therefore, not a Council appointment and should be
removed from the Council’s schedule of approved Outside Bodies.
5.4
North Norfolk Community Transport Partnership
The North Norfolk Community Transport Partnership has been dissolved. It
should, therefore, be removed from the Council’s schedule of approved
Outside Bodies.
5.5
North Norfolk Skills Partnership
The North Norfolk Skills Partnership last received substantial funding in
September 2011. It is the skills and training arm of the North Norfolk Business
Forum. Partners include schools, colleges, Job Centre Plus and Learning for
Everyone. The lead officer at NNDC is the North Norfolk Learning & Skill
Project Manager who has provided the following description of the
Partnership:
21
“We at the District Council understanding the affects of market failure on the
economy of North Norfolk created two bodies which fulfilled the corporate
aspirations of this Council centred on business development and skills
support.
The North Norfolk Skills Partnership has operated since 2006 as a sister
organisation to the North Norfolk Business Forum, both set up by NNDC. It is
a collaboration brought together of organisations involved in skills
development in North Norfolk. The reason for its being is to provide a
collective voice for the identified needs of learners in the District in response
to lack of mainstream provision. It is largely a gathering of public, private and
third sector training providers. It has always strived to respond to the skills
needs of the local business sector as identified by the North Norfolk Business
Forum. Resulting from this collaboration is a better understanding of the
issues and lobbying for better penetration of service delivery and strategic
projects.
In the last twelve months we have carried out an organisation and business
review. This has concluded that we need ever greater co-working with the
Business Forum. The Forum is embracing this approach and an initial piece
of work to survey current local business skills needs by interviewing the
various chairs of the sector foras has been published.
The agenda for skills is complex, ranging as it does from the performance of
schools, through to lifelong learning as a personal development tool. The
range of interested parties, government programmes and funding bodies is
also complex.
Supporting skills in North Norfolk is a corporate priority. As such the Skills
Partnership is a vital body to assist the understanding of the local issues
related to employability and skills and to lobby for specific action in response
of market failure.
The Learning 4 Everyone initiative is recognised as the delivery arm of the
Skills Partnership. It has focussed on providing information, advice and
guidance on employment and learning needs as well as a rapid response to
redundancy service, including employability workshops and other short
training courses.”
Officers advise that, although there is no official representative, the meetings
are attended by a Member who has a specific interest and whose expertise is
valued. As a direct response to this report the North Norfolk Learning & Skill
Project Manager has sent a memo to Corporate Leadership Team advising of
the situation and suggesting that representation should be formalised.
6.
Conclusions
Norfolk Tourism is not a Council appointment and should be removed from
the Council’s schedule of approved Outside Bodies. North Norfolk Community
Transport Partnership no longer exists and should also be removed from the
schedule. Representation on the Norfolk Playing Fields Association, Norfolk
22
Rural Community Council and the North Norfolk Skills Partnership requires
further consideration.
7.
Implications and Risks
It is in the interests of the authority to ensure that the outside bodies that the
Council appoints Members to are relevant to the aims and objectives of the
Council.
8.
Financial Implications and Risks
Except for the North Norfolk Skills Partnership, the Outside Bodies under
review are not in receipt of funding from the Council.
9.
Sustainability
There are no sustainability issues in this report.
10.
Equality and Diversity
The Council’s schedule of approved Outside Bodies needs to reflect the
needs of all Residents of the District.
11.
Section 17 Crime and Disorder considerations
There are no Section 17 issues as a direct result of this report.
23
Appendix B
NORTH NORFOLK DISTRICT COUNCIL
MEMBER APPOINTMENTS TO OUTSIDE BODIES
Name of Outside Body
Contact Details
Are the details correct?
If not, please amend.
Appointments
Is the Council still entitled to appoint
representatives?
 Yes/No
If “no”, please indicate reason for the
change in circumstances.

If “yes”, how many?

Length of appointment (if specific)

Does this appointment require a
Portfolio Holder or Cabinet Member?
 Yes/No
Meetings
Frequency of meetings/dates of
meetings (if available)

Usual time and duration of meetings

Location

Role of Representative
What is the representative’s role?
eg member, observer, director

Can the representative(s) vote?
 Yes/No
Terms of Reference
Are the attached Terms of Reference
correct?
If not, please amend or provide
Terms of Reference if not
previously supplied
Do you have Articles of Memorandum or
a Constitution? If so, please attach a
copy.
 Yes/No
 Yes/No
24
Allowances
Do you pay any allowances?
eg towards travel costs etc
 Yes/No
Funding
Does NNDC give any funding to your
organisation such as grants?
 Yes
Attendance
It would be helpful if you could provide information on the attendance record of the Council’s
appointed representative(s), by completing the table below;
Name of Representative
Number of meetings
(May 2014– February
2015)
Number of meetings
attended
Cllr
Cllr
Cllr
Cllr
Cllr
Cllr
Cllr
Cllr
Attendance by Officers
It would also be helpful if you could list any Officers from North Norfolk District Council who
attend the meetings.
Any other information
PLEASE RETURN COMPLETED FORM TO:
ALISON ARGENT, DEMOCRATIC SERVICES, NORTH NORFOLK DISTRICT COUNCIL
BY 28 FEBRUARY
Email: alison.argent@north-norfolk.gov.uk
25
Appendix C
9 March 2015
Dear
Representation on outside bodies –
I am reviewing the Council’s official list of outside bodies and want to ensure that the list
which will go to the Annual Meeting of Council in May is as accurate and comprehensive as
possible. The success of this task is highly dependent on Member feedback and I would be
grateful if you could spare a few minutes and let me have input on the following points:
1. Please could you confirm that you are invited to meetings of your outside
body/bodies?
2. How many meetings are convened each year? How many, of these meetings are
you/have you been able to attend in the last year?
Number of meetings convened
Number of meetings attended


3. Do you feel that your outside body/bodies make(s) a valuable contribution to the
quality of life in North Norfolk and to the Council’s priorities? If so, how? If not, do
you think the Council should continue to send a representative?
4. Did you receive a briefing from an Officer or outgoing Member before attending your
first meeting?
5. In your opinion, how should reports from your outside bodies be received or
presented?
At Full Council

Members’ Bulletin

Other 
(if Other, please explain briefly)
6. Did you agree to represent the Council on your outside body because
I have interest/specific knowledge in this field 
It is in my Ward/affects my Ward 
I was nominated by my Group Leader 
Thank you for taking the time to answer my questions
Alison Argent
DEMOCRATIC SERVICES
Email: alison.argent@north-norfolk.gov.uk; Tel: 01263 516058
26
Appendix D
2015 REVIEW
REPRESENTATIVES ON OUTSIDE BODIES
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Miss B Palmer
21 May 2014/FC/
Ben Jones, Active Norfolk,
Easton College, Easton,
Norwich NR9 5DX
Tel: 01603 732331 Email:
ben.jones@activenorfolk.org
www.activenorfolk.org
Summary
Mrs A M Fitch-Tillett
Mr W J Northam
Mr R Price
Mr B Smith
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
James Wilson, Environmental Member
Health, NNDC; ext 6274;
Email: james.wilson@northnorfolk.gov.uk
Summary
Mr R Stevens
21 May 2014/FC/
Regina Green, Administrative
Officer, Broads Authority,
Yare House, 62-64 Thorpe
Road, Norwich, NR1 1RY
Tel: 01603 610734 Email:
regina.green@broadsauthority.gov.uk
www.broads-authority.gov.uk
Summary
(Outside
Body
Number
in red if
different)
Active Norfolk
Bacton Gas Terminal
Environmental Liaison
Committee
(James Wilson, Ann
Humphrey (admin
support)
Broads Authority
1
4
(up to 6,
normally
4)
1
27
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Member of
Partnership
Member
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
Contact and Address
Website
Summary/terms of
ref/briefing held on file
(Outside
Body
Number
in red if
different)
Broads Internal Drainage
Board
8
Mrs A M Fitch-Tillett
Mr W J Northam
Mr R Price
Mr R Shepherd
Mr R Stevens
Mrs P Grove-Jones
Mr N Smith
Mr P Williams
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
Mary Creasy, Water
Management Alliance,
Kettlewell House, Kettlewell
Lane, Austin Fields Industrial
Estate, King’s Lynn PE30
1PH
Tel: 01553 819600
Email: mary@wlma.org.uk
www.wlma.org.uk
Summary
Broads Tourism
(Jose Socao)
1
Mr R Stevens
19 Nov 2014/FC
Business Enterprise and
Start Up Scheme Advisory
Panel (BEST)
2
Mrs A Moore
Mr N Smith
19 Nov 2014/FC
19 Nov 2014/FC
Bruce Hanson
Broads Tourism
Yare House
62-64 Thorpe Road
Norwich NR1 1RY
Tel: 0603 610734
Email:
bruce.hanson@broadsauthority.gov.uk
www.enjoythebroads.com
Constitution
Rob Young
Coastshare Ltd
1
Mr R Oliver
21 May 2014/FC/
28
Emma Duncan
Head of Legal Services
North Norfolk District Council
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Member
Participate in
discussion and
feedback to or
from your
Council
1 Member from
ruling group; 1
Member from
main opposition
group
Director
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
(Outside
Body
Number
in red if
different)
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Email: emma.duncan@northnorfolk.gov.uk
www.coastshare.org
Summary
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Community Rail Norfolk
(Bittern Line Community
Rail Partnership)
1
Mr R Oliver
(Director)
21 May 2014/FC/
Chris Wood, Community Rail
Norfolk, c/o Broadland
District Council, Thorpe
Lodge, 1 Yarmouth Road,
Norwich, NR7 0DU
Tel: 07707 223099
Email: crpm@bitternline.com
www.bitternline.com
Summary
Member who is
invited to
become a
Director.
Otherwise,
attendance is
about moving
the CRP’s work
forward.
Cromer Lawn Tennis &
Squash Association
1
3
Mrs H Cox
Mr T FitzPatrick
Mr R Oliver
21 May 2014/FC/
Mr N Amis, Cromer Lawn
Tennis & Squash
Association, Norwich Road,
Cromer NR27 0EX
Tel: 01263 513741 / 01263
837255
Email:
secretary@cltsa.freeserve.co
.uk /
nicksherryamis@yahoo.co.uk
(always use both email
addresses)
www.cromerltsa.co.uk
Summary
Voting observer
29
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
Contact and Address
Website
Summary/terms of
ref/briefing held on file
(Outside
Body
Number
in red if
different)
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Member
Fakenham Community
Campus Trust Ltd
1
Mr J Punchard
21 May2014/FC
Lisa Mallett, Secretary
Fakenham Community
Campus Trust Ltd
Oak Street
Fakenham
Norfolk NR21 9DY
Tel: 01328 855172
Mob: 07775 445897
Email:
fakenhamcommunitycentre@
gmail.com
Former RAF Coltishall
Community Liaison
Reference Group
(Steve Blatch)
3
Mr T Ivory
Mr G Williams
Mr T FitzPatrick
21 May 2014/FC/
21 May 2014/FC/
19 Nov 2014/FC/
Tim Edmunds
Development Manager
Tel: 01603 224435
Email:
tim.edmunds@norfolk.gov.uk
www.norfolk.gov.uk/Business
/Economic
Development/Scottow
Enterprise Park/index.htm
See Terms of reference:
http://www.norfolk.gov.uk/vie
w/NCC156794
Member of
Group
Happisburgh Lighthouse
Trust
1
Mrs L Walker
21 May 2014/FC/
Mrs Joy Tubby, Secretary
Happisburgh Lighthouse
Trust
23 Aldis Road
Acle
Trustee
30
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
(Outside
Body
Number
in red if
different)
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Norfolk NR13 3BN
Tel: 01493 751177
Email:
joytubby@btinternet.com
Health and Well Being
Board
1
Mrs A Claussen-Reynolds
19 Nov 2014/FC/
Committee Officer
Norfolk County Council
County Hall
Martineau Lane
Norwich NR1 2DH
Tel: 01603 223055
Email:
committees@norfolk.gov.uk
HMP Bure Liaison
Committee
3
Mr T Ivory
Mr R Shepherd
Mr G Williams
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
Mrs S Doolan
Governor
HMP Bure
Jaguar Drive
Badersfield
Norwich NR10 5GB
Tel: 01603 326003
Email:
sue.doolan@hmps.gsi.gov.uk
Summary
Mrs A M Fitch-Tillett
(Mr R Shepherd)
21 May 2014/FC/
21 May 2014/FC/
Fatima de Abreu
Local Government
Association
Local Government House
Smith Square
Local Government
Association –SIG- Coastal
issues
1 + Sub
31
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Member of
Group
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
(Outside
Body
Number
in red if
different)
Contact and Address
Website
Summary/terms of
ref/briefing held on file
London SW1P 3HZ
Tel: 020 7664 3036
Email:
fatima.deabreu@local.gov.uk
Terms of reference
Mid Norfolk Citizens’
Advice Bureau
1
Mr D Young
21 May 2014/FC/
Mandy Lewis
Manager
c/o Dereham CAB
Assembly Rooms
Ruthen Place
Dereham NR19 2TX
Tel: 01362 692546
Email:
manager@derehamcab.org.u
k
Norfolk CAB
2
Miss B Palmer
Ms V Gay
21 May 2014/FC/
21 May 2014/FC/
Steve Cheshire
Norfolk CAB
St Crispin’s House
St George’s Street
Norwich NR3 1PD
Norfolk and Suffolk
Energy Alliance
1
Mr T FitzPatrick
19 Nov 2014/FC/
David Dukes
Economic Development
Manager
Economic Development
Group
32
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Observer
Member has
voting rights
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
(Outside
Body
Number
in red if
different)
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Norfolk County Council
Floor 2 – Bay 6
County Hall
Martineau Lane
Norwich NR1 2DH
Tel: 01603 223142
Email:
david.dukes@norfolk.gov.uk
Terms of reference currently
being amended
Norfolk Arts Forum
Executive
Norfolk Coast Partnership
(Mark Ashwell)
1+1
Sub
Mr B Jarvis
1+2
Mrs A M Fitch-Tillett
Subs
(Mrs L Brettle)
1 + 1 sub (Mr R Shepherd)
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
21 May 2014/FC/
Lindsay Gardner
Norfolk Arts Service
Archive Centre
Martineau Lane
Norwich NR1 2DQ
Tel: 01603 222
Email:
Lindsay.gardner@norfolk.gov
.uk
www.norfolk.gov.uk/leisure_a
nd_culture/arts/index.htm
Constitution
Summary
Member
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
Tim Venes
Norfolk Coast Partnership
Manager
South Wing
Fakenham Fire Station
Member of Core
Management
Group and
Partnership
Forum
33
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
(Outside
Body
Number
in red if
different)
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Norwich Road
Fakenham
NR21 8BB
Tel: 01328 850530
Email:
tim.venes@norfolk.gov.uk
(personal email)
aonb@norfolk.gov.uk (office
email)
www.norfolkcoastaonb.org.uk
Summary
Memorandum of Agreement
Norfolk Health Overview &
Scrutiny Committee
1 + Sub
1
Mrs A Claussen-Reynolds
(Mr B Jarvis)
21 May 2014/FC/
21 May 2014/FC/
Norfolk Rail Policy Group
1 + Sub
Mrs H Cox
(Mr R Oliver)
21 May 2014/FC/
19 Nov 2014/FC/
34
Tim Shaw
Democratic Services
Norfolk County Council
County Hall
Martineau Lane
Norwich NR1 2SG
Tel: 01603 222948
Email:
timothy.shaw@norfolk.gov.uk
As set out in NCC
Constitution
David Cumming
Principal Infrastructure and
Economic Growth Planner
Environment, Transport and
Development
Norfolk County Council
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Member
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
(Outside
Body
Number
in red if
different)
Contact and Address
Website
Summary/terms of
ref/briefing held on file
County Hall
Martineau Lane
Norwich NR1 2SG
Tel: 01603 224225
Mobile: 07500 102509
david.cumming@norfolk.gov.
uk
Norfolk County Council
General enquiries:
0344 800 8020
information@norfolk.gov.uk
www.norfolk.gov.uk
Terms of reference
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Norfolk Records
Committee
1
Mrs A Claussen-Reynolds
21 May 2014/FC/
Nicola Tuck
Norfolk County Council
County Hall
Martineau Lane
Norwich NR1 2DH
Tel: 01603 222966
Email:
nicola.tuck@norfolk.gov.uk
committees@norfolk.gov.uk
www.archives.norfolk.gov.uk
Summary
Norfolk Rivers Internal
Drainage Board
5
Mrs A Green
Mr J H Perry-Warnes
Miss B Palmer
Mr R Shepherd
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
Mary Creasy
Appointed
Water Management Alliance
Member
Kettlewell House
Austin Fields Industrial Estate
35
Voting Member
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Mr J A Wyatt
NB Clashes with meetings
of NNDC’s Devt Cttee,
which all 5 Members are on.
21 May 2014/FC/
King’s Lynn PE30 1PH
Tel: 01553 819600
Email: mary@wlma.org.uk
www.wlma.org.uk
Summary
(Outside
Body
Number
in red if
different)
North Norfolk Business
Forum
(and Tourism Sector
Round Table)
NB new memorandum of
understanding to be
signed – contact Jill
Fisher
1
Mr N Smith (council rep)
(Director)
21 May 2014/FC/
Robert Simmons
Briston Lodge
Holt Road
Briston
NR24 2HR
Tel: 01263 860441
E-mail: info@nnbf.co.uk
robert.simmonsbl.gmail.com
www.nnbf.co.uk
Summary
Memorandum of
Understanding
North Norfolk Community
Transport (formerly North
Walsham Area
Community Transport
Association – name
changed to better reflect
area of operation)
2
Mr B Smith
Mr N Lloyd
21 May 2014/FC/
21 May 2014/FC/
Eileen Oliver
Council Offices
New Road
North Walsham
NR28 9DE
Tel: 01692 500840
Email:
manager.nnct@btconnect.co
m
www.northnorfolkcommunitytr
ansport.co.uk
36
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
To advise on
transport issues
in North Norfolk.
To give NNCT
the views of
NNDC.
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
(Outside
Body
Number
in red if
different)
North Norfolk Historic
Buildings Trust
1
Mrs A Green
21 May 2014/FC/
Mr M Crowder OBE FRICS
IHBC
Surveyor and Secretary
North Norfolk Historic
Buildings Trust
58-60 King Street
Norwich
NR21 1PG
Tel: 01603 622938
Email:
malcolm.crowder@btinternet.
com
Summary
Voting member
North Norfolk Renewables
Partnership
1
Mr T FitzPatrick
19 Nov 2014/FC/
Steve Blatch
Corporate Director, NNDC
Tel: 01263 516232
Email: steve.blatch@northnorfolk.gov.uk
Terms of reference
Member
North Walsham Sports
Hall Management
Committee
(Normally Supervisor and
Community Sports
Manager)
2
Mr N Lloyd
21 May 2014/FC/
Colin Brown
c/o Stalham Sports Centre
Brumstead Road
Stalham
Tel: 01692 580864
Email: colin.brown@northnorfolk.gov.uk
37
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
Contact and Address
Website
Summary/terms of
ref/briefing held on file
(Outside
Body
Number
in red if
different)
Sheringham Little Theatre
Society Board
(Rob Young, Sonia
Shuter)
2
Mr R Oliver
Mr R Shepherd
21 May 2014/FC/
21 May 2014/FC/
Debbie Thompson,
General Manager,
Little Theatre
2 Station Road
Sheringham
Norfolk NR26 8RE
Tel: 01263 822117
Email:
debbie@sheringhamlittlethea
tre.com
Investment agreement April
2012 – March 2015 – please
see item 6
Sheringham Sports
Association
(formerly Sheringham
Recreation Ground
Liaison Committee)
2
Mr R Oliver
Mr R Shepherd
21 May 2014/FC/
21 May 2014/FC/
Mr Charles Sanders
Chairperson
20 Cliff Road
Sheringham
NR26 8BJ
Tel: 01263 823401
Email:
allsanders@btinternet.com
Southrepps Commons
Management Committee
There is no officer contact
1
Mrs S Arnold
21 May 2014/FC/
There is no officer contact
Leaflet
38
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Observer
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Robert Simmons
Briston Lodge
Holt Road
Briston
NR24 2HR
Tel: 01263 860441
Email:
robert.simmonsbl@gmail.co
m
www.visitnorthnorfolk.com
Governance of the company;
Articles of Association
Miss Sharron Bosley
6 North Lynn Business
Village
Bergen Way
Kings Lynn
Norfolk
PE30 2LG
Tel: 01553 772020
Email:
sharron.bosley@wnncems.co
.uk
www.washandnorthnorfolkco
astems.co.uk
Summary and project briefing
(Outside
Body
Number
in red if
different)
VNNC & C (Visit North
Norfolk Coast and
Countryside)
2
Mr P Williams
Mr G Williams
21 May 2014/FC/
19 Nov 2014/FC/
The Wash & North Norfolk
Coast Marine Special
Area of Conservation
Management Group
(Kerys Witton)
1
Mrs A Fitch-Tillett
(Mrs L Brettle)
22 May 2013/FC/14
22 May 2013/FC/14
Wells Harbour Users’
Advisory Committee
1
Mr T FitzPatrick
21 May 2014/FC/
39
Louise DeLisle
Old Lifeboat House
West Quay
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Board Director
Member with
voting rights.
Member
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
(Outside
Body
Number
in red if
different)
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Wells-next-the-sea
NR23 1AT
Tel: 01328 711646
Email:
harbouroffice@wellsharbour.
co.uk
www.wellsharbour.co.uk
Wells Maltings Trust
2
1
Mr P Terrington
(Mr J Savory)
21 May 2014/FC/
21 May 2014/FC/
JOINT COMMITTEES AND PARTNERSHIPS
Norfolk County
Community Safety
Partnership Scrutiny
Panel
1 + sub
1
Mr Reynolds
(Mr S Ward)
21 May 2014/FC/
21 May 2014/FC/
40
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Ben Francis
Wells Maltings Project Office
Staithe Street
Wells-next-the-sea
NR23 1AU
Tel: 01328 711378 / 07931
262147
Email:
ben@wellsmaltings.org.uk
www.wellsmaltings.org.uk
Summary – new governance
policy
Voting Member
Karen Haywood
Democratic Services
Norfolk County Council
County Hall
Martineau Lane
Norwich NR1 2DH
Tel: 01603 228913
Email:karen.haywood@norfol
Voting Member
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
(Outside
Body
Number
in red if
different)
Norfolk Joint Museums
Committee
(previously Norfolk Joint
Museums and
Archaeology Committee)
Norfolk Parking
Partnership (now includes
the Civil Parking
Partnership)
1
Mr G Williams
(Mrs L Brettle)
21 May 2014/FC/
24 June 2014/FC/
Mr R Oliver
21 May 2014/FC/
Contact and Address
Website
Summary/terms of
ref/briefing held on file
k.gov.uk
www.norfolk.gov.uk
Terms of reference
Tim Shaw
Democratic Services
County Hall
Martineau Lane
Norwich NR1 2SG
Tel: 01603 222948
Email:
timothy.shaw@norfolk.gov.uk
www.museums.norfolk.gov.u
k
Summary / Museums
agreement
Susan Farrell
Norfolk County Council
County Hall
Martineau Lane
Norwich NR1 2DH
Tel: 01603 222966
Email:
susan.farrell@norfolk.gov.uk
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Member of Joint
Committee
Voting
Non-voting
capacity
committees@norfolk.gov.uk
Agreement
Norfolk Police and Crime
Panel
1 + 1 sub Mr R Shepherd
(Mr R Reynolds)
21 May 2014/FC/
41
Sonya Blythe
Democratic Services
Voting Member
Organisation
Number
of reps
Member(s) & Substitute(s)
where required
Appointment:
date/meeting/minute no.
(Outside
Body
Number
in red if
different)
Contact and Address
Website
Summary/terms of
ref/briefing held on file
Norfolk County Council
County Hall
Martineau Lane
Norwich NR1 2DH
Norfolk Waste Partnership
New
Norse Environmental
Waste Services (NEWS)
New
Partnership Committee –
Revenues and Benefits
Currently under
discussion with Cabinet –
outcome to be announced
PATROL Adjudication and
Bus Lane Adjudication
Joint Committee
1
Mr T FitzPatrick
21 May 2014/FC/
Sheila Oxtoby
Mr T FitzPatrick
(Director)
21 May 2014/FC/
Sheila Oxtoby
Mr T FitzPatrick
Mr W Northam
Mr E Seward
(Mrs A Moore)
(Miss B Palmer)
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
21 May 2014/FC/
Steve Blatch
Corporate Director
NNDC
Tel: 01263 516232
Email: steve.blatch@northnorfolk.gov.uk
21 May 2014/FC/
Louise Hutchinson
Springfield House
Water Lane
Wilmslow
Cheshire SK9 5BG
Tel: 01625 445555
Fax: 01625 445560
lhutchinson@patrol-uk.info
www.patrol-uk.info
Memo of Understanding
Deed
1 + 1 sub Mr R Oliver
NB – one meeting per
year in June
42
Role of
Representative
(see individual
terms of
reference /
summary for
further details)
Director
Member
Short-term groups focussed on a specific project
North Walsham Leadership of
Place
North Lodge Park Steering Group
2
2
Mr J Lee
Mr E Seward
Mr T Ivory
Mr J Lee
Rob Young
Bodies that are currently inactive, suspended or not commenced operating
Norfolk Housing Partnership
(Strategic Housing Board)
1
Norfolk Archaeological Services
Advisory Committee
1 + 2 subs
North Norfolk Skills Partnership
Currently under review and as
such is ‘on hold’ for now.
1
Mr T Ivory
Leigh Booth
Broadland District Council
Tel: 01603 430646
Email: leigh.booth@broadland.gov.uk
Mr T FitzPatrick
(Mrs L Brettle)
(Mrs A Green)
Tim Shaw
Democratic Services
Norfolk County Council
County Hall
Martineau Lane
Norwich NR1 2SG
Tel: 01603 222948
Email: timothy.shaw@norfolk.gov.uk
Mr R Wright
John Morgan,
c/o Merchants’ Place
16 Church Street
Cromer
NR27 9GW
Tel: 07748 641718
Email: john.morgan@north-norfolk.gov.uk
www.l4esp.org/nnsp
Summary
43
Appendix E
REPRESENTATIVES ON OUTSIDE BODIES – comments for Full Council 20 May 2015
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Ms B Palmer: Invited to meetings; attended one
meeting of unknown number; makes a valuable
contribution and Council should continue to send a
representative; received a briefing before attending
first meeting; reports should be made in Members’
Bulletin; has an interest/specific knowledge in this
field.
Mrs A Fitch-Tillett:
Mr W Northam: Attended 2 out of 2 meetings;
responses to any questions raised at meeting.
Mr R Price:
Mr B Smith: Invited to meetings; attended 2 out of 2
meetings; the Council’s Environmental Department
attend these meetings, however, local Members
need to know how the terminals are working and
new developments, also coastal defence issues; did
not receive a briefing before attending first meeting,
reports should be made in Members’ Bulletin; it is in
his Ward/affects his Ward.
Mr R Stevens: Invited to meetings; attended 12
approx out of 16 meetings; makes a valuable
contribution and Council should continue to send a
representative – The Broads are situated in the
NNDC area and their decisions affect us; reports
should be emailed; has an interest/specific
knowledge in this field; it is in his Ward.
Active Norfolk
1
Ms B Palmer
Bacton Gas Terminal
Environmental Liaison Committee
4
Mrs A M Fitch-Tillett
Mr W J Northam
Mr R Price
Mr B Smith
Broads Authority
1
Mr R Stevens
44
ORGANISATION
Broads Internal Drainage Board
NUMBER OF
REPRESENTATIVES
8
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Mrs A M Fitch-Tillett
Mrs P Grove-Jones
Mr W J Northam
Mr R Price
Mr R Shepherd
Mr N Smith
Mr R Stevens
Mr P Williams
Mrs A M Fitch-Tillett:
Mrs P Grove-Jones: invited to meetings; attended 4
out of 4 meetings; makes a valuable contribution and
Council should continue to send a representative –
has the interests of our region foremost in its sights;
did not receive a briefing before attending first
meeting; précis minutes of Broads IDB and ask
Members if they have anything etc to add; has an
interest in this field; it is in Ward/affects her Ward;
was nominated by her Group Leader.
Mr W J Northam: attended 2 out of 4 meetings due
to conflicting County Council meetings; response to
any questions raised at meeting.
Mr R Price:
Mr R Shepherd: Invited to meetings; attended 4 out
of 5 meetings; makes a valuable contribution and
Council should continue to send a representative –
parts of Broads in North Norfolk, tourism and leisure
;did not receive a briefing before attending first
meeting; reports should be made at Full Council; has
an interest/specific knowledge in this field;
Mr N Smith: attended 2 out of 4 meetings; makes a
valuable contribution and Council should continue to
send a representative – without the IDB flooding
would create many problems; did not receive a
briefing before attending first meeting; reports should
be made in Members’ Bulletin; was nominated by his
45
ORGANISATION
Broads Tourism
Business Enterprise and Start Up
Scheme Advisory Panel (BEST)
Coastshare Ltd
Community Rail Norfolk
Cromer Lawn Tennis & Squash
Association
NUMBER OF
REPRESENTATIVES
1
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Mr R Stevens
Mr N Smith
1
1
Mr R Oliver
Mr R Oliver (Director)
1
Mrs H Cox
Mr T FitzPatrick
46
Notes
Group Leader.
Mr R Stevens: Invited to meetings; attended 4 out of
4 meetings; makes a valuable contribution and
Council should continue to send a representative –
the work of the Broads IDB directly affects the
wellbeing of NNDC; did not receive a briefing before
attending first meeting; reports should be made by
email; has an interest/specific knowledge in this field;
it is in his Ward/affects his Ward.
Mr P Williams:
Mr R Stevens: Invited to meetings; the one
meetings convened has not yet taken place and so
cannot say whether it makes a valuable contribution
or whether the Council should continue to send a
contribution; reports should be made by email; has
an interest/specific knowledge in this field;
nominated by his Group Leader.
Mr N Smith: has an interest in this field; was
nominated by his Group Leader.
Mr R Oliver:
Mr R Oliver: Invited to meetings; attended 0 out of 3
meetings; makes a valuable contribution and Council
should continue to send a representative; did not
receive a briefing before first meeting; reports should
be made in Members’ Bulletin; was nominated by his
Group Leader.
Mrs H Cox: Is not invited to meetings; has not
attended any meetings; makes a valuable
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Mr R Oliver
contribution and Council should continue to send a
representative in certain cases; did not receive a
briefing before first meeting; reports should be in
Members’ Bulletin; nominated by her Group Leader.
Mr T FitzPatrick:
Mr R Oliver: Invited to meetings; attended 2 out of 4
meetings; makes a valuable contribution and Council
should continue to send a representative; did not
receive a briefing before first meeting; reports should
be made in Members’ Bulletin; has an
interest/specific interest in this field.
Mr J Punchard: Invited to meetings; 12 meetings
convened; makes a valuable contribution and
Council should continue to send a representative –
Community Centre provides a venue for many
activities in community; reports should be made by
email; nominated by his Group Leader.
Fakenham Community Campus
Trust Ltd
1
Mr J Punchard
Former RAF Coltishall
Community Liaison Reference
Group
Happisburgh Lighthouse Trust
3
1
Mr T Ivory
Mr T FitzPatrick
Mr G Williams
Mrs L Walker
Mr T Ivory:
Mr T FitzPatrick:
Mr G Williams:
Mrs L Walker:
Health and Well Being Board
1
Mrs A Claussen-Reynolds
Mrs A Claussen-Reynolds: Invited to meetings –
not yet attended any as only just appointed; did not
receive a briefing before attending first meeting;
reports should be made to Democratic Services;
nominated by her Group Leader.
47
ORGANISATION
HMP Bure Liaison Committee
Local Government Association –
SIP- Coastal issues
NUMBER OF
REPRESENTATIVES
3
1+ Sub
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Mr T Ivory
Mr R Shepherd
Mr G Williams
Mr T Ivory:
Mr R Shepherd: Attended 2 out of 4 meetings;
makes a valuable contribution and Council should
continue to send a representative – ties in with his
roles in Police and Crime Panel and treatment and
follow-up of prisoners in community; reports should
be made to Full Council; has an interest/specific
knowledge in this field.
Mr G Williams:
Mrs A M Fitch-Tillett
(Mr R Shepherd)
Mrs A Fitch-Tillett:
Mr R Shepherd: Invited to meetings; attended 4 out
of 4 meetings; makes a valuable contribution and
Council should continue to send a representative –
coastal protection is of paramount importance,
together with off shore reefs etc; did not receive a
briefing before first meeting; reports should be made
to Full Council; has an interest/specific knowledge in
this field; it is in his Ward/affects his Ward; was
nominated by his Group Leader.
Mid-Norfolk Citizens’ Advice
Bureau
Norfolk and Suffolk Energy
Alliance
1
Mr D Young
Mr D Young:
1
Mr T FitzPatrick
Mr T FitzPatrick:
Norfolk Arts Forum Executive
1+ 2 Subs
Mr B Jarvis
Mr B Jarvis:
48
ORGANISATION
Norfolk CAB
Norfolk Coast Partnership
NUMBER OF
REPRESENTATIVES
2
1+2 Subs
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Ms B Palmer
Ms V Gay
Ms B Palmer: Not invited to meetings; Council
would continue to send a representative if it were
included; did not receive a briefing before attending
first meeting; it is in her Ward/affects her Ward.
Ms V Gay:
Mrs A Fitch-Tillett:
Mrs L Brettle:
Mr R Shepherd: Invited to meetings; attended 4 out
of 4 meetings; makes a valuable contribution and
Council should continue to send a representative –
important say in marine conservation, fishing; did not
receive a briefing before first meeting; reports should
be made to Full Council and
; has an
interest/specific knowledge in this field; is in his
Ward/affects his Ward; nominated by his Group
Leader.
Mrs A M Fitch-Tillett
(Mrs L Brettle)
(Mr R Shepherd)
Norfolk Health Overview &
Scrutiny Committee (must be a
Member of Overview & Scrutiny
Committee)
1+Sub
Mrs A Claussen-Reynolds
(Mr B Jarvis)
Mrs A Claussen-Reynolds: Invited to meetings;
convened approx. monthly – missed 2; makes a
valuable contribution and Council should continue to
send a representative; reports should be made from
Democratic Services to Overview and Scrutiny Cttee;
has an interest/specific knowledge in this field.
Mr B Jarvis:
Norfolk Rail Policy Group
1+Sub
Mrs H Cox
(Mr R Oliver)
Mrs H Cox: Not invited to meetings; no meetings
attended; Council should not continue to send a
49
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Norfolk Records Committee
1
Mrs A Claussen-Reynolds
Norfolk Rivers Internal Drainage
Board
5
Mrs A Green
Ms B Palmer
Mr J H Perry-Warnes
Mr R Shepherd
Mr J A Wyatt
50
Notes
representative; did not receive a briefing before first
meeting; nominated by her Group Leader.
Mr R Oliver: Invited to meetings; attended 0 out of 2
meetings; makes a valuable contribution and Council
should continue to send a representative; did not
receive a briefing before first meeting; reports should
be made in Members’ Bulletin; nominated by his
Group Leader.
Mrs A Claussen-Reynolds:
Mrs A Green: Invited to meetings; attended 2 out of
4 meetings – coincides with Planning every other
month; makes a valuable contribution and Council
should continue to send a representative – local
knowledge; did not receive a briefing before
attending first meeting; reports should be made in
Members’ Bulletin; has an interest/specific
knowledge in this field; it is in her Ward/affects her
Ward.
Ms B Palmer: Invited to meetings; attended 2 out of
4 meetings; makes a valuable contribution and
Council should continue to send a representative;
received a briefing before first meeting; reports
should be made in Members’ Bulletin; it is in her
Ward/affects her Ward.
Mr J H Perry-Warnes: Meetings held bi-monthly –
attends whenever possible – unfortunately the
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
North Norfolk Business Forum
(and Tourism Sector Round
Table)
1
Mr N Smith
North Norfolk Community
2
Mr N Lloyd
51
Notes
meetings fall on the same day as the Council’s
Development meetings and he travels with Cllr
Shepherd; reports should be made at Full Council
and in the Members’ Bulletin; has an interest/specific
knowledge in this field; it is in his Ward/affects his
Ward; nominated by his Group Leader.
Mr R Shepherd: Invited to meetings; attended 2 out
of 6 meetings; makes a valuable contribution and
Council should continue to send a representative –
important chalk rivers in North Norfolk with upkeep
and wildlife; did not receive briefing before attending
first meeting; reports should be made by internal
Rivers Bulletin to Members; has an interest/specific
knowledge in this field; great problems with dates
which almost always clash with Development and
Planning meetings (4 Planning Members on the
Board).
Mr J A Wyatt: Attended 2 out of 4 meetings; makes
a valuable contribution and Council should continue
to send a representative; received a briefing before
attending first meeting; reports should be made in
Members’ Bulletin; it is in his Ward/affects his Ward,
nominated by his Group Leader.
Mr N Smith: I have not received any communication
in 2014 regarding meetings, the only one was
regarding flood relief.
Mr N Lloyd: Invited to meetings; attended 4 out of 5
ORGANISATION
NUMBER OF
REPRESENTATIVES
Transport
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Mr B Smith
meetings; makes a valuable contribution and Council
should continue to send a representative –NNCT
provide transport to vulnerable people who would not
normally have access to it – very valuable; did not
receive a briefing before first meeting; reports should
be made on request – NNCT are very transparent; it
is in his Ward/affects his Ward; nominated by his
Group Leader.
Mr B Smith: Invited to meetings; attended 5 out of 6
meetings; makes a valuable contribution and Council
should continue to send a representative because
the Council makes an annual donation; did not
receive a briefing before attending meeting; reports
should be made in Members’ Bulletin; it is in his
Ward/affects his Ward.
Mrs A Green: Attended 3 out of 3 meetings; makes
a valuable contribution and Council should continue
to send a representative – it is helpful to have a
North Norfolk councillor on the committee; reports
should be made in Members’ Bulletin; has an
interest/specific knowledge in this field; nominated by
her Group Leader.
Mr T FitzPatrick:
North Norfolk Historic Buildings
Trust
1
Mrs A Green
North Norfolk Renewables
Partnership
1
Mr T FitzPatrick
North Walsham Sports Hall
Management Committee
2
Mr N Lloyd
52
Mr N Lloyd: Invited to meetings; 4 meetings used to
be convened each year – this is now 2; attended 4
out of 4 meetings; makes a valuable contribution and
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Council should continue to send a representative –
promoting sport for all is very beneficial to our
communities; did not receive a briefing before
attending first meeting; meetings are run and
managed by NNDC staff – no point in reporting
elsewhere; has an interest/specific knowledge in this
field; it is in his Ward/affects his Ward.
Sheringham Little Theatre
Society Board
1
Mr R Oliver
Mr R Shepherd
Sheringham Sports Association
(formerly Sheringham Recreation
Ground Liaison Committee)
2
Mr R Oliver
Mr R Shepherd
53
Mr R Oliver: Invited to meetings; attended 1 out of 3
meetings; makes a valuable contribution and Council
should continue to send a representative; received a
briefing before first meeting; reports should be made
in Members’ Bulletin; it is in his Ward/affects his
Ward.
Mr R Shepherd: Invited to meetings; attended 4 out
of 6 meetings; makes a valuable contribution and
Council should continue to send a representative –
important input in the arts and good publicity
nationally for the area; reports should be made in
Members’ Bulletin; it is in his Ward/affects his Ward;
nominated by his Group Leader.
Mr R Oliver: Invited to meetings; attended 5 out of
12 meetings including grant meetings; makes a
valuable contribution and Council should continue to
send a representative; received a briefing before first
meeting; reports should be made in Members’
Bulletin; it is in his Ward/affects his Ward.
Mr R Shepherd: Invited to meetings; attended 4 out
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Southrepps Commons
Management Committee
1
Mrs S A Arnold
of 8 meetings; makes a valuable contribution and
Council should continue to send a representative –
priority for youth sport and facilities
, also
good selection of sports for all ages – continue; did
not receive a briefing
Mrs S Arnold:
Visit North Norfolk Coast &
Countryside (VNNC&C)
The Wash & North Norfolk Coast
Marine Special Area of
Conservation Management
Group
2
Mr G Williams
Mr P Williams
Mrs A Fitch-Tillett
(Mrs L Brettle)
Mr G Williams:
Mr P Williams:
Mrs A Fitch-Tillett:
Mrs L Brettle:
Wells Harbour Users’ Advisory
Committee
1
Mr T FitzPatrick
Mr T FitzPatrick:
Wells Maltings Trust
2
Mr P Terrington
Mr J Savory
Mr P Terrington:
Mr J Savory:
Mr R Reynolds
(Mr S Ward)
Mr G Williams
(Mrs L Brettle)
Mr R Reynolds:
(Mr S Ward):
Mr G Williams:
Mrs L Brettle:
1
JOINT COMMITTEES AND PARTNERSHIPS
Norfolk County Community
Safety Partnership Scrutiny Panel
Norfolk Joint Museums
Committee
1+Sub
1+Sub
54
ORGANISATION
Norfolk Parking Partnership
Norfolk Police and Crime Panel
Norfolk Waste Partnership
Norse Environmental Waste
Services (NEWS)
Partnership Committee –
Revenues and Benefits
PATROL Adjudication and Bus
Lane Adjudication Joint
Committee
NUMBER OF
REPRESENTATIVES
1
1+Sub
1
1
3+2 Subs
1
MEMBER (S)
& SUBSTITUTE(S)
WHERE REQUIRED
Notes
Mr R Oliver
Mr R Shepherd
(Mr R Reynolds)
Mr T FitzPatrick
Mr T FitzPatrick
Mr R Oliver:
Mr R Shepherd:
Mr R Reynolds:
Mr T FitzPatrick:
Mr T FitzPatrick:
Mr T FitzPatrick
Mr W Northam
Mr E Seward
(Mrs A Moore)
(Ms B Palmer)
Mr T FitzPatrick:
Mr W Northam:
Mr E Seward: This body to my knowledge no longer
exists and I have not been involved for the last
twelve months.
Mrs A Moore:
Ms B Palmer:
Mr R Oliver:
Mr R Oliver
55
Appendix F
OUTSIDE BODIES FUNDING
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S) & SUBSTITUTE(S)
WHERE REQUIRED
Active Norfolk
1
Miss B Palmer
Bacton Gas Terminal
Environmental Liaison Committee
4
Broads Authority
1
Mrs A M Fitch-Tillett
Mr W J Northam
Mr R Price
Mr B Smith
Mr R Stevens
Broads Internal Drainage Board
8
Citizen’s Advice Stakeholder
Forum
2
Community Rail Norfolk
Financial Impact NNDC
2014/15 (unless otherwise
stated)
Budget of £4,033 for grant award.
Also we will be receiving £10,000
via the Sports Hubs & Clubs
project
N/A
N/A
Mrs A M Fitch-Tillett
Mr W J Northam
Mr R Price
Mr R Shepherd
Mr R Stevens
Mrs P Grove-Jones
Mr N Smith
Mr P Williams
Ms B Palmer
Ms V Gay
Levy setting board, NNDC are
required to pay the levy that is set
annually by the board.
2014/15 £269,843 and 2015/16
£273,356
1
Mr R Oliver (Director)
£1,000 from second homes money
Cromer Lawn Tennis & Squash
Association
1
£30,900 annual grant
CSG East (Coastshare)
1
Mr R Oliver
(Mrs H Cox)
(Mr T FitzPatrick)
Mr R Oliver (Director)
56
£51,310 annual grant
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S) & SUBSTITUTE(S)
WHERE REQUIRED
Financial Impact NNDC
2014/15 (unless otherwise
stated)
N/A
Former RAF Coltishall Community
Liaison Reference Group
3
Happisburgh Lighthouse Trust
1
Mr T FitzPatrick
Mr T Ivory
Mr G Williams
Mrs L Walker
Health and Well Being Board
1
Mrs A Claussen-Reynolds
HMP Bure Liaison Committee
3
Mr T Ivory
Mr R Shepherd
Mr G Williams
Holt & Dereham Citizens Advice
Bureau
Local Government Association –
SIG - Coastal issues
1
Mr D Young
£15,405 annual grant
Mrs A M Fitch-Tillett
(Mr R Shepherd))
N/A
1+ Sub
N/A
£20,900 income in 14/15 to be
used for health projects
N/A
Norfolk Arts Forum Executive
1+ 2 Subs
Mr B Jarvis
N/A
Norfolk Coast Partnership
1+2 Subs
Mrs A M Fitch-Tillett
(Mrs L Brettle)
(Mr R Shepherd)
Annual Contribution of £14,032.
Norfolk Health Overview & Scrutiny
Committee (must be a Member of
Overview & Scrutiny Committee)
1+Sub
Mrs A Claussen-Reynolds
(Mr B Jarvis)
N/A
Norfolk Rail Policy Group
1+Sub
Mrs H Cox
(Mr R Oliver)
N/A
57
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S) & SUBSTITUTE(S)
WHERE REQUIRED
Norfolk Records Committee
1
Mrs A Claussen-Reynolds
Financial Impact NNDC
2014/15 (unless otherwise
stated)
N/A
Norfolk Rivers Internal Drainage
Board
5
Mrs A Green
Mr J H Perry-Warnes
Miss B Palmer
Mr R Shepherd
Mr J A Wyatt
Levy setting board, NNDC are
required to pay the levy that is set
annually by the board.
2014/15 £91,001 and 2015/16
£92,181
Norfolk and Suffolk Energy
Alliance
1
Mr T FitzPatrick
£7,500 paid from Economic
Development.
Norse Environmental Waste
Services (NEWS)
1
North Norfolk Business Forum
(and Tourism Sector Round Table)
1
Mr N Smith
North Norfolk Renewables
Partnership
1
Mr T FitzPatrick
N/A
North Norfolk Historic Buildings
Trust
1
Mrs A Green
£1,000 is allocated to this from
Conservation Design & landscape
Budgets.
Mr T FitzPatrick (Director)
58
Contract for Material Recycling
Facility approximately £120k per
annum, NNDC is also a
shareholder and therefore benefit
from any profit made, but not
subject to penalties if losses
incurred.
Funding is £5k to the Business
Forum in 2014/15
ORGANISATION
NUMBER OF
REPRESENTATIVES
MEMBER (S) & SUBSTITUTE(S)
WHERE REQUIRED
Financial Impact NNDC
2014/15 (unless otherwise
stated)
£6,000 (part of £17,000 transport
grants within 2nd Homes Money)
North Norfolk Community
Transport Association
2
Mr B Smith
Mr N Lloyd
North Walsham Sports Hall
Management Committee
2
Mr N Lloyd
Sheringham Little Theatre Society
Board
2
Mr R Oliver
Mr R Stevens
Sheringham Recreation Ground
Liaison Committee
2
Mr R Oliver
Mr R Shepherd
£10,000 from 2nd Homes money in
14/15
Southrepps Commons
Management Committee
1
Mrs S A Arnold
N/A
The Wash & North Norfolk Coast
Marine Special Area of
Conservation Management Group
Wells Harbour Users’ Advisory
Committee
Visit North Norfolk Coast &
Countryside
(Directors)
Wells Maltings Trust
1
Mrs A Fitch-Tillett
Mrs L Brettle (substitute)
£2,700 annual contribution from
Conservation Design & landscape
1
Mr T FitzPatrick
N/A
2
Mr G Williams
Mr P Williams
N/A
Mr J D Savory
(Mr P Terrington)
£17,000 14/15, £14,000 15/16 &
£10,000 16/17 grant for the running
of Wells TIC
1
(1 sub)
59
No grant to Committee.
Expenditure budget for Hall hire
from school is £30,666.
£38,000 annual grant
Short-term groups focussed on a specific project
ORGANISATION
North Walsham Leadership of
Place
NUMBER OF
REPRESENTATIVES
2
MEMBER(S) & SUBSTITUTE(S)
WHERE REQUIRED
Mr T Ivory
Mr E Seward
Balance outstanding of £25,698
remaining in the LSP reserve
Bodies that are currently inactive, suspended or not commenced operating
ORGANISATION
Fakenham Community Campus
Trust (formerly Fakenham
Community Centre Management
Committee)
Norfolk Archaeological Services
Advisory Committee
NUMBER OF
REPRESENTATIVES
MEMBER(S) & SUBSTITUTE(S)
WHERE REQUIRED
tbc
Mr J Punchard
1 + 2 Subs
Mr T FitzPatrick
(Mrs L Brettle)
(Mrs A Green)
60
£20,000 from 2nd Homes money
for Museums Service
North Norfolk District Council
Cabinet Work Programme
For the Period 01 March 2015 to 30 June 2015
Decision Maker(s)
Meeting
Date
Subject &
Summary
Cabinet
Member(s)
Lead Officer
Cabinet
09 Mar 2015
Budget Monitoring
Period 10
Wyndham Northam
Scrutiny
18 Mar 2015
Karen Sly
Head of Finance
01263 516243
Cabinet
09 Mar 2015
Growth Plan
Tom FitzPatrick
Scrutiny
18 Mar 2015
Council
25 Mar 2015
Rob Young
Head of Economic &
Community
Development
01263 516162
Cabinet
09 Mar 2015
Big Society
Enabling Fund
John Lee
Rob Young
Head of Economic &
Community
Development
01263 516162
Cabinet
09 Mar 2015
Homelessness
Strategy
Rhodri Oliver
Lisa Grice
Team Leader –
Customer Services
01263 516164
Status / additional
comments
March 2015
Key Decision – a decision which is likely to incur expenditure or savings of £100,000 or more, or affect two or more wards. (NNDC
Constitution, p9 s12.2b)
* Schedule 12A of the Local Government Act 1972 (As amended by the Local Authorities (Access to Information) (Exempt Information) (England) Order
2006)
61
North Norfolk District Council
Cabinet Work Programme
For the Period 01 March 2015 to 30 June 2015
Decision Maker(s)
Meeting
Date
Subject &
Summary
Cabinet
Member(s)
Lead Officer
Status / additional
comments
Cabinet
09 Mar 2015
Department for
Work and
Pensions – colocation
Rhodri Oliver
Steve Blatch
Corporate Director
01263 516232
*Contains an exempt
Appendix
April 2015
Cabinet
13 Apr 2015
Property
Investment
Strategy
Rhodri Oliver
Sheila Oxtoby
Chief Executive
01263 516000
Scrutiny
Could go to Council
first for debate/input
Council
Cabinet
13 Apr 2015
Corporate
Enforcement
Policy
Rhodri Oliver
Nicola Baker
Head of Planning
01263 5165165
Cabinet
13 Apr 2015
Coast Protection
Measured term
contract –
extension of term
Angie Fitch-Tillett
Rob Goodliffe
Coastal Management
Team Leader
01263 516321
Key Decision – a decision which is likely to incur expenditure or savings of £100,000 or more, or affect two or more wards. (NNDC
Constitution, p9 s12.2b)
* Schedule 12A of the Local Government Act 1972 (As amended by the Local Authorities (Access to Information) (Exempt Information) (England) Order
2006)
62
North Norfolk District Council
Cabinet Work Programme
For the Period 01 March 2015 to 30 June 2015
Decision Maker(s)
Meeting
Date
Subject &
Summary
Cabinet
Member(s)
Lead Officer
Cabinet
13 Apr 2015
Re-tender for
North Norfolk
Enterprise
Glyn Williams
Michelle Burdett
Economic Growth
Manager
01263 516233
Cabinet
13 Apr 2015
Learning for
Everyone –
Tom FitzPatrick
Rob Young
Head of Economic &
Community
Development
01263 516162
Wyndham Northam
Malcolm Fry
Chief Accountant
01263 516037
programme of work,
future funding
through the LEP and
any overlap with
DWP funding
Cabinet
13 Apr 2015
Procurement
Strategy
Status / additional
comments
Key Decision – a decision which is likely to incur expenditure or savings of £100,000 or more, or affect two or more wards. (NNDC
Constitution, p9 s12.2b)
* Schedule 12A of the Local Government Act 1972 (As amended by the Local Authorities (Access to Information) (Exempt Information) (England) Order
2006)
63
Overview and Scrutiny Committee
18 March 2015
Agenda Item 16
OVERVIEW AND SCRUTINY UPDATE
Work Programme at Appendix G
1.
Introduction
The Scrutiny Update report is a standing item on all Overview and Scrutiny
Committee agendas. The report updates Members on progress made with
topics on its agreed work programme and provides additional information
which Members may have requested at a previous meeting.
2.
Progress on topics since the last meeting
2.1
Organisational Structure charts / vacant posts
Following the update on vacant posts at the February meeting, it is suggested
that information is made available for members to access as and when
required. This information will be updated on a regular basis and will provide
an overview of service / team structures with any vacant posts indicated. The
Head of Organisational Development is in the process of collating this
information and will notify members as soon as it is available.
2.2
Norfolk Health Overview and Scrutiny Committee
The latest outcomes and actions report for the NHOSC is attached at
Appendix H.
3.
Responses to issues raised at previous meetings
Mobile Phone Coverage
I have contacted Karen O’Kane regarding mobile ohone coverage across the
District and she has confirmed that she will provide me with information in
time for the meeting on 18th March.
4.
The Work Programme and Future Topics
4.1
The Centre for Public Scrutiny (CfPS) will be providing induction training for
Overview and Scrutiny Committee members. I will be contacting you all
shortly for any specific areas/topics that you would like to see included within
the training.
4.2
The next meeting of the Committee is scheduled for 22 April. The April
meeting is usually kept clear for setting the work programme and there is no
scheduled business due. Given the proximity of the meeting to the election,
members may wish to consider cancelling this meeting.
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Appendix G
OVERVIEW AND SCRUTINY COMMITTEE WORK PROGRAMME 2014/2015
Period March 2015
March
Benjie Cabbell Manners
Emma Denny
Rhodri Oliver
Duncan Ellis
Requested by committee and
senior officers
Requested by committee
Customer Access Strategy –
including concerns over telephone
answerphones
Planning Restructure Update
Glyn Williams
Nick Baker
Annual
Benjie Cabbell Manners
Nicola Baker
Planning Peer Challenge
Benjie Cabbell Manners
Nicola Baker
Angie Fitch-Tillett
Richard Cook
Tom FitzPatrick
Steve Blatch
Requested by the committee for
update 6 months following July
report
Requested by committee
Outside Bodies Report
Update on Residential Parking and
Pay & Display Parking in Cromer
and Sheringham
TBC
Environment Agency
Energy Strategy
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Requested by committee
Requested by committee
Appendix H
Outcomes and Actions
Norfolk Health Overview and Scrutiny Committee (NHOSC)
26 February 2015
Agenda Report Title
Item
Number
Outcomes and Actions
5.
Norfolk Constabulary has offered another opportunity to visit the police
control room for Members of NHOSC who were unable to attend
previously. The visit is to observe the liaison between mental health
staff and police in the control room. Potential dates:-
Chairman’s announcements
Action By Whom
Thursday 9 April 2015, 10.00am or 2.00pm
Tuesday 14 April, 2.00pm
6.
Diabetes care within primary
care services in Norfolk
Members who are interested should notify Maureen Orr of their
availability on these dates. The one that suits most people will be
chosen.
Members
NHS England East Anglia Area Team (the current commissioners of
GP services) to be invited to a future meeting to answer Members’
questions. Representatives from the West Norfolk Clinical
Commissioning Group area also to be invited to that meeting to
discuss their performance in delivering care processes and treatment
targets for diabetes in primary care.
Maureen Orr
Great Yarmouth and Waveney CCG area’s apparently poor results in
the Diabetes UK 2012-13 audit of target care processes and
treatments to be raised at Great Yarmouth and Waveney Joint Health
Scrutiny Committee.
Maureen Orr
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7.
Ambulance response times
Information about links between drugs for mental health issues and
diabetes to be circulated to Members.
Suzanne Meredith
The commissioners and East of England Ambulance Service NHS
Trust (EEAST) were asked to provide the following additional
information:-
Mark Burgis / Matt
Broad
1. How much have EEAST and the acute hospitals in Norfolk paid
in penalty fines for breach of contract in relation to ambulance
response times and handover times?
2. Which commissioners have levied the contract penalty fines?
3. What have the commissioners done with the money that has
been paid in fines by EEAST and the acute hospitals in this
context?
NHOSC agreed to return to the subject in 12 months time.
8.
Forward work programme and NHOSC nominated Margaret Somerville as substitute link member
appointment of substitute link with Norwich Clinical Commissioning Group.
members with NHS Trusts
The proposed forward work programme was agreed with the following
changes:‘Diabetes care within primary care services in Norfolk’ – to be added to
the forward work programme for 28 May 2015. NHS England East
Anglia Area Team and West Norfolk Clinical Commissioning Group to
be invited to attend.
‘Ambulance response times and turnaround times in hospitals in
Norfolk’ to be added to the agenda for February 2016 NHOSC
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Maureen Orr
Copied to:Representatives attending the NHOSC meeting for NHS / other organisations
District Council Members of NHOSC
Member Support Officer - Christine Byles
CCG engagement contacts (x5)
Health and Wellbeing Board support officer – Linda Bainton
Healthwatch Norfolk – Chris MacDonald
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