Please Contact: Mary Howard
Please email: mary.howard@north-norfolk.gov.uk Please Direct Dial on: 01263 516047
Committee Administrator: Emma Denny: emma.denny@north-norfolk.gov.uk
09 February 2011
A special meeting of the Overview and Scrutiny Committee of North Norfolk District Council will
be held in the Council Chamber at the Council Offices, Holt Road, Cromer on Friday 18
February 2011 at 9.30am
Please note
change of day
At the discretion of the Chairman, a short break will be taken after the meeting has been running
for approximately one and a half hours. Coffee will be available in the staff restaurant at 9.30 a.m.
and at the break.
Members of the public who wish to ask a question or speak on an agenda item are requested to
arrive at least 15 minutes before the start of the meeting. It will not always be possible to
accommodate requests after that time. This is to allow time for the Committee Chair to rearrange
the order of items on the agenda for the convenience of members of the public. Further information
on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263
516047, Email: democraticservices@north-norfolk.gov.uk
Tony Ing
Strategic Director - Information
To: Mrs S A Arnold, Mr R Combe, Mrs H Eales, Mr B J Hannah, Mr P W High, Mrs B McGoun, Mrs
J Moss, Mr J H Perry-Warnes, Mr N P Ripley, Mrs A C Sweeney, Mrs J Trett and Mrs C M Wilkins
All other Members of the Council for information.
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order to attend this
meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative
format or in a different language please contact us.
Chief Executive: Philip Burton Deputy Chief Executive Sheila Oxtoby Strategic Directors: Nick Baker, Steve
Blatch, Sheila Oxtoby & Tony Ing Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
TO RECEIVE APOLOGIES FOR ABSENCE
2.
SUBSTITUTES
3.
PUBLIC QUESTIONS
To receive questions from the public, if any
4.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government
Act 1972.
5.
DECLARATIONS OF INTEREST
Members are asked at this stage to declare any interests that they may have in any of the
following items on the agenda. The Code of Conduct for Members requires that
declarations include the nature of the interest and whether it is a personal or prejudicial
interest.
6.
2011/12 BASE BUDGET AND PROJECTIONS FOR 2012/13 TO 2014/15
(Cabinet Agenda 14 Feb 2011, p.17)
(Appendix A, Cabinet Agenda p.32; Appendix B, p.34; Appendix C, p.58; Appendix D, p.61;
Appendix E, p.62; Appendix F, p.65; Appendix G, p.77)
(9.30 – 9.50)
Summary:
This report presents for approval the proposed budget for
2011/12 for both revenue and capital and also provides
indicative budgets for the following three financial years 2012/13
to 2014/15.
Conclusions:
The budget is presented for approval each year. This report
presents the budget for 2011/12 along with the financial
projections for the following three years. The budget has been
produced based on the assumptions detailed in the current
Medium Term Financial Plan (updated where necessary) as
reported to Members in November and where applicable takes
account of the final grant settlement announcement made on 31
January 2011. The report outlines those assumptions and
documents the financial risks to the Council in setting the annual
budget and forecasting future spending plans and resources.
Recommendations:
It is recommended that Members agree and recommend to
Full Council:
a) The 2011/12 revenue account budget as outlined at
Appendix A and that the surplus of £58,064 be allocated to
the restructuring reserve;
b) The demand on the Collection Fund, subject to any
amendments as a result of final precepts be:
(i)
£5,736,464 for District purposes
(ii)
£1,447,722 (subject to confirmation of one
final precept) for Parish/Town precepts;
c) The movement on the reserves as detailed at Appendix E;
d) The updated Capital Programme and it’s financing for
2010/11 to 2012/13 as detailed at Appendix F ;
e) The new capital bids as detailed at Appendix G;
f) That Members note the current projections for 2012/13 to
2014/15.
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
7.
TREASURY MANAGEMENT STRATEGY STATEMENT AND INVESTMENT STRATEGY
2011/12 TO 2013/14
(Cabinet Agenda 14 Feb 2011, p.78)
(Appendix H, Cabinet Agenda p.83; Appendix I, p.88; Appendix J, p.90)
(9.50 – 10.10)
This report set out details of the Council’s treasury
Summary:
management activities along with the Prudential Indicators,
and presents a strategy for the prudent investment of the
Council’s surplus funds for members to approve.
Conclusions:
The preparation of this Strategy Statement is necessary to
comply with the Chartered Institute of Public Finance and
Accountancy’s Code of Practice for Treasury Management in
Public Services. The Prudential Indicators are required to be
set each year in accordance with the Prudential Code.
Recommendations:
That the Council be asked to RESOLVE that the Treasury
Management Strategy Statement and Investment
Strategy and Prudential Indicators, for 2011/12 to
2013/14, be approved.
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
8.
Ward(s) affected:
All
Karen Sly, Financial Services Manager, 01263 516243,
Karen.sly@north-norfolk.gov.uk
Ward(s) affected:
All
Tony Brown 01263 516126
tony.brown@north-norfolk.gov.uk
BUDGET MONITORING 2010/11 – PERIOD 9
(Cabinet Agenda 14 Feb 2011, p.93)
(Appendix K, Cabinet Agenda p.106; Appendix L, p.107; Appendix M, p.109)
(10.10 – 10.30)
Summary:
This report presents the budget monitoring position for the
revenue account and capital programme to the end of December
2010.
Conclusions:
The overall position at the end of December 2010 is showing an
underspend for the current financial year of £148,285. The
overall position will continue to be monitored over the remaining
periods of the current financial year.
Recommendations:
It is recommended that:
1) Cabinet note the contents of the report and the revenue
account forecast for the current financial year;
2) Cabinet approve the virement in relation to public
conveniences as detailed within section 3.2 (Resources) of
the report;
3) That Cabinet note the current position on the 2010/11
capital programme.
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
9.
Ward(s) affected:
All
Karen Sly, Financial Services Manager, 01263 516243,
Karen.sly@north-norfolk.gov.uk
PERFORMANCE MANAGEMENT (QUARTER REPORT AS AT 31st DECEMBER 2010)
(Cabinet Agenda 14 Feb 2011, p.116)
(Appendix N, Cabinet Agenda, p.121)
(10.30 – 10.50)
Summary:
This report, its appendix and the Corporate Performance
Management System present the performance information for
the period ended 31st December 2010.
Conclusions:
Our performance overall continues to be good. Only 3 of our
performance indicators are significantly (more than 15%) below
target, one fewer than in quarter 2. However, there has been an
increase in the number of indicators that are slightly below
target. Managers are taking action to address the issues
involved and achieve their annual targets.
Recommendations:
That the Members of Cabinet review the performance
information for the period ended 31st December 2010 and
approve or determine any action required to manage underor over-performance.
That the Members of Cabinet approve the withdrawal of the
target for visits to museums (LC 007a)
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
10.
Ward(s) affected:
All
Helen Thomas, Policy and Performance Management
Officer,
01263 516214, helen.thomas@north-norfolk.gov.uk
OPTIONS FOR REVENUES AND BENEFITS SERVICE – INCLUDING OUTCOME OF
BUSINESS CASE FOR SHARED SERVICES
(Cabinet Agenda 14 Feb 2011, p.223)
(Exempt Appendix 3, Cabinet Agenda, p. 235)
(11.10 – 11.30)
Summary:
The realisation of savings and efficiencies from working in
partnership with another authority would only be delivered if the
authorities operate on the same application software. The
decision therefore on whether to upgrade the software is crucial
to any development of shared working and the development of a
fully operational shared service.
Conclusions:
The service will be subject to significant change in the future and
having a stable ICT platform, as well as a system that will enable
us to maximise efficiencies, is highly desirable.
The decision to procure a new software system should be
considered alongside the opportunities that a partnership
approach would bring in having a single hosted system.
It is clear that a partnership of 4 authorities would be difficult to
take forward at the current time but any procurement could allow
other Councils to join at a later stage.
There is an opportunity to undertake a joint procurement
exercise with the Borough Council of King’s Lynn and West
Norfolk.
Recommendations:
Cabinet are asked to consider the options as outlined for
the way forward and in particular;
•
To agree to provide capital funding for the upgrade of
the software and associated document management
software.
•
To undertake a joint procurement with BCKLWN and for
a report to be submitted to the ICT strategy group who
would oversee the project for NNDC.
•
To undertake further work to develop the concept of a
formal partnership for a report to be brought back to
Cabinet following the completion of the procurement
exercise.
Cabinet member(s):
All
Contact Officer, telephone
number, and e-mail:
11.
Ward(s) affected:
All
EXCLUSION OF THE PRESS AND PUBLIC
To pass the following resolution, if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be
excluded from the meeting for the following items of business on the grounds that they
involve the likely disclosure of exempt information as defined in paragraph 7C of Part I of
Schedule 12A (as amended) to the Act.”
11.
TO CONSIDER ANY EXEMPT MATTERS ARISING FROM CONSIDERATION OF THE
PUBLIC BUSINESS OF THE AGENDA