Council
Please Contact: Emma Denny
Please email: emma.denny@north-norfolk.gov.uk
Please Direct Dial on: 01263 516010
16th March 2015
A meeting of the North Norfolk District Council will be held in the Council Chamber at the
Council Offices, Holt Road, Cromer on Wednesday 25 March 2015 at 6.00 p.m.
Members of the public who wish to ask a question or speak on an agenda item are
requested to arrive at least 15 minutes before the start of the meeting. It will not always be
possible to accommodate requests after that time. This is to allow time for the Chairman to
rearrange the order of items on the agenda for the convenience of members of the public.
Further information on the procedure for public speaking can be obtained from Democratic
Services, Tel: 01263 516010, Email: democraticservices@north-norfolk.gov.uk
Anyone attending this meeting may take photographs, film or audio-record the proceedings
and report on the meeting. Anyone wishing to do so is requested to inform the Chairman. If
you are a member of the public and you wish to speak on an item on the agenda, please be
aware that you may be filmed or photographed.
Sheila Oxtoby
Chief Executive
To: All Members of the Council
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order
to attend this meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative format or in a
different language please contact us
Chief Executive: Sheila Oxtoby
Corporate Directors: Nick Baker and Steve Blatch
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
PRAYER
Led by Reverend Paul Cubitt of St Nicholas Church, North Walsham
2.
CHAIRMAN’S COMMUNICATIONS
To receive the Chairman‟s communications, if any.
3.
TO RECEIVE DECLARATIONS OF INTERESTS FROM MEMBERS
Members are asked at this stage to declare any interests that they may have in any
of the following items on the agenda. The Code of Conduct for Members requires
that declarations include the nature of the interest and whether it is a disclosable
pecuniary interest.
4.
APOLOGIES FOR ABSENCE
To receive apologies for absence, if any.
5.
MINUTES
(page 1)
(Minutes Appendices – p.20)
To confirm the minutes of the meeting of the Council held on 25 February 2015.
6.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B (4)(b) of the Local
Government Act 1972.
7.
PUBLIC QUESTIONS
To consider any questions received from members of the public.
8.
APPOINTMENTS
To consider any appointments, if any
9.
RECOMMENDATIONS FROM CABINET 09 MARCH 2015
a) AGENDA ITEM 11: NORTH NORFOLK BIG SOCIETY FUND
(Cabinet Agenda 08 March 2015 – p.38)
RECOMMENDATIONS TO COUNCIL:
1. to agree to continue the Big Society Fund grant scheme at the current level of
funding (£225,000) for another year and to delegate authority to the Head of
Economic & Community Development, in Consultation with the portfolio holder,
to make appropriate revision to the grant terms and conditions to address the
matters raised in this report;
2. that £200,000 of the underspend from the budget allocated to the Enabling Fund
in 2014/15 be carried forward from this year into next financial year, to be used
as potential match-funding for projects relating to investment, development,
regeneration, revitalisation, promotion or marketing of the District‟s seven
(market and resort) towns, bidding for funds under the LEADER programme;
RECOMMENDATIONS FROM OVERVIEW AND SCRUTINY COMMITTEE
The Overview and Scrutiny Committee will consider this recommendation at their
meeting on 18th March 2015 and the Chairman will provide an oral update at the
Council meeting, if required.
10.
ANY FURTHER RECOMMENDATIONS FROM THE OVERVIEW AND SCRUTINY
COMMITTEE 18 MARCH 2015
To receive any further recommendations from the Overview and Scrutiny Committee
meeting held on 10 December 2014.
(Agenda note: the Council agenda was published prior to the Overview and Scrutiny
Committee taking place. The Chairman will provide an oral update at the meeting)
11.
RECOMMENDATIONS FROM THE CONSTITUTION WORKING PARTY 23
FEBRUARY 2015
(minutes attached – p.26 )
MINUTE NO.6: REVIEW OF THE CONSTITUTION
RESOLVED to recommend to Council:
1. To change Chapter 2, section 12.4(i) of the Council procedure rules „Questions
by members‟ from 10 working days before the Council meeting to 7 working days
2. To include the following additional wording within the Constitution under Chapter
2, section 12.4(iii): „the Chairman rules that the question could not reasonably
have been prepared in accordance with (i) and (ii) above and is suitable to be put
at the meeting rather than outside the meeting‟
3. That Section 17.5 of the Constitution, „Rules of Debate‟ be amended to „
Updates, briefings, reports and recommendations from Cabinet, committees,
sub-committees and Officers shall be deemed to have been proposed and
seconded, and the proposer‟s speech may be taken (for Cabinet) by the Leader
or another Cabinet Member deputed by the Leader or (for Committees and SubCommittees) by the Chairman, or in his/her absence the Vice-Chairman, or in
both their absence by a Member of the Committee or Sub-Committee chosen by
the Chairman.‟„
12.
RECOMMENDATIONS FROM THE CONSTITUTION WORKING PARTY 16
MARCH 2015
To make the following recommendations to Council:
1. To approve amendments to the Financial Regulations (Chapter 9 of the
Constitution) to reflect changes in legislation, postholder titles and to ensure
consistency with internal financial procedures.
2. To approve the changes to the Constitution in relation to the terms of reference of
Development Committee and conditional and default delegation to the Head of
Planning.
(Agenda note: the Development Committee considered the proposals in relation to
Recommendation 2 above at their meeting on 19 March 2015)
13.
RECOMMENDATIONS FROM DEVELOPMENT COMMITTEE 27 NOVEMBER 2015
MINUTE 135 – COASTAL CONCORDAT
RECOMMENDATION TO COUNCIL:
To amend the Constitution and Scheme of Delegation to enable Development
Committee to determine controversial applications for Coastal Protection Consent, in
circumstances where the Council as Local Planning Authority is acting as the lead
authority under the Coastal Concordat and the Head of Service declines to use their
delegated authority.
14.
TO RECEIVE THE APPROVED MINUTES OF THE UNDERMENTIONED
COMMITTEES
Members are requested to note that the minutes of the undermentioned committees
have been approved. Copies of all the minutes are available on the Council‟s website
or from Democratic Services.
a)
b)
15.
Cabinet – 02 February 2015
Development Committee – 29 January 2015
REPORTS FROM THE CABINET OR MEMBERS OF THE CABINET
To receive reports from Members of the Cabinet.
16.
QUESTIONS RECEIVED FROM MEMBERS
The following questions have been submitted by Councillor Graham Jones:
Question 1:
„Some while back I held a meeting with the external auditors and asked them to
evaluate a risk assessment for the District Councils heavy reliance on car parking
income. I have not had an adequate reply or any reply of substance,
Will the Chief Executive advise on what rights the members of the council have to
raise issues with the external auditors and whether they have a right to a proper
response when they do?‟
Question 2:
1. Will the District Council arrange for a full professional and independent review of
the Hopkins Homes Viability Assessment and its impact on the needs of the
people of North Walsham and the surrounding areas?
2. Will the District Council seek to agree, with Hopkins Homes, the publication of
the Viability Assessment so that the public can, in the interest of transparency,
have the opportunity to discuss whether the District Councils conclusions were in
line with the District Councils policies and the interest of the council tax payers
and those seeking affordable housing in the area?
3. Will the District Council agree to seek external professional advice in making any
future agreements?
17.
OPPOSITION BUSINESS
To receive any opposition business.
18.
NOTICE(S) OF MOTION
To receive any Notice(s) of Motion
19.
EXCLUSION OF PRESS AND PUBLIC
To pass the following resolution – if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public
be excluded from the meeting for the following item(s) of business on the grounds
that they involve the likely disclosure of exempt information as defined in
paragraph(s) _ of Part 1 of Schedule 12A (as amended) to the Act.”
20.
PRIVATE BUSINESS
Circulation:
All Members of the Council.
Members of the Management Team and other appropriate Officers.
Press and Public
COUNCIL
Minutes of a meeting of North Norfolk District Council held on 25 February 2015 at the Council
Offices, Holt Road, Cromer at 6.00 pm.
Members Present:
Officers in
Attendance:
Mr B Jarvis
Mr G R Jones
Mr J Lee
Mr N Lloyd
Mrs B McGoun
Mrs A Moore
Mr P W Moore
Mr W J Northam
Mr R Oliver
Miss B Palmer
Mr J Perry-Warnes
Mr R Price
Mr E Seward
Mr R Shepherd
Mr R Smith
Mr J Punchard
Mr R Reynolds
Mr R Shepherd
Mr B Smith
Mr R Smith
Mr R Stevens
Mrs A Sweeney
Mr P Terrington
Mrs V Uprichard
Mr G Williams
Mr R Wright
Mr J Wyatt
Mr A Yiasimi
The Chief Executive, The Corporate Directors, the Monitoring Officer, the
Head of Finance, The Chief Accountant, the Head of Organisational
Development, the Communications Editor and the Democratic Services
Team Leader
A member of the press was in attendance
Press:
108.
Mrs S Arnold
Mrs L Brettle
Mrs A ClaussenReynolds
Mrs H Cox
Mr N Dixon
Mrs H Eales
Mrs A M Fitch-Tillett
Mr T FitzPatrick
Ms V R Gay
Mrs A Green
Mrs P Grove-Jones
Mr B Hannah
Mr B J Hannah
Mr T Ivory
PRAYERS
The Chairman invited Major Alex Bishop of the Sheringham Corps of the Salvation Army to
lead prayers.
109.
CHAIRMAN’S COMMUNICATIONS
The Chairman invited Councillor A Moore, Leader of the Liberal Democrat Group to address
the meeting. Mrs Moore said that former councillor, Mark Birch had recently passed away. He
had been a district councillor from 1999 to 2009 and during that time he was Portfolio Holder
for Waste. He had been ill for some time due to severe injuries sustained during a tour of duty
in Northern Ireland. His funeral had been held the previous week and a lot of military
personnel had been in attendance. Mrs Moore concluded by saying that there would be a
collection in his memory with the proceeds going to North Walsham Football Club.
110.
TO RECEIVE DECLARATIONS OF INTEREST FROM MEMBERS
Mr T FitzPatrick declared a non-pecuniary interest in Minute no. 117 as a member of Norfolk
County Council.
111.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Mr M Baker, Mr B Cabbell Manners, Mr P High, Mr
N Smith, Mr R Stevens, Mrs L Walker, Mr S Ward, Mr P Williams and Mr D Young
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112.
MINUTES
The minutes of the meeting held on 17 December 2014 were approved as a correct record
and signed by the Chairman.
113.
ITEMS OF URGENT BUSINESS
None
114.
PUBLIC QUESTIONS
None
115.
APPOINTMENTS
RESOLVED
a) To appoint Mr T FitzPatrick to Rural Development Programme England LAG Boards
(Wensum and Broads)
b) To appoint Mr T FitzPatrick to the Rural Services Network Special Interest Group
c) To appoint Mr T FitzPatrick as the Local Authority Armed Forces Community Covenant
Champion
d) To appoint Mr P W Moore as a substitute on the Constitution Working Party
116.
RECOMMENDATIONS FROM CABINET 06 JANUARY 2015
MINUTE NO.99: TOURIST INFORMATION CENTRE AND STATION APPROACH PUBLIC
CONVENIENCES SHERINGHAM – PROPOSAL FROM NORTH NORFOLK RAILWAY
Mr R Oliver, Portfolio Holder for Assets proposed that this item was taken as tabled on the
agenda.
RESOLVED
As part of the budget setting process:
a) provision of a capital budget, to allow the transfer of services to progress, to be funded by
capital resources
b) an additional one off revenue budget of £6,150 to cover provision of temporary public
convenience facilities and signage, to be funded from the Invest to Save Reserve
That any additional costs relating to staffing are also met from the Invest to Save Reserve
117.
RECOMMENDATIONS FROM CABINET 02 FEBRUARY 2015
AGENDA ITEM 12: TREASURY MANAGEMENT STRATEGY STATEMENT 2015/16
Mr W Northam, Portfolio Holder for Finance introduced this item. He explained that the
Strategy Statement was prepared to ensure compliance with the Chartered Institute of Public
Finance and Accountancy’s Code of Practice for Treasury Management in Public Services. He
said that it would ensure that the Council was provided with a flexible treasury strategy
enabling it to respond to changing market conditions and ensure the security of its funds.
He concluded by saying that the Council would be relying more on income from secured
investments in the future.
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Mr Northam thanked the Technical Accountant, Mr T Brown for all his hard work and support.
RESOLVED
To approve the Treasury Management Strategy Statement for 2015/16.
118.
BUDGET AND COUNCIL TAX SETTING 2015/16
The Chairman outlined the process to Members. He said that an amendment to the Budget
had been submitted by Mrs A Moore, Leader of the opposition. He advised members that a
vote would be taken on the amendment first. A recorded vote was note required for the
amendment. Depending on the outcome of this vote, a recorded vote would then be taken on
the recommendation in three parts: recommendations 1-7, recommendation 8 and then
recommendations 9 and 10. Mrs A Moore requested that recorded votes also be taken for
recommendations 2, 4 and 5.
The Chairman then invited the Chief Financial Officer to explain the robustness of the
estimates, as required to do by statute. The Chief Financial Officer referred to the
commentary on the adequacy of the reserves and to the assessment of the General Fund
reserve, as set out in Appendix B to the report. Risks and fluctuations had been taken into
account in a robust budgetary framework, which would be subject to review. She explained
that the policy framework for reserves outlined the process for determining the minimum level
of general reserve which takes into account a number of factors, for example:
 sensitivity around interest rate movements
 the impact of demand led services for example car parking and planning income
 failure to achieve planned savings and additional income
 and emergencies and unknown events.
Following this assessment the recommended minimum level of the general reserve for the
coming year was £1.75 million. She concluded by informing members that overall, the budget
presented was adequate in the short to medium term.
The Chairman invited Mr W Northam, Portfolio Holder for Finance to present the Budget. Mr
Northam began by saying that the current administration had been ’continually swimming
against the tide’. Government grant funding had been reduced year on year together with
lower interest rates on investments. The previous administration had benefitted from almost
£4m return on investments, whereas the current administration had been less fortunate –
having to deal with the introduction of Council tax support and the impact of the tidal surge in
December 2013. Despite these challenges, the administration had continued to provide
services and present a balanced budget. The move to investing in the LAMIT fund had
provided better value than the interest previously accrued. He referred to the establishment of
the Big Society Fund which had been very successful and the loan to Broadland Housing
Association. The New Homes Bonus (NHB) had also been beneficial to the Council. Additional
income had been generated through bringing empty homes back into use and he praised the
Enforcement Board for all the work they had been doing. Mr Northam then drew members’
attention to the savings that had been delivered through service reviews and income from
legal services. He acknowledged that the reserves were currently above the recommended
level and said that they could be used to reduce the 2016/17 deficit.
Mr Northam said that this was the last budget of the current Conservative administration and it
was based on the Financial Strategy. Once again, a 0% increase in council tax was
recommended. It was proposed that the surplus of £462,329 be allocated to the genera
reserve and the ‘restructuring and invest to save reserve’. He concluded by thanking the Head
of Finance and her team for all their hard work and support. He thanked the Chief Executive
and the Corporate Leadership Team for working within constrained budgets and all NNDC
staff for their support during difficult and challenging times.
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The Chairman then invited the Leader of the Opposition, Councillor Ann Moore to respond.
Mrs Moore began by saying that as a district with low rateable values, largely dependent on
tourism and farming which were both seasonal and low waged, with the main income
generated by car parking, the Council faced a worse struggle than most during difficult times.
She acknowledged that there was a legal requirement to balance the budget and she thanked
the Head of Finance and her team for working hard to make ends meet.
Mrs Moore said that in the interest of protecting the beautiful and historic countryside of the
district and for the convenience of residents, she was proposing one amendment to
Recommendation 2, to put aside funds to enable engagement with the County Council with a
view to keeping the household waste recycling sites in Wells and Worstead open every day.
Mrs Moore then outlined some of the issues that the Liberal Democrat Group would like to see
supported. She said that they would choose to give financial support to the towns that had
taken over the provision of CCTV. They would also support the reconsideration of using the
Destination Management Organisation (DMO) for overseeing tourism across the district, with a
view to bringing the service back in-house.
Mrs Moore said that the Liberal Democrat Group fully supported the provision of funding for
improving Broadband and welcomed the consideration of the living wage for council staff. The
development of a new local plan was also needed and more local families should be
encouraged to ‘self-build’ and all options should be explored for increasing the affordable
housing stock.
Mrs Moore concluded by saying that apart from the above issues, the Liberal Democrat Group
supported the main body of the Budget, including the continuation of the council tax freeze,
and said that in difficult times all members should work together for the good of North Norfolk.
The Chairman thanked Mrs Moore and advised Members that a debate on the following
amendment to Recommendation 2 would now follow:
‘Following Norfolk County Council’s decision to close the Wells and North Walsham
(Worstead) household waste recycling sites three days a week and in the interests of
keeping our District tidy by avoiding the inevitable flytipping which will otherwise result
(and which we shall in any case have to pay to have removed) we propose the
following amendment to be added to recommendation 2) of item 12, Budget and
Council Tax setting to read:
To put £70,000 of the surplus of £462,329 in an earmarked reserve to enable us to
engage with Norfolk County Council with a view to offering funding to keep the
household waste recycling sites in Wells and North Walsham (Worstead) open every
day free of charge for the benefit of our residents and in the interests of the
environment of the District. The balance of £190,000 to be transferred to the general
reserve and £202,329 to the restructuring/Invest to save reserve fund.’
Proposed: Councillor Ann Moore
Seconded: Councillor Pauline Grove-Jones
1. Mr P Terrington said that he had not had prior knowledge of the proposal but that he
supported it. He referred to his own ward of Wells where there were often lengthy queues
on a Friday and said that it would be good to see the recycling site back in full time use.
He said that there was a huge amount of food waste in Wells during the summer months
and this could be an opportunity for the Council to invest in the site and stipulate that it
was used for the disposal of such waste.
2. Mrs A Fitch-Tillett said that the operation of the waste recycling sites was not a statutory
responsibility of the District Council. She went onto say that her understanding was that
the decision to reduce the opening hours of the sites was being reconsidered by the
County Council.
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3. Mr T FitzPatrick said that he had proposed the amendment to refer the decision back at
the County Council. He added that this issue had also been raised at meetings of the
Waste Partnership and there had been no support for charging for the disposal of waste at
the recycling centres. He concluded by saying that the taxpayers of North Norfolk should
not be paying for the outcome of decisions taken at the County Council.
4. Mr R Oliver agreed that it was not the job of the District Council to fund the reduced
services of the County Council. He reminded Members that the County Council had
already halved the amount of second homes money returned to NNDC. He concluded by
saying that he found it reassuring that the main issue of concern to the opposition
regarding the Budget was outside the realm of the District Council.
5. Mr J Lee concurred that the District Council should not be propping up the County
Council.
6. Mr G Jones said that the waste recycling sites were being closed due to government cuts
and it was not the fault of the County Council. He said that he would support the
amendment as he had concerns about an increase in fly-tipping.
7. Mr E Seward commented that residents had a single council tax bill and most people were
unaware that councils had different areas of responsibility. He said that a different
approach was needed and this was an opportunity to work with the County Council. He
said that he had welcomed Mr FitzPatrick’s amendment at the County Council but warned
that time was running out for the Worstead centre as the changes were due to come into
effect on 1st April 2015.
8. Mrs P Grove-Jones said that this issue affected whole of the District as the waste
recycling sites were heavily used. She believed that a reduction in opening hours and the
possible introduction of charging would lead to an increase in fly-tipping. For this reason
she was seconding the amendment.
9. Mr P W Moore said that he supported the amendment. He clarified that the proposal was
for some money to be put into a contingency fund and that there was no suggestion that it
should be handed directly to the County Council. He acknowledged that the County
Council was reconsidering its decision but said that it would not be in time for the
Worstead site.
10. Mr G Williams commented that the Worstead recycling site was in his ward. He said that
he used it regularly and had been very concerned when he saw the County Council’s
proposals and intended to fight them. He felt that this was the best and most appropriate
approach to take and that a contingency fund would not be a one-off and that it would fall
to the District Council to continue to fund the service. This could lead to further requests to
support struggling services. On those grounds he said that he could not support the
amendment as it could set a dangerous precedent.
11. Mrs H Eales agreed that there was a need to put pressure on the County Council and any
attempts to do this would be ineffective if they were aware that there was a contingency
fund in place.
Mrs A Moore clarified that the amendment was proposed with the view to engage with the
County Council and for that reason the amount of money would not be stated, it would be
ring-fenced so that there was a back-up fund if required.
The Chairman advised Members that a recorded vote was not required for the amendment. A
vote was taken and the amendment was not supported.
The Chairman then informed Members that the debate on the substantive Budget proposals
would commence.
1. Mr G Jones queried the New Homes Bonus. He referred to 176 new houses in North
Walsham and asked whether the NHB income from these was accounted for in the
proposed budget. He went onto query whether the Council had accounted for the
anticipated reduction in the amount that the County Council had expected in NHB income
for educational purposes. The Head of Finance replied that the Budget was based on the
NHB allocation up to December 2014 and therefore the homes in North Walsham were
5
not included. The Chairman ruled that Mr Jones’ question regarding education services for
the site was not part of this debate and therefore did not need to be answered.
2. Mr E Seward commented on Mr Jones query. He said that the County Council’s request
for £500k of funding for schooling had not been agreed and it would now fall to the County
Council to find the shortfall. Ultimately the council tax payer would end up paying for it.
3. Mr G Williams said that the budget was about how the Council delivered services. He said
that NNDC was required to have a balanced budget and financial plans for the future. He
said that it was important that the Council continued to provide quality services whilst
keeping the council tax low. Referring to his own portfolio areas, Mr Williams said that
projects such as the Business Transformation programme would generate significant
savings whilst delivering a better service for customers. For leisure there would be a focus
on maintaining services whilst supporting growth and he referred to the sports ‘clubs and
hubs’ initiative which had attracted funding. As far as asset commercialisation was
concerned, projects such as the improvement of toilet and catering facilities at Holt
Country Park and the proposed co-location of the Department for Work and Pensions in
the Cromer and Fakenham offices were good examples of capitalising on existing assets.
4. Mrs A Fitch-Tillett said that she agreed with Mr Williams’ comments. She had two
portfolios and she was very proud of the excellent service that they both provided. She
said that she was particularly pleased to see some additional money for coastal
management which was needed following the storm surge in 2013.
5. Mrs S Arnold said that local communities were very appreciative of the funding received
from the Big Society Fund.
6. Mr R Oliver commented that this would be his last budget. He said that he was proud to
have overseen the largest increase in the number of affordable homes built and a
significant reduction of the number of empty properties. He said that when he stood as a
candidate for the District Council he had promised to freeze council tax and he was proud
to have delivered on this.
7. Mr R Reynolds said that the current administration had managed to maintain frontline
services to a high standard. He agreed that the delivery of affordable homes – particularly
in his own ward of Fakenham, was a significant achievement. He also concurred with Mrs
Arnold that the Big Society Fund was a valuable source of funding for local communities.
8. Mr J Lee said that he was proud to support the budget. He thanked Mr W Northam for all
his hard work as Portfolio Holder for finance. On a personal basis, he said that the best
part of his role as a councillor was as Chairman of the Big Society Fund and that initial
critics of the Fund had been proved wrong.
9. Mr P W Moore said that he had been Portfolio Holder for Finance prior to Mr Northam and
he was proud to have introduced the council tax freeze in his last budget in the role.
10. Mr R Smith acknowledged that the current administration had achieved some very good
things but he warned that there were challenges ahead and it should not be forgotten that
they had introduced evening car parking charges and also the removal of CCTV in the
towns.
11. Mrs A Moore said that it was important to focus on the tourist sites of the District and for
this reason the Broadband initiative should be supported and driven forward. She said that
she stood by her earlier comments.
In seconding the budget, Mr T FitzPatrick said that when the current administration took over
in 2011 they had wanted to change the way the Council worked and he believed that they had
done that. The budget proposals were based on what the administration could do rather than
what they couldn’t do. They had managed to remain innovative throughout the last four years
whilst maintaining a freeze on council tax. He went onto say that this had been the most
difficult time to serve in local government and all political parties agreed that it was going to get
worse. Mr FitzPatrick then went onto highlight the successes of the last four years such as the
new legal service, Coastshare, the Building Control service and the reorganisation of the
Planning service. He said that more affordable housing had been provided and the decision to
provide loans to registered housing providers had been so successful that it had been lauded
by the Peer Review team. Regarding jobs and the local economy, the Council had worked
hard to support local employers such as Kinnerton and although the Cromer Crab factory had
been lost, the new Jonas site was a success story. He disputed earlier claims that the
6
Destination Management Organisation (DMO) was not working. He said that together with
VNN Coast and Country, it was a success story as the people who provided tourism services
were now driving it forward. The Big Society Fund, as previously mentioned, had captured the
imagination of local communities across the District as it was putting money into projects at
grass-roots level. The reduction of empty homes was also a success story as it not only
brought additional money in but reduced blight.
Mr FitzPatrick then focused on some of the challenges the Council had faced. He referred to
the storm surge in 2013 and the fire at Fakenham in 2014. He said that unexpected disasters
such as these demonstrated that the Council’s reserves were not too high.
Mr FitzPatrick concluded by saying that he believed the Council was now a better place to
work with a streamlined, effective workforce. In addition, assets were being used more
effectively. The old annex building had been removed and the council office in North Walsham
was being sold, bringing in much needed income. The Fakenham Connect office was also
being looked at with the possibility of the Department for Work and Pensions (DWP) colocating some of their staff there. This was a good example of supporting the government
policy of working with partners to ensure that public estates were used well. He finished by
saying that he was pleased to second the budget proposals as he believed it was balanced
and offered the best use of assets as well as maximising income.
The Chairman then outlined the voting procedure. Recommendations 1, 3, 6 and 7 would be
taken en bloc. Recommendations 2, 4, 5 and 8 would be taken separately. A recorded vote
was taken for each and these are attached at Minutes Appendix A.
It was proposed by Mr W Northam, seconded by Mr T FitzPatrick and
RESOLVED that
1)
2)
3)
4)
5)
6)
7)
8)
The 2015/16 revenue budget as outlined at Appendix A within this report;
The surplus of £462,329 be allocated to the general reserve (£260,000) and
restructuring and invest to save reserve (£202,329);
The statement of and movement on the reserves as detailed at Appendix C within this
report;
The updated Capital Programme and financing for 2014/15 to 2017/18 (as detailed at
Appendix F within the February 2015 Cabinet Agenda) with the addition of £178,500
to allow the transfer of the Sheringham facilities to the North Norfolk Railway;
The new capital bids (as detailed at Appendix G within the February 2015 Cabinet
Agenda);
The prudential indicators for 2015/16 (as detailed at Appendix H within the February
2015 Cabinet Agenda);
That members note the current financial projections for the period 2016/17 to 2018/19;
The Policy Framework for the Earmarked Reserves and the Optimum Level of the
General Reserve 2015/16 to 2018/19 (Appendix B within this report)
The Chairman then outlined the different elements of the Council tax recommendations. He
explained that section 4.5 of the report set out the statutory calculations for the council tax
bases. Section 4.6 gave details of the parish precepts, and section 4.7 provided details of the
County Council and Norfolk Police and Crime Commissioner’s precepts. He concluded by
stating that the basic amount of Council tax calculated was the same as for the previous year.
A recorded vote was taken for both recommendations and is attached at Minutes Appendix
B.
It was proposed by Mr W Northam, seconded by Mr T FitzPatrick and
RESOLVED
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9)
That members undertake the Council Tax and statutory calculations set out at section
4, and set the Council Tax for 2015/16;
PART OF THE COUNCIL'S
AREA
Alby with Thwaite
Aldborough
Antingham
Ashmanhaugh
Aylmerton
Baconsthorpe
Bacton
Barsham
Barton Turf
Beckham East/West
Beeston Regis
Binham
Blakeney
Bodham
Briningham
Brinton
Briston
Brumstead
Catfield
Cley
Colby
Corpusty and Saxthorpe
Cromer
Dilham
Dunton
East Ruston
Edgefield
Erpingham
Fakenham
Felbrigg
Felmingham
Field Dalling
Fulmodestone
Gimingham
Great Snoring
Gresham
Gunthorpe
Hanworth
Happisburgh
Helhoughton
Hempstead
Hempton
Hickling
High Kelling
Hindolveston
Hindringham
Holkham
COUNCIL
PART OF THE
TAX BASE
COUNCIL’S AREA
93.99 Little Barningham
209.99 Little Snoring
116.75 Ludham
65.07 Matlaske
195.20 Melton Constable
83.22 Morston
470.56 Mundesley
95.28 Neatishead
239.15 North Walsham
105.76 Northrepps
371.25 Overstrand
165.22 Paston
521.49 Plumstead
158.87 Potter Heigham
60.14 Pudding Norton
120.32 Raynham
804.85 Roughton
24.70 Runton
295.35 Ryburgh
298.75 Salthouse
178.85 Scottow
262.25 Sculthorpe
2732.79 Sea Palling
130.58 Sheringham
51.52 Sidestrand
180.57 Skeyton
176.67 Sloley
227.89 Smallburgh
2339.96 Southrepps
67.12 Stalham
183.66 Stibbard
132.10 Stiffkey
175.19 Stody
139.43 Suffield
77.01 Sustead
160.58 Sutton
143.54 Swafield
91.29 Swanton Abbott
288.51 Swanton Novers
117.18 Tattersett
71.42 Thornage
175.04 Thorpe Market
384.67 Thurning
266.13 Thursford
196.14 Trimingham
224.25 Trunch
84.00 Tunstead
8
COUNCIL TAX
BASE
39.95
205.78
474.80
59.68
176.93
52.46
1052.78
230.95
3642.55
337.51
418.85
80.28
47.66
392.98
68.93
125.73
314.39
684.33
218.83
108.58
281.23
268.67
202.35
2940.06
43.46
84.20
88.40
175.36
314.50
972.25
128.15
126.08
90.69
51.26
86.30
376.06
109.79
142.02
75.76
262.94
89.06
109.12
30.28
103.45
135.51
332.13
252.15
PART OF THE COUNCIL'S
AREA
Holt
Honing
Horning
Horsey
Hoveton
Ingham
Ingworth
Itteringham
Kelling
Kettlestone
Knapton
Langham
Lessingham
Letheringsett with Glandford
COUNCIL
PART OF THE
TAX BASE
COUNCIL’S AREA
1499.08 Upper Sheringham
115.69 Walcott
583.45 Walsingham
28.61 Warham
759.70 Wells-next-the-Sea
141.42 Westwick
41.59 Weybourne
56.52 Wickmere
84.23 Wighton
86.53 Witton
143.30 Wiveton
197.26 Wood Norton
215.18 Worstead
121.70
COUNCIL TAX
BASE
94.38
201.58
336.93
76.72
1025.70
28.81
310.44
55.48
104.20
120.71
84.88
97.99
302.49
being the amounts calculated by the Council, in accordance with Regulation 6 of The Local
Authorities (Calculation of Council Tax Base) (England) Regulations 2012, as the amounts of
its Council Tax base for the year for dwellings in those parts of its area to which special items
(parish precepts) may relate.
4.6 That the following amounts be now CALCULATED by the Council for the year 2015/16 in
accordance with Sections 31A to 36 of the Local Government Finance Act 1992 and the
relevant regulations and directions as follows:a)
£52,508,244
b)
£45,571,485
c)
£6,936,759
d)
£186.1018
e)
£1,760,519.80
f)
£138.8700
g)
being the aggregate of the amounts which the Council
estimates for the expenditure items set out in Section
31A(2) of the Act.
being the aggregate of the amounts which the Council
estimates for the income items set out in Section 31A(3) of
the Act.
being the amount by which the aggregate at (a) above
exceeds the aggregate at (b) above, calculated by the
Council, in accordance with Section 31A(4) of the Act, as
its Council Tax requirement for the year.
being the amount at (c) above divided by the amount at
4.5(a) above, calculated by the Council, in accordance with
Section 31B(1) of the Act, as the basic amount of its
Council Tax for the year (including Parish precepts).
being the aggregate amount of all special items (Parish
precepts) referred to in Section 34(1) of the Act.
being the amount at (d) above less the result given by
dividing the amount at (e) above by the amount at 4.5 (a)
above, calculated by the Council, in accordance with
Section 34(2) of the Act, as the basic amount of its Council
Tax for the year for dwellings in those parts of its area to
which no special item (Parish precept) relates.
PART OF THE COUNCIL'S
AREA
Alby with Thwaite
Aldborough and Thurgarton
BASIC
PART OF THE COUNCIL’S
AMOUNT
AREA
£
164.4046 Little Snoring
170.5381 Ludham
9
BASIC
AMOUNT
£
177.7464
155.4095
PART OF THE COUNCIL'S
AREA
Antingham
Ashmanhaugh
Aylmerton
Baconsthorpe
Bacton
Barsham
Barton Turf
Beckham East/West
Beeston Regis
Binham
Blakeney
Bodham
Brinton
Briston
Catfield
Cley
Colby
Corpusty and Saxthorpe
Cromer
Dilham
East Ruston
Edgefield
Erpingham
Fakenham
Felbrigg
Felmingham
Field Dalling
Fulmodeston
Gimingham
Great Snoring
Gresham
Gunthorpe
Hanworth
Helhoughton
Hempstead
Hempton
Hickling
High Kelling
Hindolveston
Hindringham
Holkham
Holt
Honing
Horning
Horsey
Hoveton
Ingham
Ingworth
Itteringham
Kelling
Kettlestone
BASIC
PART OF THE COUNCIL’S
AMOUNT
AREA
£
156.7543 Matlaske
192.6582 Melton Constable
169.8587 Morston
156.8945 Mundesley
169.4527 Neatishead
158.8112 North Walsham
159.7773 Northrepps
163.9267 Overstrand
171.3521 Paston
166.1064 Plumstead
202.1502 Potter Heigham
186.0784 Pudding Norton
155.4923 Raynham
182.7141 Roughton
173.6693 Runton (East & West)
166.7260 Ryburgh
222.4763 Salthouse
197.4400 Scottow
216.6644 Sculthorpe
169.3647 Sea Palling
163.7910 Sheringham
217.5477 Sidestrand
171.7060 Skeyton
205.5258 Sloley
179.2305 Smallburgh
147.0372 Southrepps
160.4597 Stalham
169.3797 Stibbard
173.2241 Stiffkey
177.8259 Stody
173.1208 Suffield
156.2867 Sustead
159.7266 Sutton
169.4895 Swafield
161.2166 Swanton Abbott
180.5930 Swanton Novers
160.6159 Tattersett
146.3851 Thornage
174.5587 Thorpe Market
170.8833 Thursford
168.6319 Trimingham
193.3033 Trunch
156.1575 Tunstead
164.1420 Upper Sheringham
173.0188 Walcott
191.8066 Walsingham
147.4826 Warham
196.3357 Wells-next-the-Sea
178.7072 Weybourne
172.6109 Wickmere
179.3183 Wighton
10
BASIC
AMOUNT
£
143.8968
200.7419
157.9321
189.2129
168.3136
185.5537
177.7636
190.9626
191.4484
173.4902
168.0725
189.6461
182.9724
161.8859
154.2134
175.4280
178.0116
188.6513
162.1327
192.2082
227.6977
167.4480
151.3165
164.4582
170.0971
175.5981
193.3827
181.0315
176.3462
165.0691
168.1325
160.0750
168.8971
180.1670
174.7804
191.6683
150.2794
156.0494
177.1764
167.8695
196.4081
189.4526
161.9356
194.6021
171.5121
196.7455
204.0420
199.3233
187.1885
201.9557
172.4592
BASIC
PART OF THE COUNCIL’S
AMOUNT
AREA
£
166.2182 Witton
170.6047 Wiveton
153.4763 Wood Norton
155.3038 Worstead
158.8199
PART OF THE COUNCIL'S
AREA
Knapton
Langham
Lessingham
Letheringsett with Glandford
Little Barningham
BASIC
AMOUNT
£
146.9720
189.8949
164.8930
165.5386
being the amounts given by adding to the amount at 4.6(f) above to the amounts of the special
item or items relating to dwellings in those parts of the Council’s area mentioned above
divided in each case by the amount at 4.5(b) above, calculated by the Council, in accordance
with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings
in those parts of its area to which one or more special items relate.
h)
PART OF THE
COUNCIL’S
AREA
VALUATION BANDS
A
£
Alby with Thwaite
Aldborough and
Thurgarton
Antingham
Ashmanhaugh
Aylmerton
Baconsthorpe
Bacton
Barsham
Barton Turf
Beckham
East/West
Beeston Regis
Binham
Blakeney
Bodham
Brinton
Briston
Catfield
Cley
Colby
Corpusty and
Saxthorpe
Cromer
Dilham
East Ruston
Edgefield
Erpingham
Fakenham
Felbrigg
Felmingham
Field Dalling
B
£
C
£
D
£
E
£
F
£
G
£
H
£
109.60 127.87 146.13 164.40 200.93 237.47 274.00
328.80
113.69
104.50
128.43
113.23
104.59
112.96
105.87
106.51
132.64
121.92
149.84
132.11
122.02
131.79
123.51
124.27
151.58
139.33
171.25
150.98
139.46
150.62
141.16
142.02
170.53
156.75
192.65
169.85
156.89
169.45
158.81
159.77
208.43
191.58
235.47
207.60
191.75
207.10
194.10
195.28
246.33
226.42
278.28
245.35
226.62
244.76
229.39
230.78
284.23
261.25
321.09
283.09
261.49
282.42
264.68
266.29
341.07
313.50
385.31
339.71
313.78
338.90
317.62
319.55
109.28
114.23
110.73
134.76
124.05
103.66
121.80
115.77
111.15
148.31
127.49
133.27
129.19
157.22
144.72
120.93
142.11
135.07
129.67
173.03
145.71
152.31
147.65
179.68
165.40
138.21
162.41
154.37
148.20
197.75
163.92
171.35
166.10
202.15
186.07
155.49
182.71
173.66
166.72
222.47
200.35
209.43
203.01
247.07
227.42
190.04
223.31
212.26
203.77
271.91
236.78
247.50
239.93
291.99
268.77
224.59
263.92
250.85
240.82
321.35
273.21
285.58
276.84
336.91
310.13
259.15
304.52
289.44
277.87
370.79
327.85
342.70
332.21
404.30
372.15
310.98
365.42
347.33
333.45
444.95
131.62
144.44
112.90
109.19
145.03
114.47
137.01
119.48
98.02
106.97
153.56
168.51
131.72
127.39
169.20
133.54
159.85
139.40
114.36
124.80
175.50
192.59
150.54
145.59
193.37
152.62
182.68
159.31
130.69
142.63
197.44
216.66
169.36
163.79
217.54
171.70
205.52
179.23
147.03
160.45
241.31
264.81
207.00
200.18
265.89
209.86
251.19
219.05
179.71
196.11
285.19
312.95
244.63
236.58
314.23
248.01
296.87
258.88
212.38
231.77
329.06
361.10
282.27
272.98
362.57
286.17
342.54
298.71
245.06
267.43
394.88
433.32
338.72
327.58
435.09
343.41
411.05
358.46
294.07
320.91
11
PART OF THE
COUNCIL’S
AREA
VALUATION BANDS
A
£
Fulmodeston
Gimingham
Great Snoring
Gresham
Gunthorpe
Hanworth
Helhoughton
Hempstead
Hempton
Hickling
High Kelling
Hindolveston
Hindringham
Holkham
Holt
Honing
Horning
Horsey
Hoveton
Ingham
Ingworth
Itteringham
Kelling
Kettlestone
Knapton
Langham
Lessingham
Letheringsett with
Glandford
Little Barningham
Little Snoring
Ludham
Matlaske
Melton Constable
Morston
Mundesley
Neatishead
North Walsham
Northrepps
Overstrand
Paston
Plumstead
Potter Heigham
Pudding Norton
Raynham
Roughton
Runton
Ryburgh
B
£
C
£
D
£
E
£
F
£
G
£
H
£
112.91
115.48
118.55
115.41
104.19
106.48
112.99
107.47
120.39
107.07
97.59
116.37
113.92
112.42
128.86
104.10
109.42
115.34
127.87
98.32
130.89
119.13
115.07
119.54
110.81
113.73
102.31
131.73
134.72
138.30
134.64
121.55
124.23
131.82
125.39
140.46
124.92
113.85
135.76
132.90
131.15
150.34
121.45
127.66
134.57
149.18
114.70
152.70
138.99
134.25
139.46
129.28
132.69
119.37
150.55
153.97
158.06
153.88
138.92
141.97
150.65
143.30
160.52
142.76
130.12
155.16
151.89
149.89
171.82
138.80
145.90
153.79
170.49
131.09
174.52
158.85
153.43
159.39
147.74
151.64
136.42
169.37
173.22
177.82
173.12
156.28
159.72
169.48
161.21
180.59
160.61
146.38
174.55
170.88
168.63
193.30
156.15
164.14
173.01
191.80
147.48
196.33
178.70
172.61
179.31
166.21
170.60
153.47
207.01
211.71
217.34
211.59
191.01
195.22
207.15
197.04
220.72
196.30
178.91
213.34
208.85
206.10
236.25
190.85
200.61
211.46
234.43
180.25
239.96
218.41
210.96
219.16
203.15
208.51
187.58
244.65
250.21
256.85
250.06
225.74
230.71
244.81
232.86
260.85
232.00
211.44
252.14
246.83
243.57
279.21
225.56
237.09
249.91
277.05
213.03
283.59
258.13
249.32
259.01
240.09
246.42
221.68
282.29
288.70
296.37
288.53
260.47
266.21
282.48
268.69
300.98
267.69
243.97
290.93
284.80
281.05
322.17
260.26
273.57
288.36
319.67
245.80
327.22
297.84
287.68
298.86
277.03
284.34
255.79
338.75
346.44
355.65
346.24
312.57
319.45
338.97
322.43
361.18
321.23
292.77
349.11
341.76
337.26
386.60
312.31
328.28
346.03
383.61
294.96
392.67
357.41
345.22
358.63
332.43
341.20
306.95
103.53
105.87
118.49
103.60
95.93
133.82
105.28
126.14
112.20
123.70
118.50
127.30
127.63
115.66
112.04
126.43
121.98
107.92
102.80
116.95
120.79
123.52
138.24
120.87
111.91
156.13
122.83
147.16
130.91
144.31
138.26
148.52
148.90
134.93
130.72
147.50
142.31
125.91
119.94
136.44
138.04
141.17
157.99
138.14
127.90
178.43
140.38
168.18
149.61
164.93
158.01
169.74
170.17
154.21
149.39
168.57
162.64
143.89
137.07
155.93
155.30
158.81
177.74
155.40
143.89
200.74
157.93
189.21
168.31
185.55
177.76
190.96
191.44
173.49
168.07
189.64
182.97
161.88
154.21
175.42
189.81
194.11
217.24
189.94
175.87
245.35
193.02
231.26
205.71
226.78
217.26
233.39
233.99
212.04
205.42
231.78
223.63
197.86
188.48
214.41
224.32
229.40
256.74
224.48
207.85
289.96
228.12
273.30
243.11
268.02
256.76
275.83
276.53
250.59
242.77
273.93
264.29
233.83
222.75
253.39
258.83
264.69
296.24
259.01
239.82
334.56
263.22
315.35
280.52
309.25
296.27
318.27
319.08
289.15
280.12
316.07
304.95
269.80
257.02
292.38
310.60
317.63
355.49
310.81
287.79
401.48
315.86
378.42
336.62
371.10
355.52
381.92
382.89
346.98
336.14
379.29
365.94
323.77
308.42
350.85
12
PART OF THE
COUNCIL’S
AREA
VALUATION BANDS
A
£
Salthouse
Scottow
Sculthorpe
Sea Palling
Sheringham
Sidestrand
Skeyton
Sloley
Smallburgh
Southrepps
Stalham
Stibbard
Stiffkey
Stody
Suffield
Sustead
Sutton
Swafield
Swanton Abbott
Swanton Novers
Tattersett
Thornage
Thorpe Market
Thursford
Trimingham
Trunch
Tunstead
Upper
Sheringha
m
Walcott
Walsingham
Warham
Wells-next-theSea
Weybourne
Wickmere
Wighton
Witton
Wiveton
Wood Norton
Worstead
All Other Parts of
the Council’s
Area
B
£
C
£
D
£
E
£
F
£
G
£
H
£
118.67
125.76
108.08
128.13
151.79
111.63
100.87
109.63
113.39
117.06
128.92
120.68
117.56
110.04
112.08
106.71
112.59
120.11
116.52
127.77
100.18
104.03
118.11
111.91
130.93
126.30
107.95
138.45
146.72
126.10
149.49
177.09
130.23
117.69
127.91
132.29
136.57
150.40
140.80
137.15
128.38
130.76
124.50
131.36
140.12
135.94
149.07
116.88
121.37
137.80
130.56
152.76
147.35
125.94
158.23
167.69
144.11
170.85
202.39
148.84
134.50
146.18
151.19
156.08
171.89
160.91
156.75
146.72
149.45
142.28
150.13
160.14
155.36
170.37
133.58
138.71
157.49
149.21
174.58
168.40
143.94
178.01
188.65
162.13
192.20
227.69
167.44
151.31
164.45
170.09
175.59
193.38
181.03
176.34
165.06
168.13
160.07
168.89
180.16
174.78
191.66
150.27
156.04
177.17
167.86
196.40
189.45
161.93
217.56
230.57
198.16
234.92
278.29
204.65
184.94
201.00
207.89
214.61
236.35
221.26
215.53
201.75
205.49
195.64
206.42
220.20
213.62
234.26
183.67
190.72
216.54
205.17
240.05
231.55
197.92
257.12
272.49
234.19
277.63
328.89
241.86
218.56
237.55
245.69
253.64
279.33
261.48
254.72
238.43
242.85
231.21
243.96
260.24
252.46
276.85
217.07
225.40
255.92
242.47
283.70
273.65
233.90
296.68
314.41
270.22
320.34
379.49
279.08
252.19
274.09
283.49
292.66
322.30
301.71
293.91
275.11
280.22
266.79
281.49
300.27
291.30
319.44
250.46
260.08
295.29
279.78
327.34
315.75
269.89
356.02
377.30
324.26
384.41
455.39
334.89
302.63
328.91
340.19
351.19
386.76
362.06
352.69
330.13
336.26
320.15
337.79
360.33
349.56
383.33
300.55
312.09
354.35
335.73
392.81
378.90
323.87
129.73
114.34
131.16
136.02
151.35
133.39
153.02
158.69
172.97
152.45
174.88
181.37
194.60
171.51
196.74
204.04
237.84
209.62
240.46
249.38
281.09
247.73
284.18
294.72
324.33
285.85
327.90
340.07
389.20
343.02
393.49
408.08
132.88
124.79
134.63
114.97
97.98
126.59
109.92
110.35
155.02
145.59
157.07
134.13
114.31
147.69
128.25
128.75
177.17
166.38
179.51
153.29
130.64
168.79
146.57
147.14
199.32
187.18
201.95
172.45
146.97
189.89
164.89
165.53
243.61
228.78
246.83
210.78
179.63
232.09
201.53
202.32
287.91
270.38
291.71
249.10
212.29
274.29
238.17
239.11
332.20
311.98
336.59
287.43
244.95
316.49
274.82
275.89
398.64
374.37
403.91
344.91
293.94
379.78
329.78
331.07
92.58 108.01 123.44 138.87 169.73 200.59 231.45
277.74
being the amounts given by multiplying (as appropriate) the amounts at 4.6(f) or 4.6(g) above
by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to
13
dwellings listed in a particular valuation band divided by the number which in that proportion is
applicable to dwellings listed in valuation Band D, calculated by the Council, in accordance
with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect
of categories of dwellings listed in different valuation bands.
4.7
That it be NOTED that for the year 2015/16 the Norfolk County Council and the Office of the
Police & Crime Commissioner for Norfolk have stated the following amounts in precepts
issued to the Council, in accordance with Section 40 of the Local Government Finance Act
1992, for each of the categories of dwellings shown below:VALUATION BANDS
Norfolk
County
Council
Norfolk
Police and
Crime
Commissio
ner
4.8
A
£
B
£
C
£
D
£
E
£
F
£
G
£
H
£
763.38
890.61
1,017.84
1,145.07
1,399.53
1,653.99
1,908.45
2,290.14
139.20
162.40
185.60
208.80
255.20
301.60
348.00
417.60
That, having calculated the aggregate in each case of the amounts at 4.6(h) and 4.7 above,
the Council, in accordance with Section 30 and 36 of the Local Government Finance Act 1992,
HEREBY SETS the following amounts as the amounts of Council Tax for the year 2015/16 for
each of the categories of dwellings shown below:-
PART OF THE
COUNCIL’S
AREA
VALUATION BANDS
A
£
Alby with
Thwaite
Aldborough
and
Thurgarton
Antingham
Ashmanhaugh
Aylmerton
Baconsthorpe
Bacton
Barsham
Barton Turf
Beckham
East/West
Beeston Regis
Binham
Blakeney
Bodham
Brinton
Briston
Catfield
B
£
C
£
D
£
E
£
F
£
G
£
H
£
1,012.18 1,180.88 1,349.57 1,518.27 1,855.66 2,193.06 2,530.45 3,036.54
1,016.27
1,007.08
1,031.01
1,015.81
1,007.17
1,015.54
1,008.45
1,009.09
1,185.65
1,174.93
1,202.85
1,185.12
1,175.03
1,184.80
1,176.52
1,177.28
1,355.02
1,342.77
1,374.69
1,354.42
1,342.90
1,354.06
1,344.60
1,345.46
1,524.40
1,510.62
1,546.52
1,523.72
1,510.76
1,523.32
1,512.68
1,513.64
1,863.16
1,846.31
1,890.20
1,862.33
1,846.48
1,861.83
1,848.83
1,850.01
2,201.92
2,182.01
2,233.87
2,200.94
2,182.21
2,200.35
2,184.98
2,186.37
2,540.68
2,517.70
2,577.54
2,539.54
2,517.94
2,538.87
2,521.13
2,522.74
3,048.81
3,021.24
3,093.05
3,047.45
3,021.52
3,046.64
3,025.36
3,027.29
1,011.86
1,016.81
1,013.31
1,037.34
1,026.63
1,006.24
1,024.38
1,018.35
1,180.50
1,186.28
1,182.20
1,210.23
1,197.73
1,173.94
1,195.12
1,188.08
1,349.15
1,355.75
1,351.09
1,383.12
1,368.84
1,341.65
1,365.85
1,357.81
1,517.79
1,525.22
1,519.97
1,556.02
1,539.94
1,509.36
1,536.58
1,527.53
1,855.08
1,864.16
1,857.74
1,901.80
1,882.15
1,844.77
1,878.04
1,866.99
2,192.37
2,203.09
2,195.52
2,247.58
2,224.36
2,180.18
2,219.51
2,206.44
2,529.66
2,542.03
2,533.29
2,593.36
2,566.58
2,515.60
2,560.97
2,545.89
3,035.59
3,050.44
3,039.95
3,112.04
3,079.89
3,018.72
3,073.16
3,055.07
14
PART OF THE
COUNCIL’S
AREA
VALUATION BANDS
A
£
B
£
C
£
D
£
E
£
F
£
G
£
H
£
Cley
Colby
Corpusty and
Saxthorpe
Cromer
Dilham
East Ruston
Edgefield
Erpingham
Fakenham
Felbrigg
Felmingham
Field Dalling
Fulmodeston
Gimingham
Great Snoring
Gresham
Gunthorpe
Hanworth
Helhoughton
Hempstead
Hempton
Hickling
High Kelling
Hindolveston
Hindringham
Holkham
Holt
1,013.73 1,182.68 1,351.64 1,520.59 1,858.50 2,196.41 2,534.32 3,041.19
1,050.89 1,226.04 1,401.19 1,576.34 1,926.64 2,276.94 2,627.24 3,152.69
1,034.20
1,047.02
1,015.48
1,011.77
1,047.61
1,017.05
1,039.59
1,022.06
1,000.60
1,009.55
1,015.49
1,018.06
1,021.13
1,017.99
1,006.77
1,009.06
1,015.57
1,010.05
1,022.97
1,009.65
1,000.17
1,018.95
1,016.50
1,015.00
1,031.44
1,206.57
1,221.52
1,184.73
1,180.40
1,222.21
1,186.55
1,212.86
1,192.41
1,167.37
1,177.81
1,184.74
1,187.73
1,191.31
1,187.65
1,174.56
1,177.24
1,184.83
1,178.40
1,193.47
1,177.93
1,166.86
1,188.77
1,185.91
1,184.16
1,203.35
1,378.94
1,396.03
1,353.98
1,349.03
1,396.81
1,356.06
1,386.12
1,362.75
1,334.13
1,346.07
1,353.99
1,357.41
1,361.50
1,357.32
1,342.36
1,345.41
1,354.09
1,346.74
1,363.96
1,346.20
1,333.56
1,358.60
1,355.33
1,353.33
1,375.26
1,551.31
1,570.53
1,523.23
1,517.66
1,571.41
1,525.57
1,559.39
1,533.10
1,500.90
1,514.32
1,523.24
1,527.09
1,531.69
1,526.99
1,510.15
1,513.59
1,523.35
1,515.08
1,534.46
1,514.48
1,500.25
1,528.42
1,524.75
1,522.50
1,547.17
1,896.04
1,919.54
1,861.73
1,854.91
1,920.62
1,864.59
1,905.92
1,873.78
1,834.44
1,850.84
1,861.74
1,866.44
1,872.07
1,866.32
1,845.74
1,849.95
1,861.88
1,851.77
1,875.45
1,851.03
1,833.64
1,868.07
1,863.58
1,860.83
1,890.98
2,240.78
2,268.54
2,200.22
2,192.17
2,269.82
2,203.60
2,252.46
2,214.47
2,167.97
2,187.36
2,200.24
2,205.80
2,212.44
2,205.65
2,181.33
2,186.30
2,200.40
2,188.45
2,216.44
2,187.59
2,167.03
2,207.73
2,202.42
2,199.16
2,234.80
2,585.51
2,617.55
2,538.72
2,529.43
2,619.02
2,542.62
2,598.99
2,555.16
2,501.51
2,523.88
2,538.74
2,545.15
2,552.82
2,544.98
2,516.92
2,522.66
2,538.93
2,525.14
2,557.43
2,524.14
2,500.42
2,547.38
2,541.25
2,537.50
2,578.62
3,102.62
3,141.06
3,046.46
3,035.32
3,142.83
3,051.15
3,118.79
3,066.20
3,001.81
3,028.65
3,046.49
3,054.18
3,063.39
3,053.98
3,020.31
3,027.19
3,046.71
3,030.17
3,068.92
3,028.97
3,000.51
3,056.85
3,049.50
3,045.00
3,094.34
Honing
Horning
Horsey
Hoveton
Ingham
Ingworth
Itteringham
Kelling
Kettlestone
Knapton
Langham
Lessingham
Letheringsett
with Glandford
Little
Barning
ham
Little Snoring
Ludham
Matlaske
1,006.68
1,012.00
1,017.92
1,030.45
1,000.90
1,033.47
1,021.71
1,017.65
1,022.12
1,013.39
1,016.31
1,004.89
1,174.46
1,180.67
1,187.58
1,202.19
1,167.71
1,205.71
1,192.00
1,187.26
1,192.47
1,182.29
1,185.70
1,172.38
1,342.24
1,349.34
1,357.23
1,373.93
1,334.53
1,377.96
1,362.29
1,356.87
1,362.83
1,351.18
1,355.08
1,339.86
1,510.02
1,518.01
1,526.88
1,545.67
1,501.35
1,550.20
1,532.57
1,526.48
1,533.18
1,520.08
1,524.47
1,507.34
1,845.58
1,855.34
1,866.19
1,889.16
1,834.98
1,894.69
1,873.14
1,865.69
1,873.89
1,857.88
1,863.24
1,842.31
2,181.15
2,192.68
2,205.50
2,232.64
2,168.62
2,239.18
2,213.72
2,204.91
2,214.60
2,195.68
2,202.01
2,177.27
2,516.71
2,530.02
2,544.81
2,576.12
2,502.25
2,583.67
2,554.29
2,544.13
2,555.31
2,533.48
2,540.79
2,512.24
3,020.05
3,036.02
3,053.77
3,091.35
3,002.70
3,100.41
3,065.15
3,052.96
3,066.37
3,040.17
3,048.94
3,014.69
1,006.11 1,173.80 1,341.48 1,509.17 1,844.54 2,179.91 2,515.28 3,018.34
1,008.45
1,021.07
1,006.18
998.51
1,176.53
1,191.25
1,173.88
1,164.92
1,344.61
1,361.43
1,341.58
1,331.34
1,512.68
1,531.61
1,509.27
1,497.76
15
1,848.84
1,871.97
1,844.67
1,830.60
2,184.99
2,212.33
2,180.07
2,163.44
2,521.14
2,552.69
2,515.46
2,496.27
3,025.37
3,063.23
3,018.55
2,995.53
PART OF THE
COUNCIL’S
AREA
VALUATION BANDS
A
£
B
£
C
£
D
£
E
£
F
£
G
£
H
£
1,036.40
1,007.86
1,028.72
1,014.78
1,209.14
1,175.84
1,200.17
1,183.92
1,381.87
1,343.82
1,371.62
1,353.05
1,554.61
1,511.80
1,543.08
1,522.18
1,900.08
1,847.75
1,885.99
1,860.44
2,245.55
2,183.71
2,228.89
2,198.70
2,591.01
2,519.67
2,571.80
2,536.97
3,109.22
3,023.60
3,086.16
3,044.36
1,026.28
1,021.08
1,029.88
1,030.21
1,018.24
1,197.32
1,191.27
1,201.53
1,201.91
1,187.94
1,368.37
1,361.45
1,373.18
1,373.61
1,357.65
1,539.42
1,531.63
1,544.83
1,545.31
1,527.36
1,881.51
1,871.99
1,888.12
1,888.72
1,866.77
2,223.61
2,212.35
2,231.42
2,232.12
2,206.18
2,565.70
2,552.72
2,574.72
2,575.53
2,545.60
3,078.84
3,063.26
3,089.66
3,090.63
3,054.72
Melton
Consta
ble
Morston
Mundesley
Neatishead
North
Walsha
m
Northrepps
Overstrand
Paston
Plumstead
Potter
Heigha
m
Pudding
Norton
Raynham
Roughton
Runton
Ryburgh
Salthouse
Scottow
Sculthorpe
Sea Palling
Sheringham
Sidestrand
Skeyton
Sloley
Smallburgh
Southrepps
Stalham
Stibbard
Stiffkey
Stody
Suffield
Sustead
Sutton
Swafield
Swanton
Abbott
Swanton
Novers
Tattersett
Thornage
Thorpe Market
Thursford
Trimingham
1,014.62 1,183.73 1,352.83 1,521.94 1,860.15 2,198.36 2,536.57 3,043.88
1,029.01
1,024.56
1,010.50
1,005.38
1,019.53
1,021.25
1,028.34
1,010.66
1,030.71
1,054.37
1,014.21
1,003.45
1,012.21
1,015.97
1,019.64
1,031.50
1,023.26
1,020.14
1,012.62
1,014.66
1,009.29
1,015.17
1,022.69
1,200.51
1,195.32
1,178.92
1,172.95
1,189.45
1,191.46
1,199.73
1,179.11
1,202.50
1,230.10
1,183.24
1,170.70
1,180.92
1,185.30
1,189.58
1,203.41
1,193.81
1,190.16
1,181.39
1,183.77
1,177.51
1,184.37
1,193.13
1,372.01
1,366.08
1,347.33
1,340.51
1,359.37
1,361.67
1,371.13
1,347.55
1,374.29
1,405.83
1,352.28
1,337.94
1,349.62
1,354.63
1,359.52
1,375.33
1,364.35
1,360.19
1,350.16
1,352.89
1,345.72
1,353.57
1,363.58
1,543.51
1,536.84
1,515.75
1,508.08
1,529.29
1,531.88
1,542.52
1,516.00
1,546.07
1,581.56
1,521.31
1,505.18
1,518.32
1,523.96
1,529.46
1,547.25
1,534.90
1,530.21
1,518.93
1,522.00
1,513.94
1,522.76
1,534.03
1,886.51
1,878.36
1,852.59
1,843.21
1,869.14
1,872.29
1,885.30
1,852.89
1,889.65
1,933.02
1,859.38
1,839.67
1,855.73
1,862.62
1,869.34
1,891.08
1,875.99
1,870.26
1,856.48
1,860.22
1,850.37
1,861.15
1,874.93
2,229.52
2,219.88
2,189.42
2,178.34
2,208.98
2,212.71
2,228.08
2,189.78
2,233.22
2,284.48
2,197.45
2,174.15
2,193.14
2,201.28
2,209.23
2,234.92
2,217.07
2,210.31
2,194.02
2,198.44
2,186.80
2,199.55
2,215.83
2,572.52
2,561.40
2,526.25
2,513.47
2,548.83
2,553.13
2,570.86
2,526.67
2,576.79
2,635.94
2,535.53
2,508.64
2,530.54
2,539.94
2,549.11
2,578.75
2,558.16
2,550.36
2,531.56
2,536.67
2,523.24
2,537.94
2,556.72
3,087.03
3,073.68
3,031.51
3,016.16
3,058.59
3,063.76
3,085.04
3,032.00
3,092.15
3,163.13
3,042.63
3,010.37
3,036.65
3,047.93
3,058.93
3,094.50
3,069.80
3,060.43
3,037.87
3,044.00
3,027.89
3,045.53
3,068.07
1,019.10 1,188.95 1,358.80 1,528.65 1,868.35 2,208.05 2,547.75 3,057.30
1,030.35
1,002.76
1,006.61
1,020.69
1,014.49
1,033.51
1,202.08
1,169.89
1,174.38
1,190.81
1,183.57
1,205.77
1,373.81
1,337.02
1,342.15
1,360.93
1,352.65
1,378.02
1,545.53
1,504.14
1,509.91
1,531.04
1,521.73
1,550.27
16
1,888.99
1,838.40
1,845.45
1,871.27
1,859.90
1,894.78
2,232.44
2,172.66
2,180.99
2,211.51
2,198.06
2,239.29
2,575.89
2,506.91
2,516.53
2,551.74
2,536.23
2,583.79
3,091.07
3,008.29
3,019.83
3,062.09
3,043.47
3,100.55
PART OF THE
COUNCIL’S
AREA
VALUATION BANDS
A
£
Trunch
Tunstead
Upper
Sheringham
Walcott
Walsingham
Warham
Wells-next-theSea
Weybourne
Wickmere
Wighton
Witton
Wiveton
Wood Norton
Worstead
All Other Parts
of the Council's
Area
10)
119.
B
£
C
£
D
£
E
£
F
£
G
£
H
£
1,028.88 1,200.36 1,371.84 1,543.32 1,886.28 2,229.24 2,572.20 3,086.64
1,010.53 1,178.95 1,347.38 1,515.80 1,852.65 2,189.49 2,526.34 3,031.61
1,032.31
1,016.92
1,033.74
1,038.60
1,204.36
1,186.40
1,206.03
1,211.70
1,376.41
1,355.89
1,378.32
1,384.81
1,548.47
1,525.38
1,550.61
1,557.91
1,892.57
1,864.35
1,895.19
1,904.11
2,236.68
2,203.32
2,239.77
2,250.31
2,580.78
2,542.30
2,584.35
2,596.52
3,096.94
3,050.76
3,101.23
3,115.82
1,035.46
1,027.37
1,037.21
1,017.55
1,000.56
1,029.17
1,012.50
1,012.93
1,208.03
1,198.60
1,210.08
1,187.14
1,167.32
1,200.70
1,181.26
1,181.76
1,380.61
1,369.82
1,382.95
1,356.73
1,334.08
1,372.23
1,350.01
1,350.58
1,553.19
1,541.05
1,555.82
1,526.32
1,500.84
1,543.76
1,518.76
1,519.40
1,898.34
1,883.51
1,901.56
1,865.51
1,834.36
1,886.82
1,856.26
1,857.05
2,243.50
2,225.97
2,247.30
2,204.69
2,167.88
2,229.88
2,193.76
2,194.70
2,588.65
2,568.43
2,593.04
2,543.88
2,501.40
2,572.94
2,531.27
2,532.34
3,106.38
3,082.11
3,111.65
3,052.65
3,001.68
3,087.52
3,037.52
3,038.81
995.16 1,161.02 1,326.88 1,492.74 1,824.46 2,156.18 2,487.90 2,985.48
The demand on the Collection Fund for 2015/16, subject to any amendments as a result
of final precepts still to be received be:
a. £5,307,073 for District purposes
b. £1,760,520 (subject to confirmation of the final precepts) for Parish/Town
Precepts;
PAY REPORT COVERING THE PAY POLICY STATEMENT 2015/16 AND THE LIVING
WAGE RECOMMENDATIONS FROM THE JOINT STAFF CONSULTATIVE COMMITTEE
Mr T FitzPatrick introduced this item. He explained that sections 38 to 43 of the Localism Act
2011 required relevant authorities to prepare an annual pay policy statement. These were
intended to be public documents which could be used as an information source to enable local
taxpayers to understand how money was spent on the pay and reward of local authority staff.
Mr FitzPatrick said that no change was proposed to existing policy and practice. He went onto
say that as part of the report, Council was asked to consider recommendations put forward by
the Joint Staff Consultative Committee in respect of the Living Wage. The cost implications of
applying a supplement to those posts affected was circa £2000. Although this was liable to
fluctuate as it was dependent on the number of staff in that pay scale at any one time.
1. Mr G Jones commented that staff would not be getting a pay rise and had not had one
for several years. Mr FitzPatrick replied that the Council was aligned to national pay
negotiations and a pay rise had been paid to all staff.
2. Mrs B McGoun said that historically there had been some resistance to the Living Wage.
She said that the Prime Minister supported it and read an extract from Hansard quoting
his views in favour of it.
3. Mr P W Moore said that as a life-member of Unison he was very pleased to see the
Living Wage being supported. He went onto say that it was still not very much and it was
likely that there would be further pressure for it to rise in the future. The Chief Executive
17
reminded Members that the recommendation before them referred to the current rates
for the Living Wage.
4. Mr R Wright said that as an employer he believed in paying good rates of pay to his staff
as they brought in good business. Employers should value their staff and for this reason
he supported the proposals.
It was proposed by Mr T FitzPatrick, seconded by Mrs S Arnold and
RESOLVED
1) To adopt the attached Pay Policy Statement and to publish the statement for 2015/16 on
the Council’s website.
2) To support the recommendations from the Joint Staff Consultative Committee:2.1) To pay the current Living Wage rate as a supplement to affected posts from 1st
January 2015 (not including Apprentices) and to review this payment on an annual basis
2.2) To remove Grade 13 from the Council's pay scales for staff
120.
TO RECEIVE THE APPROVED MINUTES OF THE UNDERMENTIONED COMMITTEES
The minutes of the meetings below were noted as a correct record.
a)
b)
c)
d)
e)
f)
g)
h)
i)
103.
Audit Committee – 16 September 2014
Cabinet – 8 December 2014
Cabinet – 06 January 2015
Development Committee – 27 November 2014
Development Committee – 18 December 2014
Licensing & Appeals Committee – 10 November 2014
Overview and Scrutiny Committee – 12 November 2014
Overview and Scrutiny Committee – 10 December 2014
Overview and Scrutiny Committee – 14 January 2015
REPORTS FROM THE CABINET OR MEMBERS OF THE CABINET
The Chairman invited members of the Cabinet to speak.
The Leader updated members on the recent Corporate Peer Review. He said that the team
had commended the Council for its strong managerial and political leadership. They had been
particularly impressed by the Council’s scheme providing loans to registered housing providers
and it was going to be used as a template for rolling out similar schemes across other local
authorities. He said that the suggestion to focus on pushing the coast as a high-tech area was
interesting but there were some issues regarding Broadband provision.
Mr FitzPatrick said that this was Mr Oliver’s last budget meeting and he was sad to see him
go. It had been a pleasure to work with him and he had great respect for him
104.
QUESTIONS FROM MEMBERS
None
105.
OPPOSITION BUSINESS
None
106.
NOTICE(S) OF MOTION
18
None
107.
PRIVATE BUSINESS
None
Before closing the meeting, the Chairman thanked the Head of Finance and her team for all
the hard work in preparing the budget. He said that Members should not shy away from
political debate in the Chamber as supported the democratic process and allowed for scrutiny.
The meeting concluded at 7.37pm.
_________________________
Chairman
19
COUNCIL
RECORDED VOTE FORM
Motion: Agenda Item 12 - Recommendations 1, 3, 6 & 7
Date: 25th February 2015
For
Arnold, S
Against
X
Baker, M
Brettle, L
X
Cabbell Manners, B
Abst
For
Oliver, R
X
Palmer, B
X
Perry-Warnes, J H
X
Price, R
X
ClaussenReynolds, A
Cox, H
X
Punchard, J
X
X
Reynolds, R
X
Dixon, N
X
Savory, J D
Eales, H
X
Seward, E
Fitch-Tillett, A
X
Shepherd, R
X
FitzPatrick, T
X
Smith, B
X
Gay, V R
Green, A R
X
Smith, N
Grove-Jones
X
Stevens, R
Hannah, B J
X
Sweeney, A C
High, P W
Ivory, T
X
Uprichard, V
Jarvis, B
X
Walker, L
Lee, J H A
X
X
Terrington, P
Jones, G R
X
X
X
Ward, S
Williams, G
X
X
Lloyd, N
X
Williams, P
McGoun, B M
X
Wright, R
X
Moore, A
X
Wyatt, J A
X
Moore, P W
X
Yiasimi, A
Northam, W J
X
Abst
X
Smith, R
X
Against
X
Young, D
recorded votes form
20
COUNCIL
RECORDED VOTE FORM
Motion: Agenda Item 12 – Recommendation 2
Date: 25th February 2015
For
Arnold, S
Against
X
Baker, M
Brettle, L
X
Cabbell Manners, B
Abst
For
Oliver, R
X
Palmer, B
X
Perry-Warnes, J H
X
Price, R
X
ClaussenReynolds, A
Cox, H
X
Punchard, J
X
X
Reynolds, R
X
Dixon, N
X
Savory, J D
Eales, H
X
Seward, E
Fitch-Tillett, A
X
Shepherd, R
X
FitzPatrick, T
X
Smith, B
X
X
Gay, V R
Green, A R
X
Smith, N
Grove-Jones
X
Stevens, R
Hannah, B J
X
Sweeney, A C
Ivory, T
X
Uprichard, V
Jarvis, B
X
Walker, L
Lee, J H A
X
X
X
Terrington, P
X
Jones, G R
X
X
Ward, S
Williams, G
X
Lloyd, N
X
Williams, P
McGoun, B M
X
Wright, R
Moore, A
X
Wyatt, J A
X
Moore, P W
X
Yiasimi, A
X
Northam, W J
X
Abst
X
Smith, R
High, P W
Against
X
Young, D
recorded votes form
21
COUNCIL
RECORDED VOTE FORM
Motion: Agenda Item 12 Date: 25th February 2015 – Recommendation 4
For
Arnold, S
Against
Abst
X
Baker, M
Brettle, L
X
Cabbell Manners, B
For
Oliver, R
X
Palmer, B
X
Perry-Warnes, J H
X
Price, R
X
ClaussenReynolds, A
Cox, H
X
Punchard, J
X
X
Reynolds, R
X
Dixon, N
X
Savory, J D
Eales, H
X
Seward, E
Fitch-Tillett, A
X
Shepherd, R
X
FitzPatrick, T
X
Smith, B
X
X
Gay, V R
Green, A R
X
Hannah, B J
X
High, P W
Abst
X
Smith, N
Smith, R
X
Grove-Jones
Against
X
Stevens, R
Sweeney, A C
X
Terrington, P
X
X
Ivory, T
X
Uprichard, V
Jarvis, B
X
Walker, L
Jones, G R
X
Ward, S
Lee, J H A
X
Williams, G
X
Lloyd, N
X
Williams, P
McGoun, B M
X
Wright, R
Moore, A
X
Wyatt, J A
X
Moore, P W
X
Yiasimi, A
X
Northam, W J
X
X
Young, D
recorded votes form
22
COUNCIL
RECORDED VOTE FORM
Motion: Agenda Item 12 Date: 25th February 2015 – Recommendation 5
For
Arnold, S
Against
Abst
X
Baker, M
Brettle, L
X
Cabbell Manners, B
For
Oliver, R
X
Palmer, B
X
Perry-Warnes, J H
X
Price, R
X
ClaussenReynolds, A
Cox, H
X
Punchard, J
X
X
Reynolds, R
X
Dixon, N
X
Savory, J D
Eales, H
X
Seward, E
Fitch-Tillett, A
X
Shepherd, R
X
FitzPatrick, T
X
Smith, B
X
X
Gay, V R
Green, A R
X
Against
Abst
X
Smith, N
X
Smith, R
Grove-Jones
X
Stevens, R
Hannah, B J
X
Sweeney, A C
X
Terrington, P
X
X
High, P W
Ivory, T
X
Uprichard, V
Jarvis, B
X
Walker, L
Jones, G R
X
Ward, S
Lee, J H A
X
Williams, G
X
Lloyd, N
X
Williams, P
McGoun, B M
X
Wright, R
Moore, A
X
Wyatt, J A
X
Moore, P W
X
Yiasimi, A
X
Northam, W J
X
X
Young, D
recorded votes form
23
COUNCIL
RECORDED VOTE FORM
Motion: Agenda Item 12 Date: 25th February 2015 – Recommendation 8
For
Arnold, S
Against
X
Baker, M
Brettle, L
X
Cabbell Manners, B
Abst
For
Oliver, R
X
Palmer, B
X
Perry-Warnes, J H
X
Price, R
X
ClaussenReynolds, A
Cox, H
X
Punchard, J
X
X
Reynolds, R
X
Dixon, N
X
Savory, J D
Eales, H
X
Seward, E
Fitch-Tillett, A
X
Shepherd, R
X
FitzPatrick, T
X
Smith, B
X
Gay, V R
Green, A R
X
Smith, N
Grove-Jones
X
Stevens, R
Hannah, B J
X
Sweeney, A C
High, P W
Ivory, T
X
Uprichard, V
Jarvis, B
X
Walker, L
Lee, J H A
X
X
Williams, G
X
X
Williams, P
McGoun, B M
X
Wright, R
Moore, A
X
Wyatt, J A
Moore, P W
X
Yiasimi, A
X
X
X
Ward, S
Lloyd, N
Northam, W J
X
Terrington, P
Jones, G R
Abst
X
Smith, R
X
Against
X
X
X
X
Young, D
recorded votes form
24
COUNCIL
RECORDED VOTE FORM
Motion: Agenda Item 12 Date: 25th February 2015 Recommendations 9 & 10
For
Arnold, S
X
Baker, M
Brettle, L
X
Cabbell Manners, B
Against
Abst
For
Oliver, R
X
Palmer, B
X
Perry-Warnes, J H
X
Price, R
X
ClaussenReynolds, A
Cox, H
X
Punchard, J
X
X
Reynolds, R
X
Dixon, N
X
Savory, J D
Eales, H
X
Seward, E
X
Fitch-Tillett, A
X
Shepherd, R
X
FitzPatrick, T
X
Smith, B
X
Gay, V R
X
Smith, N
Green, A R
X
Smith, R
Grove-Jones
X
Stevens, R
Hannah, B J
X
Sweeney, A C
X
Terrington, P
X
X
High, P W
Against
Abst
X
Ivory, T
X
Uprichard, V
Jarvis, B
X
Walker, L
Jones, G R
X
Ward, S
Lee, J H A
X
Williams, G
Lloyd, N
X
Williams, P
McGoun, B M
X
Wright, R
X
Moore, A
X
Wyatt, J A
X
Moore, P W
X
Yiasimi, A
Northam, W J
X
Young, D
X
X
recorded votes form
25
CONSTITUTION WORKING PARTY
Minutes of a meeting of the Constitution Working Party held on 23 February in
Meeting Room 3, Council Offices, Holt Road, Cromer at 10.00 am.
Working Party:
Mrs H Cox, Ms V Gay, Mrs A Moore, Miss B Palmer
Mr T FitzPatrick
Members:
Mr P W Moore
Officers in
Attendance:
The Monitoring Officer and the Democratic Services Team Leader
1
TO RECEIVE APOLOGIES FOR ABSENCE
Mr M Baker, Mrs A Fitch-Tillett, Mr G Williams
2
MINUTES
The Minutes of the meeting held on 09 February 2015 were approved as a correct
record and signed by the Chairman, subject to the following amendment: ‘Ms V Gay
said that she had no experience of a committee system but she did not feel that
delegation to individual Portfolio Holders (under the current Cabinet system) would
be beneficial.’
3
ITEMS OF URGENT BUSINESS
None
4
DECLARATIONS OF INTEREST
None
5
UPDATES TO THE CONSTITUTION
The Monitoring Officer informed Members that there had been no updates to the
Constitution since the last meeting. He advised them that there was currently a
consultation on Proposed Local Authorities (Functions and Responsibilities)
(England) Regulations 2015, which put forward a set of draft regulations to update
the rules for decision-making in councils. The consultation closed on 6th March 2015
and the Monitoring Officer said that he would report back to the Working Party on the
outcome. He said that any changes were likely to include scrap metal legislation.
6
REVIEW OF THE CONSTITUTION
The Chairman invited the Monitoring Officer to introduce this item. He referred
Members to two briefing papers he had drafted. He began with the paper on ‘Council
Procedure’. Three key areas were covered:
Constitution Working Party
1
26
23 February 2015



Procedure rules for managing business,
Member’s questions and
Motions and Cabinet reports to Council
The Monitoring Officer explained that the procedure rules were not rigid, not only did
the Chairman have discretion in certain circumstances but members could vote at
any time to resolve to suspend standing orders if they felt it appropriate to do so.
Members agreed that this section of the Constitution did not need amending.
The Monitoring Officer then outlined the current procedure for members to ask
questions during a Council meeting. He said that the existing protocol was very
formalised, underpinning the formality of a Council meeting. The main issue seemed
to be that currently members were not able to ask a question relating to an issue that
arose during that meeting as all questions had to be submitted 10 working days in
advance of the meeting. He advised members that if they proposed changing the
current procedure on questions, they needed to be aware that there was no
obligation for the respondent to answer. He drew members’ attention to additional
wording that could be included within the Constitution to address some of the issues
that had been raised: ‘The Chairman rules that the question could not reasonably
have been prepared in accordance with (i) and (ii) above and is suitable to be put at
the meeting rather than outside the meeting’
He went onto say that the answer to some questions may already be in the public
domain but the proposed additional wording would provide the option to allow a
further question to be put outside the existing framework.
Ms V Gay said that the current requirement to submit questions for Council 10
working days prior to the meeting was very onerous. She asked whether this could
be reduced to 7 working days. The Chairman said that the regular reminders to
members about the deadlines that were sent out by Democratic Services Team
Leader were very helpful.
Mr P W Moore said that as long as the Chairman was prepared to take an impromptu
question during the meeting then the proposed amendment would work better. He
went onto ask whether this would apply to other committee meetings. The Monitoring
Officer said that this particular rule applied to Council meetings but there was no
reason why it could not be applied to other committees.
It was proposed by Ms V Gay, seconded by Miss B Palmer and
RESOLVED to recommend to Council:
1. To change Chapter 2, section 12.4(i) of the Council procedure rules
‘Questions by members’ from 10 working days before the Council meeting to
7 working days
2. To include the following additional wording within the Constitution under
Chapter 2, section 12.4(iii): ‘the Chairman rules that the question could not
reasonably have been prepared in accordance with (i) and (ii) above and is
suitable to be put at the meeting rather than outside the meeting’
The Monitoring Officer then asked whether the Cabinet procedure rules required
further amendment. It was agreed that they did not. He went onto say that members
could resolve to suspend standing orders and open the debate at any time. Ms V
Constitution Working Party
2
27
23 February 2015
Gay added that they could also opt to close it down by proposing that the Chairman
moves to the next item of business.
Ms V Gay then queried whether there was a requirement for a recorded vote to have
a seconder. The Monitoring Officer confirmed that there was not. Ms Gay went onto
ask whether it was standard practice to take a recorded vote in alphabetical order.
The Democratic Services Team Leader replied that the recorded vote roll was based
on the attendance register for Council and was therefore in alphabetical order. The
Monitoring Officer confirmed that in his experience a recorded vote was usually
undertaken alphabetically by surname.
The Monitoring Office then referred members to page 29, section 17.5 of the
Constitution ‘Rules of Debate, reports and recommendations from Cabinet’. The
Democratic Services Team Leader explained that the members seemed to be
concerned that they could not ask questions of Cabinet members when they gave a
verbal report to Council on their recent activities, rather than recommendations from
Cabinet to Council. The Monitoring Officer suggested that the wording of section 17.5
could be amended to ‘Updates, briefing, reports and recommendations from Cabinet,
committees, sub-committees and officers’.
It was agreed and
RESOLVED to recommend to Council:
That Section 17.5 of the Constitution, ‘Rules of Debate’ be amended to ‘ Updates,
briefings, reports and recommendations from Cabinet, committees, sub-committees
and Officers shall be deemed to have been proposed and seconded, and the
proposer’s speech may be taken (for Cabinet) by the Leader or another Cabinet
Member deputed by the Leader or (for Committees and Sub-Committees) by the
Chairman, or in his/her absence the Vice-Chairman, or in both their absence by a
Member of the Committee or Sub-Committee chosen by the Chairman.’‘
The Democratic Services Team Leader confirmed that she would change the
wording on the agenda to reflect the change.
The Chairman said that it was important that Council meetings were open and
encompassing and it was possible that a thorough review of the existing governance
arrangements may be sufficient in addressing any concerns that members had.
Mr T FitzPatrick said that the original motion had never proposed a move to a
committee system. Ms V Gay agreed. She said that it was about ensuring
transparency and addressing the concerns that the public had about councillors. Mr T
FitzPatrick went onto say that he would like to see more public attendance at
committee meetings and this could be addressed by holding more meetings in the
evenings. The Chairman said that the issue of public attendance and interest in
committee meetings could be addressed by the ongoing programme of engagement
sessions that the Standards Committee was organising.
The Monitoring Officer then moved onto the second briefing paper entitled ‘Local
Members’. He explained that there were several reference to local members within
the Constitution, covering three broad categories: information, consultation and
agreement. He advised that references to obtaining the agreement of local members
should be removed as the scheme of delegation did not give scope for a person’s
agreement to be part of that decision making.
Constitution Working Party
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23 February 2015
Mr T FitzPatrick referred to planning issues and explained that members were not
always consulted or made aware of issued – especially if the applicant requested that
that the details were kept confidential during the pre-application process. He said that
such information should not be confidential as far as the local member was
concerned. Ms V Gay agreed. She said that the worst case scenario would be that it
appeared that the local member had lied to or misled their constituents when in fact
they had not been party to the information at all. The Monitoring Officer replied that
pre-application questionnaires were not currently covered by the Constitution and
that he would ensure that they were covered by the ongoing review of the Planning
rules and regulations. He advised that from a confidentiality point of view, the preapplication process was simply a discussion between the applicant and the local
authority – which included members and officers. Mr FitzPatrick confirmed that as a
member of Norfolk County Council he was kept informed throughout the process. Ms
V Gay reiterated her previous request to see a copy of the County Council’s Local
Member Protocol, which was currently withdrawn for review. She went onto say that
she also had concerns about other areas where the local member was not always
kept informed – such as asset management and publicity. The Chairman confirmed
that County Council members were notified of any press releases relating to their
ward.
Mr P W Moore sought clarification on the difference between ‘informing members ’
and ‘consulting with members’. The Monitoring Officer replied that informing a
member was just telling them about an issue whereas consulting with them required
their views on the matter. In response to a further question from Mr Moore regarding
maintaining a log for consultations, he confirmed that this was the case.
Mr T FitzPatrick queried Chapter 6, section 6.2 (4) which referred to applications for
wind turbines. He said that he understood that such applications were always dealt
with by the Committee. The Democratic Services Team Leader agreed to clarify this.
Ms V Gay referred to wards with several members. She said that in North Walsham
there were 6 members and she had no problem with any of them asking a question
that related to an issue or matter within her own ward but she would like to see a
copy of the reply that was sent to them. She asked whether this was a reasonable
request. The Monitoring Officer confirmed that if advice was given to members then it
should be shared with all interested members. Mr FitzPatrick sought clarification that
the Monitoring Officer was saying that if any member wanted information pertaining
to their ward, then the local member should be copied in. The Monitoring Officer
asked whether this was an issue for other areas in addition to planning. Ms Gay
replied that it also applied to assets and environmental health issues. The Monitoring
Officer confirmed that in the light of transparency this information should be made
available to local members.
The Democratic Services Team Leader asked members whether they wished to
introduce a timescale regarding officers consulting with local members. The current
process simply required that ‘relevant staff are aware of the requirement to keep local
members informed and that the timing of such information allows Members to
contribute to those decisions. Local Members should also be kept informed about
matters affecting their Wards during the formative stages of policy development.’ She
said that officers found that the lack of guidance around the timing of informing
members led to a lack of consistency in the way these matters were handled. Mr
FitzPatrick commented that this could be difficult as the issues concerned varied so
much. The Chairman suggested that this could be addressed or picked by new
software systems.
Constitution Working Party
4
29
23 February 2015
The Democratic Services Team Leader agreed to send members of the Working
Party a copy of the County Council’s Protocol on Officer/member relations.
7.
REVIEW OF GOVERNANCE ARRANGEMENTS
The Democratic Services Officer confirmed that the District Council she had
approached about providing information on moving to a committee system of
governance were still operating on an executive system and had no intention of
changing. There were no other district councils within the region that operated a
committee system and she sought members’ views as to how to move forward with
this. It was agreed that the Democratic Services Officer would circulate a list of
district councils operating a committee system of governance, including those that
had remained with the committee system when the executive arrangements came
into effect in 2000. She said that she would also see if there were any published
reviews of committee systems.
The Chairman said that Norfolk County Council were about to undertake a review of
the recently introduced committee system and it would be useful if the Monitoring
Officer could keep the Working Party updated on this.
Mr P W Moore asked what County Council members thought of the committee
system. The Chairman (herself a member of the County Council) said that she
thought it was mixed and said it may well have been different if the Council had
waited for the new administration to bed-in before introducing a change in
governance. She added that there had been some concerns that the Committees
were not able to elect their own chairman as these appointments had been made by
the Leader of the County Council. Mr FitzPatrick (also a member of the County
Council) said that because committee chairmen had no executive powers, very little
had been happening between committee meetings. More was happening now but it
was outside the constitution.
Ms V Gay reiterated the point made at the last meeting that members needed to think
about what they wanted to establish and then find the most appropriate way of
achieving that.
The Chairman thanked everyone for their input and confirmed that the next meeting
would take place on 16 March 2015.
The meeting closed at 11.25am.
Chairman
Constitution Working Party
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23 February 2015