Please Contact: Mary Howard
Please email: mary.howard@north-norfolk.gov.uk
Please Direct Dial on: 01263 516047
13 February 2012
A meeting of the North Norfolk District Council will be held in the Council Chamber at the
Council Offices, Holt Road, Cromer on Wednesday 22 February 2012 at 6.00 p.m.
There will be an opportunity before the start of the meeting for prayer led by Revd Sharon
Willimott, Minister, Cromer Methodist Church.
Sheila Oxtoby
Chief Executive
To: All Members of the Council
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order to attend this meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative format or in a different language please contact us
Chief Executive: Sheila Oxtoby
Corporate Directors: Nick Baker and Steve Blatch
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk
Web site northnorfolk.org

2.
A G E N D A
1. CHAIRMAN’S
To receive the Chairman’s communications, if any.
TO RECEIVE DECLARATION OF INTERESTS FROM MEMBERS
Please indicate whether the interest is a personal one only or one which is also prejudicial. The declaration of a personal interest should indicate the nature of the interest and the agenda item to which it relates. In the case of a personal interest, the member may speak and vote. If it is a prejudicial interest, the member should withdraw from the meeting whilst the matter is discussed.
4.
5.
To receive apologies for absence, if any.
MINUTES (attached – page 1)
To confirm the minutes of the meeting of the Council held on 19 December 2011 and the extraordinary meeting of the Council on 11 January 2012.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be considered as a matter of urgency pursuant to Section 100B (4)(b) of the Local
Government Act 1972.
To consider any questions received from members of the public.
7. APPOINTMENTS a) MRS V UPRICHARD TO REPLACE MR S PARTRIDGE ON THE
DEVELOPMENT COMMITTEE
To appoint Mrs V Uprichard to replace Mr S Partridge on the Development
Committee. b) APPOINTMENT OF MR N SMITH TO REPLACE MR R WRIGHT ON THE
OVERVIEW AND SCRUTINY COMMITTEE
To appoint Mr N Smith to replace Mr R Wright on the Overview and Scrutiny
Committee. c) TO APPOINT MRS A CLAUSSEN-REYNOLDS TO REPLACE MR R OLIVER
ON THE AUDIT COMMITTEE
To appoint Mrs A Claussen-Reynolds to replace Mr R Oliver on the Audit
Committee.

8. d) TO APPROVE THE APPOINTMENT OF MRS H EALES TO THE SHADOW
HEALTH AND WELL BEING BOARD
The Health and Social Care Bill, in its final stages in the House of Lords, outlines a new role for local authorities in the co-ordination, commissioning and oversight of health and social care and public health and health improvement. There are new responsibilities for the County Council including the creation of a Health and
Wellbeing Board.
The role of Health and Wellbeing Boards is to provide leadership across health, social care and public health. They will take on a convening role in health improvement, tackling the causes of ill-health, improving health and social care services, and promoting integration of health and social care.
Health and Wellbeing Boards which will be formal sub-committees of upper tier councils, will be statutorily operational from April 2013. They are expected to work in ‘shadow’ form from April 2012.
The terms of reference establish the following principal functions for the Board in
Norfolk:
•
To lead the development – in partnership – of the Joint Strategic Needs
Assessment and Joint Health and Wellbeing Strategy.
•
To work with commissioners of health and social care, supporting and enabling them to act in line with shared health and health care priorities for
Norfolk.
•
To oversee and lead further integration of health, social care and other public sector services.
•
To work with the NHS Commissioning Board on the authorisation of Clinical
Commissioning Groups and the Annual Assessment of Clinical
Commissioning Groups.
Members are asked to approve the appointment of Mrs H Eales to the Shadow
Health and Well Being Board. e) APPOINTMENT OF MR K E JOHNSON TO THE PATROL ADJUDICATION
AND BUS LANE ADJUDICATION JOINT COMMITTEE
To appoint Mr K E Johnson to the PATROL Adjudication and Bus Lane
Adjudication Committee.
North Norfolk District Council has recently commenced civil parking enforcement.
There is a statutory requirement for councils undertaking civil parking enforcement to have access to independent adjudication. This is provided for by membership of the PATROL Adjudication and Bus Lane Adjudication Committee. f) TO APPOINT MR N SMITH TO A VACANCY ON THE BROADS INTERNAL
DRAINAGE BOARD
To appoint Mr N Smith to a vacancy on the Broads Internal Drainage Board.
PARTNERSHIP COMMITTEE – REVENUES AND BENEFITS SHARED SERVICES
– APPOINTMENT OF MEMBERS AND APPROVAL OF TERMS OF REFERENCE
(attached – p 18)
Summary: The Revenues and Benefits Joint Committee
Under the terms of the Partnership Agreement entered into with the Borough Council of King’s Lynn and West
Norfolk for shared service delivery of Revenues and
Benefits each Council delegate and empowers the

Conclusions:
Recommendations: monitoring of the Revenues and Benefits Service to a
Joint Committee comprising members of both Councils.
The report concludes the necessity for the appointment of three members to the Joint Partnership Committee.
That the Joint Partnership Committee will agree draft terms of reference for the Committee which will be subject to approval by both Councils.
The Joint Committee will approve the appointment of a
Secretary and Financial Officer to the Joint Committee.
This report asks that three members be appointed to the Revenues & Benefits Joint Partnership
Committee
Cabinet Member(s) All
Contact Officer, telephone number and email:
Louise Wolsey. Louise.wolsey@north-norfolk.gov.uk
01263516081
9. APPOINTMENT OF MEMBERS TO THE BIG SOCIETY BOARD
(Please see Agenda Item 14, Recommendations from Cabinet 6 February 2012 (d)
Item 11: North Norfolk Big Society Fund – Proposed Operational Framework)
10. COMMUNITY COVENANT (attached – page 21)
Summary:
Recommendations:
The report, which went to the Norfolk Leaders Meeting on 30 January 2012, informs Members of the development of a Norfolk Armed Forces Community
Covenant and the Signing Event on 7 March 2011.
Members are asked to endorse the Leader’s signing of the Covenant on behalf of North Norfolk District
Council at the ceremony on 7 th
March 2012.
11. CONSTITUTION ANNUAL REVIEW (attached – page 24)
Summary:
The purpose of this report is to advise members of the need to nominate members to serve on the Constitution Working
Party in order to undertake the annual review of the
Council’s Constitution.
Conclusions: In accordance with paragraph 14.1 in chapter 1 of the
Constitution, the Council needs to undertake a review at least annually. That review is best undertaken through the
Constitution Working Party. The review should consider the need to make amendments arising from:
• new or amending legislation
• relevant audit recommendations
• operational experience of applying the
Constitution since April 2011
• inconsistencies, referencing, formatting etc.

identified within the document
• any other relevant review or change of circumstances.
Recommendations: Nominations have been requested and received from Group
Leaders for 3 Conservative members and 2 Liberal
Democrat members to serve on the Constitution Working
Party, to undertake the annual review of the content and operation of the Council’s Constitution, and that recommendations arising from the review are scheduled to be reported to Full Council on 18 April 2012. It is recommended that the following members be appointed:
Mrs A M Fitch-Tillett, Ms V R Gay, Mr K E Johnson, Mrs
A Moore and Mrs H Thompson.
Cabinet member(s):
All
Contact Officer, telephone number,
Ward(s) affected:
All
Tony Ing, Strategic Director – Information
01263 516080, tony.ing@north-norfolk.gov.uk and e-mail:
12. REPORT OF THE INDEPENDENT REMUNERATION PANEL (attached – page 27)
Summary:
The purpose of this report is to recommend to Full Council the allowances and expenses to be paid to Members to take effect from May 2012. In accordance with the requirements of the Local Authorities (Members’
Allowances) (England) Regulations 2003, the Council set up an Independent Remuneration Panel as agreed at the
December 2011 meeting of Full Council. The membership and terms of reference for the Panel were also agreed at the December meeting of Full Council.
Conclusions: The Council is required to observe as part of the legislation, the following; ‘before an authority makes or amends a scheme, it shall have regard to the recommendations made in relation to it by an independent remuneration panel’. The findings and recommendations of the Panel are detailed in this report.
Recommendations: That Members consider the recommendations of the
Independent Remuneration Panel, adopt a scheme of allowances and amend the Constitution accordingly.
Specifically, it is recommended that: a) the Basic Allowance should remain at £4,054.88 pa; b) the Scheme should remain index linked to officers’ pay awards; c) the broadband allowance should remain at £180 pa subject to Members agreeing a reduction to reflect the change in market prices since 2008; d) the Special Responsibility Allowance (SRA) for the
Leader of the Council should remain calculated by way of a multiplier of x3 the basic allowance;

e) the SRA for Cabinet Members with Portfolio should remain calculated by way of a multiplier of x2.33 the basic allowance; f) the SRA for Regulatory Committees of the Council should remain calculated by way of a multiplier of x1.67 the basic allowance; g) until the relevant provisions of the Localism Act 2011 come into force, the SRA in respect of the Standards
Committee be paid to the non-elected Chairman of that committee less the basic allowance; h) the SRA for the Chairman of the Council should remain calculated by way of a multiplier of x1.33 the basic allowance; i) the SRA for the Leader of the main opposition group should remain calculated by way of a multiplier of x1.33 the basic allowance; j) payment of £50 per session (0.5 of a day) should continue to be made to co-opted members of the
Standards Committee; k) the carers’ allowance should be set at the national minimum wage for Child Dependants and the national minimum wage plus £3 for Non-Child
Dependants, with discretion being delegated to the
Chief Executive to increase this amount when individual circumstances justified a higher payment; l) the payment of a carers’ allowance should be confirmed as being extended to attendance at outside bodies and that this should be explicitly stated within the Constitution; m) the existing travelling and subsistence expenses scheme should be maintained, and it should be subject to amendment in accordance with prevailing national agreements; n) the changes proposed by the Panel are not backdated, but should take effect from the beginning of the municipal year, in May 2012; o) Members’ Allowances should remain ineligible for admission to the Norfolk Local Government Scheme; p) the existing arrangements for temporarily stopping the payment of allowances to a Member while suspended from their role are maintained until the relevant provisions of the Localism Act 2011 come into force removing the power to suspend a Member from their role.
Cabinet member(s):
All
Contact Officer, telephone number, and e-mail:
Ward(s) affected:
All
Tony Ing, Strategic Director – Information
01263 516080, tony.ing@north-norfolk.gov.uk

13. BUDGET AND COUNCIL TAX SETTING 2012/2013
(attached – page 35, appendix A – page 57, appendix B – page 58, appendix C – page 59, appendix D – page 62, appendix E – page 66)
Summary:
This report presents for approval the budget for 2012/13 and to make statutory calculations in accordance with the
Local Government Finance Act 1992 and to set the Council
Tax for 2012/13. The report also includes the Chief
Financial Officer’s report on the robustness of the estimates and adequacy of reserves.
Conclusions:
Recommendations:
It is the opinion of the Council’s Chief Financial Officer that the budget for 2012/13 has been set within a robust framework and the impact of this resolution will maintain an adequate level of financial reserves held by the Council.
That having considered the Chief Financial Officer’s report on the robustness of the estimates and the adequacy of the proposed financial reserves, the following be approved: a) b) c)
The General Fund Revenue Budget for 2012/13;
The Policy Framework for the Earmarked Reserves and the Optimum Level of the General Reserve
2012/13 to 2015/16 (Appendix D);
The level of the General Reserve maintained at a minimum of £950,000; employed as shown in the Reserves Statement
(Appendix C); e) That members undertake the council tax and statutory calculations set out at section 4, and set the Council Tax for 2012/13. f) The final demand on the Collection Fund will be;
(i) £5,789,171 for District purposes;
(ii) £1,538,934 for Parish/Town precepts.
Cabinet member(s):
All
Contact Officer, telephone number, and e-mail:
Summary:
Ward(s) affected:
All
Duncan Ellis, Acting Financial Services
Manager, 01263 516330, duncan.ellis@northnorfolk.gov.uk
Sheila Oxtoby, Chief Executive, 01263 516077, sheila.oxtoby@north-norfolk.gov.uk
14. RECOMMENDATIONS FROM CABINET 6 FEBRUARY 2012 a) ITEM 8: TREASURY MANAGEMENT STRATEGY STATEMENT AND
INVESTMENT STRATEGY 2012/13 TO 2014/15
(Cabinet Agenda 6 February 2012 – page 23)
This report sets out details of the Council’s treasury management activities along with the Prudential
Indicators, and presents a strategy for the prudent investment of the Council’s surplus funds for members to

Conclusions:
Recommendations to
Full Council approve.
The preparation of this Strategy Statement is necessary to comply with the Chartered Institute of Public Finance and
Accountancy’s Code of Practice for Treasury Management in Public Services. The Code has been revised in
November 2011 and this Strategy Statement incorporates the changes which have been made.
The Prudential Indicators are required to be set each year in accordance with the Prudential Code.
That the Council be asked to RESOLVE that;
(a) The Treasury Management Strategy Statement and Investment Strategy and Prudential
Indicators, for 2012/13 to 2014/15, are approved.
Statement is approved.
Cabinet member(s):
All
Contact Officer, telephone number, and e-mail:
Ward(s) affected:
All
Tony Brown 01263 516126 tony.brown@north-norfolk.gov.uk
b) ITEM 9: 2012/13 BASE BUDGET AND PROJECTIONS FOR 2013/14 TO
2015/16
(Cabinet Agenda, 6 February 2012, page 40)
Summary:
This report presents for approval the proposed budget for
2012/13 for both revenue and capital and also provides indicative budgets for the following three financial years
2013/14 to 2015/16.
Conclusions:
Recommendations: to Full Council
The budget is presented for approval each year. This report presents the budget for 2012/13 along with the financial projections for the following three years. The recent update of the Corporate Plan, which was presented to Members in October, was accompanied by an appendix entitled ‘Financial Plan Update 2011/12 – 2014/15,
Strategic Context and Organisational Workstreams’. The budget has been produced based on the assumptions detailed within this paper (updated where necessary) and takes account of the final grant settlement announcement for 2012/13 made on 2 December 2011. The report outlines the assumptions and documents the financial risks to the Council in setting the annual budget and forecasting future spending plans and resources. a) The 2012/13 revenue account budget as outlined at
Appendix F and that the surplus of £87,975 be allocated to the Restructuring Proposals reserve; b) The demand on the Collection Find will be subject to any amendments as a result of final precepts;
(i) £5,789,172 for District purposes;

(ii) £1,561,174 (subject to confirmation of one final precept) for Parish/Town precepts; c) The movement on the reserves as detailed at Appendix
I; d) The updated Capital Programme and it’s financing for
2011/12 to 2014/15 as detailed at Appendix J and as contained within the report along with the authority to negotiate for the purchase of a new waste vehicle; e) The new capital bids as detailed at Appendix K; f) That Members note the current projections for 2013/14 to 2015/16.
Cabinet member(s):
All
Contact Officer, telephone number, and e-mail:
Ward(s) affected:
All
Duncan Ellis, Acting Financial Services
Manager, 01263 516330, Duncan.Ellis@northnorfolk.gov.uk
c) ITEM 10: CORPORATE PLAN: ANNUAL ACTION PLAN 2012/13 DRAFT FOR
CONSULTATION
Summary:
Conclusions :
Recommendations to
Full Council
Cabinet Member(s)
Cllr Helen Eales
This report presents the Corporate Plan: Annual Action
Plan 2012/13
The Annual Action Plan presents the key actions and objectives of the council to be delivered in 2012/13.
To approve the Corporate Plan: Annual Action Plan
2012/13 DRAFT for consultation.
Ward(s) affected
All Wards
Contact Officer, telephone number and email:
Sheila Oxtoby, 01263 516077, Sheila.Oxtoby@north-norfolk.gov.uk
d) ITEM 11: NORTH NORFOLK BIG SOCIETY FUND – PROPOSED
OPERATIONAL FRAMEWORK (Cabinet Agenda 6 February 2012 – page 101)
Summary:
This report sets out the draft operational framework for the
Big Society Fund and considers how it can be segmented into a number of complementary funding streams. It looks at different arrangements for delivering outcomes involving the Council and partner organisations, and identifies possible funding criteria as well as the form of service level agreements that could be adopted as a basis for procuring support services for capacity building and community development.
Conclusions: The North Norfolk Big Society Fund is an exciting initiative which will enable a flexible approach to community investment in the district. It is designed as a means of improving social and economic wellbeing and will promote the principles of self-determination and self-help by

Recommendations to
Full Council: providing local people and organisations with the capacity and skills to plan and implement projects which they choose to benefit their own communities.
1. That Council formally establishes the Fund to be launched on 2 April 2012 and appoints Members to sit on a politically balanced Big Society Board to act as the grant giving panel.
2. To require that the annual report will be produced bi-annually summarising how resources have been applied through the Fund and the outcomes achieved.
3. To agree a three month extension to Voluntary
Norfolk’ existing contract.
Cabinet member(s):
Cllr Trevor Ivory
Contact Officer, telephone number, and e-mail:
Ward(s) affected:
All
Sheila Oxtoby, Chief Executive
01263 516077 sheila.oxtoby@north-norfolk.gov.uk
15. PAY POLICY STATEMENT (attached – page 69)
Summary: The report is required to enable the Council to satisfy the requirements of section 38 of the Localism Act 2011 which requires that authorities must prepare a pay policy statement (“the statement”) for the financial year
2012/13 and for each subsequent financial year.
Conclusions:
Recommendations:
The attached statement sets out current remuneration arrangements and is not a change to existing policy/practices.
To approve the pay policy statement for 2012/13 as required by section 38 the Localism Act 2011.
Contact Officer, telephone number and email: Julie Cooke, 01263 516040
Julie.cooke@north-norfolk.gov.uk
16. TO RECEIVE THE MINUTES OF THE UNDERMENTIONED COMMITTEES
(attached – page 82)
To receive the approved minutes of the undermentioned committees: a) Audit Committee – 13 September 2011 b) c) d) e)
Overview and Scrutiny Committee – 16 November 2011
Cabinet – 28 November 2011
Development Committee – 8 December 2011
Overview and Scrutiny Committee – 13 December 2011
17. REPORTS FROM THE CABINET OR MEMBERS OF THE CABINET f) g)
Cabinet – 9 January 2012
Development Committee – 12 January 2012
To receive reports from the Cabinet or Members of the Cabinet.

18. QUESTIONS RECEIVED FROM MEMBERS
To receive questions from Members.
19. OPPOSITION
To receive any opposition business.
None received
DOCUMENTS
Recommendation: That the list of sealed documents is received by Members.
Contact: Tony Ing 01263 516080
Email: tony.ing@north-norfolk.gov.uk
22. DEVELOPMENT COMMITTEE, APPLICATION PF/09/1270
To consider the financial implications of an appeal arising from the decision of the
Development Committee, application PF/09/1270
23. EXCLUSION OF PRESS AND PUBLIC
To pass the following resolution – if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph(s) _ of Part 1 of Schedule 12A (as amended) to the Act.”