Please Contact: Mary Howard
Please email: mary.howard@north-norfolk.gov.uk
Please Direct Dial on: 01263 516047
10 April 2012
A meeting of the North Norfolk District Council will be held in the Council Chamber at the
Council Offices, Holt Road, Cromer on Wednesday 18 April 2012 at 6.00 p.m.
There will be an opportunity before the start of the meeting for Members to take part in
prayer led by Revd Canon Dr David Court, Vicar, Cromer Parish Church with St Martin’s.
Sheila Oxtoby
Chief Executive
To: All Members of the Council
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order
to attend this meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative format or in a
different language please contact us
Chief Executive: Sheila Oxtoby
Corporate Directors: Nick Baker and Steve Blatch
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
CHAIRMAN’S COMMUNICATIONS
To receive the Chairman’s communications, if any.
2.
TO RECEIVE DECLARATIONS OF INTERESTS FROM MEMBERS
Please indicate whether the interest is a personal one only or one which is also
prejudicial. The declaration of a personal interest should indicate the nature of the
interest and the agenda item to which it relates. In the case of a personal interest,
the member may speak and vote. If it is a prejudicial interest, the member should
withdraw from the meeting whilst the matter is discussed.
3.
APOLOGIES FOR ABSENCE
To receive apologies for absence, if any.
4.
MINUTES
(attached – page 1)
To confirm the minutes of the meeting of the Council held on 22 February 2012.
5.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B (4)(b) of the Local
Government Act 1972.
6.
PUBLIC QUESTIONS
To consider any questions received from members of the public.
7.
APPOINTMENTS
a) TO APPOINT MR S WARD TO REPLACE MR J PUNCHARD ON THE AUDIT
COMMITTEE
b) TO APPOINT MISS B PALMER AS A SUBSTITUTE FOR THE REVENUES
AND BENEFITS PARTNERSHIP COMMITTEE
8.
RECOMMENDATIONS FROM CABINET 12 MARCH 2012
Agenda Note
The Recommendations at Item 9 were endorsed by the Overview and Scrutiny
Committee on 28 March 2012.
MINUTE 104: INTRODUCTION OF FEES FOR PRE-APPLICATION ADVICE AND
‘DO I NEED PLANNING PERMISSION?’ ENQUIRIES
(See item 14, page 25)
RECOMMENDATION TO FULL COUNCIL
the adoption of the proposals following consultation with local agents, the
development industry , the Overview and Scrutiny Committee and the consideration
of the outcome thereof by the Corporate Director and Head of Planning and
Building Control in consultation with the Portfolio Holder, prior to implementation
with effect from 1 May 2012.
MINUTE 105: NORTH NORFOLK DISTRICT COUNCIL TENANCY STRATEGY
Summary:
Conclusions:
Recommendations:
The Council is required to have a Tenancy Strategy within
12 months of the enactment of the Localism Act 2011.
The Tenancy Strategy is presented for consideration and
adoption.
The Council is required to have a Tenancy Strategy within
12 months of the enactment of the Localism Act 2011. The
Strategy encourages social landlords in North Norfolk
through the use of fixed term tenancies, Affordable Rent
and Transfers to:
•
To maintain stable and sustainable communities
especially in more rural parts of the district where local
community infrastructure such as schools and shops
are supported by balanced populations including newly
forming households and young families
•
To make better use of the existing social housing stock
through enabling a reduction in under occupation
•
To ensure that specialist accommodation can be made
available to households most in need.
To agree the North Norfolk District Council Tenancy
Strategy and recommend to Full Council for adoption.
Cabinet member(s):
All
Ward(s) affected:
All
Contact Officer, telephone number,
and e-mail:
Karen Hill, Housing Services Manager, 01263
516183
Karen.hill@north-norfolk.gov.uk
RECOMMENDATION TO FULL COUNCIL
To agree the North Norfolk Tenancy Strategy
9.
RECOMMENDATION FROM CABINET 16 APRIL 2012
FIRST ANNUAL ACTION PLAN
(See item 13)
Recommendation to follow
10.
RECOMMENDATION FROM EXTRAORDINARY MEETING OF THE OVERVIEW
AND SCRUTINY COMMITTEE 17 APRIL 2012
FIRST ANNUAL ACTION PLAN
Recommendation to follow
(See item 13)
11.
ANNUAL ACTION PLAN 2012-13
(Cabinet Agenda 16 April 2012 – p.15)
(Appendix A – electronic only) (Appendix B – Cabinet Agenda 16 April 2012 page17)
Summary:
This report presents the final Annual Action Plan 201213.
Conclusions:
The public consultation process engaging with town and
parish councils and other local organisations has proved
helpful in producing a robust Annual Action Plan 201213.
Recommendations:
I propose that you recommend that Full Council
adopt the Annual Action Plan 2012-13.
Cabinet Member(s)
Ward(s) affected
All
All
Contact Officer, telephone number and email:
Helen Thomas, 01263 516214, Helen.Thomas@north-norfolk.gov.uk
12.
INTRODUCTION OF FEES FOR PRE-APPLICATION ADVICE AND “DO I NEED
PLANNING PERMISSION” ENQUIRIES
(attached – page 25)
(Appendix A – page 31)
(Appendix B – page 33)
Summary:
Conclusions:
Recommendations:
This report seeks authority for the adoption of a schedule
of charges covering pre-application advice and “Do I need
planning permission?” enquiries
That the Council adopts these proposals with effect
from 1 May 2012, subject, in the case of major
applications, to half of the fees paid at pre-application
stage being used to offset the formal application fee.
Cabinet member(s):
Keith Johnson
Contact Officer, telephone number,
and e-mail:
13.
Ward(s) affected:
All
Steve Oxenham, 01263 516135
Steve.oxenham@north-norfolk.gov.uk
A POLICY POSITION ON SECTION 106 FINANCIAL CONTRIBUTIONS
ASSOCIATED WITH RETAIL DEVELOPMENTS
(attached – page 36)
Summary:
At the present time North Norfolk District Council does
not have an agreed policy position in respect of
negotiating Section 106 contributions from new retail
developments in the District. The Council is aware of a
number of proposals for new retail developments which
might be considered acceptable subject to assessing the
impact of the proposals and any mitigating measures on
established town centres in the district. The Council
therefore needs to agree an interim policy position in
respect of such proposals as a matter of some priority.
Conclusions:
In order to consider the impact of new retail proposals on
the vitality and viability of established town centres
across the District the Council should develop a clear
policy position with regard to such proposals as a matter
of priority.
Recommendations:
Full Council is recommended to:Ask the Cabinet to explore the policy options
available to the Council in seeking to secure Section
106 contributions from new retail proposals at its
meeting of 14th May 2012 meeting and draft an
interim policy for debate and endorsement by Full
Council at its meeting of 30th May 2012.
Cabinet member(s):
Cllr Keith Johnson
Contact Officer, telephone number,
and e-mail:
14.
Ward(s) affected:
Wards in North Norfolk’s eight principal
settlements
Steve Blatch, Corporate Director
Steve.blatch@north-norfolk.gov.uk
Tel:- 01263 516232
CONSTITUTION WORKING PARTY ANNUAL REVIEW
(attached – page 39)
(appendix C – page 42, appendix D – page 45)
Summary:
The Constitution Working Party has identified a number
of sections within the Constitution document that
require amendments and updates, for which approval
is sought. In addition, Members of the Working Party
have identified a number of provisions that will need
amendment or updating that are contingent on the
outcomes of structural review, the publication of
regulations and guidance or technical review by other
committees or officers of the Council.
Conclusions:
The Constitution should be amended or updated in
accordance with the recommendations of the
Constitution Working Party, where those amendments
or updates are not contingent on other events or
information.
Recommendations:
It is recommended that Members:
(i)
approve the Constitution amendments
and actions proposed in Appendix C;
(ii)
note the provisions within the
Constitution that will be reviewed after
the management restructure is
completed, to be reported to the Council
for approval at a later meeting (Appendix
D);
(iii)
note those provisions within the
Constitution where amendments or
updates stand deferred pending
publication of relevant regulations and
guidance (Appendix D);
(iv)
note those provisions within the
Constitution that are to be referred for
review by the relevant committees and/
or officers before amendments or
updates are considered by the
Constitution Working Party (Appendix D).
Cabinet member(s):
Ward(s) affected:
All
All
Contact Officer, telephone number, Tony Ing, Strategic Director – Information
and e-mail:
01263 516080, tony.ing@northnorfolk.gov.uk
15.
SENIOR MANAGEMENT RESTRUCTURE
Report to follow.
16.
TO RECEIVE THE MINUTES OF THE UNDERMENTIONED COMMITTEES
(attached – page 46)
To receive the approved minutes of the undermentioned committees:
a)
b)
c)
d)
e)
f)
g)
h)
17.
Licensing and Appeals Committee – 14 November 2011
Audit Committee – 6 December 2011
Overview and Scrutiny Committee – 25 January 2012
Overview and Scrutiny Committee – 31 January 2012
Cabinet – 6 February 2012
Development Committee – 9 February 2012
Overview and Scrutiny Committee – 15 February 2012
Development Committee – 8 March 2012
REPORTS FROM THE CABINET OR MEMBERS OF THE CABINET
To receive reports from the Cabinet or Members of the Cabinet.
18.
QUESTIONS RECEIVED FROM MEMBERS
To receive questions from Members.
19.
OPPOSITION BUSINESS
None received
20.
NOTICE(S) OF MOTION
None received
21.
SEALED DOCUMENTS
Recommendation:
(attached – page 113)
That the list of sealed documents is received by Members.
Contact: Tony Ing 01263 516080
Email: tony.ing@north-norfolk.gov.uk
22.
EXCLUSION OF PRESS AND PUBLIC
To pass the following resolution – if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public
be excluded from the meeting for the following item(s) of business on the grounds
that they involve the likely disclosure of exempt information as defined in
paragraph(s) _ of Part 1 of Schedule 12A (as amended) to the Act.”
NOT FOR PUBLICATION – BY VIRTUE OF PARAGRAPH 4 OF PART 1 OF
SCHEDULE 12A (AS AMENDED) OF THE LOCAL GOVERNMENT ACT 1972
23.
PAY AND GRADING
(attached – page 114)
(Appendix E – page 121, appendix F – page 130, appendix G – page 131, appendix
H – page 132, appendix I – page 133, appendix J – page 135)
(Source: Julie Cooke, Organisational Development Manager, Ext.6040,
julie.cooke@north-norfolk.gov.uk)