Telecommunication
Development Sector
Regional Human Capacity Development Forum
for Africa (HCDF), Kampala, Uganda, 8-10 July
2009
Africa Regional Preparatory Meeting for the
World Telecommunication Development
Conference 2010 (RPM-AFR), Kampala, Uganda,
13-15 July 2009
Venue
The ITU Regional Human Capacity Development Forum for Africa (HCDF)
8-10 July 2009, and the Africa Regional Preparatory Meeting for the
World Telecommunication Development Conference 2010 (RPM-AFR),
Kampala, Uganda, 13-15 July 2009, will be held at the Speke Resort
and Conference Centre Kampala, Uganda.
The Speke Resort and Conference Centre is located approximately
12 kms. from Kampala.
Address: Speke Resort and Conference Centre Ltd , Munyonyo,
Kampala, Uganda
Tel: +256 41 422 7111
Tel: +256 41 422 7434
Fax: +256 31 222 7110
Website: www.spekeresort.com
Participation
The Meeting is membership-and contribution-driven and is open to:
1.
Administrations of ITU Member States of the region
2.
Recognized operating agencies, Scientific and industrial
organizations, financial or development institutions and
other entities dealing with telecommunications which
are member of the ITU-D Sector and are from the
region
3.
Regional telecommunication organizations of the Africa
region
4.
International telecommunication, standardization,
financial or development organizations
5.
Intergovernmental organizations operating satellite
systems
6.
United Nations and its specialized agencies and the
International Atomic Energy Agency
Proposals may be submitted by members only, using the official online
template available at:
www.itu.int/ITU-D/conferences/rpm/2009/AFR/documents/template.html
Registration
Pre-registrations for the HCDF and RPM-AFR:
Pre-registrations are exclusively online. You will find the pre-registration
form here.
HCDF:
Pre-registrations should be confirmed not later than Monday 6 July
2009, except for fellows who need to register and send their fellowship
applications by 10 June 2009 at the latest.
The deadline for sending the fellowship form is 10 June 2009
RPM-AFR:
Pre-registrations should be confirmed not later than 9 July 2009, except
for fellows. Fellows need to register no later than 10 June 2009 in order
to be able to submit their fellowship request before the deadline.
The deadline for sending the fellowship form is 19 June 2009.
Onsite registration:
A Registration Desk will be set up in the Speke Resort Munyonyo and will
operate during the following hours:
Meeting agenda
•
8 July: from 07h30 to 12h30 and from 13h30 to 17h30
•
9-10 July: from 8h30 to 12h30 and from 13h30 to 17h30
•
11 July: 14h00 to 17h00
•
12 July from 10h00 to 18h00
•
13 July from 07h30 to 12h30 and from 13h30 to 17h30
•
14-15 July from 08h30 to 12h30 and from 13h30 to 17h30
HCDF: the agenda will be adopted by the Meeting. The draft agenda is
found at http://academy.itu.int/course/view.php?id=80
RPM-AFR: the agenda will be adopted by the Meeting. The draft agenda
is found at:
http://www.itu.int/ITU-D/conferences/rpm/2009/afr/documents/draftagenda.html
Time Management
Plan
A time management plan is available to help participants. It is constantly
updated to take account of changes needed as the Meeting will unfold.
Please make sure to refresh the page to ensure that you access the latest
available version.
The time management plan for the RMP-AFR is available at:
http://www.itu.int/md/D06-DAP1.2.1-090713-TD/en
Security and Access
Access to the meeting rooms will be strictly limited to persons wearing an
official HCDF/RPM-AFR badge. Participants are advised that all delegates,
observers, media representatives, ITU and Host Country Secretariat staff,
and all technical support staff, will only be admitted to the HCDF/RPMAFR premises upon presentation of this badge.
It is recommended that participants coming to the venue limit their hand
luggage to one small briefcase. Anything larger than cabin luggage will
not be permitted inside the HCDF/RPM-AFR premises.
Participants are reminded to safeguard their personal belongings at all
times while in the meetings premises and hotel area.
Documentation
The Meetings will be largely paperless.
HCDF working documents will be posted at:
http://academy.itu.int/course/view.php?id=80
RPM-AFR working documents will be posted at:
http://www.itu.int/ITU-D/conferences/rpm/2009/index.html
In order to facilitate efficient meeting management and document access
handling process, participants are encouraged to bring their own laptops
for the meeting.
The HCDF/RPM-AFR Document Control Service is located at the
Secretariat I Office (Albert). All proposals or documents to be distributed
must be cleared by the HCDF/RPM-AFR Document Control Service.
For the RPM-AFR, proposals are to be submitted exclusively through the
website, using the template made available at
www.itu.int/ITU-D/conferences/rpm/2009/AFR/documents/template.html
During the Meetings, participants are requested to hand-deliver a soft
and hard copy of each document to the HCDF/RPM-AFR Document
Control Service for approval and processing. The HCDF/RPM-AFR
Document Control Service is the only service authorized to release for
distribution documents to participants.
A special designated area will be reserved for the distribution of meetingrelated documentation, i.e. materials relevant to the Meeting agendas
and objectives but which are not official meeting documents. Such
documents include telecommunication information pamphlets, brochures,
other printed and/or electronic materials from duly registered
participants.
This area will be accessible to all participants on a self-service basis and
will be supervised by the ITU Secretariat. An authorization is required to
distribute materials in this area. Materials distributed without
authorization will be removed by the ITU Secretariat. Authorization can
be obtained by contacting the HCDF/RPM-AFR Document Control Service.
While the Meetings will largely be paperless, one set of documents per
delegation will handed out at the time of registration to the Head of
Delegation. Documents received afterwards or in-sesssion documents will
be distributed in the meeting room.
Cybercafe with service
desk support
The Cybercafe is located in Royal Room. There are PCs with US keyboard
and Internet connection, wired Ethernet connections for laptops
and network printers. Wireless connections for laptops are also available.
A service desk located in the cybercafé is available to assist Delegates on
IT-related issues.
Printers
Connections to the printers can be done:
•
•
•
Via the network (wired/wireless) through a print server. Printers
have the server name and share name marked on them;
Via USB;
Via parallel cable.
Wired Ethernet LAN
Twenty (20) Ethernet connections (RJ45) 10/100 Mbps are provided in
the cybercafé to connect laptops to the Internet.
Delegates equipped with 802.11a/b/g cards will be able to take
advantage of the wireless LAN facility installed throughout the
Hotel. Delegates will be informed of the SSID of the wireless LAN when
they are onsite.
Wireless LAN cards
Delegates are advised to procure a Wi-Fi certified card before travelling
to the Meeting. Before buying a card, it is advisable to check that it has
Wi-Fi CERTIFIED logo.
Wireless LAN configuration parameters
Please follow the installation instructions delivered with the card. You
may need to log in with administrator privileges depending on your PC’s
operating system and the card purchased.
LAN configuration (wired and wireless)
Common LAN configuration parameters:
•
Enable DHCP so that your laptop will obtain the IP address and other
network parameters automatically.
•
Web-proxy: Ensure that your Internet browser’s proxy setting is
removed.
•
SOCKS: Disable any SOCKS configurations.
Outgoing e-mail: If you want to use your own email application (e.g.
Outlook) on your laptop for sending emails, the outgoing SMTP server to
be used is smtp.warid.co.ug
Security
Please be aware that network communication can be intercepted, either
wired or wireless. As such end-to-end encryption is recommended for
confidentiality. Please use VPN or end-to-end encryption solutions and
personal firewall software to protect your system.
It should be noted that some firewall software configurations may
prevent access to local resources (e.g. network shares and printers). In
case of problems, please consult our support staff at the service desk.
Meeting Room
management and
reservations
Delegations wishing to reserve a room may contact ITU Secretariat at
Secretariat I Office (Albert). Requests will be processed on a first come
first served basis.
Visa requirements
Every foreign national entering Uganda must be in possession of a valid
passport.
COMESA countries are exempt from visa requirements into Uganda.
These are: Burundi, Comores, D.R. Congo, Djibouti, Egypt, Eritrea,
Ethiopia, Kenya, Libya, Madagascar, Malawi, Mauritius, Rwanda,
Seychelles, Sudan, Swaziland, Zambia, Zimbabwe.
Your passport must be valid past the date of your expected departure
from Uganda. You must have:
•
An International Vaccination Certificate against Cholera
(recommended, not required).
•
An International Inoculation Certificate against Yellow Fever.
•
Submit your passport and two (2) passport-size photographs
In exceptional circumstances, including participants of those countries
who do not have a Ugandan embassy or consulate, arrangements may be
made to ensure that visas and entry permits are delivered at relevant
points of entry in Uganda.
For special assistance with regard to visas, please contact UCC at
ucc@ucc.co.ug
Further information on visa requirements are available from the official
website of Uganda at http://www.mofa.go.ug/
Hotel accommodation
and booking
The following negotiated rates are available to the delegates to the HCDF
and RPM-AFR.
Accommodation
•
•
•
•
Single occupancy
Double Occupancy
USD
USD
UGX
UGX
Speke Resort and
Conference Centre*
103
225’060
140
308’132
Kabira Country Club
103
225’060
140
308’132
Speke Hotel
103
225’060
140
308’132
Grand Imperial Hotel
95
209’000
125
275’000
Hotel Africana
98
186’200
117
222’300
Fang Fang Hotel
89
195’800
100
220’000
Fairway Hotel
67
145’400
87
190’400
Holiday Express Hotel
45
9’9’000
55
121’000
Speke Tourist Hotel
35
77’000
40
88’000
Prices include all taxes, service charge and breakfast.
All hotels can be paid in USD or Ugandan Shillings (UGX) as per
the prices quoted above. If paying in any other currency, the rate
applicable between UGX and that currency will be used.
*Meeting venue.
Kabira Country club is located 12kms from the conference venue,
the Fang Fang Hotel & Fairway Hotel are 10kms away, all other
hotels are 8kms from the conference venue
Hotel Reservation Form is available here. Please note that if you make
your own hotel arrangements, you are nonetheless invited to provide
your local contact flight details for the airport transfers (blue box in the
form).
The form must be completed and returned to the Uganda
Communications Commission by email at ucc@ucc.co.ug or by fax at
+256 41 34 8832. It is advisable to make hotel reservations early to
ensure room availability.
Transfers and
transportation
All participants who inform the Ugandan Secretariat of their flight details
in advance (e-mail: ucc@ucc.co.ug) will be met upon arrival at the
Entebbe-Kampala International Airport (EBB), where transportation to
nominated hotels will be provided.
Climate
The temperature normally ranges from 22 to 32 degree Celsius with
humidity level between 79% - 84%.
Electricity
The electric current used in Uganda is 220 Volt, 50 Hz.
Plug type: British 3-pin rectangular blade plug (13-amp plug / BS 1363)
Banking and currency
1.00 USD is approximately UGX 2.26 (June 2009) Ugandan Shilling. For
updates on currency exchange rates, you may consult several currency
converter websites including this one.
Travel Insurance
Participants are reminded that it is advisable to obtain travel insurance.
Such insurance should cover payment for your medical care in the case of
hospitalization as well as the cost of repatriation to your home country if
that should become necessary. However ITU is unable to bear the cost of
insurance for participants, any medical expenses or any other expenses.