postgraduate
student guide 2005/06
Welcome to the
University of Warwick
Dear Student
Welcome to the University of Warwick. I wish you every success here as a student of the
University. Our aim is to ensure that you have an enjoyable time while studying at
Warwick and that you are able to make the most of all the facilities and services on offer
to you. As a postgraduate at Warwick you will gain automatic membership of the
Graduate School and will join over 6,000 other graduate students studying for a wide
range of degrees and other professional qualifications. This represents just under 40% of
the University’s student population and forms one of the largest graduate communities
in the UK.
As Chair of the Graduate School I represent Warwick’s graduate community on many of
the major decision-making bodies of the University. I see my role as seeking to improve
the quality of life for graduate students, both at an academic and social level. Since its
inception in 1991, the Graduate School has co-ordinated a remarkable growth in
graduate education at Warwick and has ensured that graduate study remains central to
the University’s aims and objectives. By promoting new initiatives such as teaching and
research assistantships, graduate training programmes and interdisciplinary work,
we hope that the Graduate School introduces postgraduate students at Warwick to new
ways and new areas of learning which will be of longstanding value to you in the
years to come. There are many exciting opportunities for personal, skills and career
development such as the Graduate School Skills Programme and e-Portfolios.
If you would like detailed information about any aspect of the Warwick Graduate School,
please do not hesitate to contact the Graduate School Office, which administers all
graduate matters at the University.
I would also like to encourage you to play an active part in the Postgraduate Committee
of the Students’ Union which has been established to represent your interests and offer
postgraduate focussed activities.
This Guide should give you a broad introduction to life as a postgraduate at Warwick.
I hope that, like myself, you will find the University an extremely active and stimulating
place in which to study.
Professor Lee Bridges
Chair of the Warwick Graduate School
About this Guide • 3
www.warwick.ac.uk/academicoffice
This Guide is intended as a reference book for your entire
period of study at the University of Warwick. It contains
information on academic matters as well welfare and support services and the facilities found on campus. Although
much information will be of use to new students, some will
be needed at a later date and you are encouraged to keep
this Guide for future reference. Some of this information
may become out of date but we will ensure that our website contains the latest information. You can visit our website at www2.warwick.ac.uk/academicoffice/postgrad
If you have any queries about the information
contained in this Guide please contact:
The Graduate School Office
University House
The University of Warwick
Coventry CV4 8UW UK
Telephone: +44 (0)24 7657 3866
Fax: +44 (0)24 7652 4442
Email: studentrecords@warwick.ac.uk
The Graduate School Office reception is situated within
the Student Administration Reception area on the ground
floor, north wing of University House.
Student Administration Reception
Opening Hours
Monday - Thursday
Friday
09.00 - 17.00
09.00 - 16.00
All information contained in this Guide is correct as at June
2005, but subject to amendment.
Copies of this Guide are available in large print or
electronic format. If you require an alternative format
please either email studentrecords@warwick.ac.uk or
phone 024 76573866.
4 • Contents
www.warwick.ac.uk/academicoffice
Section 1: University Information
Term Dates 2005/2006 - 2008/2009
Enrolment
University Cards
Student Status Letters
Correspondence with the University
University Email Addresses
Student Finance Information
5
5
5
5
5
5
5
Section 2: Academic Matter
Organisation of Graduate Education
The Graduate School Office
Updating your Student Record
The University User’s Charter
University Regulations
Information for Taught Postgraduate Students
Information for Research Students
Personal & Professional Development
Permanent or Temporary Withdrawals
Ethical Guidelines
Plagiarism & Research Misconduct
Cheating: Examinations & Tests
Cheating: Assessed Work
Academic Appeals
Quality Assurance
Staff - Student Liaison Committees
Student Academic Complaints
Graduation
Warwick Graduates Association
Information for PGCE Students
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6
6
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10
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11
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13
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Language Centre
14
14
14
15
15
Section 4: Welfare & Support Services
Personal Tutors
Senior Tutor and Counselling Service
Disability Co-ordinator
Advice and Welfare Services
16
16
17
17
Section 5: Campus Life
Health Centre
18
University Nursery
Chaplaincy
The Arts Centre
18
18
18
Music Centre
Banking Facilities
Shopping Facilities
WarwickPrint
Restaurants, Cafes & Bars
Sports Centre
Students’ Union & NUS
Students Union: The Education Act 1994
Warwick Volunteers
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19
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20
Section 6: General Information
Health & Safety
Student Discipline
Care of Personal Property
Public Transport
Car Parking
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23
Council Tax
Electoral Roll
Data Protection
Lord Rootes Memorial Fund
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Section 7: University Contacts
Section 3: Academic Services
University Library
Student Space in the Library
I.T. Facilities
Careers Advisory Service
Officers of the Students’ Union
Resident Tutors
International Office
Postgraduate Committee
16
16
16
16
List of Useful Contacts
27
University Information • 5
www.warwick.ac.uk/academicoffice
Term Dates 2005/2006 - 2008/2009
2005/2006
2007/2008
Autumn Term
26th Sept - 3 rd December
Autumn Term
1st October - 8th December
Spring Term
4th January - 11th March
Spring Term
7th January - 15th March
Summer Term
19th April - 24th June
Summer Term
21st April - 28th June
2006/2007
2008/2009
Autumn Term
2nd October - 9th December
Autumn Term
29th Sept - 6th December
Spring Term
8th January - 17th March
Spring Term
5th January - 14th March
Summer Term
23 rd April - 30th June
Summer Term
20th April - 25th June
Term Dates 2005/06 - 2008/09
Postgraduate students are expected to study throughout
the year, although formal classes will usually be confined
to the term dates given above. Examinations for taught
postgraduate students may be scheduled outside term
time.
Evidence of the reason for the request for confirmation of
student status is required. A charge may be made that is
payable at the time of requesting confirmation, for additional copies or for confirmation of status not directly associated with your registration.
How to Enrol
Correspondence with the University
Full details about when and how to enrol at the University
are included in the separate Enrolment Information book-
In order to ensure that we may be able to answer any
let.
University Cards
As a new student you will be provided with a University
card allowing you access to the library, computing facilities
and the sports centre. Full-time students will normally be
issued with their card at enrolment, but where this is not
possible, cards are issued from the Graduate School
Office reception in University House. Cards for part-time
students are issued to departments for them to distribute
directly. Your card is also your membership card to the
NUS (National Union of Students) and demonstrates
membership of the Students’ Union.
enquiry you have in as full and timely a manner as possible, we ask that you always include your University ID
number (found on your University card) and your full name
on all letters, faxes and emails. If you telephone us, please
have your University card to hand.
University Email Addresses
If the University needs to email you, we will do so via your
University email address, which you will receive when you
enrol. You must therefore ensure that you either frequently check your University email account or set up a forwarding facility on this account. Instructions on forwarding mail
can be found at: www.warwick.ac.uk/services/its
Student Finance Information
If you lose your University card, you should go to the Main
Reception in University House (ground floor) for a replacement. A charge is normally made for replacing University
cards. In certain circumstances there may be a charge.
The current rate of charge can be found at: www.warwick.ac.uk/academicoffice/postgrad/records
Student Status Letters
The Graduate School Office may issue a letter
confirming your student status where this directly relates
to your registration and study at Warwick, eg. for visa or
Council Tax requirements.
All details relating to Student Finances, including how to
pay tuition fees, accommodation fees and other charges
can be found in the Student Finance Guide which you will
have received with this Guide and which is available on our
website at:
www2.warwick.ac.uk/academicoffice/postgrad/finance
6 • Academic Matters
www.warwick.ac.uk/academicoffice
Organisation of Graduate Education
Updating your Student Record
Warwick has 29 academic departments and over 40
research centres which teach and supervise postgraduate
students. The University offers over 90 taught postgraduate degrees and awards over 300 research degrees each
year. Approximately 40% of the University’s 6000 postgraduates are from countries outside the European Union,
and all graduate students are members of the University’s
Graduate School.
If you change either your home or term-time address you
must
notify
the
Academic
Office,
Warwick
Accommodation, your department and the relevant
Council Tax Office immediately. This is to ensure that official correspondence is not delayed. No change in
University accommodation on or off campus (let through
Warwick Accommodation) may be made without obtaining permission from Warwick Accommodation. Students
may update some of their personal details online after
enrolment. Sign in to the University portal, my.Insite, and
click on the ‘My Student Record’ link, following the on
screen prompts thereafter. Remember: it is your responsi-
The Graduate School’s governing body is the Board of
Graduate Studies, whose membership includes senior
members of academic staff and up to six postgraduate
students. The Board has representatives on most of the
key University academic decision-making and resourceallocating committees including the University’s Senate.
The Board considers all proposals for new postgraduate
courses and reviews existing courses on a regular basis.
The current Chair of the Board is Professor Lee Bridges of
the Department of School of Law.
The Graduate School Office
The Graduate School Office is a part of the Academic
Office which is responsible for the academic and financial
administration and student support aspects of students’
time at Warwick. The Office covers the administration of
enrolment, module registration, examinations, graduation
and the Graduate School Office, amongst other student
matters. The Academic Office also oversees the student
development and welfare support functions including the
Careers Service, the residential network and the
Counselling Service.
The Student Development and Support reception provides a front-line enquiry service covering all of these
areas. The reception can be contacted by phone, fax,
email or by calling in person. The relevant contact details
can be found on page three of this Guide.
Academic Office Website
The Academic Office maintains its own web pages that
are full of information which we hope you will find useful
and informative. The pages are constantly evolving and
you should therefore bookmark
www.warwick.ac.uk/academicoffice so that you do not miss
anything.
bility to ensure the details the University holds is accurate.
The University Users’ Charter
The services that the Graduate School provides, are regulated by the Academic Office Charter. This Charter outlines the services offered by both the Graduate School
Office and the wider Academic Office as well as its expectations of students. The Charter is published as part of the
University of Warwick Users’ Charter that is available from
the Public Affairs Office in University House and can also
be found online at:
www2.warwick.ac.uk/insite/info/gov/charter
University Regulations
Much of the guidance on academic matters while you are
at University will come from key members of academic
staff in your home department but the following notes outline the advice and guidance you can expect from departments across the University and also what is expected
from you as a graduate student.
The following notes should be read in conjunction with any
material published by your Department and the relevant
regulations in the University Calendar found at:
www2.warwick.ac.uk/insite/info/gov/calendar/ , namely:
• Regulations Governing Higher Degrees (regulation 14)
• Regulations Governing Postgraduate Diplomas,
Advanced Diplomas, Postgraduate Certificates, Postexperience Certificates (regulation 17)
• Regulations Governing the Postgraduate Certificate in
Education (regulation 19)
• Examination Regulations (regulation 10)
• General Library Regulations (regulation 23)
•Procedures to be adopted in the event of suspected
cheating in a University test (regulation 11)
Academic Matters • 7
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• Examiners for Higher Degrees (regulation 16, includes
appeals procedures)
• Regulations covering patenting and commercial
exploitation of research results (regulation 29)
• Regulations governing termination of registration of
candidates for Higher Degrees and Postgraduate
Diplomas (regulation 18).
Information for Taught Postgraduate Students
Graduate students following taught courses will find that
most of the rules governing issues such as the period of
study, method of assessment, attendance requirements
and deadlines for the submission of work will be outlined
by their department during the first two weeks of the academic year, usually through a Course Handbook. If you are
at all unsure about such matters do not hesitate to consult
your course director.
Attendance
Students attending full-time degree courses at the
University are not permitted to undertake full-time employment during term and are expected to be regular and
punctual in their attendance at classes. Full-time students
are required to remain in residence throughout the full period of study. Academic or residence fees will not be
refunded because of absence during the period of study.
Tutors
All taught postgraduates should have access to a personal tutor in their department to provide advice and help with
personal and academic matters. Practice will vary
between departments; some will assign different tutors
within courses and in others the course director will act as
personal tutor for all students. During the first week of the
academic year, the course director should inform you who
is to act as your personal tutor. Students undertaking dissertations will also be allocated a dissertation supervisor(s)
at an appropriate stage during the course.
Dissertations
Most taught Master’s degrees include a dissertation element. The obvious difference between writing a Master’s
dissertation and undertaking a research degree is the
time-scale: a Master’s dissertation will be on a more limited topic and will, for many courses, be completed during
the three-month period after the end of the summer term.
Although your dissertation supervisor(s) will be available
for consultation during this period, it is important to plan
your work well in advance and agree a schedule of meetings at an early date. From these meetings you should be
able to develop a timetable for completion of the dissertation, the deadlines for which you should aim to observe as
you would for undergraduate assessment. Your supervisor(s) will give guidance on the nature of your dissertation
and the standard to be expected, as well as pointing you
in the direction of appropriate sources and requisite techniques. You should note, however, that Master’s work
requires greater independence and initiative than undergraduate studies and the onus is upon you to maintain the
progress of your work and raise problems with your supervisor(s) should they emerge.Changes of course
Examinations:
Some taught postgraduate courses include a degree of
assessment by formal examination. The main summer
examinations period is currently from week five to week
nine of the summer term, the timetable for which should
be published on the Wednesday of the first week of that
term. However, you should note that many postgraduate
examinations are scheduled at other times, including outside term time and you should therefore check your
Course Handbook or consult your course director for further details. Some examinations may be held on
Saturdays. You should note that you are responsible for
ensuring that you register for the correct examinations and
that you do this at the correct time. Details of examination
registration procedures will be sent to you via your department and your university email address at the appropriate
points in the academic year. You must check your departmental post and University email account regularly and follow the instructions provided.
Students should note that certain types of calculators are
not permitted in some University examinations; you should
check with your department before buying such equipment. Written examinations for some courses are organised locally by the relevant department.
Extensions
If, for any reason, you believe that you will not be able to
submit a piece of work by the required deadline you
should discuss the difficulties you are having with your
course director or personal tutor well in advance. It may
be possible to grant you an extension to the deadline but
such extensions are never automatic and you must have
8 • Academic Matters
www.warwick.ac.uk/academicoffice
had genuine difficulties, e.g. illness, for which supporting
documentation will normally be required.
If you are unable to complete your course of study within
the period prescribed in your offer of enrolment you may
apply to the Chair of the Graduate School, through your
course tutor, for an extension, normally for a period of no
more than 6 months. The current fee can be found at:
www.warwick.ac.uk/academicoffice/postgrad/records
Boards of Examiners
Examination of all taught postgraduate work is carried out
by a Board of Examiners, usually consisting of course
tutors and one or more external examiners who are normally senior members of staff from other UK Universities.
In all cases the Board will take special factors affecting the
performance of individual candidates into consideration,
but only if it knows about them by the time of its meeting
and they are fully documented. If there are special factors
that affected your performance it is essential that you
inform the relevant person in your department (normally
your personal tutor) prior to the meeting of the Board.
Regulations governing the duties of Boards of Examiners
can be found in the University Calendar (Regulation 16.2).
Boards of Examiners may recommend that candidates resubmit assessed work or re-sit examinations, but this is
permissible on one occasion only.
Academic Appeals
If the Board decides that your performance merits the
award of a lower qualification than the one for which you
were registered or does not merit the award of a qualification at all, you have the right of appeal. The procedure to
be followed is set out in the University Calendar
(Regulation 16, Examiners for Higher Degrees). You are
required to complete a form setting out your case for
appeal. Please see
www.warwick.ac.uk/academicoffice/postgrad/exams
for advice and forms.
Students should note that there is no right of appeal
against the requirement to resubmit work or resit examinations nor against the decision to award a Master’s degree
at pass level rather than with distinction.
Information for Research Students
It is quite likely that, for your first year at least, you will find
postgraduate research a fairly awesome prospect, even if
you have benefited from a thorough process of training in
the form of a taught Master’s degree. You should always
remember, however, that although by accepting an offer to
undertake postgraduate research you have committed
yourself to independent study, well established systems of
support are available, extending from supervisors to
departmental Directors of Graduate Studies, Faculty
Chairs of Graduate Studies and the Chair of the Graduate
School. At Warwick you will find an active and healthy
research community with numerous programmes and
facilities in place to ensure that your period of research is
not simply characterised by solitary study under the guidance of one or two members of academic staff. Your relationship with your supervisor (or supervisors if you are
jointly supervised) will, however, be extremely important
and will rely upon regular communication and a recognition of responsibilities on each side.
The Graduate School has developed Guidelines on
Supervision and Monitoring of Research Degree Students
which are divided into four sections covering the responsibilities of the University, academic departments, supervisors and students themselves. You should familiarise
yourself with the University Guidelines and any other information on supervision and monitoring procedures provided by your department. The Guidelines are available on
the Graduate School website:
(www.warwick.ac.uk/academicoffice/postgrad) or from the
Graduate School Office reception.
Research Project
You will have discussed your project with your prospective
supervisor(s) when applying to undertake research at the
University, but your first meetings with your supervisor(s)
will aim to place a structure upon this research and, if it is
felt necessary, will establish deadlines for completion of
specific elements of the project. Most departments have
established systems for monitoring the progress of
research students based upon termly reports or annual
progress committees. In addition, you should aim to agree
a way of recording your progress with your supervisor(s)
as early as possible, whether this be by submission of
work to agreed deadlines, short records of your meetings
or any other method you and your supervisor(s) feel comfortable with.
Academic Matters • 9
www.warwick.ac.uk/academicoffice
Personal and Professional Development
Study Away from the University
The Graduate School is committed to providing postgraduate students with the opportunity to develop skills to help
them complete their study at the University and move on
into successful careers. The University offers many opportunities for self-development. The Graduate School runs a
programme of skills and development workshops for
research students. Information is available at:
www.warwick.ac.uk/cll/skills/pgrad/ You should also
explore what is on offer through the Careers Service, the
Language Centre and the Students’ Union.
If you wish to study away from the University for a period
you must obtain permission from your supervisor(s).
Permission for periods beyond three months should also
be sought from the Chair of the Graduate School via the
Graduate School Office.
Your department may offer some provision to support the
development of discipline specific and generic skills. You
should consult your personal tutor or supervisor about
subject specific requirements.
Extensions
Annual Report to the Graduate School
The Graduate School requires all postgraduate research
students to submit reports on their progress at the end of
the academic year; this will be an opportunity for you to
highlight any achievements you have made during the
course of the year and also raise any specific problems
that may have emerged. It is normal in the Faculties of Arts
and Social Studies for research students to be enrolled initially for a MPhil and for their enrolment to be upgraded on
the recommendation of their department to the Chair of
the Graduate School.
In exceptional cases, where progress is unsatisfactory,
students may be required to withdraw (see Regulation 18
governing termination of enrolment of candidates for
Higher Degrees and Postgraduate Diplomas in the
University Calendar).
Support for fieldwork and other study visits is often obtainable from the body which is funding your postgraduate
studies, details of which can be found in the relevant
handbook.
Research students are expected to complete their studies
within the period prescribed by their offer of enrolment, but
where this is not possible a twelve-month period of extension in order to write up research that has already been
completed will be allowed. It is important that you begin
your studies with a clear view of the time-scale for your
thesis, as the Graduate School does not normally consider extensions beyond this period. In order to ensure
prompt submission of your thesis, you should ensure that
all your research is completed by the end of your period of
enrolment. If you consider that you will be unable to do so,
it may be advisable for you to apply, through your department, for an extension of full enrolment, which will require
payment of full fees for the period requested.
During a period of extension you will continue to have full
access to University Library and IT facilities and your
supervisor(s) will provide advice on the writing-up of your
work. However, you will not normally be entitled to laboratory or other resources provided by your department so it
is important to complete your work before the beginning
of the extension period if at all possible.
Problems
If you are dissatisfied with any aspect of the University’s
support of your work, including supervisory arrangements,
you should aim to discuss difficulties with your supervisor
in the first instance, although it is recognised that there are
occasions when students feel unable to do this; in such
circumstances, the Director of Graduate Studies or Chair
of department should be considered the first point of reference. Where your supervisor is the Director of Graduate
You should remember that it is your responsibility to
ensure that you remain in close contact with your supervisor(s) during a period of extension. Retrospective requests
for extension will only be considered in very exceptional
Studies or Chair of department you may approach the
Graduate School Office directly. Any problems should be
raised without delay in order to avoid loss of time and ineffective use of research funding.
Submission and Examination
circumstances and students who fail to submit their thesis
within the 12-month extension period will be considered to
have permanently withdrawn from the University.
Full details of procedures for presentation and examination
of research thesis, and also regulations outlining the
University’s expectations for different levels of research
10 • Academic Matters
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degrees, will be found in the Graduate School’s Guide to
Examinations of Higher Degrees by Research, which is
available in departments, and on the Graduate School
website: www2.warwick.ac.uk/academicoffice/postgrad
You will not normally be permitted to submit your thesis
more than five months before the end of your allotted period of study if you are a doctoral student. Other research
degrees have shorter early submission periods, for further
information see the Guide above and Regulation 14.
Should you and your supervisor(s) consider your work to
have progressed sufficiently for you to be able to do so,
your department will be expected to confirm the reasons
for the early submission to the Graduate School Office.
It is your responsibility to decide when you wish to submit,
but you are strongly advised to consult your supervisor(s)
first and to present her/him with what you consider to be
the final version of your thesis well before you plan to/are
required to hand it in to the Graduate School Office. The
duty of a supervisor is to help
you carry out research and present your results to the best
advantage. The duty of an examiner is to consider
whether the results so presented meet the appropriate
academic standards.
The duties of a supervisor and examiner should be kept
separate and distinct. You should note that your supervisor’s support for submission of the thesis is not a guarantee of its success. Should you be required to resubmit
your thesis, a resubmission fee will be payable; details are
available at: www.warwick.ac.uk/academicoffice/postgrad
After the examination: restriction of access to a thesis and
intellectual property:
Two copies of a successful thesis are always retained in
the University Library. Under exceptional circumstances,
restriction of access to the thesis may be granted. In such
circumstances the department concerned must make a
full supporting case and the maximum period for restriction of access will be two years from the date the thesis
was submitted. Further details of the procedures to be followed will be found in the Guide to Examinations of Higher
Degrees by Research. For regulations governing patenting
and commercial exploitation of research results please
refer to regulation 29 in the University Calendar.
Academic Appeals
Candidates who are not awarded a degree or who are
awarded a lower degree than that for which the thesis was
submitted may appeal against the decision of the examiners to the Chair of the Graduate Appeals Committee.
Further details can be obtained from Regulation 16 in the
University Calendar. ). You are required to complete a form
setting out your case for appeal. Please see:
http://www2.warwick.ac.uk/academicoffice/postgrad/exams/
for advice and forms.
Permanent or Temporary Withdrawals
In the event of serious personal or medical problems hindering your progress you should discuss with your course
director or supervisor(s) the possibility of your department
making a recommendation to the Chair of the Graduate
School for a suspension of your enrolment. The maximum
period normally allowed is twelve months. If you are holding a Research Council or similar award, you should
ensure that your supervisor also makes a formal request
for suspension to your funding body in order for you to
receive funding for your full period of study.
Before making a decision on permanent withdrawal, you
are strongly advised to consult your course tutor or supervisor(s) on the academic implications of such an action,
and, if receiving funding, the Graduate School Office on
the implications for your award. Once a decision to withdraw permanently has been made, you should write
immediately to the Graduate School Office, giving your last
date of attendance at the University. It is extremely important that you do this as promptly as possible so that your
fees due can be clarified.
Ethical Guidelines
The University expects postgraduate students to conduct
their work within the ethical guidelines of their subject
area; these are usually laid down by the appropriate
learned society. If applicable, this issue should be discussed with your supervisor(s) on an ongoing basis as
your project develops.
Plagiarism and Research Misconduct
The University has a very strict policy against the deliberate reproduction of work of other persons without
acknowledgement. All sources used should be fully referenced and acknowledged. There is no distinction to be
made between plagiarism of reviews or summaries of
Academic Matters • 11
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existing knowledge on a subject and plagiarism of original
research work. See Regulation 11 in the University
Calendar. Candidates for research degrees should note
that a thesis may be failed if substantial elements are
found to be plagiarised.
The University has a Code of Practice for Dealing with
Allegations of Research Misconduct which is applicable to
both staff and students where an alleged offence is not
part of a University test or examination. Research
Misconduct is defined as falsification of results, plagiarism,
fraud or intellectual theft in proposing, conducting or
reporting research. It also includes fraudulent applications
for research funding or misuse of funds and failure to comply with practices commonly accepted within the academic community, legal requirements or government guidelines. A copy of the code is available from the Research
and Development Services Office and is on their website
at: www2.warwick.ac.uk/services/rss/policies
Cheating and Plagiarism
The University defines ‘cheating’ as an attempt to benefit
oneself, or someone else, by deceit or fraud. This also
includes the deliberate reproduction of work of other persons without proper acknowledgement (plagiarism). All
sources used should be fully referenced and properly
acknowledged. Your department will be able to give you
guidelines on proper academic practice in this respect.
Examinations and Tests
If you have been accused of cheating it is recommended
that you seek the advice of your personal tutor, the Senior
Tutor or the Education Officer of the Students’ Union.
the Committee and may choose to be accompanied by
another person.
• The Investigating Committee must be satisfied that a
candidate has cheated. If the Investigating Committee
decides that cheating has taken place it will determine
a penalty. This would not normally be more than a mark
of zero for the examination(s) concerned, but the
Committee does have the right to impose more severe
penalties.
• In certain circumstances you have the right of appeal
against the decision of the Investigating Committee or
of the penalty imposed.
If you decide to appeal you need to submit an appeal to
the Director of Academic and Student Affairs within ten
days of notification of the decision of the Investigating
Committee.
• A Committee will be established to hear the appeal.
The Committee will only consider the appeals made on
the following grounds:
(a)
That there was a material irregularity or failure
in procedure in the original hearing before the
Investigating Committee.
(b)
That there is further relevant evidence that you
were unable to present at the original hearing.
(c)
That in the light of the new evidence the penalty
imposed is excessive in relation to the offence
committed.
• You have the right to appear before the Committee
and you may choose to be accompanied by your personal tutor or another member of academic staff.
Cheating in Assessed Work
• You will be warned that you are suspected of cheating
after the examination or test. An Investigating
Committee will be established to
consider your case.
• You have the right to make a written statement, which
will be considered by the Investigating Committee
along with any other evidence. Your
written statement should be submitted to the Director
of Academic and Student Affairs before the meeting of
the Investigating Committee. You should be provided
with a statement of the allegations made against you
together with copies of any
evidence at least five working days before the meeting
of the Committee. You have the right to appear before
(a)
(b)
If the Chair of Department considers that
academic misconduct has occurred, he or she
can choose to make a report to the Director of
Academic and Student Affairs or deal with the
case without reference to the Director. You have
the right to seek the jurisdiction of the
Investigating Committee if you do not accept the
penalty imposed by the Department.
If a report is made to the Director of Academic
and Student Affairs, an Investigating Committee
will be established. The procedure is the same as
that described above in dealing with cheating in
examinations.
12 • Academic Matters
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(c)
a)
b)
c)
If you are not happy with the outcome of these
procedures, you have the right to appeal on the
grounds:
That there was a material irregularity or failure in
procedure in the original hearing before the
Investigating Committee
That there is further relevant evidence that you
were unable to present at the original hearing
That in the light of the new evidence the penalty
imposed is excessive in relations to the offence
committed
SSLC representatives. We hope you will be interested in
participating in the work of your SSLC which the Graduate
School regards as an important mechanism for ensuring
the high quality of Warwick’s courses.
Further details are available from the Students’ Union
Education Officer by telephone to 024 7657 2779 (internal
extension 72779), and by e-mail to:
education@sunion.warwick.ac.uk or see
www.warwick.ac.uk/info/sslc
Student Academic Complaints
Any appeals should be submitted to the Director of
Academic and Student Affairs within ten days of the
meeting of the Investigating Committee. A Committee
would be established to hear the appeal as described
above for dealing with cheating in examinations and tests.
Quality Assurance
The University of Warwick aims to ensure that its courses
are of the highest quality and has established a framework
of quality assurance to assure itself and all stakeholders
that this aim is being met. This framework can be found at
www.warwick.ac.uk/go/quality/teachingquality.doc and
provides an overview of the University's quality assurance
strategy and specific arrangements together with the
University's approach to the Quality Assurance Agency
(QAA) national framework for quality.
Staff – Student Liaison Committees
Every department has at least one Staff-Student Liaison
Committee (SSLC) consisting of members of staff and
elected student representatives. This is the main forum for
joint discussion within a department between students
and staff. At SSLC meetings you may raise academic matters such as course changes and essay deadlines, as well
as other matters of concern such as library resources,
computer facilities and careers advice provision.
Postgraduate taught and research courses may have their
own Staff-Student Liaison Committee or may, where there
are fewer than ten postgraduates in a department, operate a combined committee with undergraduate degree
students. Elections to committees usually take place in the
first few weeks of the Autumn term.
To explain how it all works, the University and the
Students’ Union provide a booklet, The Staff Student
Liaison Committee Handbook, available from departmental SSLC convenors or the Chair of your department. The
Students’ Union also provide a training programme for
This section provides guidance on the University’s Student
Academic Complaints Procedure. The full procedure is set
out online at www2.warwick.ac.uk/academicoffice/feedback/complain/procedure.
If you wish to raise concerns about your course you are
advised to do this initially within your department, through
discussion with your personal tutor, Course Director or
supervisor, or through the Staff-Student Liaison
Committee (above). You can also discuss your concerns
with the Education Officer of the Students’ Union.
If you are not satisfied with the outcome of discussions
within your department, you may make a formal complaint
using the University’s Student Academic Complaints
Procedure. You may use this Procedure to make a complaint about any aspect of the teaching and learning
process and the provision made by the University to support that process.
Students should note that some courses, particularly
those that are run in partnership with other institutions,
might have different academic complaints systems.
Please refer to the University Calendar for details. If you
are following a course in a partner institution you should
use the procedure of your home institution initially and the
University procedure only as a final mechanism. If this is
the case you should begin the procedure by writing to the
Vice-Chancellor.
It is important to note that the Student Academic
Complaints Procedure may not be used for matters covered by the following procedures and regulations:
• Academic Appeals Procedure (see above)
• Disciplinary Regulations (see Calendar Regulation 24)
• Code of Practice for Dealing with Allegations of
Research Misconduct
• Harassment Guidelines
Academic Matters • 13
www.warwick.ac.uk/academicoffice
The Harassment Guidelines cover cases of sexual, racial
or personal harassment. You are advised to contact the
Senior Tutor or your personal tutor or supervisor for support if you wish to make a complaint under the
Harassment Guidelines.
neutral arbiter who will look into evidence from both parties and make a decision based on that information. You
can find full details of the procedure on the website of the
Office of the Independent Adjudicator for Higher
Education at: www.oiahe.org.uk
Complaints may not be made that challenge the academic judgements of the examiners. You must be able to
demonstrate that the complaint is brought without malice
and is based on evidence that you believe to be substantially true. If you decide to make an academic complaint
you are advised to seek the advice and support of the
Senior Tutor and/or the Education Officer of the Students’
Union. You should make a complaint within three months
of the occurrence about which you wish to complain. The
University aims to deal with all complaints as speedily as
possible and you should be kept informed of progress at
all stages of the following procedure. If your complaint is
dismissed you should be informed of the reasons in
writing.
Graduation
Procedure
• Initially you should make a complaint in writing to the
person responsible for the action that has given rise to the
complaint. If you do not feel able to do this or if you have
already done this and the matter has not been resolved
you should discuss the complaint with your Chair of
Department. If the matter is not resolved satisfactorily at
this stage you may refer it to the Vice-Chancellor.
All students on full degree courses will be notified about
arrangements for their Degree Ceremony well in advance
of the event taking place. The Warwick Graduate School
degree congregation takes place towards the end of
January each year. Full information will be available online
at go.warwick.ac.uk/graduation. If you have any specific
queries, please call the Degree Congregation Team on
+44 (0) 7652 3648 or email graduation@warwick.ac.uk.
Please note that in order to graduate students must
ensure that all outstanding monies owed to the University
have been paid.
Warwick Graduates Association
After graduation, when you leave the University you will still
be able to be a part of the Warwick community through
the Warwick Graduates’ Association (WGA). The WGA
offer parties, reunions, networking events, careers help,
discounts and other benefits as well as keeping you in
touch with your University through magazines and electronic newsletters. See www.warwick.ac.uk/alumni for
details.
•A Pro-Vice Chancellor or the Chair of the Graduate
School will then be asked to investigate the matter. Unless
the complaint is judged to be without merit or substance
the person appointed will discuss the issue with the Chair
of Department with the aim of resolving the matter informally.
Information for PGCE Students
• If the complaint cannot be resolved in this way it will be
referred to a Complaints Committee. If the Committee
wishes to interview you, you have the right to be accompanied by an Officer of the Students’ Union or a member
of University staff.
(Secondary). PGCE students should consult the Student
Finance Guide, enclosed with this pack (except for FITT
students). In the academic year 2005/2006, all UK students starting a PGCE course will receive a training salary
of £6,000 payable in instalments (£7000 for Mathematics
and Science students). UK students who are training to
• Once the Complaints Committee has reached a decision
all parties will be informed in writing and any recommendations for action will be forwarded to the Vice-Chancellor.
If you are not happy with the outcome of the Student
Academic Complaints Procedures set out above you may
take your complaint to the Independent Adjudicator for
Higher Education. The Independent Adjudicator is a
PGCE students follow a course of study closer to the
term-based model of undergraduate degrees covering 38
weeks. The academic year for PGCE students will commence before the main start of term, on 20th September
2005 (Early Years and Primary) or 19th September 2005
teach in a secondary shortage subject, may be eligible for
an additional £4,000, called a ‘Golden Hello’, which is
payable at the start of their second year as a qualified
teacher in a maintained school. Mathematics and Science
teachers who trained from September 2005 may be eligible for a ‘Golden Hello’ of £5000. Further information will
be given during your course.
14 • Academic Services
www.warwick.ac.uk/academicoffice
Contact details for all services referred to below can be found at the back of this Guide.
Study Space in the Library
Library Opening Hours and Contact Details
Monday - Friday
08.30 - 24.00 (Term-time only)
Saturday & Sunday
10.00 - 24.00
Email
library@warwick.ac.uk
Telephone
024 7652 4103
Fax
024 7652 4211
There are exceptions to the above, eg. Bank Holidays
University Library
The University Library contains over 1 million printed
volumes and a growing collection of electronic resources
such as reference works and full-text newspapers.
It offers a full range of services to support your study,
including printed and online guides to the Library’s collections and services, a web-based catalogue of our holdings, photocopying facilities, general purpose PCs, a short
loan collection of books on reading lists and past examination papers. The online catalogue and most electronic
resources are networked throughout the University and
most are available off-campus.
The general enquiry service operates throughout the year
and can help you make the best use of the Library. In addition, there are staff in Subject Teams who are responsible
for each subject area. Introductory sessions are run at the
start of the year (ask your Department when yours will take
place) and also deal with more detailed enquiries.
Your University Card enables you to enter the Library and
to borrow books. You will need an IT Services usercode
and password and an ‘Athens’ username in order to
access many of the Library’s online services. Library
notices (eg. informing a book you ordered is ready to collect) are now sent electronically, so you need to check
your email regularly.
Further information about the Library, including your borrowing entitlements and printed and electronic resources
relating to your subject area, is available from the Library’s
web pages which are at:
www.warwick.ac.uk/services/library
The Graduate School currently holds a small number of
carrels (small private study spaces) in the University library
that it allocates to postgraduate research students at the
beginning of the academic year. Application forms will be
available from your department and the Graduate School
Office during the first week of the autumn term. Please
note that carrels are only allocated to students willing to
share. The applications are assessed by the Graduate
School Office and students will be informed in writing of
whether their application has been successful. There is
also a Postgraduate Reading Room on the Third Floor of
the Library.
For information about postgraduate space specific to your
department or faculty you should contact the secretary or
Director of Graduate Studies in your department at the
beginning of the academic year.
I.T. Facilities
A wide range of I.T. facilities for teaching, learning and
research are provided through a campus data network.
The services are based on networked PCs, and in addition
UNIX-based computers offer specialised applications and
computer languages, as well as supporting access to the
communications infrastructure. Email and access to the
Internet for information services are available to all students once they have registered with IT Services as a
computer user. Computer workrooms are distributed
around the campus, a good proportion of them being
open 24 hours a day with University card-controlled
access. Printers are available for these computers and
printer credits may be purchased from various outlets on
the campus.
Your usercode and password that will enable you to use
these facilities will be made available to you as part of the
enrolment process. Please see your enrolment information
guide for further details. Students should read the regulations governing use of computing facilities which can be
found in the University Calendar and on the University’s
website at:
www2.warwick.ac.uk/services/its/helpfaq/policies
The University has over 500 computers in communal work
areas supported by a drop-in help desk. The Learning
Grid provides plasma screens, video editing systems and
Academic Services • 15
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internet kiosks. Most of these areas are open 24 hours a
day throughout the academic year. This means that
Warwick students are not required to own a computer in
order to make use of IT facilities for learning.
Many students choose to bring their own computer to use
at University. Every bedroom on campus has a network
port that offers a permanent broadband link to the
University network and to the Internet. There are also
Wireless Hotspots and Hotlinks across much of the campus that you can use to connect a mobile computer. Many
of the off-campus Managed Houses also provide wireless
networking and a broadband link. Connection is always
free of charge.
The IT Services Student Computing team is there to help
you with your computer and offers:
• Contact by ringing 024 7657 5000 or
emailing helpdesk@warwickpiazza.net
• A Service Point staffed by qualified engineers
• Students employed as Student Computing Advisors
within the halls of residence
If you are thinking of buying a computer you will want to
know about the Student Computer Purchase Scheme. IBM
has been selected to supply computers to our students at
discounted prices. They are pre-configured for connection
to the networks and installed with some of the software
you will find most useful at Warwick. Warranty repair services for these machines are available on campus at our
Service Point. Further details can be found on the
enclosed leaflet.
Details of the latest models and how to purchase them will
be made available at: www.warwick.ac.uk/pc during
August 2005. We encourage you to delay your
purchase until then in order to get the best possible price
and specification.
Bringing older computers to University:
Some older computers may be difficult to configure for
connection to the network. Connection may not be possible unless you have the original operating system CD or
disk and your computer has the following minimum specification:
• A Pentium-class processor or equivalent
• Microsoft Windows 2000 (UK English) operating
system or later
• Microsoft Internet Explorer v5.0 or above
• A CD-ROM drive
• An Ethernet card with RJ45 connection cable and
device drivers installed (These items can be purchased
on campus)
Support for Apple MACs, other versions of Windows and
LINUX is limited.
Please note that if you bring a computer or any other valuable
item to the University it is your responsibility to provide
insurance cover and we strongly advise that you do so.
Careers Service
The Careers Service is situated in a purpose-built suite on
the third floor of the Library and contains a well-stocked
library with information on self-assessment and career
planning, occupations and employers. The library includes
employer recruitment directories and a video viewing facility covering a number of different careers and graduate
employers.
Over 100 organisations visit the University, mainly during
the Autumn and Spring terms, to give presentations or to
interview both undergraduate and postgraduate students.
The Careers Service web pages at:
www.warwick.ac.uk/careers hold a wealth of information
about the services on offer, a searchable database of
vacancies and an online booking facility for the many
events being organised. Individual consultations are
available by appointment and there is an advisor on duty
most days.
Language Centre
The Language Centre is located on central campus, on
the ground floor of the Humanities Building. It is equipped
with four language laboratories and a multimedia open
access private study section offering satellite television,
computer-assisted learning with CD-ROM and portable
mini-language laboratories. There is a tape library with
audio-visual study courses at various levels and a very
large collection of miscellaneous recordings in several
languages, which includes literary, historical, political and
cultural material.
The Language Centre offers approved option modules on
degree courses, leisure and business courses during the
daytime and evening as well as the self-access facilities.
Full details about the Language Centre and the courses
offered are available online at:
www.warwick.ac.uk/fac/arts/lang_c
16 • Welfare & Support Services
www.warwick.ac.uk/academicoffice
Contact details for all services referred to below can be found at
support can be put in place.
the back of this Guide. The full range of information on Student
section of Insite.
For more information, please visit the website:
www2.warwick.ac.uk/services/tutors/disability
Personal Tutors
Advice and Welfare Services
All postgraduate students are assigned either a personal
tutor or a supervisor for the full extent of their enrolment at
the University. Selection of tutors and supervisors is determined by the nature of the course to be followed.
In addition to the service provided by the University Senior
Tutor and Counsellors, the Students’ Union Advice and
Welfare Services provides a confidential service offering
advice, information and help on all types of practical prob-
Welfare and Support Services can be found in the ‘Campus Life’
Students will find the member of staff allocated to them to
be a key source of guidance on both academic and
personal matters, but other help is available should
problems arise which cannot be resolved at this level.
Many departments have appointed a Director of Graduate
Studies who acts as a co-ordinating point for all postgraduate matters and for those on taught courses the Course
Director will provide support and advice on academic
issues. Tutors may refer students to this individual for
advice, particularly regarding enrolment status and other
administrative issues outlined in this Guide.
Senior Tutor and Counselling Service
For guidance and advice on personal issues and broader
academic matters, you may contact the University’s
Senior Tutor who, with a team of professionally qualified
counselling staff, offers an important service to students.
See: www.warwick.ac.uk/services/tutors/counselling
In addition to monitoring the Personal Tutor system, the
Senior Tutor liaises with Student Support and Welfare
services on campus. The Senior Tutor’s office is also
responsible for co-ordinating facilities for students with
disabilities.
For an appointment with the Senior Tutor or a Counsellor,
please contact the Senior Tutor’s Office using the contact
details at the back of this Guide.
Disability Co-ordinator
The Disability Co-ordinator provides advice and guidance
to all students with disabilities or specific learning
difficulties. Appointments can be made by ringing
extension 23761, or emailing: disability@warwick.ac.uk
Students are encouraged to disclose their disability either
at enrolment or at any time afterwards so that appropriate
lems including housing, finance and immigration and can
also assist with consumer, legal and academic issues.
Officers of the Students’ Union
Sabbatical Officers are students elected by you each year
to run the Students’ Union and represent the Union to the
University and external organisations. All the sabbatical
officers may be contacted via the Students’ Union website, located at: www.sunion.warwick.ac.uk
Resident Tutors
If you live in a University residence you may also see
your Resident Tutor for advice. Resident Tutors have a
primarily pastoral and welfare role, and are also
responsible for maintaining discipline within the
residences.
There is a tutor on duty every evening and throughout the
weekends during term time so you may contact them if
there is an emergency. Details of the Duty Tutor are
available from Rootes Reception.
Welfare & Support Services • 17
www.warwick.ac.uk/academicoffice
International Office
International students can also seek advice from the
Overseas Student Advisors based in the International
Office. The Overseas Student Advisors provide welfare
and personal support to students from distinct cultural
groups.
Postgraduate Representation
The Postgraduate Officer and the three Postgraduate
Faculty Representatives (Social Studies, Arts, and
Science) of the Students’ Union at Warwick are dedicated
to represent and campaign for postgraduate students.
They are elected from and by postgraduates, are representatives on a number of University and Union decisionmaking bodies and, as such, ensure that postgraduate
interests are safeguarded at all levels of policy making.
The Postgraduate Officer and the Faculty Representatives
welcome suggestions from students regarding graduate
life at Warwick and they have campaigned actively and
successfully in the past on the basis of such input.
The Students’ Union encourages as many people as possible to get involved in its work for postgraduates, and
invites all postgraduates to take part in the elections for
the Postgraduate Officer and the Postgraduate Faculty
Representatives on Monday through Wednesday of Week
2 of the First Term of the Academic Year.
If you have any queries about the work that the Students’
Union does on postgraduate issues and how to get
involved with our postgraduate campaign, please write to
the Education Officer and Deputy President, Students’
Union, University of Warwick, Coventry CV4 7AL, UK,
email: education@sunion.warwick.ac.uk or visit the
Students’ Union Website: www.sunion.warwick.ac.uk
18 • Campus Life
www.warwick.ac.uk/academicoffice
Contact details for all services referred to below can be found at the back of this Guide.
Health Centre
There are two medical practices based at the Health
Centre although a doctor may not always be on site
throughout the opening times. The Health Centre has both
male and female doctors and two Practice Nurses. Both
practices run an appointments system for consultations
with the doctors and the practice nurses.
The Health Centre offers sexual health and contraceptive
clinics, travel clinics and immunisation facilities. There are
also physiotherapy and psychiatric sessions to which
doctors can refer patients.
during enrolment week. You will need to provide the
following information to register:
• The name and address of your present/last doctor
• Your NHS number if you have it
• Details of any immunisations you have had and any
past medical history
The above information is essential if you are registering
children with the Health Centre. Full details of the service
offered by the Health Centre will be given to you once
you have registered with them.
University Nursery
If you are ill you will be given an appointment at the Health
Centre as soon as possible. If the Health Centre is closed,
arrangements can be made for an emergency consultation. Emergency contraceptive advice is available for nonregistered patients by appointment with the doctor.
The University operates a 47 place nursery for students
and staff with dependent children aged from 3 months to
4 3 /4 years. Details and applications forms are available
from the Nursery Manager, telephone 024 7652 3389, or
the Students’ Union.
International Students resident here on courses lasting
more than three months are entitled to full NHS (National
Chaplaincy
Health Service) facilities. The NHS does not cover students on courses of less than three months, unless they
come from a country, which has a reciprocal arrangement
with the UK, and then only if the need
The University Chaplaincy, located at the heart of campus,
is a resource for the whole University community. There is
a social area for meeting friends, a kitchen, library/study
area and a large space used for services, plays and concerts. There is also a small area open for prayer or quiet
reflection.
for treatment arises while the student is resident in the UK.
Students on courses of study of less than three months in
duration are advised to take out private medical insurance
before they arrive in the UK where possible.
The Chaplaincy Office can put you in contact with a member of the following religions: Church of England, Free
Church, Roman Catholic, Islamic or Jewish.
Registering with the Health Centre
The Arts Centre
To use the Health Centre, you must register with them. In
an emergency, the Health Centre will assist non-registered
students. Students who are resident on campus or within
the catchment area of South West Coventry are strongly
advised to register with the Health Centre on campus
Warwick Arts Centre is located at the heart of the campus.
As the largest centre of its kind in the UK outside London,
it has an enviable reputation for offering the broadest
range of the highest quality arts and entertainment in the
region. You can choose from theatre, dance, music, film,
comedy and much more. Admission to The Mead Gallery,
the region’s leading contemporary art gallery, is free
throughout the term.
(Please note, Leamington Spa does not fall within the
catchment area). Students resident outside this area are
advised to register with a practice close to where they are
living.
Non-registration with a doctor may cause problems if you
are ill or you need a doctor in an emergency.
New students living on campus or within the South West
area of Coventry should register with the Health Centre
The Arts Centre also promotes student productions by
Music Theatre Warwick, the Drama Society (WUDS) and
Music Centre concerts through the year. Students can
participate in the work of the Arts Centre by stewarding at
events and assisting the marketing department through
various work experience schemes.
Campus Life • 19
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Students can claim excellent ticket discounts for most
events. Call the Box Office for full details and a free
brochure or visit the Arts Centre web site at:
www.warwickartscentre.co.uk from where you can join the
Arts Centre’s free email subscription list.
dedicated sports staff.
Music Centre
The Department of Physical Education and Sport and the
Students’ Union are joining forces so that all University
members will benefit from a more cohesive, cost-effective
and user friendly approach to sport. The key idea behind
the collaboration is to increase opportunities for every
University member to engage in sport at whatever level
suits them.
The Music Centre is located in the Arts Centre and its
team of dedicated staff offer a wide range of orchestra,
chorus, choirs, ensembles, bands, societies etc. Tuition
can be arranged in all instruments and voice and performances and CD recordings are also offered. Full details are
available from the Music Centre or via their website at:
www.warwick.ac.uk/musiccentre
To view pictures of our facilities and to read more information about the Department of Physical Education and
Sport go to: www2.warwick.ac.uk/services/sportscentre
Read more about the benefits to staff and students or
Banking Facilities
Warwick has branches of Barclays, HSBC and NatWest
based on campus offering their full range of banking products along with cash machines from Lloyds TSB and Link.
read the full list of membership entitlements on the
Warwick Sport web pages: go.warwick.ac.uk/warwicksport
Students’ Union and NUS
All students registered at the University are entitled to
Shopping Facilities
The University campus is home to a wide range of
retail outlets: Costcutters supermarket, Lazerlizard
(incorporating a Post Office), The Bookshop, Sozo Gift
Shop, Paul Hennessy Hairdressers, Dhaliwal Pharmacy,
STA Travel Shop, Endsleigh Insurance, Students’ Union
shop and a daily market in the Students’ Union. There is
also a shop based at the Westwood campus.
WarwickPrint
WarwickPrint is located on the Westwood campus and
offers a full range of professional printing and design
services. Visit the website at: www.warwickprint.co.uk
Restaurants, Cafes and Bars
The University offers a huge range of catering facilities
across campus. There are five restaurants, two fast-food
outlets, five cafes and three bars. More information can be
found online at: www2.warwick.ac.uk/services/hospitality
The Students’ Union offers five bars and seven different
catering outlets.
membership of the Students’ Union free of charge. If you
do not wish to be a member please see the section below.
All members of the Students’ Union must adhere to the
Union’s Equal Opportunities Policy, copies are available
from the Union reception and from their website.
Full details about all of the Students’ Union activities,
clubs and other useful information can be found at:
www.sunion.warwick.ac.uk
Students’ Union: The Education Act 1994
The University is subject to the provisions of the Education
Act, 1994, Part III: Students’ Unions, and as such draws
to the attention of all students their right not to be a member of the Students’ Union. Any student who wishes to
exercise this right should write to The President, Students’
Union Building, University of Warwick, Coventry CV4 7AL
and complete the form issued by the President. Students
who are not members of the Union may use the facilities
provided by the University for its students including the
Union building but will not be permitted to participate in
elections for Union Office and will be required to pay an
additional fee on joining Union clubs and societies.
Sports Centre
The sporting life is great at Warwick. Whatever your preference – from ‘traditional’ outdoor sports to the challenge
of our indoor climbing centre – you’ll find excellent
facilitates, enthusiasm and encouragement from our
The University is also required by the Act to draw to the
attention of all students that a code of practice has been
drawn up explaining how the University will give effect to
the Act and that the political activities of the Union are
20 • Campus Life
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restricted by the law relating to charities and by the freedom of speech clauses in Section 43 of the Education (No
2) Act 1986. The code of practice and the way in which
the University ensures freedom of speech within the law
are set out in the University Calendar at:
www2.warwick.ac.uk/insite/info/gov/calendar/
Warwick Graduates Association
After graduation, when you leave the University you will still
be able to be a part of the Warwick community through
the Warwick Graduates’ Association (WGA). The WGA
offer parties, reunions, networking events, careers help,
discounts and other benefits as well as keeping you
in touch with your University through magazines and
electronic newsletters.
See: www.wgaalumni.co.uk for details.
Warwick Volunteers
Warwick Volunteers provides opportunities for students to
try something completely different and become active in
their local community. Volunteering is fun, challenging and
looks fantastic on your CV. With over 40 projects including
one-off events, there’s something for all tastes and commitment levels. With over 1100 members, you’ll be in
good company! You can work with children, refugees, the
elderly or animals – the choice is yours! Visit our website
at: www.warwick.ac.uk/volunteers
www.warwick.ac.uk/volunteers
If you've ever wanted to do something that little bit different,
then Warwick Volunteers is definitely for you! From feeding
lambs at the city farm, to barging down a river with children, to
talking to prison inmates about different cultures, to helping in
local schools, there's something for absolutely everyone.
New Experiences - Learn new skills, face new
challenges, and do something completely different
Employers notice you - It may be a few years
away, but when you apply for a job, volunteering
makes you stand out
No pressure - from a one-off afternoon to a
regular 1-hour session, YOU decide how much
time to give, so you’ll have time to join other
clubs and societies!
Escape - Volunteering can be a welcoming
break from studies. It also gives you a chance
to discover the local area
FUN!! - Meet new people, have a laugh and
enjoy yourself!
Warwick
Volunteers
now has
over 1600
members...
CATCH THE
BUG!!
Come and see us at the Volunteering Fair on Wednesday Week 2
(5th October) in the Students’ Union
to find out where volunteering can take you this year!
Or drop into the WV Office in Union North,
call 024 7657 2763, email volunteers@warwick.ac.uk
www.unitemps.co.uk
Do your finances need a boost?
Looking for new skills or
more work experience?
Register with Unitemps –
the University of Warwick’s
own temp agency for flexible
well-paid work here on campus
and with local companies
Unitemps are now based on the
Ground floor of University House
Tel: 024 7652 8118
www.unitemps.co.uk
General Information • 23
www.warwick.ac.uk/academicoffice
Health and Safety
The University is committed to promoting high standards
and acting positively to prevent accidents. A statement of
Health and Safety policy together with regulations and
notes for guidance is published in ‘Safety In The
University’, copies of which are held by Departmental
Safety Officers. Health and Safety concerns should be discussed with your Personal Tutor or Departmental Safety
Officers in the first instance and the University Safety
Officer is also available to answer queries. Copies of SITU
and other Health and Safety information can be found at:
www.warwick.ac.uk/services/safety-office/index.htm
Student Discipline
As part of the enrolment process, students commit themselves to observe the University’s Regulations relating to
discipline. The University takes its responsibility for
upholding student discipline seriously and is joined in its
approach by the Students’ Union to ensure a safe and
secure campus for all members of the University.
Care of Personal Property
You are advised not to leave money and other personal
valuables unattended. The University can take no responsibility for private property on University premises. You are
advised to take out extra insurance to protect your own
personal property. Lost property should be handed in at,
or claimed from, University House Main Reception.
The campus-based branch of Endsleigh Insurance, or any
other insurer, will be able to offer advice in this area.
Public Transport
The University is well served by public transport. Bus
services are available linking campus with Coventry,
Kenilworth and Leamington Spa. Timetables are available
from both University House Main Reception and Rootes
Reception.
The nearest train station to the University is Coventry,
which offers local trains services throughout the West
Midlands and Inter City services to most parts of the
country.
Car Parking
The University provides a number of car parks around
campus for both long and short stay visits. Students who
live on campus are not normally permitted to park vehicles
overnight in the University car parks. Students who live off
campus can purchase a parking permit, details of which
are available from University House Main Reception.
Council Tax
Full time students who fall into one of the two categories,
below, will be exempt from paying Council Tax:
• Students living on campus in University owned
Halls or Flats
• Students living off campus in properties which house
only full-time students.
Full time students who do not live on campus and share
accommodation with people who are not full-time students may be liable to pay a share of Council Tax for that
property. The University informs the following councils of
those students living on and off campus who may be entitled to a full or partial exemption: Coventry City Council,
Nuneaton & Bedworth Borough Council, Rugby Borough
Council, Stratford-upon-Avon District Council and
Warwick District Council.
You may need to obtain a letter from the Academic Office
confirming your student status if you will be resident outside the above council areas. If you will be living in private
accommodation, you should contact the Council Tax
Office of the local council as soon as you take up
residence and every time you move address.
If you are likely to be in attendance for only a part of the
year you are advised to contact your local Council Tax
Office.
Electoral Roll
The University is currently awaiting revised information in
relation to entering students on the new Electoral Roll. Full
details will be included in the enclosed Enrolment
Information booklet, or as an additional flyer in this pack.
Change of Address
If you change your address during term-time you must
notify the Academic Office, Warwick Accommodation,
your department and your Council Tax Office immediately.
No change in University accommodation on or off campus
(let through Warwick Accommodation) may be made without obtaining permission from Warwick Accommodation.
24 • General Information
www.warwick.ac.uk/academicoffice
Data Protection
Data Protection legislation may cover some of the work
you do at the University. Any data you hold on computer
as part of your studies is deemed to be University data,
whether it is on a University computer or one of your own.
Manual (paper-based) records are also covered by the
Data Protection Act 1998. UK Data Protection legislation
requires you to collect, hold, process and disclose
personal data only in ways which the University has
notified the Data Protection Commissioner. Any personal
data you hold which is not connected with your student
work is not covered by the University’s notification of its
activities, and you should check whether you need to
notify yourself as a data controller.
Full details of the Data Protection Act and its implications
for you, contact the University’s Data Protection Officer via
the Academic Office or alternatively visit:
www2.warwick.ac.uk/academicoffice/staff/dataprotection/
Alternatively, the Office of the Information Commissioner
holds full details of the Data Protection Act on its website
at: www.informationcommissioner.gov.uk
Lord Rootes Memorial Fund
The Lord Rootes Memorial Fund was established through
the generosity of the Distributors of Rootes Group products to commemorate the late Lord Rootes and his part in
the foundation of the University. The Trustees of the Fund
have agreed that some portion of the annual income may
be used to encourage student enterprise and effort both
in individual, and in group ventures, which usually take
place in the Easter or Summer vacations. A sum of money
if therefore available annually to support:
a)
b)
Intelligent activity by students, especially activities
entailing travel, observation and the use of
experience in a scientific, cultural or business
context, and
Similar activities by groups (including expeditions)
and, exceptionally, to help student societies.
Awards, which may be made to individuals or groups,
usually range from between £500 to £3,000. One special
award of £5,000 may be made to a particularly outstanding project. All Lord Rootes Memorial Fund Award holders
are required to produce a written report, and 20% of the
award will be retained by the University until the report has
been submitted.
Applications for awards must be submitted by the published deadline. The regulations governing the Awards are
listed in the University Calendar, and further details are
available from the Fund website at:
go.warwick.ac.uk/lordrootes
• Do you want to take part in sport
at Warwick?
• Do you want to learn a new sport?
• Do you want to join a sports club?
• Do you want to become a coach
or referee?
IF YOUR ANSWER IS YES TO ANY OF THESE QUESTIONS
THEN YOU NEED TO JOIN WARWICK SPORT.
See our web page
www.warwick.ac.uk/go/warwicksport for details
University Contacts • 27
www.warwick.ac.uk/academicoffice
You may find the following list of contacts within the University useful.
A full list of all academic and service departments’ contacts and web pages is available from
www.warwick.ac.uk/departments
Department
Telephone
Fax
Email
Student Records
024 7657 4333
024 7652 4170
studentrecords@warwick.ac.uk
Student Finance
024 7652 8103
024 7652 4170
studentfinance@warwick.ac.uk
Academic Office
or 024 7652 4336
or 024 7652 2739
Credit Controller
024 7652 3636
024 7652 4170
s.m.foy@warwick.ac.uk
Student Financial Advisor
024 7657 2952
024 7652 4170
v.sykes@warwick.ac.uk
Hardship Funds & Bursaries
024 7652 2788
024 7652 4170
studentfunding@warwick.ac.uk
Senior Tutor & Counselling Service
024 7652 3761
024 7652 2433
counselling@warwick.ac.uk
Careers Service
024 7652 3766
024 7652 4220
careers@.warwick.ac.uk
Chaplaincy
024 7652 3519
International Office
024 7652 3814
024 7652 4337
int.office@warwick.ac.uk
Support & Welfare Services
disability@warwick.ac.uk
cpsab@warwick.ac.uk
Health Centre Reception
024 7652 4888
024 7652 4548
uniadmin.m86029@nhs.net
Safety Officer
024 7652 3455
024 7657 3098
d.r.veale@warwick.ac.uk
Warwick Accommodation
024 7652 3772
024 7652 4887 accommodation@warwick.ac.uk
024 7657 2777
024 7657 2759
sunion@sunion.warwick.ac.uk
Advice & Welfare
024 7657 2824
024 7657 2759
advice@sunion.warwick.ac.uk
Education Officer
024 7657 2779
024 7657 2759 education@sunion.warwick.ac.uk
Students’ Union
Reception
Other University Services
Arts Centre
024 7652 4524
024 7652 4525
box.office@warwick.ac.uk
Bookshop
024 7652 3388
024 7652 3792
bookshop@warwick.ac.uk
IT Services
024 7657 3737
Language Centre
024 7652 3462
helpdesk@warwick.ac.uk
lcsak@warwick.ac.uk
024 7652 4641
Library
024 7652 4103
024 7652 4211
library@warwick.ac.uk
Music Centre
024 7652 3799
024 7652 8136
music.centre@warwick.ac.uk
Sports Centre
024 7652 3011
024 7652 8231
colleen.john@warwick.ac.uk
Unitemps (Temps Agency)
024 7652 8118
024 7657 3126
unitemps@warwick.ac.uk
Warwick Graduates Association (WGA) 024 76574417
Warwick Volunteers
024 7657 2763
024 76574363
wga@warwick.ac.uk
volunteers@warwick.ac.uk
From outside the UK, please add +44 and omit the initial 0.
From campus please dial only the final 5 digits.
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Academic Office
University House, The University of Warwick, Coventry CV4 8UW, UK
Tel: +44(0)24 7657 3866 Fax: +44(0)24 7652 4170
Email: studentrecords@warwick.ac.uk www.warwick.ac.uk/academicoffice