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~2'
_.
(Authoritative English Text of Government Notification No. Per (SAS-I)B(2)·S/2009 dated _ _ _ __ as
required under clause (3) of Article 34S of the ConstitutiQn of India)
GOVERNMENT OF HIMACHAL PRADESH
DEPARTMENT OF PERSONNEL
SECRETARIAT ADMINISTRATION SERVICES-I
No. Per(SAS-I)B {2)-S/20M. Dated, Shimla-2
\g-
S"-
,2015
NOTIFICATION
In exercise of the powers conferred by proviso to Article 309 of the Constitution of India, the
Governor, Himachal Pradesh, in con sultation with the Himachal Prad esh Public Service Commission, is
pleased to make the Recruitment and Promotion Rules for the post of Clerk, Class-III (Non-Gazetted ) in the
Department of Person nel (Secretariat Administration ~erv i ces) Himachal Pradesh, as per Annexure-" A"
attached to this notification name ly:Short Title and
1.
(1)
Commencement
These rules may be called the Himachal Pradesh Department of
Personne l (Secreta riat Administration Services) Clerk, Class-III(Non-Gazetted) Recruitment & Promotion Rules, 2015 .
(2)
These ru les shall come into force from the date of publication in
the Rajpatra, Himacha l Pradesh.
,
Repeal
&
2. (1)
Savings
The Himachal Pradesh Department of Personnel Clerk, Class-llI(Non-Ga,zetted), Ministerial Services, Common Recruitment and
Promotion Rules, 2014, notified vide th is department Notification
.
No . Per(AP)-C-A{3)-7/2011 dated 15·
May, 2014 are hereby
repealed to the extent these pertain to the post of Clerk.
(2)
Notwithstanding
such
repeal,
any
appointment
made
by
Department of Personnel .(Secretariat Administration Services) or
anything done or any action taken under sub-rule(l) supra sha ll
be deemed to have been validly made or done or taken under
these rules.
By Order
Secretary (SA) to the
Government of Himachal Pradesh.
'~ _I:_
No. Per(SAS-I)B(2}-8/2009. Dated, Shimla-2
,2015
Copy to:1. All Administrative Secretaries to the Government of Himacha l Pradesh.
2.
The Controller, Printing & Stationery, HP, Shimla-17100S for publication in the H.P. Rajpatra .
Copy of the concerned Rajpatra may be sent to this Department.
3.
Private Secretary to the Chief Secretary, Himachal Pradesh, Shimla-2.
4.
ALR-cum-Under Secretary(Law) t o the Government of Himachal Pradesh,
S. The Secretary, HP Public Service Commission, Nigam Viha r, Shimla-2.
6. 100 Spare Copies/Guard File.
__
Government 0
secretary(SA) to the
achal Pradesh .
®
•
ANNEXURE·ltA"
RECRUITMENT AND PROMOTION RULES FOR TH E POST OF CLERK (NON-GAZETIEO) CLASS-miN
THE DEPARTMENT OF PERSON NEL (SECRETA RIAT ADMINISTRATION) , H P SECRETARIAT
..
1.
Name of post
Clerk
2.
Number of post
291 (two hundred and ninety one)
3.
Classification
Class-III (Non-Gazetted-MinisterlaIJ Services
4.
Scale of Pay
i)
Pay
Band
for
regular
incumbents:-
(a) CLERKS
Pay Band
Rs.5910· 20200/ - +
Rs.1900/- Grade Pay + Rs.400/Secretariat Pay
{Th is scale is to be give n to t he total
number of posts in cad re minus the
posts which are to be placed in the
pay band of Rs.l0300-34800/ - +
Rs.3600/- Grade Pay + Rs.500/Secretariat Pay (Junior Assistant)).
contract
Emoluments
fo r
employees Rs .7810/- as per details
given in Column IS-A.
(b) Junior Assistant:
Pay
Rs.l0300-34800
Band
+
Rs.3600/- Grade Pay + R'.500/ -
ii)
.
Secreta riat Pay
(This scale is to be given to the tota l
number of posts of Cle rk in the
cadre after a minimum of 5 years
se rvice as Clerk in the cadre and t he
incumbent of these posts shall be
deSignated as Junior Assist ant by
placement)
5.
Whether "Selection" Post or
Non-Selection
" Non-Selection" Post
6.
Age for Direct recruitment
Between 18 years and 4S years.
Provided that the upper age limit for direct recruits will not be applicable
to the candidates already in service of the Government Induding those who have
been appointed on ad hoc or on contract basis;
Provided further that if a candidate appointed on ad hoc basis or on
contract basis had become
over~age
on the date when he/she was appointed as
such he/she shall not be eligible for any relaxation in hte prescribed age~limit by
virtue of his/her such ad hoc or contract appointment;
Provided
further that upper age
limit is relaxable for Scheduled
Castes/Scheduled Tribes/Other categories of persons to the extent permissible
under the general or special order(s) of the Himachal Pradesh Government;
Provided further that the employees of all the Public Sector Corporations
and Autonomous Bodies who happened to be Government Servants before
absorption in Public Sector Corporations/Autonomous Bodies at the time of initial
constitution of such Corporatior.s/Autonomous Bodies shall be allowed age
concession in direct recruitment as admissible to Government servants. This
concession will not, however, be admissible to such staff of the Public Sector
Corporations ICorporatins/ Autonomous Bodies who were/are subsequently
appointed by such Corporations/Autonomous Bodies and who are/were finally
absorbed in the service of such Corporations/Autonomous Bodies after initial
constitution of the Public Sector Corporations/Autonomous Bodies.
Notes:
(1) Age limit for direct recruitment will be reckoned on the first day of the
year in which the Post(s) is/are advertised for inviting applications or
notified to the Employment Exchanges, as the case may be.
(2 ) Age and experience in the case of direct recruitment, are relaxable at the
discretion of the Himachal Pradesh Public Service Commission in case the
candidate is otherwise well qualified.
7.
Minimum Educational and other
qualification required for direct
(a)
Essential
i)
recruitment
Qualificatjons:~
Bachelor's Degree or its equivalent
from a recognised University.
ii)
Should possess a minimum speed of
30 words per minute in English Type~
writing or 25 words per minute in
Hindi
Type~wrjting
on Computer.
Provided that visually impaired
persons recruited under 1% quota
shall be imparted necessary basic
training including computer training
•
the
by
Department
concerned
through Composite Regional Centre
(eRe),
Sundernagar
instead
of
passing typing test. They shall have
to
complete
the
above
training
during which three chances will be
afforded . If the incumbents fail to
qualify the same his/her service shall
be
terminated.
However,
the
Incumbents already in the service
shall be afforded sufficient number
of chances to complete the aforesaid
training .
iii)
Should
have
the
knowledge
of
"Word Processing" in Computer as
prescribed
by
the
Recruiting
Authority.
(b) Desirable Qualification(s):
Knowledge of customs, manners and dialects
of Himachal
Pradesh and suitability for
appointment
in
the
peculiar
conditions
prevailing in the State.
8.
Whether age and educational
qualification
9.
prescribed
Age: Not Applicable
for
direct recruits will apply in the
Educational Qualifications: Yes, .as prescribed in
case of promotes
Co lumn No. 11 below.
Period of probation, jf any
Two years subject to such further extension for
a period not exceed ing one year as may be
ordered by the competent authority in special
circumstances and reasons to be recorded in
writing.
10.
Method(s)
of
recruitment,
i)
700/0 by direct recruitment on a
whether by direct recruitment
'regu lar' basis or by recruitment on
or by promotion, deputation,
contract basis, as the case may be.
transfer and the percentage of
ii)
20% by limited direct recruitment
post(s) to be filled in by various
from amongst the regular Class-IV
methods:
officials
possessing
a
Bachelor's
or
Degree
-
qualification
University
equivalent
its
•
from
recognised
competitive
through
examination to be conducted by the
H.P. Subordinate Services Selection
Board, Hamirpur, having five years
regular
service
regular
OR
combined with continuous service
rendered on daily wages or on
contract
basis
failing
which
by
direct recruitment on a regular
basis or by recruitment on contract
basis, as the case may be.
iii)
10% by promotion failing which by
direct recruitment on a regular
basis or by recruitment on contract
basis, as the case may be.
11.
In
case
promotion
of
depu~ation ,
grades
by
1) 20% by limited direct recruitment from
transfer,
amongst the 'regular' Class-IV officials
which
possessing a Bachelor's Degree or its
recruitment
from
promotion/deputation/transfer
is to be made
equIvalent
qualification
recognised
University
competitive
examination
conducted
by the
Services Selection
from
•
through
to
be
H.P . . Subordinate
Board,
Hamirpur,
having five years regular service OR
regular
combined
with
continuous
service rendered on adhoc/daity· wage/
contra ct
basis. The eligible Class-IV
officials will also qualify the typing test
with the minimum speed of 30 words
per minute in English typewriting OR 25
words per minute in Hindi typewriting
,
to
be
conducted
by
the
H.P.
Subordinate Services Selection Board,
Hamlrpur.
2)
10% by promotion from amongst the
Class-IV oHicials who have passed 10+2
®
examination or its equivalent from a
recognized Board of School Education/
.
University
service
or
with
five
regular
years
regular
combined
with
continuous adhoc service rendered, if
any, in the grade.
Provided that if a Class·IV official is otherwise eligible to be promoted to the post of
Clerk under iO% promotion quota with the qualification 10+2 or its equivalent, duly
recogn ized, then he/she will shall have to acquire the qualification of a Bachelor's
Degree or its equivalent qualification from a recognized University within 5 years of
his/her promotion as Clerk failing which he/she shall not be eligible for further
promotion to the post of Senior Assistant etc.;
Provided further that the above proviso shall not render such Class-IV officials
having qualification of Matric or its equivalent,duly recognized, ineligible for promotion
to the post of Clerk against 10% quota, who were in the cadre of Class-IV after attaining
the age of 50 years;
Provided further that all the Ciass-IV officials so promoted as Clerks will qualify the
typing test with a minimum speed of 30 words per minute in English typewriting or 25
words per min'ute in Hindi typewriting within the probation period which wlll be
conducted by the Department and the incumbents will get three chances during the
probation period. If the candidate tails to qualify the typing test within the prescribed
period, their probation period will be extended. During this period the incumbents will
get one more chance. If the candidate still fails to qualify the typing test in the extended
•
period, he/she will be reverted from Clerk to Class-IV posts.
For the purpose of promotion a combined senIority list of eligible Class-IV officials
on the basis of their length of service in the respective grade without disturbing their
.
cad re wise inter-se-seniority shall be prescribed.
-Provided further that for filling up the posts of Clerk the following 10 points roster
shall be followed:Roster Po int No.
Category
1St, 2"\ 3'G , 41 ,61n ,7 1 & 8m
Direct recruit
51
& lOt
limited direct recruit
gm
Class-IV promotee
Note: The roster will be rotated after every 10th vacancy till the representation to
.
all categories is achieved upto the prescribed percentages. Thereafter, the vacancy will
be filled up from the category which vacates the post.
.
(1) In all cases of promotion, the continuous adhoc service rendered in the feeder
post, if any, prior to regular appointment to the post shall be taken into account
towards the length of service as prescribed in these Rules for promotion
s u~ject
to the condition that the adhoc appointment/promotion in the feeder category
had been made after following proper acceptable process of selection in
accordance with the provisions of R&P Rules:
Provided that in all cases where a junior person becomes eligible for
consideration by virtue of his/her total length of service (including the service
rendered on adhoc basis, followed by regular service/appointment) in the
feeder post in
vie~
of the provision referred to above, all persons senior to
him/her in the respective category/post/cadre shall be deemed to be eligible
for consideration and placed above' the junior person in the field of
consideration:
Provided that all incumbents to be considered for promotion shall possess
the minimum qualifying service of ilt least three years' or that prescribed in the
R&P Rules for the post, whichever is less:
Provided further that where a person becomes ineligible to be considered
for promotion on account of the requirements of the preceding proviso, the
person(s) junior to him/her shalt also be deemed to be ineligible for
consideration for such promotion;
EXPLANATION:-
The last proviso shall not render the junior incumbent(s) ineligible
for consideration for promotion if the senior ineligible person(s) happened to be ExServicemen recruited under the provisions of
Rule~3
of the Demobilized Armed Forces
Personnel (Reservation of vacancies in Himachal State Non-Technical Service) Rule's,
1972 and having been given the benefit of seniority ther-eunder or recruited under the
provisions of Rule-3 of the Ex-Serviceman (Reservation of vacancies 'in the Himachal
Pradesh Technical Services) Rules, 1985 and having been given the benefit of seniority
there-under,
(2) Similarly, in all cases of confirmation, adhoc service rendered on hte feeder post, if
any, prior to the regular appointment/promotion against such post shall be taken into
account towards the length of service, if the adhoo apPOintment/promotion ha~ been
made after proper selection and In accordance with the provisions of the R & po Rules.
Provided that inter-se-seniority as a result of confirmation after taking into
account, the ad hoc service rendered as referred to above shalt remain unchanged,
12.
If
a
Departmental
Promotion
exists,
what
composition?
Committee
Is
its
As may be constituted by the Government from
time to time ,
13.
Circumstances under which
the
H.P.P.S.C.
;s
;n
consulted
to
As requ ired under the law.
be
making
recruitment.
14.
1S.
Essential requirement,.for a
A candidate for appointment to any service or post
direct recruitment
must be a Citizen of India.
Selection for appointment
Selection for appointment to the post in the case of
to
the
post
by
direct
recruitment;
direct recruit ment shall be made on the basis tlf
viva-voce test; if the Himachal Pradesh Public
Service Commission or other recruiting authority,
as the case may be, so consider necessary or
eKpedlent by a written test or practical test, the
standa rd /syUabus et c. of which will be determined
.
by the Commlssionl othe r recruiting authority, as
the case may be.
lS-A
Selection for appointment to t he post by contract appointment
Notwithsta nding anything contained ;n these Rules, contract
appOintments to the post will be made subject to the terms and conditions
given below:.
(I)
CONCEPT:-
(a) Under this policy the Clerk in Department of Personnel
(Secretariat Administration), H.P. will be engaged on contract
baSis initially for one year; which may be exten dable on year-toyear basis.
Provided that for exten si on/ renewal of contract period
on year to year basis the concerned HOD shall iSSlJe a certificate
that the service and conduct of the contract appOintee is
satisfactory during the year and only then his period of contract
is to be renewed/extended .
(b) POST FALLS WITHIN THE PURV IEW OF THE HPSSSB: The
(11)
(III)
Secretary (Secretariat Administration) to the Government of
Himachal Pradesh after obtaining the app roval of the
Government to fill up the vaca nt posts on contract ba sis will
place the requisitiOn' with the concerned recruiting agency Le.
H.P. Subord inate Services Selection Board, Hamirpur.
(c) The selection will be mad e in accordance with the eligibility
conditions prescribed in these R&P Rules.
CONTRACTUAL EMOLUMENTS :- The Clerk appointed on
contract basis will be paid con solidated fixed contractual
amount @ Rs.7,810/-per month (wh;ch shall be equal to
minimum of the pay band + grade pay). An amou nt of Rs.234/(3% of the minimum of pay band+ gra de pay of the post ) as
annual increase in contractual emoluments for the subsequent
year(s) will be allowed if contract is extended beyond one year.
APPOINTINGLDISCIPLINARY
AUTHOR ITY :Th e
Secretary
(Secretariat Administration) to the Government of Himachal
Pradesh will be appointing and disciplinary autho rity.
•
(IV)
SELECTION PROCESS:- Selection for appointment to the post in
the case of contract appointment will be made on the basis of
viva-voce test or if considered necessary or expedient by a
written test or practical test, the standard/syllabus etc. of which
•
(V)
(VI)
(VII)
will be determined by the concerned recruiting agency i.e. ~
Subordinate Services Selection Board, Hamirpur.
COMMITTEE • FOR
SELECTION
OF
CONTRACTUAL
APP01NTMENTS:- As may be constituted by the concerned
recruiting agency i.e. the H.P. Subordinate Services Selection
,
Board. Hamirpur from time to time .
AGRREEMENT:- After selection of a candidate, he/she shall sign
an agreement as per Annexure-liB" appended to these Rules.
TERMS AND CONDITIONS:-
(a) The contractual appointee will be paid fixed contractual
•
amount @ Rs.7810/· per month (which shall be equal to
minimum of the pay band + grade pay). The contract appointee
will be entitled for increase in contractual amount @Rs.234/·
(3% of minimum of the pay band+ grade pay of the post) for
further extended years and no other allied benefits such as
senior /selection scale etc. will be given.
(b) The service of the contract appointee will be purely on
temporary basis. The appointment is liable to be term inated In
case ·the performance /conduct of the contract appointee Is not
found satisfactory.'
{cl Contract appointee will be entitled for one day's casual leave
after putting one-month service. However, the contract
appointee will also be entitled for 16 weeks Maternity leave, 10
day's Medical leave and five days special leave. He/~he shall not
be entitled for Medical Re· imbursement and LTC etc. No leave
of any other kind except above is admissible to the contract
appointee.
Provided that the un· availed Casual leave, Medical
Leave and Special leave can be accumulated upto the Calendar
Year and will n9t be carried forward for the next Calendar Year.
(d) Unathorlzed absence from the duty without the approval of
the Controlling Officer shall automatically lead to the
termination of the contract. However, in exceptional cases
where the circumstan~es for un·authorized absence from duty
were beyond his/her contr~l on medical grounds, such period
shall not be excluded while considering his/her case for
regularisation but the incumbent shall have to intimate the
controlling authority in this regard well in time.
However the contract appointee shall not be entitled for
contractual amount for this period of absence from duty.
PrOVided that he/she shall submit the certificate of
illness/fitness issued by the Medical Officer, as per prevailing
instructions of the Government.
(e) An bfficial appOinted on contract basiS who have completed
three years tenure at one place of posting will be eligible for
transfer on need based basis wherever required on
administrative grounds.
(f) Seh!cted candidates will have to submit a certificate of his '
/her
fitness from
a Government/Registered
Medical
•
Practitioner. Women candidate pregnant beyord 12 weeks will
stand temporarily unfit tiil the confinement is over. The women
candidate will be re-examined for the fitness from an
authorized Medical Officer/Practitioner.
(g) Contract appointee will be entitled to TA/ DA if required to
go on tour in connection with his/ her official duties at the same
rate as a~plicable to regular counterpart official at the minimum
of pay scale.
(h) Provisions of service ru les like FR SR,leave Rules,GPF Rules,
Pension Rules & Conduct rules etc. as are applicable in case of
regular employees will not be applicable in case of contract
appointees. They will be entitled for emoluments etc.as
detailed in this column .
16.
Reservation
The appointment to the service shall be subject to
orders regarding reservation
Scheduled
In the service for
Castes/ Scheduled
Tribes/Other
Backward Classes/ other 'Categories of perso ns
issued by the Himachal Pradesh Government frem
time to time.
17.
Departmental Exap1ination
Not applicable.
18.
Power to Relax
Where the State GoV!. is of the opin ion that it is
necessary or expedient to do so, it may, by order
for reasons to be recorded in writing and In
consultation with the Himachal Pradesh Public
Service Commission, rela x any of the provison(s) of
.
these Rules with respect to any Class or category of
person (s) or post (s) .
AGREEMENT
This agreement is made on this
Shri/ Smt.
~ay
of
in the year ___ between
S/o/D/ o Shrj _ _ _ _ _ __ _ _ _ _ _ Res ident of
Contract
Appointee (hereinafter ca lled the FIRST PARTY), AND the Governor of Himachal Pradesh through
_ _ __ _ _ _ _ _ _ _ _ _ _ _ _ (Designation of Appointing Authority) Himachal Pradesh
(here· in-after called the SECOND PARTY) .
Whereas, the SECOND PARTY has engaged the aforesaid FIRST PARTY and the FIRST ~ARTY
has agreed to serve as a Clerk on contract basis on the following terms & conditions ;-
1.
That the FIRST PARTY shall rema in in the service of the SECOND PARTY as a Clerk for a
period of 1 year commencing on day of _ _ _ __ _ _ __
and ending on the day
of _ _ _ _ __ _ . It is specifically mentioned ani::t agreed upon by both the parties
that the contract of the FIRST PARTY with SECOND PARTY shall ipso-fact o stand
terminated on the last working day I.e. on _______ And information notice
shall not be necessary:
Provided that for further extenSion/ renewal of contra ct period of! year to year basis
the concerned HOD shal l issue a certiflcate that the sE;rvice and conduct of the contract
appointee was satisfactory during the year and only then his period of contract is to be
renewed/extended.
2. The contractual amount of the FIRST PARTY will be Rs .7B10/ - per month.
3. The service of FIRST PARTY wil l be purely on temporary basis. The appointment is liable
to be terminated in case the performance/ conduct of the contract appointee is not
found good or if a regular incumbent is appointed/ posted against the vacancy for which
the first party w~s enga~ed on contract.
4. Contractual Clerk will be entitled for one day casual leave after putting in one month
service. However, the contract employee will also be entitled for 16 week' s maternity
leave , 10 days medical leave and 5 days special Leave . He/She will not be entitled for
Medical Reim bursemen t and LTC etc .
No leave of any other kind except above Is
admissible to the contact Clerk .
Provided that the un-availed casual leave ,medical leave and special leave can
be accumulated upto the ca lendar year and will not be carried forward for the next
calendar year.
S. Unauthorised absence from the duty without the approval of the Controlling Officer
shall automatically lead to the termination of the contract. However, in exceptional
cases where the clrcumstances · for un-authorised absence from duty were beyond
hIs/her control on medica l grounds, such period sha ll not be excluded while considering
\
his/her case for regu larisation but the incumbent shall have to intimate the controlling
authority in this regard well in time. However the contract appointee shall not be
entitled for contractual amount for this period of absence from duty.
Provided that he/she shall submit the certificate of illness/fitness issued by the
Medical Officer, as per prevailing instructions of the Government.
6.
Clerk appointed on contract basis who have completed three years tenure at one place
of posting will be eligible for transfer on need based basis wherever required on
administrative grounds.
7. Selected candidate will have to submit a certificate of his/her fitness from a
Government/Registered Medical Practitioner. In case of women candidates pregnant
beyond twelve weeks will render he r temporarily unfit till the confinement is over. The
women candidat e shou ld be fe-exam ined for fitness from an authorised Medical
officer/practit ioner.
8.
Contract appointee shall be entitled to TA/DA if required to go on tour in connection
with his/her official duties at the same rate as applicable to regular counter-part official
at the minimum of pay scale.
9. The Employees Group Insurance Scheme as well as EPF/GPF will not be applicable to
contractual appointee(s) .
IN WITNESS the FIRST PARTY AND SECOND PARTY have herei n t o set t heir hands t he day,
month and year fi rst, above writte n.
IN THE PRESENCE OF WITNESS
1.
(Signature of FIRST PARTY)
2.
IN THE PRESENCE OF WITNESS
1.
(Signature of SECOND PARTY)
2 . . _ _ _ _ _ _ __