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Flexplace/Telework Work Space Checklist
When setting up a flexplace work space, ergonomics and safety are of primary importance.
The employee is responsible for ensuring all University-owned items are used according to the Michigan Tech
Property Manual. http://www.admin.mtu.edu/acct/dept/prop/prop_mgt/ch6s1.html
Work Station Set-Up – Work station and equipment are ergonomically appropriate
Yes
No
Item
1. Computer desk
2. Component desk (if applicable)
3. Keyboard
4. Chair
5. Computer screen
6. Lighting
For more detailed information on setting up an ergonomic computer workstation, visit
http://www.osha.gov/SLTC/etools/computerworkstations/pdffiles/checklist1.pdf
Work Space Set-up
Yes
No
1.
2.
3.
4.
5.
6.
7.
Item
Work space is designated and devoted to work needs
Work space is separate from major family activity areas
Work space is away from noise and distractions
Work space illumination is adequate and appropriate for tasks
Work space and property are secured
Work documents, data, and confidential information are secured
Air quality and ventilation are adequate
Safety
Yes
No
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Item
Work space area accommodates all equipment and related materials.
Sufficient electrical outlets are available.
All electrical plugs, cords, panels, and receptacles are in good condition.
Three-prong grounded outlets are used. Note: Two-prong outlets that require plug adapters
do not provide adequate protection for computers.
Equipment is fitted with surge protectors and overload fuses.
Equipment is placed close to electrical outlets. Electrical cords/wires are configured so there
are no tripping hazards. Note: Extension cords should not be used.
There is a working smoke detector in or near the work space.
A home multipurpose fire extinguisher is available. Employee is familiar with use.
Heating and ventilation systems are adequate and in good repair.
There is an established evacuation plan in the event of a fire.
Special thanks to Cleveland State University, George Washington University, Cornell University, Lehigh University, University of Pennsylvania, University
of Kentucky, University of Arizona and MIT – their WorkLife websites were especially helpful and are quoted widely in these guidelines.
Flexplace/Telework Work Space Checklist 2-16-11 Page 1
Others in the Work Space
Yes
No
Item
1. A representative of the Department has the right to make periodic visits to the home office
to audit the safety of equipment and information. Reasonable efforts will be made to
schedule such visits in advance.
2. Face-to-face meetings with customers and co-workers are not to be held at the flexplace
work space.
3. Arrangements for dependent care have been secured (if appropriate).
Flexplace/Telework Data Security
All employees must follow all University policies and procedures relating to the security and integrity of
sensitive data. Please refer to the Michigan Tech’s Information Security Plan for more information:
http://www.security.mtu.edu/policies-procedures//ISP_Final.pdf
Work done at the employee’s telecommuting site is regarded as official University business.
Yes
No
Item
1. External computers used to administer University resources or access sensitive information
must be properly configured and secured.
2. Secure remote access must be strictly controlled. Employees are required to connect to the
University’s network through the Virtual Private Network (VPN).
3. At no time will a remote user provide their password to anyone.
4. If remotely connected to the Michigan Tech network, remote users must ensure that their
computer is not connected to any other network at the same time, other than a private
network that is under the user’s control.
5. All computers connected to the University network must have personal firewall software
installed, use up-to-date anti-virus software, have up-to-date virus definitions and have
regularly conducted scans.
Any items with a ‘No’ checked need to be rectified or require further clarification.
Please list steps to be taken.
Special thanks to Cleveland State University, George Washington University, Cornell University, Lehigh University, University of Pennsylvania, University
of Kentucky, University of Arizona and MIT – their WorkLife websites were especially helpful and are quoted widely in these guidelines.
Flexplace/Telework Work Space Checklist 2-16-11 Page 2