No: EDN(EE)H(4)4‐4/2014‐15‐MDM‐ FD. (I‐VIII) Directorate of Elementary Education , H.P. Dated : Shimla ‐ 171001, the 17 Sep, 2014 To 1. All the Deputy Directors of Elementary Education in H.P. 2. All the Block Elementary Education Officers in Himachal Pradesh. Subject:‐ 1. Allocation of free food grains (Rice) for the 3rd Quarter (01‐10‐2014 to 31‐12‐
2014 ) under the National Programme of Mid Day Meal in Schools (MDMS) for Primary and Upper Primary Schools (Primary 13061.30 quintals & Upper Primary 17460.30 quintals ) for the year 2014‐15 and 2. Allocation of food grains (Rice) under Mid Day Meal Scheme in respect of the tournaments and additional rice from the balance of second quarter in the State during 2014‐15. Sir, The Government of India, Ministry of Human Resource Development, Department of Elementary Education & Literacy, Shastri Bhawan New Delhi‐110001, vide their letter No. 5 ‐1 / 2014 – Desk (MDM) of dated 8th Sep,2014 has conveyed the allocation of foodgrains (rice) for Primary Stage ( classes I ‐ V) 13111.30 Qtls and Upper Primary Stage (classes VI ‐ VIII) 17510.30 Qtls for the 3rd Quarter (01‐10‐2014 to 31‐12‐2014) for the financial year 2014‐15 . In this regard, it is informed that 13061.30 quintals of rice for Primary stage and 17460.30 quintals of rice for Upper Primary stage is being allocated on the basis of average beneficiaries of the pervious year 2013‐14 as per enclosed ANNEXURE‐1. In addition to this, it is also intimated that vide this office letter No even of dated 18.6.2014 , allocation of food grains (Rice) under Mid Day Meal Scheme for the second quarter (1.7.2014 to 30.9.2014) was made for the implementation of MDM Scheme. It was also requested that rice from the second quarter may be utilized for the tournaments for mid day meal at block and district level tournaments and the additional requirement may be sent to this office so that there is no shortage of rice in the schools where the tournaments are being held. In this regard, as per the information received, the State level tournaments are being held in the districts of Mandi, Sirmour, Hamirpur, Chamba and Kangra in the months of September and October 2014. Accordingly, rice is being allocated to the concerned districts and the additional rice is also being allocated from the balance of second quarter, the detail of which is attached at annexure‐1 . Further, the existing stock of rice may be utilized for the State level tournaments from any Quarters. Alloc. rice 2014‐15 1 You are therefore directed to ensure the timely supply of the information in r/o student beneficiaries and submission of demand for required food‐grains (Rice) to the concerned Deputy Commissioners for the issuance of necessary authorization well before the last date specified for the purpose i.e. 25th of the particular month of the allocation quarter, so that the allocated foodgrains could be lifted from the FCI godowns by the lifting agency i.e. HPSCSC within the prescribed period starting from the 1st day of the month preceding the allocation quarter and up to 25th of the last month of the allocation quarter. In view of above, it is requested that distribution of rice to the Blocks as per norms i.e. 100 gms. Per child per day in respect of Primary classes and 150 gms. per child per day for Upper Primary classes be made. It is also informed that, the balance of rice from the previous quarter may be adjusted while allocating rice to the Blocks for providing Mid Day Meal under MDM Scheme. Before making allocation the following points may be considered:‐ 1)
2)
3)
Enrollment of Block / institution Number of school days Approved norms 100 gms. Primary classes and 150 gms. for Upper Primary classes per child per day . 4)
Unutilized Rice lying with the school/ Block. (Enrollment of Block/ School * No. of Schools Days in the Quarter/ Month * approved food norms) ‐ Unutilized Rice lying with the Block/ Schools) •
To ensure the 100% lifting of rice allocated in previous quarter. •
To check the quality and quantity of rice before lifting from PDS. •
The buffer stock of foodgrains for one month in advance should be maintained so as to ensure the timely supply of Rice . •
Allocation of rice to Blocks/ schools should be made on Quarterly basis. Also requirement and storage capacity of the school should be kept in view. •
The copy of allocation should invariably be sent to the concerned Block. The Block will send the copy of allocation to the concerned Center Head Teacher , who will ensure that every institution / school should lift the allocated and required quantity of foodgrains. •
The concerned CHT will also ensure the reconciliation of rice with the allocation made by the Block Elementary Education Officers and rice lifted by the schools on monthly basis. •
The appropriate record should be maintained and proper receipt should be obtained from the FPS/ PDS holder, indicating the quantity of foodgrains received in r/o their school and make entry in the MDM register accordingly. •
The information in respect of allocation, lifting , utilization and balance of foodgrains be furnished immediately after the closure of previous Quarter. The allocation of foodgrains is also available on the website of the Department (http://himachal.nic.in/eleedu). Encls:As above Alloc. rice 2014‐15 2 Endst: No. Even, Dated: Shimla‐171001, the 17 Sep, 2014 Copy for information and necessary action to:‐ 1. The Desk Officer (MDM), Ministry of Human Resource Development, Department of Elementary Education and Literacy, Shastri Bhawan, New Delhi‐110001 w.r.t their letter No. as mentioned above. 2. The Pr. Secretary (Education) to the Govt. of Himachal Pradesh, Shimla‐2. 3. The Director, Food and Civil Supplies, SDA Complex, Shimla‐9, / Himachal Pradesh. 4. All the Deputy Commissioners in Himachal Pradesh. 5. The Managing Director HPSCSC, SDA Complex, Shimla‐9. 6. The Senior Regional Manager, Food Corporation of India, Opposite Community Centre, Sector‐
2, New Shimla ‐ 9. 7. The Area Manager, Food Corporation of India, Shimla, Opposite Community Centre, Sector‐2. New Shimla ‐ 9./ Area Manager, Food Corporation of India, Mandi, / Area Manager, Food Corporation of India, Kangra at Dharamshala in Himachal Pradesh. 8. All the Block Elementary Education Officers in HP with the direction that rice allocated by the district may further be distributed to the schools. 9. Guard File. Alloc. rice 2014‐15 3 Annexure‐1 Allocation of Foodgrains (Rice) for the 3rd Qtr (01.10.2014 to 31.12.2014) Allocation of Foodgrains (Rice) for the 3rd Quarter (01.10.2014 to 31.12.2014) for Primary Classes. Qty @100g and Upper Primary Classes Qty.@150g per student per day under MID Day Meal Scheme for the financial year 2014‐15 S.N. Distt. No of Institutions 1 2 3 4 5 6 7 (a) 7(b) 8 9 10 11 12 Bilaspur Chamba Hamirpur Kangra Kinnaur Kullu Keylong Kaza Mandi Shimla Sirmour Solan Una G.Total 591 1140 490 1711 184 758 134 68 1735 1605 1006 766 506 10694 Rice No of Average Allocation Institutions No. of (in Quintals) children availed MDM 2013‐
14 16427 476.30 252 44463 2007.24 433 17958 530.82 276 47149 419.17 803 4098 314.03 86 26733 1117.43 246 818 24.34 41 522 12.37 30 51818 1739.76 702 41419 2683.26 687 38651 2210.62 379 32114 877.20 309 24734 648.78 259 346904 13061.30 4503 Average Rice Allocation (in Quintals) No. of children availed MDM 2013‐14 12380 695.91 28286 2421.49 14414 839.36 42738 1503.02 2935 393.03 18259 1358.07 552 32.76 207 8.87 37967 2405.59 26253 3093.25 25202 2587.62 20216 1063.17 18349 1058.15 247758 17460.30 Regarding additional allocation of food grains (Rice) under Mid Day Meal Scheme from the second quarter in respect of the tournaments in the State during 2014‐15 . Name of
Distt.
Stage
Quantity of Rice
already
allocated for 2nd
quarter
Quantity of rice
for
tournaments
3
Total allocation for
2nd quarter (in Qtls)
4
Quantity of
additional
Rice being
allocated from
the bal. of
5
1
2
Chamba
Primary
2838.89
5.00
87.00
2930.89
Upper Primary
2593.56
0
78.00
2671.56
Primary
1263.72
0
0
1263.72
Upper Primary
1436.28
5.00
0
1441.28
Primary
3541.02
0.00
0.00
3541.02
Upper Primary
4447.76
9.00
0.00
4456.76
Primary
3316.47
0.00
0.00
3316.47
Upper Primary
3471.23
8.00
0.00
3479.23
Primary
2414.69
0.00
100.00
2514.69
Hamirpur
Kangra
Mandi
Shimla
6
Alloc. rice 2014‐15 4 Sirmour
Total
Upper Primary
2115.98
0.00
100.00
2215.98
Primary
2619.90
8.00
0.00
2627.90
Upper Primary
2411.26
0.00
0.00
2411.26
Primary
15994.69
13.00
187.00
16194.69
Upper Primary
16476.07
22.00
178.00
16676.07
Alloc. rice 2014‐15 5