DATA
EXCHANGE
WORKSHOP
Mark Feeley - Partnership Support Team
Mark.Feeley@Homeoffice.gsi.gov.uk
0207 035 5203
Adam Beaney - Partnership Support Team
Adam.Beaney@homeoffice,gsi.gov.uk
0207 035 5210
Dr Robert MacFarlane - Partnership Support Team
Robert.MacFarlane@homeoffice.gsi.gov.uk
0207 035 5219
ASSUMPTIONS
• The Data Protection Act prevents
partners from sharing personal data.
•
The Human Rights Act prevents
partners from sharing data.
Therefore:
WE CAN’T SHARE DATA!
LEGISLATION
Exchanges of data must have a lawful basis, and must also
take place within the constraints of all the relevant legislation
and the common law duty of confidence:
• Human Rights Act 1998
• Data Protection Act 1998
• Crime Disorder Act 1998
HUMAN RIGHTS ACT
T
C
Article 8 - right to privacy,Afamily life,
N
home and correspondence
O
I
T
In Accordance with C
the Law
E
In pursuit of a legitimate
aim
T
O
Considered necessary
in a democratic society
R
P
Be proportionate
A
T
A
D
DATA PROTECTION ACT
29. - (1) Personal data processed for any of the following purposes(a) the prevention or detection of crime,
(b) the apprehension or prosecution of offenders, or
are exempt from the first data protection principle (except to the extent to which it requires
compliance with the conditions in Schedules 2 and 3).
IT HAS TO BE RELATED TO CRIME
(2) Personal data whichYOU
HAVE
TO GET IT FROM SOMEONE WHO
(a) are processed for the purpose of discharging statutory functions, and
(b) consist of information obtained for such a purpose from a person who had it in
WAS ENTITLED
TO COLLECT IT AS PART OF
his possession for any of the purposes mentioned in subsection (1),
are exempt from the subject information provisions to the same extent as personal data
THEIR
STATUTORY DUTIES
processed for any of the purposes mentioned in that subsection.
(3) Personal data are exempt from the non-disclosure provisions in any case in which(a) the disclosure is for any of the purposes mentioned in subsection (1), and
(b) the application of those provisions in relation to the disclosure would be likely to
prejudice any of the matters mentioned in that subsection.
YOU CAN ONLY DISCLOSE IT IF IT
IS RELATED TO CRIME / DISORDER
/ MISUSE OF DRUGS
SCHEDULE 1: THE DATA PROTECTION PRINCIPLES
SCHEDULE 2: CONDITIONS RELEVANT FOR PURPOSES
OF THE FIRST PRINCIPLE: PROCESSING OF ANY
PERSONAL DATA
SCHEDULE 3:
CONDITIONS RELEVANT FOR PURPOSES OF THE FIRST
PRINCIPLE: PROCESSING OF SENSITIVE PERSONAL
DATA
CRIME & DISORDER ACT
115. - (1) Any person who, apart from this subsection,
would not have power to disclose information(a) to a relevant authority; or
(b) to a person acting on behalf of such an
authority,
shall have power to do so in any case where the
disclosure is necessary or expedient for the purposes of
any provision of this Act.
•
•
(a) the chief officer of police for a police area in England and
Wales;
(b) the chief constable of a police force maintained under the
Police (Scotland) Act 1967;
(c) a police authority within the meaning given by section 101(1)
of the Police Act 1996;
(d) a local authority, that is to say- (i) in relation to England, a
county council, a district council, a London borough council or
the Common Council of the City of London;(ii) in relation to
Wales, a county council or a county borough council;(iii) in
relation to Scotland, a council constituted under section 2 of the
Local Government etc. (Scotland) Act 1994;
(e) a probation committee in England and Wales;
•
(f) a health authority
•
•
•
.
Data shared is a problem halved, so is your
data really yours or just half of someone
else's?
KEY PRINCIPLES
•Data must be exchanged lawfully & fairly
•Proportionality & need to know
•Security
•Timeliness
•Duty of confidence
LAWFUL PROCESSING
•Section 5 and 6 of Crime and Disorder Act
create a statutory duty
•Justifies the processing of relevant data
under schedules 2 and 3 of the Data
Protection Act
•Includes ‘implementation’ of strategy
•Public interest & section 115 provide
necessary vires
HOME OFFICE GUIDANCE
•
•
•
•
Delivery of partnership objectives
Problem solving approach
Support provided by regional teams
Guidance portfolio
– Partnership infrastructure
– IT framework
– IMS strategy
MODULAR APPROACH
•
•
•
•
Information management strategy
Core data requirement
System security
Problem solving templates
INFORMATION
MANAGEMENT
• Problem solving
− prolific offenders
− repeat victims
− the location of reported events
• Bulk processing of data
• Require business process and IT framework
• Methodology to collate good practice
SAFEGUARDS
• Fair processing
− purpose for which collected (leaflets & posters)
• Duty of confidence
− level of resolution (Ward SOA, COA etc)
− sharing personal data in relation to individual
initiatives
• Guidance = set of business rules
− e.g. Criminal Procedure and Investigation Act
1996
CORE DATA REQUIREMENT
• ‘This represents the information, including personal
data that can be routinely shared by responsible
authorities and co-operating partners to support the
completion of a crime audit, its periodic review and
the implementation of a problem solving approach to
the delivery of local strategic objectives’.
• Rules allow additional data to be shared in relation to
individual initiatives
SYSTEM SECURITY
• Environment to store & process ‘core data’
• Key features
–
–
–
–
–
physical security
network security
data management & retention of files
system management
training
PROBLEM SOLVING
TEMPLATES
• Record each stage of the problem solving
process
• Specify who should complete
• Support application of business rules
– build in proportionality
– SUMMARY templates reinforce ‘need to know’
• Government protective marking scheme
• Standardisation supports collation of good
practice & matching of problem profiles
DATA SHARING: WHERE
ARE YOU NOW?
•
A quick surveyFocus is on DATA and not
INFORMATION
•
The Questions:
Obstacles?
What is required?
What is currently received?
Point form data?
Personalised data?
BARRIERS TO EFFECTIVE
DATA SHARING
Including, but not limited to:
• Not clear what is out there
• Problems around protocols
• Data are of insufficient quality to share
• Data are in paper form only
• Data are not collected
• Concerns about data protection
• Poor governance by executive board
• No capacity to manage or analyse multi-agency data
• Disinterest amongst pa rtners in data sharing
• Opposition to sharing data from partner agencies
2 nd National Crime Mapping Conference
Data Sharing Workshop
Survey of Issues Relating to the Sharing of Data for
Community Safety Partnerships
You are asked to complete this quick survey form. It should only take a few minutes and it would be
very helpful for the Crime Reduction Delivery Team to set this workshop in the context of your own
circumstances, and also to inform guidelines for good practice.
The point of the data sharing workshop is to give you a clear statement from the Home
Office on the current legal basis for data sharing. This has been arrived at through discussions
with the Home Office legal staff and the Information Commissioner, and is set out in an
Information Management Strategy. What we will be able to set out in the workshop are the rights
and responsibilities of defined community safety partners.
The survey is to establish, at this moment in time, where community safety and related staff now
stand. It is anonymous, but you are asked to complete the following:
Agency which you represent:
(e.g. CDRP, Police, County Council)
Government Office Region you work in:
What are the FIVE main obstacles that you identify as standing in the way of data
sharing to support problem oriented partnership working?
1.
2.
3.
4.
B e lo w a re lis te d d a ta s e ts th a t a re o f p o te n tia l re le v a n c e to p a rtn e rs h ip a u d it, s tra te g y
fo rm u la tio n a n d p ro b le m s o lv in g w o rk . P le a s e in d ic a te w h ic h o f th e s e y o u re g a rd a s n e c e s s a ry
fo r e ffe c tiv e , e v id e n c e -b a s e d p a rtn e rs h ip w o rk in g , w h ic h y o u c u rre n tly h a v e a c c e s s to , a n d in
w h a t fo rm a t.
N O T E S:
D o y o u th in k y o u n e e d it? p le a se tic k if y o u th in k th is is a n im p o rta n t e le m e n t o f a p a rtn e r sh ip e v id e n c e b a se .
C u r r e n tly r e c e iv e d in a n y fo r m ? p le a se tic k if y o u re c e iv e th e se d a ta in a n y sh a p e , fo rm o r fre q u e n c y .
C u r r e n tly r e c e iv e d in p o in t fo r m ? p le a se tic k if th e d a ta y o u r e c e iv e a r e b ro k e n d o w n b y in d iv id u a l r e c o r d s w h ic h c a n b e
m a p p e d u sin g a fu ll p o s ta l a d d re ss, fu ll p o stc o d e o r g rid re fe re n c e .
C u r r e n tly r e c e iv e d in p e r s o n a lis e d fo r m ? p le a se tic k if th e r e c o rd s y o u a re p ro v id e d w ith c o n ta in p e rso n a l d e ta ils, su c h
a s a g e / d a te o f b irth , se x , e th n ic ity , o c c u p a tio n A N D th e r e c o r d s in c lu d e n a m e s .
D o you
th in k y o u
n e e d it?
P o lic e D a ta
R e c o rd ed c rim e d a ta
I n c id e n t d a ta in c l. y o u th d iso rd e r a n d c a lls fo r a ssista n c e
A rre sts d a ta
V ic tim s o f c rim e d ata
O f fe n d e r d a ta
D ru g a rre st refe rra l sc h e m e d a ta
B ritish T ra n sp o rt P o lic e d ata re la tin g to o ffe n c e s
M o D P o lic e d a ta
H e a lth a n d D A T D a ta
A m b u la n c e D isp a tc h e s (a ssa u lt, d ru g s, e tc )
A m b u la n c e S e rv ic e d ia g n o stic d ata o n d ru g u se
A & E A d m issio n s (a ssa u lt, d ru g s, a lc o h o l, e tc )
A ssa u lts a g a in st H o sp ita l S ta ff
T h e fts fro m H o sp ita ls a n d D a m a g e to P ro p e rty
N e ed le ex c h a n g e: c lie n t b a se d e ta ils
N e ed le ex c h a n g e: fre q u e n c y o f se rv ic e u se
P ro b le m a tic D ru g U se rs
D ru g -R e la ted D e a th s
L o c a l A u th o rity D a ta
D a m a g e to C o u n c il P ro p e rty
C C T V in c id e n t lo g s
A b a n d o n e d sh a rp s / D ru g -ta k in g e q u ip m e n t
T ru a n c y fro m S c h o o ls
S c h o o l E x c lu sio n s
A n ti-S o c ia l B e h a v io u r O rd e rs
A c c e p ta b le B e h a v io u r C o n tra c ts
C h ild S af e ty O rd e rs / L o c a l C h ild C u rfe w s
C o u n c il T a x F ra u d
N e ig h b o u r c o n flic ts (e .g . n o ise , p o llu tio n )
T e n a n c y E n fo rc e m e n t (e.g . in ju n c tio n s o r re p o sse ssio n s)
A b a n d o n e d V e h ic le s
F ly tip p in g / R u b b ish D u m p in g
V a n d a lism / C rim in a l D am a g e
R e q u e sts fo r S tre e t lig h tin g (e .g . stre e t f u rn itu re )
D o m e stic V io le n c e
R a c ist in c id e n ts
H o m o p h o b ic in c id e n ts
T ra d in g S ta n d a rd s (e .g . u n d e r a g e d sa le s)
S o c ia l S e rv ic e s: C h ild P ro te c tio n R e g iste r
S o c ia l S e rv ic e s: C h ild re n A t R isk
F ire a n d R e sc u e : d e lib e ra te fire s
F ire a n d R e sc u e : h o ax c a lls
O ffe n d e r D a ta
P ro b a tio n re c o rd s
Y o u th O f fe n d in g T e a m re c o rd s
P riso n R e le a se s
C u rre n tly
re c e iv e d in
a n y fo r m ?
C u rre n tly
re c e iv e d in
p o in t fo rm ?
C u rr e n tly
re c e iv e d in
p e rs o n a lis e d
fo rm ?