UCL-Institute of Child Health
Athena SWAN
16th Self-Assessment Team Meeting
Tuesday 6th January 2015, 2:30pm – 4:00pm, June Lloyd Room, ICH
Present:
Professor Shamima Rahman (Chair)
Dr Mona Bajaj-Elliot
Professor Andy Copp
Dr Fani Deligianni (Postdoctoral
Representative)
Dr Dan Kelberman (Postdoctoral
Representative)
Ms Kathy Kennedy
Ms Wendy Knowles
Ms Lydia Leon (PhD Representative)
Ms Natalie Mark
Professor Gudrun Moore
Professor Pete Scambler
Professor Jane Sowden
Dr Andy Stoker
Dr Nikhil Thapar
Mr Michael Williams
Apologies: Professor Ros Smyth (Director), Professor Maria Bitner-Glindzicz, Dr Steven
Howe, Dr Sara Mole (LMCB Representative), Professor Jenny Morgan
Notes
1.
Welcome new SAT members
Shamima welcomed Dr Dan Kelberman, Ms Kathy Kennedy and Dr Nikhil Thapar to the
ICH Athena SWAN Self-Assessment Team.
2.
Going for Gold – What is needed?
It was agreed the next ICH application will be submitted in November 2016. Shamima
highlighted the importance of applying for an Athena SWAN Gold Award at this time.
Shamima to contact Harriet Jones for additional guidance on applying for a Gold Award
3.
Main actions to focus on in 2015?
The following subcommittees were formed to address specific areas of the Action Plan
throughout 2015:
Subcommittee
Going for Gold
Survey
Core Data
Grants
Maternity
Current Membership
Gudrun, Dan, Fani, Lydia
Mona, Jane, Maria
Wendy, Michael, Natalie, Lydia
Andy, Gudrun
Jane, Natalie, Fani, Kathy
All to contact Michael with any queries related to subcommittees
4.
Maternity Research Funds
Jane and Natalie presented the application forms for the Maternity Research Funds and
noted that an amendment had been made to include funding for consumables.
All to contact Natalie or Jane with any feedback on the Maternity Research Funds
5.
Action Plan: Updates and Progress
Item
Updates and Progress
Further Action
Measurement
1.1A
Mona, Jane and Maria
are currently updating the
survey
Completed survey to be
circulated to ICH in April 2015
Survey
1.1B
Proposed actions
completed
Maintain awareness
Survey
Steve is currently
1.1C reviewing guidance and
opportunities
Update website
Survey
1.1D Core data being updated
Michael to check with Wendy to
verify if information needs to be
anonymized prior to sending to
Lydia
Website
1.1E
Proposed actions
completed
Michael to contact recipients so
they can be highlighted on the
website
Award
Applications
1.2A
Unconscious Bias
Training undertaken by
some staff
Encourage staff to participate in
training opportunities
Survey
1.2B
Wendy to look into pulling this
information centrally from
MyView
HR Records
1.2C
Ensure gender balance of
academic recruitment and
promotion committees
HR Records
2.1A
Multiple programmes
have held networking
events
Encourage more events and
record details for those
previously held
Survey
2.1B
Proposed actions
completed
Maintain awareness
MADS
Membership
Michael to contact programme
administrative teams for
records
Programme
Records
Maintain compliance
Programme
Records
Ensure sufficient notice is given
when meetings held outside
core hours
Survey
2.1C
2.2A
Proposed actions
completed
2.2B
Proposed actions
completed
Gudrun expressed this is
undertaken by uMentor
Introduction of an induction
programme for new staff
Ensure staff receive mentors if
requested
2.5A
Most committees
currently gender balanced
Ensure all committees gender
balanced by 2016
Programme
Records / HR
Records
2.6A
Proposed actions
completed
Maintain compliance
HR Records
Develop checklist
Survey / HR
Records
2.3A
2.4A
2.6B
Survey
uMentor
Records
Andy to collate data from 2014
Open Day
Needs to be developed by June
2015
Needs to be developed
3.1A
3.1B
3.2A
3.3A
3.3B
3.4A
3.4B
Proposed actions
completed
This may already be
covered by uMentor
Proposed actions
completed
Baseline data supplied by
R&I
3.4C
3.4D
HR Records
Maintain awareness
Postdoctoral
Steering Group
Membership
Research overlap with existing
schemes
Survey
Maintain for 2015
Michael to send data to Andy
Careers Day
Survey
R&I Application
Data
Needs to be developed
Funding for lectureship
posts allocated
HR Records
3.5A
3.5B
Open Day
Information
HR Records
Proposed actions
completed
Maintain for 2015
Promotion
Workshop
Survey
R&I Application
Data
3.5C
Shamima to send data to
Michael
3.5D
3.5E
HR Records
HR Records
4.1A
Steve is currently
reviewing guidance and
opportunities
Update website with
opportunities
Survey
4.2A
Application forms and
guidance have been
completed
All to send any feedback on
application process to Jane or
Natalie
Survey
Encourage staff to take
advantage of KIT days, monitor
uptake
Programme
Records / HR
Records
4.2B
4.2C
4.3A
HR Records
Introduction of data collection
by January 2015
4.3B
6.
HR Records
HR Records
All Other Business
Fani addressed maternity research funds for postdocs and presented data from a
survey she had conducted. It was proposed to allocate a small amount of funding to
cover childcare for postdocs on maternity or paternity leave to help them utilise their
‘keeping in touch’ days.
Jane, Natalie and Kathy to assess the viability of this proposal
7.
Next Meeting
Thursday 5th March 2015
3.00pm – 4.00pm
June Lloyd Room, ICH