Date: July 2, 2014
To:
Faculty and Staff
From: Marvin Spencer
Manager of Transportation Services
Re:
The Purchasing of Golf Carts and Service Vehicles
In our ongoing efforts to provide the most efficient services to the campus community, we are providing
some updates to the process of purchasing golf carts and service vehicles. The Transportation Services
department will continue to provide all new golf cart & service vehicle purchases, manage inventory
caps and be responsible for all maintenance.
Departments can now obtain a golf cart and or service vehicles by following these updated procedures:
1. Complete the Vehicle Information Form and submit to Transportation Services (see 2nd page
below)
2. Include a detailed description of the type of cart or service vehicle you are interested in
purchasing (image or vehicle specifications)
3. Transportation Services will obtain quotes based on specifications provided. Transportation
Services will determine if there are any required safety additions and provide the options to the
requesting area for selection
4. Once final selection is made the department will process an Interdepartmental Order (IDO) for
the quoted amount to Transportation Services account 227800
5. Once a finalized IDO has been received by Transportation Services, the purchase will be
processed for the requested item
6. Once received the cart/service vehicle will be inspected and placed into service then made
available to the requesting department for use
We will continue to provide short term rental and/or lease equipment services (based on availability).
For questions, please contact Transportation Services at ext. 1140 or via e-mail at
Transportationservices@pvamu.edu.
Office of Transportation Services
P.O. Box 519 MS 1423
Prairie View, Texas 77446
Phone (936) 261-1140
Fax (936) 936 261-9727
Golf Cart/Service Vehicle Information Form
This form shall be completed by the department head for purchase of golf carts/service
vehicles.
Individual Initiating Purchase: ____________________________________________________
Department: ____________________________________________________________________
Campus: _______________________
Building/Room Number: __________________
Overnight parking and charging location (Be specific): ____________________________
Telephone Number: ___________________
Fax Number: _______________________
I acknowledge that:
I have read and understand the University Administrative Procedure (UAP)
24.01.01.P0.01 University Golf Cart and Service Vehicle Safety;
My department is able to comply with all requirements of the UAP; and,
All members of my department, who shall be granted the privilege to operate golf
carts/service vehicles on PVAMU premises, shall be required to comply with the
requirements of the UAP.
___________________________________________________
_________________________
Department Head’s Signature
Date
Please email a copy to the Transportation Services and the Office of Environmental
Health & Safety (ehs@pvamu.edu) for approval and inventorying.
Office of Transportation Services
P.O. Box 519 MS 1423
Prairie View, Texas 77446
Phone (936) 261-1140
Fax (936) 936 261-9727