UNIVERSITY OF WARWICK
Standing Group Responsible for the Maintenance and Refurbishment of
Centrally Timetabled Rooms
Notes from the meeting of the Group held on Monday 12th Mar 2012
Present:
Mr G Bennett (Chair), Mrs S Foster-Ogg, Ms L Holland, Mr P Jones, Mr D Mace, Mr J Owen, Mr A Perry.
Apologies:
Mr J Buckingham, Mrs V Hill, Mrs P Mealing.
37/11-12Minutes
CONSIDERED:
The notes of the meeting held on 10th Feb 2012.
RESOLVED:
That the minutes be approved.
38/11-12Matters Arising
(a) Clocks in CTTRs
RECEIVED:
An oral report from the Furniture and Equipment Officer informing the Group that the clocks were
delivered to the Porters on 12th March and would be installed as soon as possible.
RESOLVED:
That the Furniture and Equipment Officer update the Group on the progress of the installations.
(b) Rooms B2.01, B2.02, B2.03 and B2.04/5
RECEIVED:
An oral report from the Secretary updating the Group that following the request from Mathematics in
Summer 2011 for a new blackboard in B2.01, it had been confirmed by the Timetabling Team that only
one Mathematics module uses B2.01, it being noted that this equated to 6 hours of use in Term 1 and no
usage in terms 2 and 3.
RESOLVED:
That the Secretary consult with other users of the room to establish whether a blackboard would be
regarded as beneficial to the space.
(c) 2010-11 Programme of Works
RECEIVED:
An oral report from the Lead Technical Specialist informing the Group that the installation of network
cabling in MS.01 and MS.02 had been completed.
(d) Arts Centre Conference Room
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RECEIVED:
An oral report from the Lead Technical Specialist updating the Group that the AV Services team had
investigated the possible options for relocating the curtain switch, it being noted that the most practical
option was moving the switch to the right hand side of the curtains in proximity of the AV lectern.
RESOLVED:
That the AV Services proceed in relocating the curtain switch.
(e) Missing Clocks
RECEIVED:
An oral report from the Furniture and Equipment Officer informing the Group that the clocks were
delivered to the Porters on 12th March and would be installed as soon as possible.
RESOLVED:
That the Furniture and Equipment Officer update the Group on the progress of the installations.
(f)
Repairs from Campus Walkround
RECEIVED:
(i)
An oral report from the Lead Technical Specialist informing the Group that the AV Services team
had found 2 damaged seat pads, one from L3 and one from L4;
(ii)
An oral report from the Warwick Conferences Duty Manager informing the Group that the trial of
reporting software would take place during the Summer vacation.
RESOLVED:
(i)
That the Furniture and Equipment Officer replace the damaged seats and update the Group on
progress with the works taking place L3, L4 and L5.
(g) Grab Handles in CTTRs
REPORTED:
That following further consultation there was no longer a requirement for grab handles in H0.51 and
S0.21.
RESOLVED:
That the Assistant Secretary monitor any further requests for grab handles in CTTRs.
(h) Whiteboard Pens in CTTRs
RECEIVED:
An oral report from the Secretary updating the Group that consultations with the Portering team in
relation to the distribution of whiteboard pens were ongoing.
(i)
Wireless Survey
REPORTED (by the Lead Technical Specialist):
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That although the final report of the ITS wireless survey was yet to be published, the general wireless
coverage across campus was good.
39/11-122011-12 Programme of Works
RECEIVED:
(a) A summary of the current budget position for University funds (CTTR.1(revised)/11-12);
(b) A summary of current works (CTTR.2(revised)/11-12).
40/11-12Chair’s Business
RECEIVED:
An oral report from the Chair informing the Group that a meeting between Space Management, Estates and
IATL would be taking place on 12th March, in order to finalise the specification of the rooms being refurbished
in the Ramphal Building.
41/11-12Refurbishment of S0.08, S0.09 and S0.10
CONSIDERED:
The proposed specifications and associated costs for refurbishment (CTTR.5(revised)/11-12).
RESOLVED:
(i)
That the Lead Technical Specialist and Furniture Equipment Officer investigate whether the Cleaners
Cupboard adjacent to the Social Sciences rooms could be repurposed to house AV equipment and
flexible furniture;
(ii)
That mains powered clocks be included in the final specification of the rooms.
42/11-12Ad Hoc Comments Regarding CTTRs
(a) Clocks and Whiteboard Pens
REPORTED:
That a comment had been received from a colleague in the Department of Chemistry raising concern over the
provision of whiteboard pens and clocks not working in CTTRs.
RESOLVED:
That the Secretary continue to liaise with the Portering team in relation the replacement of clock batteries
and whiteboard pens.
(b) S0.21
REPORTED (by the Furniture and Equipment Officer):
That a request had been received from a colleague in Cleaning Services to repair the damaged carpet in
S0.21, it being noted that this request had been approved by the Chair and the carpet would be replaced on
26th-27th March at a cost of £5833.68 (including VAT).
RESOLVED:
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That the Furniture and Equipment Officer update the Group on the outcome of the repairs in S0.21.
43/11-12Date of the Future Meetings
REPORTED:
(i)
That further meetings for 2011-12 had been confirmed as follows:
Monday 16th April
Monday 21st May
Monday 18th June
(ii)
S2.81
A1.28 (Milburn House)
B2.01 (Science Concourse)
10:00-12:00
10:00-12:00
10:00-12:00
That it may be appropriate to postpone the April meeting of the Group until the tendering process for
the Social Sciences refurbishment is complete.
RESOLVED:
That the April meeting of the Group be postponed until the tendering process for the Social Sciences
refurbishment is complete.
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