NEW PROJECTS - PROVISION OF FIRE STRATEGIES & DRAWINGS Mandatory

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UCL Mandatory Fire Safety Instruction - MI005
Mandatory
Fire Safety
Instruction
NEW PROJECTS - PROVISION OF FIRE
STRATEGIES & DRAWINGS
Reference A:
Approved Document B (Volume 2) the Building Regulations 2010: - Para 0.13 Management of Premises.
Reference B:
The Building Regulations 2010: Approved Document B (Volume 2) - Appendix G Fire Safety Information
required under Regulation 38.
1.0. Fire Strategies & Architectural Design - Consultant / Fire Engineer
Guidance
1.1.
Fire strategy and Fire Engineered solutions at initial building design stages
are to take into account Approved Document B but also the use and
function of the building to ensure that the fire strategy does not provide
unacceptable and unworkable management conditions on occupation
by UCL (see Reference A).
1.2.
Careful consideration must be given to the ongoing management of the
building when completed and design shall reflect ease of fire & safety
management (using British Standard 9999 - Part 6: Sect 27). It is not
acceptable to introduce complex or inappropriate measures for the sake
of aesthetics or convenience to the design that become unmanageable
in fire safety terms on occupation by UCL.
1.3.
It is not acceptable to provide features with sole reliance on fire safety
management, to resolve issues in the design of the building on occupation
by UCL.
1.4.
Consultants shall discuss at the initial stages of the design with the UCL Fire
Safety Manager, the overall site planning and design criteria to ensure the
new building will interface with existing buildings procedures and
strategies. Refurbishment projects should include an overview of adjoining
premises and building interfaces etc.
1.5.
The fire strategy for the new building / projects must be a ‘dynamic
document’ to reflect alterations and changes to the design of the building
throughout its construction, right through to practical completion and
occupation by UCL. Consultants / Fire Engineers need to tender their
services on this basis and not just for Building Regulation Approval.
1.6.
The strategy document will be used as the basis of the building’s Fire Risk
Assessment and Fire Safety Management when occupied under the
Regulatory Reform (Fire Safety) Order 2005.
__________________________________________________________________________________________________________
Last Amended: Rev: 6 / Dated: Jan 15
1.
Issued by the - Fire Safety Manager, UCL Estates, Gower Street, London, WC1E 6BT - this guide is to be regarded as a general statement of requirements and is in
addition to relevant British Standards or any other instructions received from the Local Fire or Building Control Authorities
UCL Mandatory Fire Safety Instruction - MI005
Furthermore, it will be a reference document and benchmark in respect
fire safety regulatory compliance throughout the building’s life. Fire
strategy document is to be finalised and reviewed at handover of building
project and updated where necessary.
1.7.
Architectural design at RIBA Report Stage D is to be copied to the UCL Fire
Safety Manager for overview compliance with UCL’s fire safety guidance
and standards.
1.8.
It is recommended that both the design and general fire strategy be
discussed at design Stage D with the Local Authority Fire Brigade, Building
Control Officers and UCL project team. This is to ensure that design
concept will not present problems at handover, which may affect the
project completion outcome or delay completion. Consultants / Fire
Engineers should arrange meeting with all parties at Stage D to ensure
issues and overview of project is acceptable.
2.0. Regulation 38 the Building Regulations / Fire Safety Manual &
Information
2.1.
Reference B - requires that ‘the person carrying out the work shall give fire
safety information to the ‘Responsible Person1’ not later than the date of
completion of works, or the date of occupation of the building or extension
whichever is the earlier’ to be supplied by the Principal Contractor and
Designers at handover.
2.3.
It requested that the UCL Fire Safety Manager is provide with fire manual
information as required by Reference B for all refurbishments and new
buildings in set of final 'as built' drawings marked up as 'Fire Officer’s
Drawings’ or similar produced in AutoCAD (Version 2007 >). These
drawings should detail the floor and general layouts in addition to the
following information collected from Mechanical, Electrical and Building
drawings for the premises:

Building fire compartmentation and the appropriate Fire Resistance (30,
60 120 minutes) where required;

Fire doors;

Disabled refuges and communication points;

Fire alarm devices including call points, detectors (smoke or heat) and
sounders; marked up with zone and device details;

Fire dampers, smoke ventilation and control points;
1. In the Fire Safety Order 2005, the ‘Responsible Person’ means the UCL the employer in relation to a workplace, if the workplace is to any
extent under their control - at UCL the President & Provost is the employers representative (through the Project Manager & on behalf of UCL
the Client).
__________________________________________________________________________________________________________
Last Amended: Rev: 6 / Dated: Jan 15
2.
Issued by the - Fire Safety Manager, UCL Estates, Gower Street, London, WC1E 6BT - this guide is to be regarded as a general statement of requirements and is in
addition to relevant British Standards or any other instructions received from the Local Fire or Building Control Authorities
UCL Mandatory Fire Safety Instruction - MI005

Emergency lighting units;

Fire hydrants, dry risers and fire extinguishers;

Details of engineered solutions or systems provided and any constraints
or actions required if layouts changed;

Any other relevant information;
2.4.
This type of drawing is of considerable use on completion and occupation
of the premises in terms of the fire safety management of the premises and
the planned maintenance of emergency lighting, fire alarms systems and
fire extinguisher maintenance.
2.5.
These drawings may be used by the fire brigade for their statutory
inspection programme, operational contingency planning and form the
basis of the Fire Risk Assessment under Regulatory Reform (Fire Safety)
Order 2005.
3.0. Documentation Required by the UCL Fire Safety Manager - From
the Principal Contractor
3.1.
3.2.
M& E Plans

One x set of as installed AutoCAD Plans indicating the Fire Alarm
including Disabled Refuges communication alarms points with PDF
copies also provided;

One x set of as installed AutoCAD Plans indicating the Emergency
Lighting with PDF copies also provided;

One x set of as installed AutoCAD Plans indicating the Smoke Vents and
Controls and Fire Dampers with PDF copies also provided;
Architect Plans

3.3
1 x set of as installed AutoCAD Plans indicating the Fire strategy
providing indication of fire walls and their fire rating, fire doors and their
fire rating, fire shutters and curtails with fire rating, disable refuge
positions signage (if provided) - with PDF copies also provided;
Documents:

A copy of the full fire strategy and any accompanying documents;

All fire safety documents including approvals from building control and
fire brigade as reference document;

Copy of the fire alarm zone information and zone chart;
__________________________________________________________________________________________________________
Last Amended: Rev: 6 / Dated: Jan 15
3.
Issued by the - Fire Safety Manager, UCL Estates, Gower Street, London, WC1E 6BT - this guide is to be regarded as a general statement of requirements and is in
addition to relevant British Standards or any other instructions received from the Local Fire or Building Control Authorities
UCL Mandatory Fire Safety Instruction - MI005
3.4.
Any other documents that may be required by Building Control.
3.5.
Plans & Documents to be indexed & provided on a CD ROM for the UCL
Fire Safety Manager all major documents (fire strategy etc) preferably in
MS Word and or in PDF if not available (unprotected).
__________________________________________________________________________________________________________
Last Amended: Rev: 6 / Dated: Jan 15
4.
Issued by the - Fire Safety Manager, UCL Estates, Gower Street, London, WC1E 6BT - this guide is to be regarded as a general statement of requirements and is in
addition to relevant British Standards or any other instructions received from the Local Fire or Building Control Authorities
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