OCCUPATION FIRE SAFETY FAMILIARISATION REQUIREMENTS - UCL PROJECTS PRACTICAL COMPLETION

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UCL Mandatory Fire Safety Instruction - MI003
Mandatory
Fire Safety
Instruction
OCCUPATION FIRE SAFETY FAMILIARISATION
REQUIREMENTS - UCL PROJECTS PRACTICAL
COMPLETION
1.0. Introduction
1.1.
The Regulator Reform (Fire Safety) Order 2005 requires that occupants
require fire safety familiarisation on both induction, periodically and
changes of work places. Occupants moving into a new building on
completion of construction or refurbished works should be provided with a
‘fire safety familiarisation’ briefing prior to departments moving into the
premises. Therefore, the following procedures are to be implemented to
comply with UCL’s Fire Safety Management Standard and to enable the
Project Managers1 to comply with these requirements.
2.0. Contract Administrator / Project Managers Responsibilities Practical Completion
2.1.
To ensure the safety of ‘Relevant Persons2’ and life safety systems prior to
occupation of the refurbished / new build areas, a fire safety check is to be
made.
2.2.
The Contract Administrator / Project Manager - should request that the UCL
Fire Safety Manager [or other Competent Person(s)] be available prior to
‘Practical Completion’ of the project to review the fire safety arrangements
for occupation by ‘Relevant Persons’; particularly focusing on:

Means of Escape - escape routes and emergency door furniture,

Fire Compartmentation - fire door provision, installation and fire stopping,

Fire Alarm Systems - witnessing; provision for rising the fire alarm; audibility
have all been satisfactory tested and that commissioning certificates for
the fire alarm system have been provided,

Emergency Lighting - that checks as to the cover and duration of testing
has been undertaken and that commissioning certificates for the lighting
systems have been provided,
1. Project Manager Means - any UCL Appointed Contract Administrator, UCL Estates Project Manager, Property Manager, Project Officer, Maintenance Surveyor,
Building Services Engineer, Operations Maintenance Engineer and Telecommunications Engineer. Any: UCL Information Systems Division (ISD) Networking Engineers;
any other UCL Institute Facilities Managers, Department Representative or Consultants undertaking Building & Construction (B&C) or Mechanical & Electrical (M&E)
works,
2. 'Relevant Person' means under the Fire Safety Order 2005: Any person (including the responsible person) who is, or may be lawfully on UCL’s premises; and any
person in the immediate vicinity of the premises who is at risk from a fire on UCL’s premises - this may include staff, students, visitors or members of the public on the
street adjacent to the building,
__________________________________________________________________________________________________________
Last Amended: Rev: 5 / Dated: Jan 15
1.
Issued By: Fire Safety Manager on behalf of the Director of UCL Estates, Gower Street, WC1E 6BT
UCL Mandatory Fire Safety Instruction - MI003
___________________________________________________________________________________________________________

Fire Brigade Equipment - that checks on the equipment and systems
designed for use by the fire brigade (such as smoke vents, smoke extract
& control systems, dry rising mains and fire fighting lifts etc) have been
undertaken; and that commissioning certificates for these systems have
been provided were necessary.

Fire Extinguishing Equipment - fire extinguishers have been supplied and
fixed in accordance with BS 5306: Part 8, if this is part of the contract
works.

Statutory Fire & Safety Signage - that fire signage (including Fire Action
Notices) have been supplied and fixed in accordance with Health &
Safety (Safety Signs & Signals) Regulations 1996 and BS 5499:4, if this is
part of the contract works.
Note 1 - The Contract Administrator has primacy on whether Practical Completion will be granted.
However, where life safety systems are found to be deficient under the building contract then
Practical Completion should not be granted until resolved. These measures are to protect the
‘Relevant Persons’ / Occupying Staff and UCL Responsible Person(s) under the Fire Safety Order.
3.0. Project Managers Responsibilities - UCL Staff Familiarisation
Briefing Prior to Building Occupation
3.1.
The Project Manager is required as part of the arrangements for moving
occupants or departments into the new accommodation at post practical
completion of the project (but prior to the occupation), to undertake the
following:

Arrange with the Heads of Departments moving into the building/space
that prior to occupation, that their senior departmental staff [such as
Managers, Fire Evacuation Marshals (FEMs) and Departmental Safety
Officers (DSO)] undertake a short fire safety familiarisation briefing and
site walk around of the new accommodation. Annex A provides a
briefing guide and Annex B is a sample copy of the training record.

Arrange with the UCL Fire Safety Manager (or suitable person) to
undertake a short familiarisation briefing of relevant departmental staff in
one (or more) sessions.

Heads of Departments should use their staff who are familiarised by
attended these briefings, to cascade this information to all other relevant
persons in the Department, prior to those staff occupying the
accommodation. Generally, those trained department staff will then
need to brief other departmental staff by cascading information.

A record of the staff attending the familiarisation briefing will be kept by
the UCL Fire Safety Manager (or suitable person) and a copy will be sent
to the Head of Department for their records. Heads of Departments are
__________________________________________________________________________________________________________
Last Amended: Rev: 5 / Dated: Jan 15
2.
Issued By: Fire safety Manager on behalf of the Director of UCL Estates, Gower Street, WC1E 6BT
UCL Mandatory Fire Safety Instruction - MI003
___________________________________________________________________________________________________________
required to provide a training record for all of their staff trained by other
departmental staff for auditing purposes by the Fire Brigade.
OCCUPANT FAMILIARISATION BRIEFING CHECK SHEET
MEANS OF ESCAPE:
Instruct or Demonstrate:

Access / egress routes via corridors, staircases from all floors / levels and plant rooms & roof areas
to final exits, as necessary,

Electromagnetic door locking devices and their emergency operation,

Emergency and specialised (manual) door escape furniture,

Routes to the fire assembly point from the building,

Any other relevant information or arrangements,
FIRE COMPARTMENTATION:
Instruct or Demonstrate:

Fire doors, fire roller shutters and fire stopping, as appropriate,

Electronic operation of hold open devices fitted to fire doors on the escape routes,

Any other relevant information or arrangements,
FIRE ALARM SYSTEMS:
Instruct or Demonstrate:

Raising the fire alarm including location of manual call points etc,

emergency telephone numbers appropriate numbers & if monitored system, by whom,

Types of warning devices fitted (bells, sounders, visual indicators or voice alarms),

Operation & location of ‘Fire Alarm Activated - Do not Enter’ Signs where provided,

Any other relevant information or arrangements,
SAFETY & EMERGENCY LIGHTING:

Any other relevant information or arrangements,
SAFETY SIGNAGE:
Instruct or Demonstrate:

Fire action notices / fire direction signage,

Any other relevant information or arrangements,
FIRE FIGHTING AND FIRE BRIGADE PROVISION:
Instruct or Demonstrate:

General overview of positioning, type and equipment provided for the fire brigade as necessary

Any other relevant information or arrangements
DISABLE REFUGES & COMMUNICATIONS
Instruct or Demonstrate:

Any other relevant information or arrangements,
__________________________________________________________________________________________________________
Last Amended: Rev: 5 / Dated: Jan 15
3.
Issued By: Fire safety Manager on behalf of the Director of UCL Estates, Gower Street, WC1E 6BT
UCL ESTATES
Fire Safety
Gower Street, London WC1E
6BT
Name of
Building:
BUILDING FIRE SAFETY OCCUPANT FAMILIARISATION TRAINING
Building No: ______
The following persons have received a verbal brief and site familiarisation in accordance with ‘Annex A’ to UCL Mandatory Fire Safety Instruction No: 03:
NAME
DEPARTMENT
CAPACITY
(Manager / FEM / Dept Safety Officer / Other)
DATE
SIGNATURE
______________________________________________________________________________________________________________________________________________________________________
Name of Person Undertaking the Familiarisation
Brief & Training:
PAGE: ____ of _____
Appointment:
Date:
Issued by: Fire Safety Manager on behalf of the Director of UCL Estates, Gower Street, WC1E 6BT
Signature:
[Annex B, to UCL Mandatory Fire Safety Instruction No: 03]
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